J60 S4hana1909 BPD en Us

Accounts Payable (J60_US) PUBLIC
Purpose Error: Reference source not found 1
Test Script PUBLIC

SAP S/4HANA - 29-08-19
Accounts Payable (J60_US)
Table of Contents
1 Purpose 5
2 Prerequisites 7
2.1 System Access 7
2.2 Roles 7
2.3 Master Data, Organizational Data, and Other Data 8
2.4 Business Conditions 10
2.5 Preliminary Steps 11
2.5.1 Define Payment Signatories for Bank Accounts 11
2.5.2 Add Fields to Items (Optional) 11
3 Overview Table 13
4 Test Procedures 19
4.1 Preparation of Payments 19
4.1.1 Maintain Business Partner 19
4.1.2 Display Supplier List 21
4.1.3 Maintain Check Lots 22
4.1.4 Netting of AR/AP Items (Optional) 25
4.2 Invoice Entry without Purchase Order 28
4.2.1 Invoice Entry without Purchase Order 28
4.2.2 Invoice Entry for One-Time Supplier without Purchase Order 30
4.2.3 Park and Post Invoice 32
4.2.3.1 Park Invoice 32
4.2.3.2 Post Invoice 35
4.3 Mass Upload 38
4.3.1 Mass Import for Supplier Invoices 38
4.4 Invoice Payment Preparation 41
4.4.1 View Supplier Line Items 41
4.4.2 Manage Payment Blocks 43
4.4.3 View Supplier Balance 44
4.5 Payment Run 46
4.5.1 Schedule Payment Proposals 46
4.5.2 Revise Payment Proposal 49
4.5.3 Release Payment Proposal 50
4.6 Single Outgoing Payment 52
4.6.1 Create Single Outgoing Payment (Indirect) 52
4.6.2 Create Single Payment (Direct) 54
4.7 Online Payments 56
4.7.1 Free Form Payment Request 56
4.7.2 Post Free Form Payment Request 58
4.8 Manual Payment Online 60
4.8.1 Post Outgoing Payment 60
4.9 Payment Approval 62
4.9.1 Bank Payment Approval (Optional based on Cash Management) 62
4.9.1.1 Approval by First Approver 63
4.9.1.2 Approval by Second Approver 66
4.9.2 Create Payment Medium 68
4.10 Print or Email Payment Advice 69
4.11 Manage Checks 71
4.11.1 Print Checks 71

4.11.2 Void Checks 71
4.11.3 Cash Checks 73
4.11.4 List Checks 75
4.11.5 Display Check Details 76
4.11.6 Create Positive Pay File 78
4.12 Correspondence 82
4.13 Incorrect Posting 85
4.13.1 Reset Cleared Items 85
4.13.2 Reset and Reverse Cleared Items 87
4.14 Down Payments 88
4.14.1 Create Down Payment Request 88
4.14.2 Post Down Payment 90
4.14.3 Invoice Entry 92
4.14.4 Post Outgoing Payment 93
4.14.5 Clear Open Items 95
4.15 Periodic Activities 97
4.15.1 Check Open Balances 97
4.16 Invoice Management Reporting 98
4.16.1 Accounts Payable Overview 98
4.16.2 Days Payable Outstanding 99
4.16.3 Overdue Payables 101
4.16.4 Future Payables 102
4.16.5 Cash Discount Forecast 103
4.16.6 Cash Discount Utilization 104
4.16.7 Invoice Processing Analysis 105
4.16.8 Invoice Processing Time 106
4.16.9 Aging Analysis 108
4.16.10 Automatic and Manual Payments Analysis 109
4.16.11 Supplier Payments Analysis 110
4.16.12 Display Item Change Log 111
5 Appendix 113
5.1 Display Process Flow Accounts Payable 113
1 Purpose
With Accounts Payable, you manage your open payable invoices that are automatically created from purchasing processes.
You manage and control open items with various analytical tools. You plan future payables and analyze the outcome of payments, such as utilization of cash
discounts and days payables outstanding.
Process your outstanding payables automatically and monitor payment progress. Optionally, you can also include a two-step approval for all outgoing
payments.
Connect to SAP Multi-Bank Connectivity (MBC) to simplify the connectivity to the banks for payments and bank statements. Alternatively, you can also
download generated payment files.
For countries where this is relevant, you can also print checks.
The Accounts Payable business process focuses on the following activities:
Complete Supplier Master Data
Invoice Entry without Purchase Order
Invoice Payment Preparation:
● Manage Payment Blocks
● Manage Supplier Line Items
● Display Supplier Balance
Payment Run:
● Schedule Payment Proposals
● Revise Payment Proposal
● Release Payment Proposal
Single Outgoing Payment
Manual Payment Online
Payment Approval
Reset Clearing for Invoices and Payments
Correspondence
Invoice Reporting:
● Days Payable Outstanding
● Overdue Payables
● Future Payables
● Cash Discount Forecast

● Cash Discount Utilization
● Invoice Process Time
● Aging Analysis
● Automatic and Manual Payments
● Open Payments Analysis
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the predefined scope of the solution. Each
process step, report, or item is covered in its own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the
process but are needed for testing are marked accordingly. Project-specific steps must be added.

2 Prerequisites
This section summarizes all prerequisites to conduct the test in terms of system, user, master data, organizational data, and other test data and business
conditions.
● Vendor master data has been created.
● Invoices have been posted to accounting.
● Complete Business Conditions.
● Execute Preliminary Steps.
2.1 System Access
Syste Details
m
Syste Accessible via the SAP Fiori launchpad. Your system administrator provides you with the URL to access the various apps
m assigned to your role.
2.2 Roles
Assign the following business roles to your individual test users.
Note The following roles are provided as example roles from SAP. You can use these as templates to create your own roles.
Business Role Business Role ID as Delivered Log

by SAP On
Accounts Payable Accountant SAP_BR_AP_ACCOUNTANT
Accounts Payable Accountant - Procurement SAP_BR_AP_ACCOUNTANT_PROCUR
EMT
Accounts Payable Manager SAP_BR_AP_MANAGER
Administrator SAP_BR_ADMINISTRATOR

Configuration Expert - Business Process SAP_BR_BPC_EXPERT
Configuration
Cash Management Specialist SAP_BR_CASH_SPECIALIST
Cash Manager SAP_BR_CASH_MANAGER
General Ledger Accountant SAP_BR_GL_ACCOUNTANT
For more information about business roles, refer to Assigning business roles to a user in the Administration Guide to Implementation of SAP S/4HANA with
SAP Best Practices.
2.3 Master Data, Organizational Data, and Other Data

Default Values
The organizational structure and master data of your company was created in your ERP system during implementation. The organizational structure reflects
the structure of your company. The master data represents materials, customers, and vendors, for example, depending on the operational focus of your
company.
The business process is enabled with organization-specific master data, examples are provided in the following table.
Operational Focus
SAP delivers standard values for more than one operational focus area, such as Services, Manufacturing, or Trade. You may find more than one master data
table. Use the master data that matches the operational focus of your company (Services, Manufacturing, or Trade).
Additional Default Values
You can test the scope item with other SAP default values that have the same characteristics.
Use the following master data in the process steps described in this document:
You have entered the master data required to go through the procedures of this scope item. Ensure that the following scope item-specific master data exists
before you test this scope item.
Master Data
Data Sample Value Deta Comments

ils
Company 1710
Code
Controlling A000
Area

Cost Center 17101301
Material * Material type DIEN, SEMI, HAWA

Master
House Bank USBK1 The USBK2 value is used for non-MBC payments. Make sure the solution
USBK2 is installed with demo data to be able to test both banks.
Account ID USAC1 USAC2 Use account ID EURAC to pay invoice in EUR currency.
EURAC
Bank G/L 11001000 and 11002000
Account 11001100
Supplier For Company Code 1710, use:
● 17300001
● 17300002
17300273 for one-time supplier
17300030 for 1099 Withholding tax
Payment See the following table for Payment Methods (PM) and
Method Payment Method Formats (PMF)
For more information on creating master data objects, see the following Master Data Scripts (MDS)
Table 1: Master Data Script Reference
Master Data Description
ID
BND Create Customer Master
BNE Create Supplier Master
BNF Create Product Master of Type "Trading Good"
BNG Create G/L Account and Cost Element
BNM Create Cost Center and Cost Center Group
BNR Create Product Master of Type "Raw Material"
BNS Create Product Master of Type "Semi-Finished
Good"
BNT Create Product Master of Type "Finished Good"

Use the following table for payment methods (PM) and payment medium format (PMF):
P Name of Payment PMF for MBC House Bank PMF for File Download (USBK2 Demo
M Method USBK1 Data*)
C Check CHECK_OM CHECK_OM
D Bank Transfer (ACH CCD) US_ACH US_ACH
I ISO PAIN.001 Credit US_CGI_XML_CT US_CGI_XML_CT
Transfer
P Bank Transfer (ACH PPD) US_ACH US_ACH
T Bank Transfer (ACH CTX) US_ACH US_ACH
* The USBK2 value is demo data. Ensure the solution is installed with demo data to test this value.
2.4 Business Conditions

Invoices to be paid must be available. You can enter new invoices by executing the purchase process in Material Management.
Scope Item Business Condition

J45 - Procurement of Direct Materials Must be run before this test script. Invoices are created and posted to accounting.
J77 - Advanced Bank Account Bank accounts and signatories in banks have been defined.
Management
J78 - Advanced Cash Operations Payment Signatories are defined. Payment approval and payment medium creation with Bank Communication
Management (BCM).
J58 - Accounting and Financial Close Posting periods are open.
BNZ - Create New Open MM Posting MM posting periods are open.
Period
BNX - Consumable Purchasing Execute the Activate Flexible Workflow for Supplier Invoice preliminary step.

2.5 Preliminary Steps
2.5.1 Define Payment Signatories for Bank Accounts
Context
Maintain the payment signatories for existing bank accounts. Payment signatories work as approvers in optional step Payment Approval.
Note For more information, in the Advanced Cash Operations (J78) test script, see Prerequisites > Preliminary Steps .
Prerequisite
Two sample bank accounts are created in the system.
Procedure
Note Execute all steps in the Preliminary Steps section in the Advanced Cash Operations (J78) test script.
Caution This step is only needed for customers who adopt Cash Management Full, which needs additional license for SAP Cash Management powered by SAP
HANA; otherwise, Basic Cash Management is adopted and this step can be skipped.
2.5.2 Add Fields to Items (Optional)
Use
As an option, the administrator adds data source extensions and field names to Manage Supplier Line Items (F0712). This options allows making more user
fields available when managing items.

Procedure
Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Comment
1 Log On Log on to the SAP Fiori launchpad as an Administrator. The SAP Fiori launchpad displays.
2 Access the Open Custom Fields and Logic (F1481). The Custom Fields and Logic view displays.
SAP Fiori
App
3 Create New Choose the Data Source Extensions tab and choose the + (Create) A New Data Source Extension dialog box
Extension icon. displays.
4 Enter Enter the following: A view displays of the new data source
Properties Data Source: Supplier Line Items extension.
Description: <description of the data source>
Extension ID: The description is automatically added to the ID
and choose Create.
5 Add Fields Use the < > (Toggle Field Path) icon to switch the Field Path so Selected items display in the Selected Fields
Item displays at the top of the table. Under the Field Selection tab, column.
expand the Item node and other nodes in the table and select the
items to add.
Note Ensure that your choices are under the _Supplier node.
6 Save Choose the Save button. All the nodes of the Field Path table collapse and
your selections display in the Selected Fields
table.
7 Publish Choose the Publish button. The Data Source Extensions view of Custom
Fields and Logic displays with all of the
extensions. To verify your new extension, use
the Search field.

