# Planned activity Activity code

 1  Support in the implementation of 5-years C14501

strategic plans for cooperatives

Total
Consultants/Coopeative Support Officers C14502
 2
Total
 Support to RYAF to participate in post C14503
harvest extension services
 3

Total
 4  Support market linkage between farmers C14504
and potential buyers

Total
 Monitoring and evaluation C14505

 5.

 Support cooperative in provision of performance

C14506
data

 6

GTREAT TOTAL
Speficic details of sub-activities # items Unit cost in Frw Months
Validating and updating the strategic plans 5 300,000 1
Validating and updating the administrative and financial 5 300,000 1
procedures
Total
Salary/Lumpsum 68 500,000 5
Total
Meetings prepared by Cooperative Support Officers 68 30,000 1
Booklet preparation 1 660,000 1
Printing the Booklet 100 3,000 1
Total
Facilitating CSO outreach 68 40,000 2
Badge 72 7,000 1
Field missions allowances 4 382,000 2
Buying fuel for field trips 2 250,000 2
Total
Field missions allowances 1 202,300 5
Office paper reams 5 4,500 5
Office cartridge 7 55,000 1
Computer, camera and software procurement 1 1,491,000 1
Total
Building a Monitoring and perfornance data gathering and 1 1,200,000 3
reporting system
Facilitation for the field visit/Buying fuel 2 100,000 2
Field missions allowances 2 250,000 2
Total
GTREAT TOTAL

2,461,000
 Balance Payment February Payment March Payment April Payment Payment April
total cost
1,500,000 1,500,000 - 0 - - -
1,500,000 1,500,000 - 0
- - -
3,000,000 3,000,000 - 0 - - -
170,000,000 164,535,724 5,464,276 0 - - -
170,000,000 164,535,724 5,464,276 0 - - -
2,040,000 2,040,000 - 0 - - -
660,000 660,000 - 0 - - -
300,000 300,000 - 0 - - -
3,000,000 3,000,000 - 0 - - -
5,440,000 1,632,000 1,088,000 2,720,000 - - -
504,000 302,400 - 201,600 - - -
3,056,000 1,311,000 - 0 1,745,000 - -
1,000,000 - - 0 1,000,000 - -
10,000,000 3,245,400 1,088,000 2,921,600 2,745,000 - -
1,011,500 1,011,500 - 0 - - -
112,500 67,500 22,500 22,500 - - -
385,000 231,000 - 154,000 - - -
1,491,000 - - 1,491,000 - - -
3,000,000 1,310,000 22,500 1,667,500 - - -
3,600,000 3,600,000
- 0 - - -
400,000 - - 0 400,000 - -
1,000,000 1,000,000 - - - -
5,000,000 4,600,000 - 0 400,000 - -
194,000,000 179,691,124 6,574,776 4,589,100 3,145,000 - -

58,200,000
88 19,400,000
0.738

0.987 0.959

# Designation Quantity Unit price Total price

1 Camera 1 850,000 850,000
2 Computer 1 650,000 650,000
3 Cartridge 7 55,000 385,000
4 Paper reams 16 4,500 72,000
5 Badges 72 7,000 504,000
Total 2,461,000

984,400
1,476,600
Payment April
Activity No. Activities

A Support to Rwanda Youth C2102

in Agribusiness Forum
I (RYAF)
Management of MCC C21021
Preparation and implementation of C210201
5-year Strategic Plans for newly-
formed cooperatives

Total
II Support to RYAF to participate in C210202
MCCs management Total
III Support to RYAF to participate in C210203
mobilization of farmers to supply
milk at MCCs through MCPs

Total
IV Support to MCCs performance- C210204
based competition

Total
V Monitoring, evaluation and C210205
reporting

Total
VI Linkage of L-FFS groups with C210206
MCCs

Total
VII Conduct L-FFS group C210207
performance based competition
 Total
Subtotal Management MCC
B Support to Mastitis Control and Prevention in th
C2102201

