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2nd Meeting Advanced of Economics and Business English

Adelia Shabrina P., SE., MM., MBA


COVER LETTER
Cover Letter
OUR AGENDA Basics

Language Preliminary
Research

Conclusion Header

Middle First
Paragraph
Cover or Application Letter Basics

• A cover letter expresses interest and qualifications for


a particular position
• Personal but professional
• Tailored to position/company
• Explains how you fit with organization and how you
will help them
• Expands main points from your resume
• “Sells” qualifications to the prospective employer
Preliminary Research
General
job
information
Desired mission
Make qualifications
and skills
statements,
organization
sure you Look for
know: Key values
and words
“vision,”
goals, etc.
Research
helps you
tailor your
cover letter
Your Contact
Information Stacy Lolkus
222 Harrison Dr
Apartment 5
West Lafayette, IN 47906 Date
765-450-7583
slo@purdue.edu

October 16, 2017

Jenny Lock Employer Address


Salutation Uline — HR Recruiting Center
2105 S. Lakeside Drive
Waukegan, IL 60085

Dear Ms. Lockridge:

After speaking with Emily Claire about her past summer in the internship program, I am very
interested in your Human Resources Summer Internship position. I worked with employee
benefits this past summer and became very interested in the human resources aspect. I have First Paragraph
Middle Paragraph obtained many leadership opportunities while working as a Business Writing Consultant Assistant
Coordinator at Purdue’s Writing Lab that would be valuable in a career at Uline.

As Business Writing Consultant Assistant Coordinator at Purdue’s Writing Lab, my primary role is
to help train new tutors for the Writing Lab. I work directly with the Business Writing Coordinator
teaching classes and participating in mock tutorials to allow students to obtain hands-on
experience tutoring business documents. I also organize educational workshops to refresh the
skills of current Business Writing Consultants. My position as a Boiler Gold Rush Team Leader
Conclusion
also challenged me to use my enthusiastic personality to motivate incoming freshmen to be
involved in campus activities. As a Human Resources Intern at Uline, I could use all of these
leadership skills while learning more about recruiting and hiring practices.

I would like to discuss these and other qualifications with you to further explain how I can
contribute to your Middle East operations. I look forward to meeting you soon. If you have any
questions, please call me at 555-555-5555 or e-mail me at abcd@purdue.edu.

Sincerely

,
Stacy Lolkus

Enclosure: Résumé
Closing
Your Street Address

Header City, State, Zip Code

Date
• Make sure you
address the letter Name of Contact Person
to a specific
Title
person if possible
(preferably the Organization
interviewer) Street Address
City, State, Zip Code

Dear Ms., Mr., Dr., (etc):


Dear Human Resource Management
More Examples

Date October 16, 2017


Name of Contact Person
Title Jenny Lock
Organization Uline — HR Recruiting Center
Street Address 2105 S. Lakeside Drive
City, State, Zip Code Waukegan, IL 60085

Dear Ms., Mr., Dr. (etc) – Dear Ms. Lockridge:


Salutation:
First Paragraph

• Get the reader’s attention


• Introduce yourself
• Explain purpose of letter
• Explain why interested in the
Purpose: position or the company
(Culture/ reputability)
• Explain how you will help the
organization
• Preview the rest of the letter
First Paragraph (sample)

After speaking with Emily Claire about her past


summer in the internship program, I am very
interested in your Human Resources Summer
Internship position. I worked with employee benefits
this past summer and became very interested in the
human resources aspect. I have obtained many
leadership opportunities while working as a Business
Writing Consultant Assistant Coordinator at Purdue’s
Writing Lab that would be valuable in a career at
Uline.
Middle Paragraphs

• Highlight skills and benefits to the


company
• Emphasize interest in the company
• Provide concrete evidence
- Include specific, credible examples
of qualifications for the position
• Begin paragraphs with topic sentences
Middle Paragraph (Sample)

As Business Writing Consultant Assistant Coordinator at Purdue’s


Writing Lab, my primary role is to help train new tutors for the Writing
Lab. I work directly with the Business Writing Coordinator teaching classes
and participating in mock tutorials to allow students to obtain hands-on
experience tutoring business documents. I also organize educational
workshops to refresh the skills of current Business Writing Consultants. My
position as a Boiler Gold Rush Team Leader also challenged me to use my
enthusiastic personality to motivate incoming freshmen to be involved in
campus activities. As a Human Resources Intern at Uline, I could use all of
these leadership skills while learning more about recruiting and hiring
practices.
Closing Letter
• Conclude with next step
• Provide contact information

I would like to discuss these and other qualifications with you to


further explain how I can contribute to your Middle East
operations. I look forward to meeting you soon. If you have any
questions, please call me at 555-555-5555 or e-mail me at
abcd@purdue.edu.
Closing Formats

Sincerely, Sincerely,

Simon Smith
Simon Smith 5886 Tunbridge Crossing
Fort Wayne, IN 46815
ssmith@purdue.edu
Enclosure: Curriculum Vitae
Enclosure: Curriculum Vitae
Look for:

Weak Language:

I worked as a ramp agent at Comair.

Strong Language:
As a ramp agent, I assisted in loading baggage,
oversaw fueling the aircraft, and stocked
commissary items on the aircraft.
Extra Tips

Length
• Letter should only be one
page

Strongest and most


relevant qualifications • Limit to a few qualifications
should be highlighted

Easy to read • Begin with topic sentences


Extra Tips

Appeal to company Elaborate on the


values, attitudes, Explain how you will information in your
goals, projects, etc. help organization resume or curriculum
vitae

Proofread carefully
Provide evidence of for grammatical
your qualifications and typographical
errors
SELF-DESCRIPTIVE WORDS
Adaptable
Analytical ▪ Efficient
Confident ▪ Energetic Innovative
Creative ▪ Enterprising Manager
Disciplined ▪ Enthusiastic Personable
▪ Expressive Persuasive ▪ Responsible
▪ Extroverted Productive ▪ Self-starter
Reliable ▪ Skilled
▪ Team player
▪ Technical
USE ACTIVE VERBS,
BUT NOT CARTOONISH ACTIVE
Verbs have either active or passive voice.

The active voice is more powerful.


Active : Pat Smith wrote the report.
Passive : The report was written by Pat Smith

A passive verb always consists of a form of to be followed by


a past participle (was seen, had been taught, is guaranteed)
…SO, LET’S RE-WRITE THAT FIRST “BODY” PARAGRAPH
IN OUR EARLIER SAMPLE….
“I have built my career on effective non-profit management,
commercial banking, public finance, accounting, and management
skills based on hard-won expertise in human resources. I have
succeeded by identifying….”

-RATHER THAN THE MORE PASSIVE-

“My career has been built in non-profit management, commercial


banking, public finance, accounting, management and human
resources. My success has come from identifying….”
EXERCISE 1
Following cover letter template lists, kindly to
make a cover letter that represent you as a
job seekers.

Available Functions: Human Resources | Marketing | Finance and Accounting


Company Contact:

Adelia Shabrina
Chief HR Officer
UNILEVER INDONESIA
Jl. Johar No.18 - Kebun Sirih,
Menteng, Jakarta Pusat,
DKI Jakarta 10340

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