3 Overview Table
The Accounts Payable scope item consists of several process steps provided in the following table.
Preparation of Payments
Process Step Business Role Transaction/App Expected Results

Maintain Business Partner [page ] 20 Accounts Payable Maintain Business Partner The Business Partner is maintained.
Accountant (BP)
Display Supplier List [page ] 22 Accounts Payable Display Supplier List (F1861) The Supplier is displayed.
Accountant
Maintain Check Lots [page ] 23 Accounts Payable Manage Checkbooks The Manage Checkbooks view
Accountant (F1577) displays.
Netting of AR/AP Items (Optional) Accounts Payable Maintain Business Partner The Business Partner is maintained.
[page ] 26 Accountant (BP)
Invoice Entry without Purchase Order
Process Step Business Role Transaction/App Expected

Results
Invoice Entry without Purchase Order [page ] 28 Personalized User based on the Create Supplier Invoice The invoice is
SAP_BR_AP_ACCOUNTANT_PROCUREMT (F0859) created.
Business Role ID
Invoice Entry for One-Time Supplier without Accounts Payable Accountant Create Supplier Invoice - The invoice is
Purchase Order [page ] 31 Advanced (MIRO) created.
Park Invoice [page ] 33 Personalized User based on the Create Supplier Invoice Invoice is
SAP_BR_AP_ACCOUNTANT_PROCUREMT (F0859) parked.

Business Role ID
Post Invoice [page ] 35 Personalized User based on the Supplier Invoices List (F1060A) Invoice is
SAP_BR_AP_ACCOUNTANT_PROCUREMT posted.
Business Role ID
Mass Upload

Mass Import for Supplier Invoices [page Accounts Payable Import Supplier Invoices Invoices are imported and
] 38 Accountant (F3041) posted.
Invoice Payment Preparation

View Supplier Line Items Accounts Payable Manage Supplier Line Items The Manage Supplier Line Items view is
[page ] 41 Accountant (F0712) displayed.
Manage Payment Blocks Accounts Payable Manage Payment Blocks (F0593) Payment Blocks are managed.
[page ] 43 Accountant
View Supplier Balance [page ] Accounts Payable Display Supplier Balances Supplier Balance is displayed.
44 Accountant (F0701)
Payment Run

Schedule Payment Proposals Accounts Payable Manage Automatic Payments Invoices to be paid are proposed.
[page ] 46 Accountant (F0770)
Revise Payment Proposal [page ] 48 Accounts Payable Revise Payment Proposals (F0771) The Revise Payment Proposals view
Accountant displays.
Release Payment Proposal [page ] Accounts Payable Manage Automatic Payments Payments are processed.
50 Accountant (F0770)
Single Outgoing Payment

Create Single Outgoing Payment (Indirect) Accounts Payable Manage Supplier Line Items Single outgoing payment is
[page ] 52 Accountant (F0712) generated.
Create Single Payment (Direct) [page ] 54 Accounts Payable Create Single Payment (F0743) Single payment is generated.
Accountant
Online Payments

Free Form Payment Request [page ] 56 Accounts Payable My Free Form Payments (F2564) The request is
Accountant created.
Post Free Form Payment Request [page Cash Management Process Free Form Payments The request is
] 58 Specialist (F2564) posted.
#unique_29 Cash Management Process Free Form Payments The request is
Specialist (F2564) released.
Manual Payment Online

Post Outgoing Payment [page ] Accounts Payable Post Outgoing Payments Outgoing Payments are
59 Accountant (F1612) posted.
Payment Approval

Bank Payment Approval (Optional See Basic Cash Operations (BFB) Payment released
based on Cash Management) [page ]
62
Approval by First Approver [page ] Accounts Payable Manager Approve Bank The Approve Bank
63 Payments (F0673A) Payments app
displays.
Approval by Second Approver Cash Manager Approve Bank The Approve Bank
[page ] 65 Payments (F0673A) Payments app
displays.
Create Payment Medium [page ] 67 (See the Advanced Cash Operations (J78) test script for more
information). The batch item status should be Payment Medium
Created.
Print or Email Payment Advice

Print or Email Payment Advice Accounts Payable Manage Automatic Payments Payment advice is generated and an email is
[page ] 68 Accountant (F0770) sent.

Manage Checks

Print Checks [page ] 70 Automatically Printed.
Void Checks [page ] 70 Accounts Payable Manage Outgoing Checks (F1578) The Manage Outgoing Checks view
Cash Checks [page ] 72 Accounts Payable Manage Outgoing Checks (F1578) Checks are cashed.
Accountant
List Checks [page ] 74 Accounts Payable Manage Outgoing Checks (F1578) The Manage Outgoing Checks view
Display Check Details [page ] Accounts Payable Manage Outgoing Checks (F1578) The Manage Outgoing Checks view
75 Accountant displays.
Create Positive Pay File Accounts Payable Create Positive Pay Files - FCHX File is created.
[page ] 77 Accountant (FCHX)
Incorrect Posting

Reset Cleared Items [page ] 84 Accounts Payable Reset Cleared Items The document is reset.
Accountant (F2223)
Reset and Reverse Cleared Items Accounts Payable Reset Cleared Items The document is reset and
[page ] 85 Accountant (F2223) reversed.
Down Payments

Create Down Payment Accounts Payable Manage Supplier Down Payment A down payment request is posted.
Request [page ] 87 Accountant Requests (F1688)
Invoice Entry [page ] 91 The invoice amount should be larger than the down payment
amount posted in previous step.
Post Outgoing Payment Accounts Payable Post Outgoing Payments (F1612) The Post Outgoing Payments view displays.
[page ] 92 Accountant
Clear Open Items [page ] Accounts Payable Clear Outgoing Payments - Manual The Clear Outgoing Payments view displays.
94 Accountant Clearing (F1367)
___
Periodic Activities

Check Open Balances
[page ] 96
#unique_49 Accounts Payable Manage Balance Confirmations - For Suppliers The Supplier Balance confirmation is
Accountant (F2959) managed.
#unique_50 Accounts Payable Manage Balance Confirmations - For Suppliers The Balance confirmation is generated.
Accountant (F2959)
Invoice Management Reporting

Accounts Payable Overview [page ] 96 Accounts Payable Accounts Payable Overview (F2917) The Accounts Payable Overview is
Manager generated.
Days Payable Outstanding [page ] 97 Accounts Payable Days Payable Outstanding - Indirect Method The Days Payable Outstanding
Manager (F2895) analysis view displays.
Overdue Payables [page ] 99 Accounts Payable Overdue Payables - Today The Overdue Payables analysis view
Manager displays.
Future Payables [page ] 100 Accounts Payable Future Payables - Today The Future Payables view displays.
Manager

Cash Discount Forecast [page ] 101 Accounts Payable Cash Discount Forecast - Available Amount The Cash Discount Forecast analysis is
Manager displayed.
Cash Discount Utilization [page ] 102 Accounts Payable Cash Discount Utilization - Today The Cash Discount Forecast view is
Manager displayed.
Invoice Processing Analysis [page ] Accounts Payable Invoice Processing Analysis - Today The Invoice Processing Analysis report
103 Manager is displayed.
Invoice Processing Time [page ] 105 Accounts Payable Invoice Processing Time - Today (F1745) The Invoice Processing Time report is
Manager displayed.
Aging Analysis [page ] 106 Accounts Payable Aging Analysis - Payable Amount The aging view displayed.
Manager
Automatic and Manual Payments Accounts Payable Automatic and Manual Payments - Payments for The automatic and Manual Payments
Analysis [page ] 107 Manager Last Year (F1749) are displayed.
Supplier Payments Analysis [page ] Accounts Payable Supplier Payment Analysis - Open Payments The Supplier Payment Analysis view
108 Manager displays.
Display Item Change Log [page ] 109 Accounts Payable Display Item Change Log - Customer (F2681) The logged changes for journal entries
Manager are displayed.

4 Test Procedures
This section describes test procedures for each process step that belongs to this scope item.
4.1 Preparation of Payments
4.1.1 Maintain Business Partner
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date
Business
Role(s)
Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
Purpose
Vendor master records are used by both the Accounting component and the Purchasing component.
Prerequisite
The supplier master record has been entered, but some specific information, for example the payment method, is missing.

Procedure

Step Name Fail /
# Comment
1 Log On Log on to the SAP Fiori launchpad as an Accounts Payable Accountant.
2 Access the Open Maintain Business Partner (BP). The Maintain Business Partner view
SAP Fiori App displays.
3 Select Make the following entry: The Display Organization:17300001
Supplier Business Partner: 17300001 view displays.
and choose Enter.
4 Change BP Enter the following values: The Display Organization:17300001,
role Display in BP role: FI Supplier role Supplier (Fin.Accounting) view
displays.
5 Edit Supplier Choose the Switch between Display and Change button to change the The Business Partner Master Data can
data to update. now be edited.
6 Company Choose the Company Code button and then choose the Vendor:
Code Data Correspondence tab.
7 Enter In the Correspondence section, make the following entries: The accounting clerk is changed.
Accounting Clerk Abbrev.: <Choose any available>
Clerk
Clerks Internet add.: <email address>
Note The person testing the script (Tester) should be entered as an
accounting clerk. For testing, we recommend assigning the accounts
receivable accountant as the accounting clerk.
8 Save Choose Save. Changes are saved.
9 Payment Choose the Vendor: Payment Transactions tab. You are on the Vendor: Payment
Methods Transactions tab.
10 Payment In the Automatic Payment Transactions section, select one or more of the You have chosen payment methods.
Methods following Payment Methods:
● I
● C
● D

● P
Note For payments in EUR, use I.
12 Navigation To change or display other master data settings, change the BP role and Settings for the selected BP role
navigate through the available tabs as follows: display and can be edited.
Display in BP role: For example, Business Partner (Gen.) or Supplier
13 Save Supplier Choose the Save button after completing your changes. The changes to Business Partner
Master Data are saved.
4.1.2 Display Supplier List
Test Administration

Date
Business
Role(s)
Purpose
The supplier list provides a list that can be searched by company code, city, country, bank key, posting block and deletion flag. The output provides the
suppliers with additional information such as the bank key, bank account, payment methods, posting block or deletion flag. You can choose a supplier from
the displayed list and drill down to the fact sheet of the supplier.

Prerequisite
Supplier master data maintained for company code.
Procedure
Test Test Step Instruction Expected Result Pass / Fail

Step Name /
# Comment
1 Log On Log on to the SAP Fiori
launchpad as an Accounts
Payable Accountant.
2 Access the Open Display Supplier List The Display Supplier List (F1861) opens.
SAP Fiori (F1861).
App
3 Company Make the following entry: A drop-down list of suppliers for company code 1710 displays.
Code Company code: 1710
and choose Go.
4 Supplier Choose Supplier Number. A dialog box displays.
Number
5 Supplier Choose Supplier Number The system displays a fact sheet on the supplier with information such as general
Number again. information, contact numbers, minimum order value for purchasing organizations,
materials, purchase order, invoices, purchase contract, activities, and evaluations.
4.1.3 Maintain Check Lots
Test Administration

Date
Business
Role(s)
Purpose
To pay using checks, lot numbers must be created. In this activity, you create or change check lots.
Prerequisite
A House bank exists.

Your payment method is C.
Procedure

Step Name Fail /
# Commen
t
1 Log On Log on to the SAP Fiori launchpad as an Accounts Payable
Accountant.
2 Access the Open Manage Checkbooks (F1577). The Manage Checkbooks (F1577) view displays.
SAP Fiori
App
3 Search Make the following entries: The Maintain Check Lots view is displayed
Paying Company Code: 1710
House Bank: USBK1
Bank Account ID: USAC1
and choose Go.
4 Add Choose the + (Add Check) button. The Create Checkbook view displays.
Checkbook
5 Add Make the following entries:
General Note A new checkbook must be defined as the successor of an
Information existing checkbook. After creating a checkbook, execute the Edit
Checkbook ID section to assign the successor.
Checkbook ID/Name: <ID number> / <Description>
House Bank: USBK1
Bank Account ID: USAC1
Payment Method: C
Purchased on: purchased on date
From Check: For example, 10101
To Check: For example, 18000
Depletion Alert: <total # of checks in lot - 1>
Sequential: Select the radio button for Yes
and choose Continue.
6 Save Add Choose Save. The new Checkbook is saved and appears in the
Note If a checkbook already exists, assign the newly created Checkbook table. A new entry appears next to the
checkbook as the successor for the existing checkbook. To assign New button and you can review the entry by
the new checkbook, follow the instruction in the following step, choosing that New button.
Edit Checkbook ID.
7 Edit To edit a checkbook, start at the Manage Checkbooks view, if
Checkbook necessary, repeat step 3.
8 Edit Select the row of Checkbook ID, and choose the Edit button. The Edit Checkbook view is displayed.
Checkbook For example: Checkbook ID 1.
ID
9 Edit Make the following entries:
Information Note When adding a checkbook, make sure that the new
checkbook is defined as successor of an existing checkbook,
otherwise, checks will not be created. A warning message
appears when your entry is not a successor.