C2102202

C2102203
C2102204
C2102205
C2102206

C2102207

C2102208

C2102209
C2102210

C2102211
C2102212

TOTAL
TOTAL
Specific budget allocation # Items Unit Price in # months
Frw

Strategic plan implementation tools: procedure 1 4,000,000 1

manuals, internal rules and regulations as well as 1 4,000,000 1
production plans respectively
1 2,400,000 1
Total
Salary paid to the RYAF MCC Associate Managers 46 500,000 5
Total
Field mission to facilitate mobilization sessions 1 898,000 2
Ti-shirts for mobilization 52 17,000 1
Field mission part time hired cars 1 1,660,000 2

Total
Award 12 MCCs with outstanding performance 12 1,000,000 1
Competition preparation Awareness campaign 1 2,000,000 1
Baseline data collection for comparison on 46 MCCs 1 750,000 2
Impact data collection for comparison on 46 MCCs 1 750,000 2
Fuel during mobilization 5 100,000 4
Awarding ceremonies/Hotel and all logistics 1 1,000,000 1
Total
Field missions allowances 2 400,000 4
Office paper reams 11 4,500 5
Office cartridge 2 55,000 4
Computer and software procurement 1 2,112,500 1
Total
Renting cars for management coordination 2 1,280,000 4
Maintenance of cars 5 12,600 4
Badge 150 7,200 1
Communication expenses for coordination 3 30,000 4
Facilitating far MCC member group outreach 46 40,000 4
Drivers 2 250,000 4
Participants perdiems during sessions 46 57,000 4
Total
Award 24 L-FFS with outstanding performance 24 250,000 1
Competition preparation 1 1,000,000 1
Baseline data collection for comparison 1 1,000,000 1
Impact data collection for comparison 1 1,000,000 1
Awarding ceremony 1 1,000,000 1
 Total

Mastitis Control and Prevention in the Western Province-Rwanda

Purchase equipment for diagnosis of mastitis
CMT kits 30 19,000 1
Reagents to test mastitis 80 8,500 1
Purchase equipment for diagnosis of antibiotic
residues
Antibiotic residue Test INCUBATOR 20 145,000 1
Antibiotic residue Test KIT in Cow Milk 40 280,000 1
Diagnosis or mastitis screening works 30 200,000 3
Casual labor supporting mastitis screening works 60 172,000 1
Purchase of drugs/antibiotics for mastitis treatment 5,250 4,000 1
Training of cow keepers on Mastitis, Antibiotic 1,600 6,000 1
residues and milk hygiene
Training of milk collectors/transporters on milk 1,200 10,000 1
handling and milk hygiene
Car for training supervision 1 1,530,000 2

Field equipments 1

Thermometer 60 1

Support farmers and milk collectors with 400 milk 1 15,250,000 1

cans: 100, 100, 100 respectively of 5, 10, 20 liters
Training of dairy farmers or cow Owners 800 10,000 1
Monitoring , evaluation and reporting
Field missions allowances 1 650,000 3
Fuel during mastitis treatment 3 433,333 3
Paper reams 7 4,500 3
Facilitation to drivers (part time allowance and mission) 3 250,000 3
Computer and colored printer procurement 1 1,858,500 1
Hiring vehicles for monitoring and evaluation 3 1,280,000 3
Local expert to provide technical assistance 1 1,800,000 3
through, guidance, supervision and monitoring of
the program
TOTAL
TOTAL
 6,400,000
2,560,000
8,960,000
292,500
440,000
732,500 #
1
2
3
4
5
342000 6
7
8
 Payment Payment Payment
February March April
Total in 5 Balance on the
months assigned budget

4,000,000 4,000,000 - - -
4,000,000 4,000,000 - - -
2,400,000 2,400,000 - - -
10,400,000 10,400,000 - - -
115,000,000 64,071,468 4,928,532 23,000,000 23,000,000
115,000,000 64,071,468 4,928,532 23,000,000 23,000,000
1,796,000 - - 834,000 962,000
884,000 530,400 - 353,600 -
3,320,000 - - 1,660,000 1,660,000

