Republic of the Philippines

Department of Education
INFORMATION AND COMMUNICATIONS TECHNOLOGY SERVICE
User Support Division

USER GUIDE FOR

DEPED CERTIFICATE GENERATOR
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Downloading and Installation of Certificate Generator

1. Log on to http://bit.ly/dcg_v24 to access the download link for the Certificate Generator.

2. Click the Download button and wait for the

archive file (in the 7Zip (.7z) file format) to
complete.
3. Once the file has finished downloading, click
the options arrow next to the file in the
Downloads toolbar and select Show in folder
to open the Downloads folder.

Notes:
• You must download and install an app that can open 7Zip archive files before proceeding to
the next step.
• Download links for compatible apps: WinRAR (https://www.rarlab.com/download.htm) or
7Zip (https://www.7-zip.org/).

4. In the Downloads folder, right-click on the

file named DepEd Certificate Generator - Final v2.4 -
Lance Mendoza.7z to open the context menu, and
select Extract files (or 7Zip > Extract files if using 7Zip).

5. Once the Extraction path and options

window pops up, select This PC >
Desktop from the directory tree and
press OK to extract the required files to
the Desktop. Wait for the extraction to
complete.

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6. Once the extraction is complete, proceed to the Desktop and

open the folder labeled DepEd Certificate Generator - Final v2.4 -
Lance Mendoza to access the Certificate Generator files.

Overview of the DepEd Certificate Generator

7. Take note of the following items in the DepEd Certificate
Generator - Final v2.4 folder:
A. Logos folder. Seals and logos of DepEd and the school should
be stored here.
B. Elementary List.xlsx, Junior High School List.xlsx, Kinder
List.xlsx, and Senior High School List.xlsx (Microsoft Excel
Worksheets). These are the templates where you encode data of
learners to be awarded certificates. Use the appropriate templates according to your school’s
curricular offering (for example, use Kinder List.xlsx for Kinder graduates, Elementary
List.xlsx for Grade 6 graduates, and
so on).
C. DepEd Certificate Generator.exe
(Application). This is the
executable file.

Notes:
• You need to edit the contents of
the Logos folder and the templates
before you proceed to the DepEd
Certificate Generator.
• Place all data in the same folder
with the DepEd Certificate
Generator.

Editing Templates
8. Open the template file you need to change.
Notes:
• Templates are named according to their purpose. For example:
o Elementary List.xlsx – for Grade 6 learners
o Junior High School List.xlsx – for Grade 10 learners
o Kinder List.xlsx – for Kinder learners
o Senior High School List.xlsx – for Grade 12 learners
9. Upon opening the selected template, clear out all contents except those in Row 1 (where the
headers Name and LRN are labeled).

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10. Encode the Name of the learners and their LRN. After encoding all learners, save the file by
entering Ctrl+S.

11. If you selected the Senior High School List template, enter the learners’ Track and their Strand in
addition to the information stated in Step 10.

Updating Logos
12. Request high-resolution files
of the following logos/seals
from your Division and
School:
• DepEd Seal
• Schools Division
• School

Alternatively, you can

download the concerned
logos off Google Image Search.

13. Save the image in the Desktop > DepEd Certificate Generator - Final v2.4 - Lance Mendoza >
DepEd Certificate Generator - Final v2.4 > Logos folder. Make sure the logo or the seal is in the
PNG file format.

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14. If the logo uses another file format (JPG, GIF, BMP), open it using the Paint app.

15. Select File > Save as > PNG picture to save the file as a PNG file.

16. Save the picture in the Desktop > DepEd Certificate Generator - Final v2.4 - Lance Mendoza >
DepEd Certificate Generator - Final v2.4 > Logos folder.

How to Use the Application

17. Open and execute the DepEd Certificate Generator.exe application.

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18. Take note of the menu bar options below.

Preparing the Certificate Format

19. To edit the format of the certificate, select Settings, and choose the
target option.
20. To apply the DepEd seal, select Locate next to the DepEd Logo text
box.

21. Look up and select the DepEd seal

(Desktop > DepEd Certificate
Generator - Final v2.4 - Lance Mendoza
> DepEd Certificate Generator - Final
v2.4 > Logos > deped.png) and click
Open.

22. To upload the Division seal, select

Locate next to the Division Logo text
box.

23. Select the file containing the

Division seal and click Open.

24. Review the details filled in; once

done, click Save.

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25. Below is an example of a format for the Certificate Generator.

26. The certificate already has details preloaded. To edit the contents, select the text using the Tab
key or the arrow keys.

Note: The text boxes cannot be selected by clicking on them.

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27. To confirm if the information entered were successfully applied, go to the Preview Certificate
menu, and click the appropriate option.

28. Scroll through the preview of the certificates to confirm that the information is correct and the
seals appear in every certificate.

Delete and Upload Lists of Learners

29. To create the list of learners, select the appropriate option from the
Create Certificate menu.

Note: Ensure that you have encoded the correct information in the
correct template before proceeding with the next steps.

30. Clear the list first by select the trash bin icon on the
bottom right of the dialog box.

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31. Select Yes to confirm the deletion of the old records.

Note: If you do not delete the old entries and upload new entries,
the old entries get printed along with the new ones.

32. Once cleared, there should be no records in the dialog

box. To upload new records, click on Locate and Load
on the bottom right portion of the dialog box.

33. Select the appropriate template file you edited (see steps 8-11), and click Open.

34. Click OK to confirm.

Deleting and Creating Certificates

35. To create and load the certificates, select the appropriate option under Create Certificate menu.

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36. Clear the old records before proceeding; to do so, select the trash bin icon on the bottom right
of the dialog box.

37. Select Yes to confirm the deletion of the old records.

Note: if you do not delete the old entries and upload new entries, the old entries get printed
along with the new ones.

38. Click the Generate Certificate button to update the content automatically.

39. Click OK to proceed with the changes.

Previewing and Printing Certificates

40. To preview and print certificates, select the appropriate option under Preview Certificate menu.

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41. Check the options as highlighted in the print menu bar below and click Start the print to begin
printing the certificates.

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