To Check: For example, 10100
Depletion Alert: For example, <total # of checks in lot - 1>
Successor: For example, 2 (Checkbook ID #)
and choose Continue.
10 Save Edit Choose Save (Ctrl-S). The Checkbook is saved.
11 Delete To delete a checkbook, start at the Manage Checkbooks view, if
Checkbook necessary, repeat step 3.
12 Delete Select row of Checkbook ID you created previously and choose The Delete view displays.
Checkbook the Delete button.
ID For example, Checkbook ID: 2
13 Confirm Choose the Delete button. The system displays the The Checkbook was
Deletion deleted message.
4.1.4 Netting of AR/AP Items (Optional)
Test Administration

Date
Business
Role(s)
Purpose
In this activity, you set up a Business Partner (BP) for netting of Account Receivable (AR) and Account Payable (AP) items within one company code.

When executing a payment run for a business partner that is setup for netting, the payment amount generated is the net amount of its AR and AP past due
open items.
Note This task is optional because the created business partner must have the supplier as a customer. Our solution content does not deliver any BP created
as supplier and customer, so to execute this activity, you will manually create the Business Partner master records.
Prerequisite
The supplier master record has been created.

The customer master record has been created.
Supplier and Customer have the same number.
Procedure
Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment
1 Log On Log on to the SAP Fiori launchpad as an Accounts
Payable Accountant.
2 Access the SAP Open Maintain Business Partner (BP). The Maintain Business Partner view displays.
Fiori App
3 Select Supplier Make the following entry: The Display Organization:Business Partner # view
Business Partner: any BP created as supplier displays.
and customer
and choose Enter.
4 Change BP role Enter the following values: The Display Organization:Business Partner #, role
Supplier Display in BP role: Supplier (Fin.Accounting) Supplier (Fin.Accounting) view displays.
5 Edit Supplier Choose the Switch between Display and Change The Business Partner Master Data can now be edited.
button to change the data to update.
6 General Data Choose the Vendor: General Data tab and in
General Data section make the following entry:
Customer: <Customer Number> (number is the
same as the supplier).

7 Company Code Choose the Company Code button.
Data
8 Payments Choose the Vendor: Payment Transactions tab. You are on the Vendor: Payment Transactions tab.
Vendor
9 Clearing Vendor In the Automatic Payment Transactions section, Clearing is activated.
select:
Clearing w. customer: Selected
10 Save Choose Save and if warning is displayed, ignore it Changes are saved.
by choosing No.
11 Change BP role Enter the following values:
Customer Display in BP role: Customer (Fin.Accounting)
12 Payments Choose the Customer: Payment Transactions tab. You are on the Customer: Payment Transactions tab.
Customer
13 Clearing In the Automatic Payment Transactions section, Clearing has been activated.
Customer select:
Clearing w. Vendor: Selected
4.2 Invoice Entry without Purchase Order
4.2.1 Invoice Entry without Purchase Order
Test Administration

Date

Business
Role(s)
Purpose
In this activity, you enter a supplier invoice without reference to a purchase order. Payment is made in local currency or you can pay invoices in foreign
currency. For example, for a German company, you can pay invoices in USD, and for the US, you can pay invoices in EUR.
Procedure

Step Name /
# Comment
1 Log on Log on to the SAP Fiori launchpad using a personalized user.
Do not use the generic Accounts Payable Accountant user. Create a personalized
user based on the business role ID
SAP_BR_AP_ACCOUNTANT_PROCUREMT.
2 Access the Open Create Supplier Invoice (F0859). The Manage Supplier Invoices
SAP Fiori App (F0859) view displays.
3 Dialog Box If the Data from Previous Invoice Entry Exist dialog box displays, choose No.
4 General In the Basic Data section, enter the following data:
Information Transaction: Invoice
Vendor: 17300001
Company Code: 1710
Gross Invoice Amount: 1000
Currency: For example, USD
Invoice Date: <Today's date>
Posting Date: <Today's date>
Reference: <any>

5 G/L Account In the G/L Account Items section, choose + to add a new item.
Items Make the following entries:
Debit/Credit: Debit
G/L Account: For example, 61061000
Amount 1000
6 Account Under G/L Accounts, choose > (Expand/Collapse) to expand the selection.
Assignment Make the following entries:
Cost Center: <Any cost center>
If the General Ledger account is tax relevant, in the Tax section, select Propose
Tax.
7 Post Choose the Post button. The Success dialog box

Note The supplier invoice number generated is a logistics document number. To displays, showing the
find or review the finance document number (Journal Entry), see the Invoice document numbers created.
Payment Preparation > View Supplier Line Items task.
8 Exit Choose No.
Procedure - Withholding Tax 1099 and 1042S
Note Tax is withheld at time of invoice payment.

Step # Name Comment
1 General Data Repeat all steps of the Invoice Entry without Purchase Order procedure, with the
following data.
2 Supplier Data Create an invoice using data as in procedure Invoice Entry without Purchase Order The invoice creates for
step 4 (General Data) using the following supplier: supplier 17300030.
Invoicing Party: 17300030 for 1099 Withholding Tax.
3 Withholding After entering the data from the previous procedure, verify that the withholding tax
Tax data was transferred from BP master data and selected in section Withholding Tax
before saving.

4 Repeat Steps Repeat all steps with an Invoicing Party of 17300031 for 1042S Withholding Tax.
for 1042S
4.2.2 Invoice Entry for One-Time Supplier without Purchase Order
Test Administration

Date
Business
Role(s)
Purpose
In this activity, you create an invoice without purchase order for a one time supplier.
Prerequisite
Business partner master data for a one-time supplier already exists.

The payment method for a one-time supplier is maintained in business partner master data.

Procedure
Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
Payable Accountant.
2 Access the SAP Open Create Supplier Invoice - Advanced (MIRO).
Fiori App
3 Navigation Make the following entries and choose Continue: The Incoming Invoice screen is displayed.
Company Code: 1710
4 Basic Data On the Basic Data tab, enter the following data:
Invoice Date: Today's date
Posting Date: Today's date
Reference: any
Amount: 1000
Currency: USD
Calculate Tax: Selected
Tax Code: I0
5 Payment In the Payment tab, enter the following data:
Baseline Date: Today's date
Payt Terms: 0001.
6 Details In the Details tab, enter the following data:
Inv. Party: 17300273
7 G/L Account Items In the G/L Account section, make the following
entries:
G/L Account: 65100000
Amount: 1000
Cost Center: 17101201
8 Post Choose the Post button.
9 Address and Bank In the Address and Bank Data section, enter address The Information dialog box displays the new
Data and bank information: document number.

Street: any
PO Box : <post box number>
PO Box Postal Code : <postal code>
Bank Key: bank account key from list
Bank Account Number: <bank account number>
Choose Continue.
10 Exit Choose Continue and Exit.
4.2.3 Park and Post Invoice
4.2.3.1 Park Invoice
Test Administration

Date
Business
Role(s)
Purpose
In this activity, an invoice is parked.

Prerequisite
A personalized business user has been created based on the business role ID:
For Cloud use: SAP_BR_AP_ACCOUNTANT
For On-Premise use: SAP_BR_AP_ACCOUNTANT_PROCUREMT
The following business catalog is assigned to your personalized business user:
Business Catalog Business Catalog ID

Accounts Payable - Supplier Invoice SAP_MM_BC_INV_PARK_PC
Parking
Procedure

Step Name Fail /
# Commen
t
1 Log On Log on to the SAP Fiori launchpad using a personalized user. The SAP Fiori
launchpad displays.
2 Access the Open Create Supplier Invoice (F0859). The Manage Supplier
SAP Fiori Invoices (F0859)
App view displays.
3 Park Follow the steps described in previous Invoice Entry without Purchase Order procedure, except The document is
at test step Post, choose the Park button. parked.
Note To use an approval workflow with this procedure, you choose Save as Completed instead
of Park, the invoice is sent to the business department for approval (using the My Inbox -
Approve Supplier Invoice (F0545A) app). Once approved, the supplier invoice is posted
automatically.
Tip When using approval workflow with this procedure, the Consumable Purchasing(BNX) test
script provides additional information and procedures that you must execute. Follow the
preliminary steps described in Activate Flexible Workflow for Supplier Invoice and then use the
Create Supplier Invoice procedure for reference.

Create new business catalog and assign to business user (OPTIONAL)
The following procedure is optional if all prerequisites are met.

Step # Name Comment
1 Log On Log on to the SAP Fiori launchpad as an Administrator.
2 Access the SAP Open Maintain Business Roles (F1492). The Maintain Business Roles
Fiori App (F1492) view displays.
3 New Choose New and make the following entries:
Business Role: Accounts Payable Park
Business Role ID: AP_PARK
Choose Assigned Business Catalogs, and choose Add. Select the
following entries and choose OK:
Business Catalog: Accounts Payable - Supplier Invoice Parking
Business Catalog ID: SAP_MM_BC_INV_PARK_PC
Choose Maintain Restrictions and select the following entries:
Read: Unrestricted
Write: Unrestricted
Select Back to Main Page.
4 Activate Select Activate to save.
5 Assign Choose Assigned Business Users and choose Add, then select your
personalized <User Name> and choose Ok.
4.2.3.2 Post Invoice
Test Administration

Date
Business
Role(s)
Purpose
In this activity, an invoice is posted.
Prerequisite
A personalized business user has been created based on the business role ID:
For Cloud use: SAP_BR_AP_ACCOUNTANT
For On Premise use: SAP_BR_AP_ACCOUNTANT_PROCUREMT
The following business catalog is assigned to your personalized business user:
Business Catalog Business Catalog ID

Accounts Payable - Supplier SAP_MM_BC_INV_PROCESS_PC
Invoices
An invoice has been parked.

Procedure: Post Invoice

Step # Comment
1 Log On Log on to the SAP Fiori launchpad using a personalized
user.
2 Access the SAP Open Supplier Invoices List (F1060A). The Supplier Invoices List (Version 2)
Fiori App (F1060A) view displays.
3 Search Choose Go or enter a selection criteria before List of invoices display.
executing the search, for example:
Invoicing Party: <any>
Status: Parked
Company Code: <any>
4 Select Choose any document with status Parked by selecting Supplier Invoice view displays.
the row.
5 Edit It is possible to edit by selecting Edit to make changes
to any available fields.
6 Post Choose Post. Document is posted.
Create new business catalog and assign to business user (OPTIONAL)
The following procedure is optional if all prerequisites are met.