6,000,000 530,400 - 2,847,600 2,622,000

12,000,000 12,000,000 - - -
2,000,000 2,000,000 - - -
1,500,000 1,500,000 - - -
1,500,000 1,500,000 - - -
2,000,000 2,000,000 - - -
1,000,000 1,000,000 - - -
20,000,000 20,000,000 - - -
3,200,000 1,534,700 - - 516,100
247,500 148,500 - 99,000 -
440,000 264,000 - 176,000 -
2,112,500 1,267,500 - 845,000 -
6,000,000 3,214,700 - 1,120,000 516,100
8,960,000 256,000 - 2,560,000 2,560,000
252,000 163,800 - 25,200 63,000
1,080,000 648,000 - 432,000 -
360,000 180,000 - 180,000
7,360,000 4,692,000 828,000 1,840,000 -
2,000,000 1,383,750 - -
10,488,000 10,488,000 - -
30,500,000 17,811,550 828,000 5,037,200 2,623,000
6,000,000 6,000,000 - - -
1,000,000 1,000,000 - - -
1,000,000 1,000,000 - - -
1,000,000 1,000,000 - - -
1,000,000 1,000,000 - - -
 10,000,000 10,000,000 - - -
197,900,000 126,028,118 5,756,532 32,004,800 28,761,100
anda - - -
-
570,000 570,000 - - -
680,000 680,000 - - -
- - - - -

2,900,000 2,900,000 - - -
11,200,000 11,200,000 - - -
18,000,000 18,000,000 - - -
10,296,000 10,296,000 - - -
21,000,000 21,000,000 - - -
9,600,000 9,600,000 - - -

12,000,000 12,000,000 - - -

3,060,000 - - - -

(2,560,000) - - -

(2,560,000) - - -

(2,560,000) - - -

15,250,000 15,250,000 - - -

8,000,000 8,000,000 - - -
- - - - -
1,950,000 1,950,000 - - -
3,900,000 - - - -
94,500 - - - 37,800
2,250,000 1,500,000 - - -
1,858,500 - - - 743,400
11,520,000 - - - 3,840,000
5,400,000 3,600,000 - - 1,800,000

139,529,000 108,866,000 - - 6,421,200

337,429,000 264,485,368 5,756,532 32,004,800 35,182,300
Designation Quantity Unit price Total price
Computer I7 and sof 1 800,000 800,000
Computer 3 650,000 1,950,000
Cartridge 4 55,000 220,000
Paper reams 20 4,500 90,000
Software 1 12,000 12,000
Badges 150 7,000 1,050,000
Ti-shirts 52 17,000 884,000
Printer 1 400,000 400,000
Total 5,406,000

7,867,000
3,146,800
7,867,000
4,615,200 3,146,800 105,000
3,251,800
(105,000) 4,720,200
4,908,200
Payment May Payment June

- -
- -
- -
- -
- -
- -
- -
- -
- -

- -
- -
- -
- -
- -
- -
- -
- -
1,149,200 -
- -
- -
- -
1,149,200 -
2,560,000 1,024,000
- -
- -
-
- -
616,250 -
- -
3,176,250 1,024,000
- -
- -
- -
- -
- -
 - -
4,325,450 1,024,000