Step # Name Comment
1 Log On Log on to the SAP Fiori launchpad as an Administrator.
2 Access the SAP Open Maintain Business Roles (F1492). The Maintain Business Roles
3 New Choose New and make the following entries:
Business Role: Accounts Payable Post
Business Role ID: AP_POST
Choose Assigned Business Catalogs and choose Add . Select the
following entries and then choose Ok:
Business Catalog: Accounts Payable - Supplier Invoices
Business Catalog ID: SAP_MM_BC_INV_PROCESS_PC
Choose Maintain General Restrictions and choose the following
entries:
Read: Unrestricted
Write: Unrestricted
Select Back to Main Page.
5 Assign Choose Assigned Business Users, and choose Add, then select your
personalized User Name and choose Ok.
4.3 Mass Upload
4.3.1 Mass Import for Supplier Invoices
Test Administration

Date
Business
Role(s)

Purpose
This app is used when there are a large number of invoices arriving for the company, such as:
● Recurring invoices
● Post regular acquisitions
● Post/travel expenses
Prerequisite
Create an electronic spreadsheet with the invoice details to be uploaded, a maximum of 500 items in a single file.
Business Partner (BP) master data exists.
Procedure

Step Name Fail /
# Comme
nt
2 Access the SAP Open Import Supplier Invoices (F3041) The Import Supplier Invoices
3 Download Choose the Download template to download the excel template and choose:
Template Language: For example, English
Format: For example, *.xlsx, for MS Excel Workbook
Choose Download to continue.
4 Fill in Data Enter the following content into the template data sections:
Header data section
Invoice ID: For example, 12345001
Company Code (4):1710
Transaction (1): 1
Invoicing Party (10): 17300001

Reference (16): <any text with maximum number of 16 characters>
Document Date: <Today's date MM/DD/YYYY>
Posting Date: <Today's date MM/DD/YYYY>
Document Type (2): KR
Document Header Text (25): <any text with maximum number of 25
characters>
Currency: USD
Gross Invoice Amount in Document Currency: 1060
Date for Defining Tax Rates: <tax calculation dates>
G/L Account Items section
Account (10): For example, 63001000
Item Text (50): <any text with maximum number of 50 characters>
Debit/Credit (1) S=Debit, H=Credit: S
Amount in Document Currency: For example, 1000
Tax Code (2): I1
Tax Jurisdiction (15): For example, CA00000000
Cost Center (10): 17101201
5 Upload To upload a file, choose Browse and select the file to upload. File is uploaded and the Worklist
section displays Inv. Status Draft for
items uploaded.
6 Check Select the checkbox of the documents to be checked and select Check. Any items containing errors are
identified in the Invoice Status
column with red icons. Otherwise, a
green flag icon displays for correct
entries.
7 Review the Log To view log, select the checkbox of the documents and select Show Log. Details of logs are displayed
If there is not enough budget available, PSM Availability Control (AVC) might
show a warning message. If this happens, you can still continue posting.
8 Correct any Select the item to review and correct any errors. Supplier invoice application is
Errors displayed showing details of
uploaded item.
The Draft Status column changes to
a green flag icon after correcting the
error and returning to the worklist.

9 Correct any If supplier invoice application reveals any errors, correct those errors and
Errors in return to the worklist.
Supplier
Invoice
Application
10 Post Select the checkboxes for the documents to post and select Post. Items are posted.
Note You can also use an approval workflow with this app. If you choose Save
as completed, the selected invoices are sent to the business department for
approval (using the My Inbox - Approve Supplier Invoice (F0545A) SAP Fiori
app). Once approved, the supplier invoices are posted automatically.
Tip To use approval workflow with this app, the Consumable Purchasing
(BNX) test script provides additional information and procedures that must
be executed. Follow the preliminary step described in Activate Flexible
Workflow for Supplier Invoice and then use the Create Supplier Invoice
procedure for reference.
4.4 Invoice Payment Preparation
4.4.1 View Supplier Line Items
Test Administration

Date
Business
Role(s)

Purpose
In this activity, all Accounts Payable (AP) line items are listed and you can modify some fields of a document to be paid.
Prerequisite
AP invoices are available in the system.
Procedure

Step Name Fail /
# Comment
2 Access the Open Manage Supplier Line Items (F0712). The Manage Supplier Line
SAP Fiori App Items (F0712) view displays.
3 Data Entry Make the following entries: Supplier line items are
and Search Supplier: <any> displayed according to your
search criteria.
Company Code: 1710
Status: Open Items
Open on Key Date: <Today's date>
Item Type: Normal Items
and choose Go.
As an option, choose the Gear (Settings) button to add columns to the Items table
when the Administrator has added new fields. For more information, see the Add
Fields to Items (Optional) [page ] 11 preliminary step.
If you add columns to the table, you can save the view as a variant. Additionally,
you can use the additional fields as filters in Adapt Filters.
4 Item details Select a journal entry and choose Manage Journal Entry. Document details are
displayed.
5 Edit Choose the Edit button.

6 Edit Select the Journal Entry Item to change (for example, 000001) and change one or
more of the following, as needed:
● Item Text
● Payment Method
● House bank
● House Bank Account
● Baseline Date
● Payment Terms
● And so on
7 Save Choose the Save button. Your changes are saved.

8 Go Back Choose Back. Your changes are
maintained.
4.4.2 Manage Payment Blocks
Test Administration

Date
Business
Role(s)
Purpose
This activity reviews and releases blocked invoices as the further process to logistics invoice verification.
When an invoice is blocked, Financial Accounting cannot pay the invoice. Invoices can be blocked either automatically or manually depends on the payment
block reason and release in the configuration.
Prerequisite
A vendor invoice was blocked for payment either automatically when invoice was created or manually by editing the supplier line items using the Manage
Supplier Line Items (F0712) SAP Fiori app.
Procedure

Step # Name Comment
1 Log On Log on to the SAP Fiori launchpad
as an Accounts Payable
Accountant.
2 Access the Open Manage Payment Blocks The Manage Payment Blocks (F0593) view displays.
SAP Fiori App (F0593).
3 Select a In the left pane, select a vendor to The open items for the vendor are shown in a list in the right side and
Vendor manage. For example: items blocked for payment are identified in the status column, shows a red
Supplier Account: any icon and the block reason.
4 Select an Select the checkbox for an open The view displays additional options at the bottom of the screen.
Item item.
5 Block or You use either the Block or The selected invoices are blocked or unblocked based on your choice.
Unblock Unblock item buttons.
4.4.3 View Supplier Balance
Test Administration

Date
Business
Role(s)
Purpose
In this activity, you display the supplier balances.
Procedure

Step # Comment
Payable Accountant.
2 Access the SAP Open Display Supplier Balances (F0701). The Display Supplier Balances (F0701) view
Fiori App displays.
3 Data Entry and Make the following entries and Choose Go. For the supplier you searched for, balances
Search Supplier: <Supplier> are displayed per period.
Company Code: 1710(mandatory)
Fiscal Year: <Current Year>
4 View Balances You can choose any of the following tabs to go to Different views of supplier balances are
different views of the supplier balance: displayed.
● Balances
● Special G/L
● Compare
5 View Period In any row, select an existing amount in the Debit, The Manage Supplier Line Items view is
Credit, or Balance column. displayed.
4.5 Payment Run
Purpose
This section describes how to post payment using the automatic payment program.
When a supplier is subject to withholding tax, the tax is withheld from the total invoice amount when the payment is released.
Prerequisites
The Define Payment Medium Format Variants procedure in the Preliminary Steps section, under Prerequisites, has been executed.
Review and execute (if necessary), the optional Available Amounts for Payment Program procedure in the Preparation of Payments section.
Invoices are posted and are open for payment. For more information, see the Manage Supplier Line Items app (unblock the item to be paid for payment).
Payment methods are defined in the Maintain Business Partner procedure.
All Prerequisites have been met, see the Business Conditions section in this document.
All the previous procedures described in the Invoice Payment Preparation section are executed.
4.5.1 Schedule Payment Proposals
Test Administration

Date
Business
Role(s)
Purpose
This activity selects the invoices to be paid.

Prerequisite
Invoices are posted, past due and are open for payment. For more information, see the Business Conditions section of this document.
Invoices are past due.
Use Invoice Payment Preparation procedures to change the payment terms or due date of an invoice so it can be paid.
All steps for the procedures in the Invoice Payment Preparation section must be executed.
The BRF+ Settings procedures, described in the Preliminary Steps topic, under Prerequisites are executed.
A checkbook exists. You can review theMaintain Check Lots procedure, under Preparation of Payments.
Procedure

Step # Name Fail /
Comment
Accountant.
2 Access the Open Manage Automatic Payments (F0770). The Manage Automatic Payments (F0770)
SAP Fiori App view displays.
3 Create View Choose Add (+). The New Parameter view displays.
4 Data Entry Make the following entries and choose Create. An entry input view is displayed.
Run Date: <today's date>
Identification: <any five character description, such as
SPAY1>
5 Data Entry Make the following entries:
Basic section:
Posting Date: <today's date>
Docs entered up to: <today's date>
Payment Controlssection:
Company Code: 1710
Next payment date: <today's date + 5 days>
Payment method: T, D, P, C
Note For invoices in EUR, use I.
Open Item Selection section:
Supplier: 17300001 or 17300002
Note For the Payment Method field, verify that the payment
method is valid in the supplier master record.
If it is necessary to post a down payment request, add a Free
Selection and then enter the following:
Special G/L ind. (BSEG-UMSKZ): F
6 Single Invoice To execute a payment for a single invoice, make the following
(Optional) entries in the Open Item Selection by populating any of the Free
Selection # fields available:
Document Number (BKPF-BELNR): <Document Number>
7 Save the Choose Save. The system displays the message Parameter
Parameters has been saved. The status changes to
Parameter Created.
8 Schedule Go back to the first view and select the row of the identification The Schedule Proposal view is displayed.
Proposal to process and choose Schedule > Proposal.
9 Data Entry Make the following entries in the Schedule Proposal pane and The system displays the message Proposal is
choose Schedule: created.
Start Date: today's date The status changes to Proposal Created.
Start immediately: Select
10 View the Choose the Proposal Processed tab.
Proposal
11 Display Choose the Go button. The proposal is displayed in the list.
4.5.2 Revise Payment Proposal
Test Administration

Date
Business
Role(s)
Purpose
In this activity, you review invoices to be paid.

Caution Make sure that there are no other Payment Run Identification Proposals pending to be executed which might be using the same supplier as proposal
created in previous step. If payment proposals exist, they must be processed or deleted, otherwise no payment proposal is generated for your proposal.
Procedure

Step # Name Comment
2 Access the Open Revise Payment Proposals (F0771). The Revise Payment Proposals
SAP Fiori App (F0771) view displays.
3 Go Choose the Go button. A list of all proposals displays.
4 Select Choose the > button from the Open column in the proposal you want to The view Schedule Payment
edit (for example, SPAY1 ). Proposal of selected Identification
displays.
5 Edit Payment In the Payments tab, select the rows to edit and choose the Edit The Edit Payment dialog box
Payment button. displays.
6 Make Entries Change desired options and choose OK to continue.
Payment method: <payment method>
House Bank: <house bank>
Account ID: <account>
Payee Bank:<payee bank>
Due Date: <date>
7 Exceptions If some payments are blocked, you can find them on the Exceptions tab.
You may unblock or reallocate and pay them by using the buttons in the
view.
4.5.3 Release Payment Proposal
Test Administration

Date
Business
Role(s)
Purpose
This activity releases the payment proposal.

When a supplier is subject to withholding tax, the tax is withheld from the total invoice amount when the payment is released.
Procedure

Step Name /
# Comment
1 Log On Log on to the SAP Fiori launchpad as an

Accounts Payable Accountant.
2 Access the Open Manage Automatic Payments (F0770). The Manage Automatic Payments (F0770) view displays.
SAP Fiori App
3 Go Choose the Go button. A list of all payment runs is displayed
4 Proposal Choose the Proposal Processed tab.
Processing
5 Select Select the line of the previously created The Schedule Payment dialog box displays.
Proposal proposal (for example, SPAY1 ) and choose
Schedule.
6 Schedule Make the following entries: The system displays the Payment has been scheduled
Payment Start Date: <Today's date> notification. The status changes to Payment Posted. The log
shows how many postings or payments were generated.
Start immediately: Select
and choose Schedule.
7 View the Choose the Payment Processed tab. The status changes to Payment posted.
payment
8 View Log Select the line of your payment run The log shows how many postings were generated.
postings Identification and in the Log column, choose
Notes.
Note If the Log column does not show, choose
the Settings button. Select the Log field and
choose OK.
9 Close Dialog Choose OK. The Log Details dialog box closes.
10 Payments In the Open column, choose the navigation The view displays a summary of payments and exceptions for
and right arrow. the payment run.
Exceptions
11 Navigation You can sort the information by payment Amounts are sorted by your selection.
method, country, and so on. Select the view to
display in the field below Summary.
12 Payments Choose Payments or Exceptions. Details are displayed for payments or exceptions generated
(such as payment document, payment order, included items, and
so on).
13 Payments In the Open column, choose the navigation Payment item details are displayed.
Navigation right arrow to display line item details of the

payment.
When you are done, choose Back at the top to
exit this view.
4.6 Single Outgoing Payment

Purpose
This section describes how a manual outgoing payment of bank transfer is created.
After payment approval, payment medium file is created and sent to Multi-Bank Connectivity (MBC) for further processing.
Note For more information, see the Advanced Cash Operations (J78) test script or Basic Cash Operations (BFB) .
Prerequisites
Invoices are posted and are due with one of the following payment methods:
● C
● D
● I
● P
● T
All steps from Invoice Payment Preparation have been executed.
4.6.1 Create Single Outgoing Payment (Indirect)
Test Administration

Date
Business
Role(s)

Purpose
The manual payment posting process is described below; you can use this process to pay a single invoice exact amount without discounts. Depending on the
payment method and payment format (and possibly the bank) that is chosen, output can go to either Multi-Bank Connectivity (MBC), file download, or check
print.
Prerequisite
The vendor master record is created and a payment method is assigned.
Procedure

Step # Name Fail /
Comment
1 Log On Log on to the SAP Fiori launchpad as an Accounts Payable Accountant. The SAP Fiori launchpad displays.
2 Access the SAP Open Manage Supplier Line Items (F0712). The Manage Supplier Line Items
3 Data Entry and Make the following entries and choose the Go button. Supplier line items are displayed
Search Supplier: <any> according to your search criteria.
Company Code: 1710
Status: Open Items
Open on Key Date: <Today's date>
Item Type: Normal Items
Choose the Go button to display a list of all vendor items .
4 Select To select a document number to pay, select the appropriate checkbox in The Create Single Payment option
the first column. activates.