- -
- -
- -

- -
- -
- -
- -
- -
- -

- -

1,530,000 1,530,000

1,280,000 1,280,000

1,280,000 1,280,000

1,280,000 1,280,000

- -

- -
- -
- -
3,900,000 -
56,700 -
750,000 -
1,115,100 -
3,840,000 3,840,000
- -

15,031,800 9,210,000
- -
 202,457,400
134,971,600

2,162,400

2,162,400.0
3,243,600
Activity
number

C21
C210
C2101
C2102
C21021
C210201
C210202
C210203

C210204
C210205
C210206
C210207
C21022
C2102201

C2102202

C2102203
C2102204
C2102205
C2102206
C2102207
C2102208

C2102209
C2102210
C2102211
C2102212
Activities February
(1-4weeks)
1 2 34
Quarter1
Sub Component 2.1. Organization and capacity building of dairy cooperatives and other VC players
Producer organization and capacity building of dairy cooperatives and other VC players
Capacity assessment and preparation of EDPs
Support to Rwanda Youth in Agribusiness Forum (RYAF)
Management of the MCCs
Preparation of 5-year Strategic Plans for new formed cooperatives
Support to RYAF to participate in MCCs management
Support to RYAF to participate in mobilisation of farmers to supply milk at MCCs
through MCPs
Support to MCCs performance based competition
Monitoring , evaluation and reporting
Linkage of L-FFS groups with MCCs
Conduction of L-FFS groups performance based competition
Support to Mastitis Control and Prevention in the Western Province-Rwanda
Purchase equipment for diagnosis of mastitis
CMT kits
Reagents to test mastitis
Purchase equipment for diagnosis of antibiotic residues
Antibiotic residue Test INCUBATOR
Antibiotic residue Test KIT in Cow Milk
Diagnosis or mastitis screening works
Casual labor supporting mastitis screening works
Purchase of drugs/antibiotics for mastitis treatment
Training of cow keepers on Mastitis, Antibiotic residues and milk hygiene
Training of milk collectors/transporters on milk handling and milk hygiene
Support farmers and milk collectors with 400 milk cans: 100, 100, 100
respectively of 5, 10, 20 liters.
Training of dairy farmers or cow Owners
Monitoring , evaluation and reporting (mission allowance)
Hiring vehicles for monitoring and evaluation
Local expert to provide technical assistance through, guidance, supervision and
monitoring of the program
 March April May June
(1-4weeks) (1-4weeks) (1-4weeks) (1-4weeks)
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Quarter1 Quarter3
er VC players
ers
Activity No Activities February
(1-4weeks)
1 2
Quarter 1
C145 Sub Component 145.Support to Rwanda Youth in Agribusiness Forum (RYAF
C14501 Support in the implementation of 5-year Strategic Plans for
cooperatives
Support to RYAF to participate in cooperative management
C14502
C14503 Support to RYAF to participate in post-harvest extension services
C14 Support market linkage between farmers and potential buyers
C14505 Monitoring , evaluation and reporting
C14506 Support cooperative in provision of performance data
 February March April May June
(1-4weeks) (1-4weeks) (1-4weeks) (1-4weeks) (1-4weeks)
3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Quarter 1 Quarter 2
orum (RYAF
# Activity
1 Car rent monthly basis
2 Car rent monthly basis
3 Paying the service of making staff badges
4 Payment of field staff
5 Supply of office materials under M&E line in Mastitis
6 Paying fuel for coordination and management facilitation
7 Supply of office materials under M&E line
8 Supply of office materials under M&E line
9 Supply of office materials under M&E line
10 Payment of field staff
11 Paying back the field mission
12 Paying lumpsum salary
13 Paying back the field mission
14 Paying back the field mission
15 Paying RYAF commission
16 Paying RYAF commission
Payment beneficiary Payment status Units Unit price Amount in Frw
RINGOSTONE Company Ltd March-April 2 1,280,000 5,120,000
RINGOSTONE Company Ltd April 3 1,280,000 3,840,000
Create New Design March 0.4 504,000 201,600
RYAF members February/List 1 5,464,286 5,464,286
Create New Design April 0.4 1,953,000 781,200
SP Petrol Rwanda March-April 0.4 3,900,000 1,560,000
Create New Design March 0.4 1,988,500 795,400
Create New Design April 0.4 884,000 353,600
Create New Design March 0.4 2,800,000 1,120,000
RYAF members February/List 1 4,928,571 4,928,571
RYAF March 1 834,000 834,000
Cross country Company Ltd April 1 1,660,000 1,660,000
RYAF members February and March/List 1 2668000 2,668,000
RYAF members February and March/List 1 3808000 3808000
RYAF February 1 657143 657143
RYAF February 1 728552 728552

2,492,500 997,000
Budget line Project Bank account to be Bank account ro be credited Bank name
C210206 RDDP 4490365136 01000370006 Bank of Africa
C2102211 RDDP 4490365136 01000370006 Bank of Africa
C14504 PASP 4490365152 4490376618 KCB
C14502 PASP 4490365152 LIST LIST
C2102210 RDDP 4490365136 4490376618 KCB
C2102210 RDDP 4490365136 4400056732 KCB
C14505 PASP 4490365152 4490376618 KCB
C210203 RDDP 4490365136 4490376618 KCB
C210205 RDDP 4490365136 4490376618 KCB
C210202 RDDP 4490365136 LIST LIST
C210203 RDDP 4490365136 4490309937 KCB
C210203 RDDP 4490365136 '4002211153035 Equity
C210206 RDDP 4490365136 LIST LIST
C14504 PASP 4490365152 LIST LIST
C210202 RDDP 4490365136 4490365160 KCB
C14502 PASP 4490365152 4490365160 KCB

2,254,800 3,251,800
3,251,800
# Names Basic lumpsum 15% tax retained
1 Jean de Dieu Ntahonkiriye 250,000 37,500
2 Alphonse Nizeyimana 250,000 37,500

Means of payment
Check
Net payment Days in March 14 days (40%)
212,500 95,625
212,500 95,625

0.45
# Payment beneficiary Amount to be paid
1 RINGOSTONE Company Ltd 8,960,000
2 Create New Design 997,000
3 Create New Design 2,254,800
4 RYAF 834,000
5 Cross country destiny Ltd 1,660,000
6 RYAF 657,143
7 RYAF 728,552

Mastitis program payments on 20 April, 2018

Written test Number of people
6

Oral test Number of people

7

Induction and deployment Number of people

Chairman *3 3
Vice Chairman*1 1
Treasurer*3 3
HoC Processing*1 1
 Bank account to be debited Bank account ro be credited Bank name
4490365136 01000370006 Bank of Africa
4490365152 4490376618 KCB
4490365136 4490376618 KCB
4490365136 4490309937 KCB
4490365136 4490377657 KCB
4490365136 4490365160 KCB
4490365152 4490365160 KCB

ogram payments on 20 April, 2018

Daily facility Total
10,000 60,000

Daily facility Total

10,000 70,000

Daily facility Total

50,000 150,000
50,000 50,000
50,000 150,000
30,000 30,000
380,000
510,000
Account reconciliation
From PASP to RDDP 150,000
From RDDP to PASP -
From RDDP to RYAF main account 20,000
From RYAF revenues to Main account 25,000
From PASP to RDDP 1,400,000
REPORTING FOR MONITORING AND EVALUATION

SERVICE PROVIDER’S NAME:

COMPONENT:
SUB-COMPONENT:
CONTACT/E-MAIL: Tel: 0782662940/E-mal: inforyaf@gmail.com
FISCAL YEAR: 2017-2018
PERIOD UNDER CONSIDERATION: February-March
Description of indicators/activity and output Unit AWPB target

Preparation and implementation of 5-year

Strategic Plans for newly-formed cooperatives
Support to RYAF to participate in MCCs
management
Support to RYAF to participate in mobilization
of farmers to supply milk at MCCs through
MCPs
Support to MCCs performance-based
competition
Monitoring, evaluation and reporting
Linkage of L-FFS groups with MCCs
Conduct L-FFS group performance based
competition

Reported by App

Name and Signature Nam

ATION

/E-mal: inforyaf@gmail.com

Planned Budget Disbursed budget Quarter/Semester Cumulative

Target Achievement   % current

Approved by

Name and Signature

ive Comments

 % AWPB
 SERVICE PROVIDER’S NAME: RYAF
COMPONENT:
SUB-COMPONENT:
CONTACT/E-MAIL: Tel: 0782662940/E-mal: inforyaf@gmail.com
FISCAL YEAR: 2017-2018
PERIOD UNDER CONSIDERATION: February-March
Nº Description Activity Unity Qty

Goods

Services

Works

TOTAL
Unit RDDP in Rfw(x1000) Total cost in Cat. Implementing Agency Procurement Method Bidding documents
Rfw(x1000) preparation
Bidding documents Request for IFAD N.O. on IFAD No- objection Bid Invitation date/Publication Bids Opening Bids Evaluation
preparation Bidding Document Date
Request for IFAD N.O. on Bids IFAD No-Objection on Bids Provisional Notification Final Notification award
Evaluation report Evaluation report award
Contract Signature Contract duration Observations Contract N°