5 Choose Create Choose Create Single Payment. The Create Single Payment
Manual Payment
6 Data Entry Make the following entries and choose Create. The details of the posted
Payment Details section: document displays.
Value Date: today's date
7 Create Choose the Create button. Payment run Mxxxx of <date> has
Caution A warning is displayed if the house bank is not defined in been scheduled view displays.
document to be paid. Payment is done using the master data definition.
You can choose Accept to continue.
8 Payment To review the payment, see the previous Payment Run procedures. Payment approval and SAP Multi-
Bank Connectivity steps can be
executed.
Optional: Review the Payment
Approval steps.
4.6.2 Create Single Payment (Direct)
Test Administration

Date
Business
Role(s)

Purpose
The direct single manual payment process creates and posts a down payment. Output options are SAP Multi-Bank Connectivity, file download, or check print,
dependent upon the payment method and payment format (and possibly the bank) that is chosen.
Prerequisite
The vendor master record has been created and bank data and payment methods updated.
Procedure

Step # Name Comment
Accountant.
2 Access the SAP Open Create Single Payment (F0743). Create Single Payment (F0743) view
Fiori App displays.
3 General Make the following entries: Supplier details are populated
Information Company Code: 1710 automatically
Supplier: 17300001
Document Date: <Today´s date>
Posting Date: <Today´s date>
4 House Bank Make the following entries:
Details House Bank: USBK1
Account ID: USAC1
Payment Method: T
Bank Subaccount: Leave default value.
5 Payment Make the following entries:
Details Amount: For example, 100
Currency: USD

6 Create the Select Create. Payment run M##### of date has been
payment scheduled notification displays.
7 Review To review the payment, refer to the previous Payment Run Payment approval and the SAP Multi-Bank
Payment procedure, using the Manage Automatic Payments (F0770) app . Connectivity steps can be executed.
Optional: Review the Payment Approval
steps.
4.7 Online Payments
4.7.1 Free Form Payment Request
Test Administration

Date
Business
Role(s)
Purpose
Free-form payments can trigger payments without referencing a business transaction. When you create a free-form payment, the bank information of the
business partner master data does not have to be in the system, nor does the amount of the payment transaction must be represented by an open item.

Prerequisites
Business Partner already exists.
Bank data and payment method are updated in Business Partner (BP) master data.
Procedure

Step # Name Fail /
Comment
2 Access the Open My Free Form Payments (F2564). The Process Free Form
SAP Fiori App Payments (F2564). view
displays.
3 Create Choose Create Payment Request (+). New Payment Request
section displays.
4 Type Make the following entry:
Payment Request Type: For Supplier
5 Business Make the following entry:
Partner Supplier: 17300001
6 Payee Make the following entry:
Remember When entering values manually, either enter or select using the
drilldown button. Ensure that Payee Bank Country, Payee Bank No., and Payee Acc
No. fields have automatically populated.
Suplr Bnk Details ID: 0001
Note Bank Details are found using the Maintain Business Partner (BP) SAP Fiori app
on the Payment Transactions tab.
7 Posting Data Make the following entry:
Company Code: 1710
8 House Bank In House Bank, make the following entries:
House Bank: USBK1
Account ID: USAC1
9 Payment Make the following entries:
Data Payt Currency Amount: <any>
Currency: USD
Payment Methods: T or C
Value Date: <Today's date>
10 Create the Choose Save Payment Request saves
Payment and creates.
4.7.2 Post Free Form Payment Request
Test Administration

Date
Business
Role(s)
Purpose
In this activity, a free form payment request is posted.

Prerequisite
A free form payment request has been created.

Procedure

Step # Name Comment
1 Log On Log on to the SAP Fiori launchpad as a Cash Management
Specialist.
2 Access the SAP Open Process Free Form Payments (F2564) . The Process Free Form Payments
3 Search Make the following entry: A list of created requests are displayed
Company Code: 1710 according to search criteria.
and choose Go.
4 Request Choose the previously created request, having the Created Details of chosen request display.
status.
5 Edit (Optional) Before posting, you can change fields, if required. Choose Edit Changes are saved.
and after completing any changes, select Save.
6 Post Note Before posting, ensure that any changes made to fields Request status changes to Posted.
are saved.
Select Post and confirm by choosing Post.
4.8 Manual Payment Online
4.8.1 Post Outgoing Payment
Test Administration

Date
Business
Role(s)
Purpose
You can post outgoing payments either manually or automatically. The manual posting process is described in the following example. The manual outgoing
payment generated in this step does not go through an approval process and does not create a payment medium.
When an invoice is paid and the supplier is subject to withholding tax, the tax is withheld from the total invoice amount when the payment is posted.
Procedure

Step # Name Comment
2 Access the SAP Open Post Outgoing Payments (F1612). The Post Outgoing Payments (F1612) view displays.
Fiori App
3 General Make the following entries: A list of open items is displayed in the Open Items |
Information General Information section Standard section.
Company Code: 1710
Journal Entry Date: <Today's date>
Reference (optional): <reference>
Journal Entry Type: KZ
Bank Data section

House Bank / Account: USBK1/USAC1
Note For invoices in EUR, use Bank1 / EURAC.
Amount / Currency: <amount to pay on
existing invoice>, for example, 119,00USD
Fees: Optional
Assignment: Optional
Exchange Rate: Optional
Amount / CCode Currency: Optional
4 Open Item In the Open Item Selection section, make the
Selection following entries:
Supplier Account: 17300001
and choose the Show Items button.
5 Select/Deselect Select an item to pay, and in the Clear column, The item to pay transfers to the Items to be Cleared /
choose Clear. Standard section.
6 Post Choose Post. The system displays Journal entry xxxxxxxxxx was
Note The generated payment does not require successfully posted in company code1710 notification.
approval.
7 Display To view the posted document, choose Display. The posted document is displayed.
8 Back Choose the Back button. The system displays Journal entry has already been posted.
You can now post a new payment notification.
9 Dismiss Choose OK to dismiss the notification.
notification
4.9 Payment Approval

Purpose
This section describes how the outgoing payment of bank transfer is approved. After payment approval, payment medium file is created.
Note Steps in this chapter come from the Advanced Cash Operations (J78) test script.
Note If the customer has bought and implemented Outgoing Payment with BCM Approval Process, the approval process is required.
Prerequisites

Invoices have been posted and are open for payment. For more information, see the Business Conditions section in this document.
All steps in Invoice Payment Preparation are executed.
All steps in Payment Run are executed.
The approvers’ user ID are maintained on the Payment Signatories tab for the bank account master data. For more information, see Define Payment
Signatories for Bank Accounts from the Advanced Cash Operations (J78) test script.
4.9.1 Bank Payment Approval (Optional based on Cash Management)
Test Administration

Date
Business
Role(s)
Purpose
In SAP S/4HANA, a bank communication management (BCM) batch should be approved by two approvers. After the approval process is done, the payment
medium is created automatically.
No matter the source of BCM batch, payment run of suppliers/customers or payment run of bank transfer, the BCM batch should go through the approval
process.
Caution If you have implemented Outgoing Payment with SAP Bank Communication Management Approval Process (an additional license is required for SAP
Bank Communication Management), the approval process is required
Note For more information, see the Advanced Cash Operations (J78) test script.

Prerequisite
BCM batches are created successfully for the payment run of bank transfer.
The approvers’ user ID are maintained on the Payment Signatories tab for the bank account master data. For more information, see Define Payment
Signatories for Bank Accounts .
Procedure
Note In the Advanced Cash Operations (J78) test script, execute all steps in the Approval of Bank Transfer section.
4.9.1.1 Approval by First Approver
Test Administration

Date
Business
Role(s)
Procedure

Step Name Fail /
# Commen
t
1 Log On Log on to the SAP Fiori launchpad as an Accounts Payable Manager.
Note The user assigned to Signatory Group G001 in the Prerequisites section,
Define Payment Signatories for Bank Accounts.
2 Access the SAP Open Approve Bank Payments (F0673A).
Fiori app
3 Review Tab Choose the For Review tab.
4 Review Review to ensure that the batches are correct. All items are correct and the
Payment Batch batches can be approved.
and Items
5 Select Batch to Select the payment batch for approval.
be Approved If more than one batch must be approved, choose multiple selection, and
then select the checkbox for the batches to approve.
6 Approve Choose Approve from the top right of the view. The payment is approved and
Choose OK to confirm the dialog box. appears on the Reviewed tab.
7 (Optional) Choose the Reviewed tab and select the payments to be discarded. The payment is discarded. it
Undo Approval Choose Discard Changes from the top right of the view. displays on the For Review tab.
To confirm the dialog box, choose Discard Changes.
Note This optional step is only necessary when you want to undo the
approval.
8 Submit Choose Submit Reviewed at the top right of the view. To confirm the dialog If SAP365 is not enabled, the
Reviewed box, choose Submit. payment is sent to the Second
Batch Approver and no longer appears on
the Reviewed tab.
If SAP365 is enabled, confirmation
notification displays.
(Option Send SMS Choose Send SMS Code. The mobile phone assigned to the
al) Code Note This step is only required when SAP 365 is enabled and user user receives a SMS containing the
(Optional) authentication type S Authentication by SAP365 is on. The spro IMG path is authentication token.
Financial Supply Chain Management > Bank Communication Management >
Basic Settings > Specify Optional User Authentication
(Option Submit Make the following entry: The payment is sent to the Second
al) Authentication Token: < token received from SMS > Approver and no longer appears on
Token the Reviewed tab.
and choose Submit.
(Optional)
Note This step is only required when SAP 365 is enabled and user

authentication type S Authentication by SAP365 is on. The spro IMG path is
Financial Supply Chain Management- > Bank Communication Management >
9 Switch User Log off and log on to the SAP Fiori launchpad as an Accounts Payable The SAP Fiori launchpad displays.
Accountant.
10 Monitor Open Monitor Payments The Monitor Payments application
Payment view displays.
Status
11 Find the In Choose In Approval. All in approval batches are
Approval Batch displayed and you can locate the
just approved batches.
12 Check the Review batch status in the Status column. For payments approved by First
Batch Status Approver AP Manager, the status is
In Approval.
4.9.1.2 Approval by Second Approver
Test Administration

Date
Business
Role(s)

Procedure

Step Name Fail /
# Commen
t
1 Log On Log on to the SAP Fiori launchpad as a Cash Manager. The SAP Fiori launchpad displays.
Note The user assigned to Signatory Group G002 in the Prerequisites section,
Define Payment Signatories for Bank Accounts.
2 Access the SAP Open Approve Bank Payments (F0673A). The Approve Bank Payments app
Fiori app displays.
3 Review Tab Choose For Review.
4 Review Review to ensure if the batches are correct. All items are correct and the
Payment Batch batches can be approved.
and Items
5 Select Batch to Select the payment batch for approval.
be Approved If more than one batch must be approved, choose multiple selection, and
then select the checkbox for the batches to approve.
6 Approve Choose Approve. The global payment is approved
Choose OK to confirm the dialog box. and appears on the Reviewed tab.
7 (Optional) Choose the Reviewed tab and select the payments to discard the approval. The approval of the payment is
Undo Approval Choose Discard Changes from the top right of the view. discarded. The discarded approval
shows on the For Review tab.
On the dialog box, choose Discard Changes.
Note This step is only necessary when an approval must be undone.
8 Submit Choose Submit Reviewed at the top right of the view. If SAP365 is not enabled, the
Reviewed On the dialog box, choose Submit. payment is sent to the Second
Batch Approver and no longer appears on
the Reviewed tab.
If SAP365 is enabled, confirmation
notification displays.
(Option Send SMS Choose Send SMS Code. The mobile phone assigned to the
al) Code Note This step is only required when SAP 365 is enabled and user user receives a SMS containing the
(Optional) authentication type S Authentication by SAP365 is on. The spro IMG path is authentication token.

Financial Supply Chain Management > Bank Communication Management >
(Option Submit Make the following entry: The payment is approved and no
al) Authentication Token: < token received from SMS > longer appears on the Reviewed
Token tab.
and choose Submit.
(Optional)
Note This step is only required when SAP 365 is enabled and user
authentication type S Authentication by SAP365 is on. The spro IMG path is
Financial Supply Chain Management- > Bank Communication Management >
4.9.2 Create Payment Medium
Test Administration

Date
Business
Role(s)
Context
In this activity, you create the payment medium automatically.

Note If payment approvals are required, the payment medium is only generated after approvals are executed.

Prerequisite
Bank Integration with File Interface (1EG) and/or Bank Integration with SAP Multi-Bank Connectivity (16R) scope items are activated to generate the payment
medium.
Payment approvals have been executed.
If you have implemented Outgoing Payment with SAP Bank Communication Management Approval Process (additional license required), the approval process
is required.
Procedure
The payment medium is created automatically after the SAP Bank Communication Management (SAP Bank Communication Management requires an
additional license) batch is approved by the last approver.
To check the relevant payment document, use the Check Cash Flow Items app (see the Basic Cash Operations (BFB) test script for more information). The
batch item status should be Payment Medium Created.
4.10 Print or Email Payment Advice
Test Administration

Date
Business
Role(s)

Context
In this activity, you review or print a payment advice. An email is sent automatically after the payment has been approved.
Caution This procedure is not valid when using the on-premise solution.
Note If you have implemented Extended Cash Management (additional license required), the approval process is required.
Prerequisite
The email address is updated in Business Partner (BP) master data and/or under the BRF Settings procedures, as described in the Preliminary Steps section
under Prerequisites.
Payment Run is executed and the approval process is executed.
The BRF + Settings procedures, described in the Preliminary Steps topic, under Prerequisites are executed.
Procedure

Step # Name Comment
1 Log On Log on to the SAP Fiori launchpad as an Accounts Payable The SAP Fiori launchpad displays.
Accountant.
2 Access the SAP Open Manage Automatic Payments (F0770). The Manage Automatic Payments
3 Go Choose the Go button.
4 View Payment Choose the Payment Processed tab.
5 Payments To review the payment, select the line for the Identification
payment run, and in the Open column, choose Open.
6 Select Choose PAYMENTS.
In the Open column, choose Open.
7 Output Items Choose Output Items.
8 Preview and In the Preview column, choose the PDF document icon (Display A PDF document of payment advice is
Print Document) and then select Print. displayed and can be printed.

9 Email In the Output Details section, select a row of the Channel column, An email is sent.
choose EMAIL, and choose Send Output.
Note If Status is In Error, review the email address format. After
correcting it, select the checkbox and choose Resend.
10 Close Choose Back twice.
4.11 Manage Checks
4.11.1 Print Checks
Procedure
Checks print automatically after payment run and approval.

To view generated checks, execute the steps in the following Display Check Details procedure.
4.11.2 Void Checks
Test Administration

Date
Business
Role(s)

Purpose
In this activity, you void checks, reissue checks, or both.
Prerequisite
Payment run or manual payment with payment method C is executed.

Payment approval steps are executed.
A check has been created and printed.
Procedure

Step # Comment
2 Access the SAP Fiori Open Manage Outgoing Checks (F1578). The Manage Outgoing Checks (F1578) view displays.
App
3 Search Make the following entry: A list of checks display.
Payment Date: <Last Month>
and choose the Go button.
4 Void Select the row of the check and choose The Void view displays.
the Void button.
5 Enter Data Make the following entries The check is voided.
Void Reason: 05
Void Date: <Today’s date>
Follow-Up Action: None
Void Comments: Optional
and choose OK.
6 Void and Reverse Select the row of the check and choose The Void view is displayed.
Payment / Select the Void button.
7 Enter Data Make the following entries and choose Check #### was voided successfully notification
OK. displays.
Void Reason: 05 Voided button is updated and voided check can be found
Void Date: <Today’s date> there (choose the Go button to display the check).
Follow-Up Action: Reverse Payment Customer invoice of voided check opens for payment.
Reverse Reason: 03 Wrong prices and
conditions
Posting Date: <Today’s date>
Posting Period: <month # of today’s
date, for example, 08>
Void Comments: Optional
8 Reissue Select the row of a check with New status The Reissue view is displayed.
and choose the Reissue button.
9 Enter Data Make the following entries: Check is voided and replaced with another check.
Print Queue: <any>
Checkbook: <any>
Void Reason: <any>
and choose OK.
4.11.3 Cash Checks
Test Administration

Date
Business
Role(s)

Purpose
In this activity, checks are cashed.
Prerequisite
A check is created and printed.
Procedure

Step # Comment
Accountant.
2 Access the SAP Open Manage Outgoing Checks (F1578). Manage Outgoing Checks
3 Search Make the following entry: Supplier details are automatically
Payment Date: <Last month or any date> populated.
and choose Go
4 Cash Select the row of a check, choose Cash and enter the following: Selected check changes to
Date Cashed: <Today's date> Cashed status.
and choose Ok.
5 Search for Cashed Execute a new search as instructed in step 3 A list of cashed checks displays.
Check and choose Cashed.
6 Reset Select row of cashed check and choose Reset Cash and choose Check is reset.
Yes to confirm to reset chosen check.

4.11.4 List Checks
Test Administration

Date
Business
Role(s)
Purpose
In this activity, you list checks.
Prerequisite

A check is created and printed.
Procedure

Step # Comment
Payable Accountant.

2 Access the SAP Fiori Open Manage Outgoing Checks (F1578). The Manage Outgoing Checks
App (F1578)view displays.
3 Search Make the following entries A list of checks are displayed.
Payment Date: Last Month
and choose Go.
4.11.5 Display Check Details
Test Administration

Date
Business
Role(s)
Purpose
In this activity, you display check details and two options are provided.
Prerequisite

A check has been created and printed.

Procedure - Option 1

Step # Comment
Payable Accountant.
2 Access the SAP Open Manage Outgoing Checks (F1578). The Manage Outgoing Checks (F1578) view
Fiori App displays.
3 Search Make the following entry: A list of checks displays.
Payment Date: Last Month
and choose Go.
4 Details On the Checks Number column, select a Check The Outgoing Check view displays all details
Number to display details. of the selected check.
5 Back Choose the Back arrow.
Procedure - Option 2

Step # Name Comment
Accountant.
2 Access the SAP Open Manage Automatic Payments (F0770). The Manage Automatic Payments
3 Go Choose the Go button. A list displays with the default
Note Change the filter values of Run Date and Company Code if no Parameters Created view.
list displays and choose Go, again.
4 Payments Choose the Payments Processed tab. A list of the payments on the Payments
Processed Processed tab display
5 Processed Select the row of a payment run with Payment Method C.
Payments
6 Details Choose Open. The summary of the payment run
displays.
7 Payments Choose the Payments tab. A list of payment details displays.
8 Display Check In the Payment Document No. column, select a document number The Manage Outgoing Checks view
Info and choose Display Related Check Info from the dialog box that displays with details about check
appears. information.
9 Review Review the list of New, Voided, and Cashed checks.
Note Select the New tab to display new checks. Select the row of a
Check Number to enable you to Void, Edit, Cash, or Reissue the
check.
10 Exit Choose the < (Back) icon to return to the previous view, or choose
the Home icon to return to the launchpad.
4.11.6 Create Positive Pay File
Test Administration

Date
Business
Role(s)
Context for Creating a Positive Pay File
In this activity, a file is created for positive pay that can be sent to a bank.
Note After completing this procedure, execute the procedures in the Bank Integration with File Interface(1EG) test script to download the positive pay file to
send to the bank.

Prerequisites
Checks have been created.

Payment run has been executed with payment method Check.
Payment Approval has been executed (if needed).
Procedure

Step # Comment
Payable Accountant.
2 Access the SAP Open Create Positive Pay Files - FCHX (FCHX). The Create Positive Pay Files - FCHX
Fiori App (FCHX)view displays.
3 Enter Criteria Make the following entries:
Paying company code: 1710
House bank: USBK1
Currency: USD
4 Enter General Make the following entries:
Selections Checks from payment run: Select
Run On: <Payment Run Date>
Identification: <Payment Run ID>
5 Enter Output Make the following entries:
Control Pmnt Medium Format: US_POSIPAY
6 Execute Choose Execute File is created.
To download the file, use the Manage Payment Media
(F1868) SAP Fiori app.
Context for Scheduling Positive Pay Jobs
In this activity, you schedule positive pay job.

The following procedure has two options:
● First Option: Generate a file for download.
● Second Option: Generate payment medium and an API is triggered.
Procedure

Step # Name Comment
2 Access the SAP Open Schedule Accounts Payable Jobs (F2257). The Schedule Accounts Payable
Fiori App Jobs (F2257) view displays.
3 Choose New Choose New. Another view displays
4 General In section General Information select the following:
Information Job Template: Creation of Positive Pay Files
5 Scheduling In the Scheduling Options section, make the following entry:
Options Start Immediately: Selected
6 Parameters In the Parameters section, make the following entries:
House Bank: USBK1
Currency: USD
7 General In the General selections select, make the following entry:
Selections Checks not Extracted: Selected
OPTION 1 In this option, you execute following steps to create a file for
downloading:
8 Output Control In the Output control section, make the following entry:
Pmnt Medium Format: For example, US_POSIPAY
Use API: Deselected
9 Execute Choose Schedule The file is created and a log
generates.
10 Download Execute the procedures in the Bank Integration with File Interface(1EG)

test script to download the positive pay file to send to the bank.
11 Go to Log Skip to the Log Review step.
Review
Option 2 In this option, you execute the following steps for file creation and trigger
of an API.
8 Repeat Complete steps 1–7.
9 Output Control In the Output control section, make the following entry:
Pmnt Medium Format: For example, US_POSIPAY
Use API: Selected
10 Execute Choose Schedule A log generates and the creation
of positive pay is scheduled.
11 Go to Log After completing either Option 1 or Option 2, proceed with the Log
Review Review steps.
Log Review
12 Access the SAP To review the log, return to the Home view of the SAP Fiori launchpad The Schedule Accounts Payable
Fiori App and open the Schedule Accounts Payable Jobs (F2257) SAP Fiori app. Jobs (F2257) view displays.
13 Search Make the following entries and press Go: Log displays in the Jobs section.
Status: Leave blank
From: Date, time 1
To: Date, time 1
1 Executed job date and time
14 Navigation Choose the job to review and in column with no description choose All details of job are displayed.
Navigate to the job details.
4.12 Correspondence
Test Administration

Date
Business
Role(s)
Purpose
In this activity, open items correspondence is created.
Prerequisite
Invoices and payments have been posted.

Business Partner (BP) master data (such as email address, and so on) are updated.
If correspondence SAP09 Internal Document is chosen, a journal entry number is necessary before executing the report. It is recommended to use Procedure
B, or use the Manage Journal Entries (F0717) SAP Fiori app to find a journal entry number.
Procedure A

Step Name Fail /
# Comment
2 Access the Open Create Correspondence (F0744A). The Create Correspondence (F0744A) view displays.
SAP Fiori App
3 Data Entry Make the following entries:
Company Code: 1710
Correspondence: <report>

Select any of the following reports:
● SAP06 - Account Statement
● SAP08 - Open Item List
● SAP09 - Internal Document when using
this output, we recommend using
Procedure B
4 Supplier Make the following entries: Supplier details are entered.
Information Supplier: Selected
Supplier: <Any supplier number>
Open at key date: <Any date>
Postings from: <Any date>
Posting to: <Any date>
Depending upon the chosen report, only
certain fields display. Populate only the
relevant displayed fields.
and choose Enter.
5 Actions Use the buttons to: Correspondence is created according to the selected criteria.
Preview If the Reference field is populated in the FI document, the reference
Print text is displayed in the form Document number column. Otherwise,
the document number is displayed.
Send Email.
The correspondence form language depends on the Business
Partner (BP) language settings in the BP master data.
Procedure B

Step # Name Comment
Accountant or a General Ledger Accountant.
2 Access the SAP Open Manage Journal Entries (F0717) The Manage Journal Entries view displays.
Fiori App
3 Select Journal Make the following entries and choose Go. Selected journal entries are displayed in

Entry Company Code: 1710 the Journal Entries list.
Ledger Group: empty
Journal Entry Type: (optional) For example, SA
Journal Entry: <empty>
Journal Entry Date: (optional) <date>
Period:
(optional) <period>
Fiscal Year: <year of posting document>
Posting Date
(optional): <date>
4 Manage Journal Select a journal entry number and choose Manage Journal The Journal Entry - Entry View view
Entry Entry. displays with the document details.
5 Correspondence Choose Create Correspondence. The Create Correspondence view displays.
6 Entry View Select: Available fields display and are populated
Correspondence: SAP09 (Internal Document - Entry automatically.
View)
7 Actions Use the buttons to: Correspondence is created according to

Preview the selected criteria.
Print
Send Email.
8 Exit Choose Home to exit. SAP Fiori launchpad displays.
9 Ledger View Repeat steps 1–5 and select: Available fields display and are populated
Correspondence: SAP09 (Internal Document - Ledger automatically.
View)
10 Parameters Choose Advanced Parameters and make the following entry:
Correspondence: <Any ledger, for example 0L>
11 Actions Use the buttons to: Correspondence is created according to
Preview the selected criteria.
Print
Send Email.

4.13 Incorrect Posting
4.13.1 Reset Cleared Items
Test Administration

Date
Business
Role(s)
Purpose
In this activity, you reset cleared items.
Prerequisite
Invoices and payments are posted.

Procedure

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Accounts Payable
Accountant.
2 Access the SAP Open Reset Cleared Items (F2223). The Reset Cleared Items (F2223) view
Fiori App displays.
3 Search Make the following entries: The Reversal of Clearing Document view
Company Code 1710 displays.
4 Execute Choose the Go button. A table shows the clearing document

information.
5 Process Select a document by choosing any column, except the The Clearing Entry view displays.
Clearing Entry column, to process.
6 Reset Choose the Reset button. The system displays the Clearing XXXXXXX
reset notification.
4.13.2 Reset and Reverse Cleared Items
Test Administration

Date
Business
Role(s)

Purpose
Reset and reversal steps are explained in the following process. A reversal might be necessary because a payment was not approved or because the bank
could not execute the payment.
Prerequisite
Invoices and payments are posted.
Procedure

Step # Name Comment
Accountant.
2 Access the SAP Open Reset Cleared Items (F2223). The Reset Cleared Items (F2223) view
Fiori App displays.
3 Search Make the following entries: The Reversal of Clearing Document view
Company Code: 1710 displays.
4 Execute Choose the Go Button. A table shows the information of the

clearing document.
5 Process To select a document, click any column of a document to The Clearing entry view displays.
process except Clearing Entry column and choose Reset and
Reverse.
6 Make Entries Make the following entries and choose OK: The system displays the message
Reversal reason: Wrong posting Document posted XXXXXX in company
code XXXX.
Posting date: Today's date
7 Continue Choose the OK button. The Reset Cleared Items view is displayed.

4.14 Down Payments
4.14.1 Create Down Payment Request
Test Administration

Date
Business
Role(s)
Purpose
In this activity, a down payment request is created.
Prerequisite
The Supplier master record has been entered.
Procedure

Step # Comment

Payable Accountant.
2 Access the SAP Open Manage Supplier Down Payment Requests The Manage Supplier Down Payment Requests
Fiori App (F1688). (F1688) view displays.
3 Create Choose Create.
4 Enter Header Data Make the following entries:
Company Code: 1710
Journal Entry date: <Today’s date>
Posting date: <Today’s date>
Transaction Currency: USD
5 Enter Items Data Enter the following:
Supplier: 17300001
Amount: 100.00
Trg. Spec. G/L Ind: A (Default value, do not
change)
To view more details, choose >. Enter the
following data:
Baseline Date: <Today’s date> Choose
Propose Tax Amount
and choose Enter.
6 Post Choose Post. The Success view displays the journal entry
number posted.
7 Other Select your next action on the Success view:
Display
Post Next
Go to Worklist

4.14.2 Post Down Payment
Test Administration

Date
Business
Role(s)
Purpose
In this activity, a payment for a down payment request is generated.

Depending on your normal payment process for payments, this procedure can also be executed by running automatic payments.
In a test environment where you primarily want to test the process for down payments, it is easier to use the Post Outgoing Payment SAP Fiori app to
generate the same postings.
You cannot use both the Post Outgoing Payments (F1612) and the Manage Automatic Payments (F0770) SAP Fiori apps for the same down payment.
Therefore, if you want to generate a payment medium (for example, a check), use the Manage Automatic Payments (F0770) app in the second step instead
of the Post Outgoing Payments (F1612) app.
Prerequisite
A down payment request has been posted.

Choose a down payment request from the previous step.

Procedure

Step Name Fail /
# Comment
Payable Accountant.
2 Access the Open Post Outgoing Payments (F1612). The Post Outgoing Payments (F1612) view displays.
SAP Fiori App
3 Enter Make the following entries: A list of open items is displayed in the Open Items
Payment Data General Information section section.
Company Code: 1710
Posting Date: <today's date>
Journal Entry Date: <today's date>
Value Date: <today's date>
Reference (optional): < your reference>
Bank Data section
Amount / Currency: 100 USD
Fees: Optional
Amount / CCode Currency:Optional
Open Item Selection Account
and choose Show Items.
4 Select More To display only the special G/L transactions choose Document with special G/L transactions is displayed.
the Select More button, deselect all entries in Line
Item Type field and select:
Line Item Type: Special G/L Transactions

5 Select/Desele Select a down payment to pay. On the Clear column, The down payment to pay is transferred to the Items to
ct choose Clear. be Cleared section.
6 Post Choose Post. The system displays Success and the Journal entry
xxxxxxxxxx was successfully posted in company code
#### notification.
4.14.3 Invoice Entry
Test Administration

Date
Business
Role(s)
Context
In this activity, an invoice is entered and cleared against a down payment.
Prerequisite
A down payment has been posted.

Choose a down payment request from previous step.

Procedure
Execute the Invoice Entry without Purchase Order test procedure in this document. The invoice amount must be larger than the down payment amount
posted in previous procedure.
4.14.4 Post Outgoing Payment
Test Administration

Date
Business
Role(s)
Purpose
Use this process to make a payment to an invoice where a down payment will be applied. The payment should be equal to the invoice amount, less down
payment amount.
Prerequisite
An invoice was posted (as completed in the previous procedure). A down payment is posted (as described in the Post Down Payment procedure). A payment
amount should be equal to the invoice amount, less the down payment amount, so the open balance of the invoice is equal to the down payment posted.
To generate a payment medium, for example, a check, do the following:
1. First, execute the Clear Open Items test procedure. This activity clears the down payment against the invoice to be paid. The down payment amount
appears in the Allocated Amount column with a different sign for each document. In the Allocated Amount column of the invoice journal entry, enter the
amount that results in the subtracting of the invoice amount and the down payment amount, so the balance is zero.
1. Access the Manage Outgoing Payments SAP Fiori app to pay the invoice and the clearing document so payment is generated for the difference.
Procedure

Step # Name Comment
Payable Accountant.
2 Access the SAP Open Post Outgoing Payments (F1612). The Post Outgoing Payments (F1612) view displays.
Fiori App
3 Enter Payment Make the following entries and choose Show A list of open items is displayed in the Open Items
Data Items. section.
General Information section
Company Code: 1710
Journal Entry Date: <Today's date>
Reference (optional): < your reference>
Bank Data section
Amount / Currency: Invoice amount less
downpayment amount USD
Fees: Optional
Amount / CCode Currency:Optional
Open Item Selection Account
and choose the Show Items button.
4 Select/Deselect From the Open Items section, select the invoice The invoice where the payment will be applied is
to pay, and in the Clear column, choose Clear. transferred to the Items to be Cleared section.
5 Allocate In the Items to be Cleared section, enter the The balance is zero.
following:
Allocated Amount: Invoice amount less the down
payment amount
and choose Enter
6 Post Choose Post. The system displays the Success view with Journal entry
xxxxxxxxxx successfully posted notification.
4.14.5 Clear Open Items
Test Administration

Date
Business
Role(s)
Purpose
In this activity, you manually clear open items.
Prerequisite
The invoices are posted. Down payments are posted (as described in the previous procedure, Post Down Payment). Payments are applied to an invoice, as
described in the previous procedure, Post Outgoing Payment.
Note When the payment medium must be generated, execute this procedure before the previous step, Post Outgoing Payment. For more information, see
the Prerequisites of Post Outgoing Payment
Procedure

Step Name Fail /
# Commen
t
2 Access the Open Clear Outgoing Payments - Manual Clearing (F1367) The Clear Outgoing Payments (F1367) view
SAP Fiori displays.
App
3 Enter Choose the Clear Open Items button. A list of open items to be cleared is displayed.
Supplier Make the following entries:
Information
Company Code: 1710
Supplier: 17300001
Document Type: KA
and choose Enter.
4 Select More To display open items and special G/L transactions, choose Select Normal open items and special G/L
More and choose: transactions are displayed in Open Items
Line Item Type: Normal Open Items and Special G/L Transactions section.
5 Open Item In the Open Items section, select the invoice where you applied the When the invoice is chosen, the assigned
Selection payment in the Post Outgoing Payment procedure. Choose the down payment is also selected. In the Items to Be
payment posted in the Post Down Payment procedure by choosing the Cleared section, the balance of the open item
Clear button in the Clear column of each Journal entry. (invoice) is displayed.
Down payment is moved to the Items to Be
Cleared section. The balance is zero.
6 Simulate Before posting, there is the option of simulating the posting. A view showing the posting to be created,
(Optional) when the document is posted, displays.
7 Post Choose the Post button. The system displays Success. The document
number, company code, and year created
display and option buttons to Display or go to

the Payment List are available.
4.15 Periodic Activities
4.15.1 Check Open Balances

Purpose
This activity lists all Accounts Payable line items.
Prerequisites
Invoices have been created and not paid.
Procedure
Follow the instructions in the Invoice Payment Preparation test procedure under View Supplier Line Items.
4.16 Invoice Management Reporting
4.16.1 Accounts Payable Overview
Test Administration

Date
Business
Role(s)

Purpose
This procedure guides you through the Account Payable Overview. In this activity, you review an overview of relevant figures and statistics related to the
accounts payable process. The Accounts Payable Overview (F2917) SAP Fiori app offers a central point of entry and an overview of the department.
Note For more information, see the SAP Fiori Analytical Apps for Financial Accounting (2JB) test script.
Procedure

Step # Comment
Payable Manager.
2 Access the SAP Open Accounts Payable Overview (F2917). The Accounts Payable Overview (F2917) view
Fiori App displays.
3 Edit Criteria Make the following entries: Relevant figures and statistics display.
Display Currency: <Your Company Code
currency>
Company Code: <any>
and press Go
4 Navigate to There are different, available options for Figures and statistics display according to
Options reviewing figures and statistics. available options you select.
4.16.2 Days Payable Outstanding
Test Administration

Date
Business
Role(s)
Purpose
In this activity, you view a report showing days payable outstanding.
Procedure

Step # Name Comment
Manager.
2 Access the Open Days Payable Outstanding - Last 12 Months. The Days Payable Outstanding view
SAP Fiori App displays.
3 Navigation To change the view, choose the drill-down button or buttons in the Different views can be displayed.
first row of the report.
4 Detailed Choose the Open In button. The Days Payble Outstanding view
Analysis Choose Days Payable Outstanding - Detailed Analysis. displays.
5 Selection To change a view, choose +Add Analysis Step. Different views are displayed.
Select any of the displayed options. As you choose more options,
more options are displayed. Select your preference and then select
the chart type:
● Time
● Company Code
● Customer
● Country of Supplier
● Due Period
Note You can choose the +Add Analysis Step button again to

display more analyses.
6 Save Under the Unnamed Analysis Path button, choose Save As. Enter a The view is saved and can be accessed
name to save your current selection. later to view the information with this type
of analysis.
7 Open Under the Unnamed Analysis Path button, choose Open. The button displays the name of the
Select a previously saved analysis and choose OK. selected analysis.
4.16.3 Overdue Payables
Test Administration

Date
Business
Role(s)
Purpose
In this activity, you view any payables that are overdue.

Procedure

Step # Comment
Manager.
2 Access the SAP Fiori Open Overdue Payables - Today. The Overdue Payables view
App displays.
3 Navigation To change the view, choose the drill-down button or buttons in the Different views can be
first row of the report. displayed.
4.16.4 Future Payables
Test Administration

Date
Business
Role(s)
Purpose
In this activity, you view the analysis of Future Payables.

Procedure

Step # Comment
2 Access the SAP Fiori Open Future Payables - Today. The Future Payables view
App displays.
3 Navigation To change the view, choose the drill-down button or buttons in the Different views can be
first row of the report. displayed.
4.16.5 Cash Discount Forecast
Test Administration

Date
Business
Role(s)
Purpose
In this activity, you view the analysis of Cash Discount Forecast.

Prerequisites
You must have at least one invoice in open status using payment terms that give a discount (for example, payment term 0006 (Before End of the month 4%
cash discount)).
The app only reports key figures if there are invoices in the system with discounts. If no key figures are shown, create a supplier invoice with a payment term
that includes a discount if you pay early (such as payment term 0006). The discounts only appear after the payment run.
Procedure

Step # Comment
Manager.
2 Access the SAP Fiori Open Cash Discount Forecast - Available Amount. The Cash Discount Forecast
App view displays.
3 Navigation To change the view, choose the drill-down button or buttons in Different views can be
the first row of the report. displayed.
4.16.6 Cash Discount Utilization
Test Administration

Date
Business
Role(s)

Purpose
In this activity, you view the analysis of Cash Discount Utilization.
Prerequisites
You must have at least one invoice in open status using payment terms that give a discount (for example, payment term 0006 (Before End of the month 4%
cash discount)).
The app only reports key figures if there are payments executed where it was possible to utilize the offered discount. If no key figures are shown, create a
supplier invoice with a payment term that includes a discount if you pay early (for example payment term 0006) and then pay this invoice. The discounts
only appear after the payment run.
Procedure

Step # Comment
Manager.
2 Access the SAP Open Cash Discount Utilization - Today. The Cash Discount Utilization
Fiori App view displays.
3 Navigation To change the view, choose the drill-down button or buttons in Different views can be
the first row of the report. displayed.
4.16.7 Invoice Processing Analysis
Test Administration

Date
Business
Role(s)
Purpose
In this activity, you view the analysis of Invoice Processing.
Procedure

Step # Comment
Manager.
2 Access the SAP Open Invoice Processing Analysis - Today. The Invoice Processing Analysis
Fiori App view displays.
3 Navigation To change the view, choose the Toggle Filter icon at the right of the Views display according to your
view to modify the filters. selection.
Required filters are:
● Start Date
● Display Currency
● Exchange Rate Type
Note Additional filters are available.
Above the graph, a drilldown menu provides additional filtering
options:
● By Timeline
● By Supplier
● By Process Status

● By User
Additional buttons, above the graph are used to change the display
layout or view results as a table.
4.16.8 Invoice Processing Time
Test Administration

Date
Business
Role(s)
Purpose
In this activity, you view the analysis of Invoice Processing Time.
Procedure

Step # Comment
Manager.
2 Access the SAP Open Invoice Processing Time - Today (F1745). The Invoice Processing Time
Fiori App view is displayed.

3 Navigation To change the view, choose the Toggle Filter icon at the right of the Views display according to your
view to modify the filters. selection.
Required filters are:
● Display Currency
● Exchange Rate Type
● Overdue Interval 1
● Overdue Interval 2
● Posting Delay Desc.
● Payment Delay Desc.
Note Additional filters are available.
Above the graph, a drilldown menu provides additional filtering
options:
● By Cash Discount Lost
● By Invoice Amount
● By Number of Invoices
● By Overdue Period
● By Individual Invoice
Additional buttons, above the graph are used to change the display
layout or view results as a table.
4.16.9 Aging Analysis
Test Administration

Date
Business
Role(s)

Purpose
In this activity, you view the Aging Analysis.
Procedure

Step # Name Comment
2 Access the SAP Open Aging Analysis - Payable Amount. The Aging Analysis view
Fiori App displays.
3 Navigation To change the view, choose the drilldown button available at the top of the Views displays according
graph or select the text in the first column of the report. to your selection.
Above the graph are additional buttons you use to change the display layout
of the graph.
4.16.10 Automatic and Manual Payments Analysis
Test Administration

Date
Business
Role(s)

Purpose
In this activity, you view payments done automatically and manually.
Procedure

Step # Name Comment
2 Access the SAP Open Automatic and Manual Payments - Payments for Last Year (F1749). The Automatic and Manual
Fiori App Payments view displays.
3 Navigation To change the view, choose the drilldown button available at the top of Different views can be
the graph or select the text in the first column of the report. displayed:
Above the graph are more buttons you use to change the display layout ● By Company
of the graph. ● By Currency
● By Supplier
● By User
4.16.11 Supplier Payments Analysis
Test Administration

Date

Business
Role(s)
Purpose
In this activity, you view the supplier payments analysis. The report displays payments that are not applied to supplier invoices.
Procedure

Step # Name Comment
2 Access the SAP Open Supplier Payment Analysis - Open Payments. The Supplier Payment
Fiori App Analysis view displays.
3 Navigation To change the view, choose the drilldown button available at the top of the Different views can be
graph or select the text in the first column of the report. displayed:
Above the graph are additional buttons you use to change the display ● By Company
layout of the graph. ● By Currency
● By Supplier
● By User
4.16.12 Display Item Change Log
Test Administration

Date
Business
Role(s)
Purpose
In this activity, you can display, sort, and analyze logged changes for journal entries. The report provides better control and tracks changes performed
manually by different users on payable items.
Prerequisite
Invoices are created.

Payment is created.
Changes in documents are made before generating this report.
Procedure

Step # Name Comment
2 Access the SAP Open Display Item Change Log - Supplier (F2681). The Display Item Change Log
Fiori App (F2681) view is displayed.
3 Select Enter the following data:
Document Type: <select any type>
Fiscal Year: <current year>
Changed On: <interval of dates>
Company Code: 1710

and choose Go.
4 Results The information of all journal entries is shown per the selection and the
changes in each of the changed journal entries can be viewed.
5 Exit Choose Back to exit.

5 Appendix
5.1 Display Process Flow Accounts Payable
Test Administration

Date
Business
Role(s)
Context
This app graphically displays the relationship between individual business objects of the Accounts Payable work area, providing a Process Flow displays
information about the business object at the stage of the process, that is purchase orders, goods movements, incoming invoices, journal entries and clearing
entries. Additionally, it provides the ability to view missing business objects.
Prerequisite
Documents that generate the accounts payable (AP) process are created. For example:
● Purchase Order
● Invoice
● Payment
● Clearing

Procedure

Step # Name Comment
1 Log On Log on to the SAP Fiori launchpad as an Accounts The SAP Fiori launchpad displays.
Payable Accountant.
2 Access the SAP Open Display Process Flow Accounts Payable. The Display Process Flow-Accounts Payable
Fiori App displays.
3 Data Entry Enter the following: A Process Flow displays the stage of the process of
Document Type: Select document type, from the the selected document and additional details.
dropdown list, according to the origin of the document:
● All document types
● Purchase order
● Goods movement
● Incoming invoice
● Journal entry
● Clearing entry
Different entry fields are required, depending on which
document type you select. For example:
Document Number: <document number per
document type selected>
Note Entering a document number automatically
applies values for other fields.
Company Code: 1710
Fiscal year: Current year
and choose Go.
4 Review Choose to display the information about the document The view displays according to your selection.
in a process flow or a tabular view.
5 Exit Choose the Back icon to exit.

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by body text, for example, SELECT and INCLUDE. reserved.
No part of this publication may be reproduced or transmitted
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of variables and parameters, source text, and names of installation, upgrade and database
The information contained herein may be changed without
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These materials are provided by SAP SE or an SAP affiliate
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Accounts Payable (J60_US) PUBLIC in
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See www.sap.com/copyright for additional trademark

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Accounts Payable (J60_US) PUBLIC

Purpose Error: Reference source not found 1

Test Script PUBLIC

Accounts Payable (J60_US) PUBLIC

Accounts Payable (J60_US) PUBLIC

Accounts Payable (J60_US) PUBLIC

2.1 System Access

Business Role Business Role ID as Delivered Log

Accounts Payable (J60_US) PUBLIC

2.3 Master Data, Organizational Data, and Other Data

Data Sample Value Deta Comments

Accounts Payable (J60_US) PUBLIC

Material * Material type DIEN, SEMI, HAWA

Accounts Payable (J60_US) PUBLIC

2.4 Business Conditions

Scope Item Business Condition

Accounts Payable (J60_US) PUBLIC

2.5.1 Define Payment Signatories for Bank Accounts

Two sample bank accounts are created in the system.

2.5.2 Add Fields to Items (Optional)

Accounts Payable (J60_US) PUBLIC

Test Test Step Instruction Expected Result Pass /

Accounts Payable (J60_US) PUBLIC

Process Step Business Role Transaction/App Expected Results

Invoice Entry without Purchase Order

Process Step Business Role Transaction/App Expected

Accounts Payable (J60_US) PUBLIC

Process Step Business Role Transaction/App Expected Results

Invoice Payment Preparation

Process Step Business Role Transaction/App Expected Results

Process Step Business Role Transaction/App Expected Results

Single Outgoing Payment

Process Step Business Role Transaction/App Expected Results

Process Step Business Role Transaction/App Expected Results

Manual Payment Online

Process Step Business Role Transaction/App Expected Results

Process Step Business Role Transaction/App Expected Results

Print or Email Payment Advice

Process Step Business Role Transaction/App Expected Results

Accounts Payable (J60_US) PUBLIC

Process Step Business Role Transaction/App Expected Results

Process Step Business Role Transaction/App Expected Results

Process Step Business Role Transaction/App Expected Results

Process Step Business Role Transaction/App Expected Results

Invoice Management Reporting

Process Step Business Role Transaction/App Expected Results

Accounts Payable (J60_US) PUBLIC

Accounts Payable (J60_US) PUBLIC

4.1 Preparation of Payments

4.1.1 Maintain Business Partner

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Accounts Payable (J60_US) PUBLIC

Test Test Step Instruction Expected Result Pass /

Accounts Payable (J60_US) PUBLIC

4.1.2 Display Supplier List

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Accounts Payable (J60_US) PUBLIC

Supplier master data maintained for company code.

Test Test Step Instruction Expected Result Pass / Fail

4.1.3 Maintain Check Lots

Customer project: Fill in the project-specific parts.