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THROUGH:
S/C DE:
4. In order to ensure that all Secretariat operations in headquarters and the field can
continue, that salaries and entitlements can be paid on time, and other financial
obligations met without delays, I am outlining below a series of measures to manage
expenditures and liquidity.
5. Contributions for regular budget assessments have sharply declined in the first
quarter of 2020 relative to earlier years; the payment of assessments by Member States
U N I T E D N AT I O N S • I N T E R O F F I C E M E M O R A N D U M N AT I O N S U N I E S • M E M O R A N D U M I N T E R I E U R PA G E 2
currently stands at 42 per cent compared to 50 per cent by this time in earlier years.
This has resulted in a collection gap of more than $220 million. Outstanding
contributions for regular budget have reached $2.27 billion; we also do not have a clear
indication of when many outstanding payments might be received. Therefore, we risk
confronting a cash deficit sooner in the year unless we slow down spending.
• temporarily suspend all hiring for regular budget vacancies, including TJOs,
until the situation improves;
• limit all non-post expenses and postpone all discretionary spending unless it
is directly and immediately linked to ongoing mandated activities which are
not impacted by the restrictions caused by the pandemic.
8. For the March payment cycle, DOS and DMSPC are jointly evaluating a strategy
for ad hoc payments to troop and police contributing countries, pending confirmations
from Member States about upcoming contributions. In today’s letter to Member States,
the Secretary-General also sought notification and confirmation of plans for their
scheduled payments in the peacekeeping cycle which begins in July, which will help us
to plan and adapt reimbursements to troop and police contributing countries for the
June cycle.
9. I call on all field missions to urgently re-evaluate and re-prioritize their activities
in order to address their greatest operational needs including in response to the
pandemic. Recruitment should be slowed, and additional measures taken to contain
expenses to the extent possible. The Controller’s Office will work with the
Departments of Peace Operations, Political and Peacebuilding Affairs, and Operational
Support in order to provide guidance and assistance specific to field missions.
10. While liquidity may not currently be problem for extra-budgetary activities, we
must be prudent in managing their fixed costs, especially when we are unable to
execute the programmes that these funds have been provided for. I urge you to evaluate
all your extra-budgetary funding carefully, and seek appropriate extensions for such
projects and programmes, to ensure that we are not confronted with requests for
refunds of expenditures already incurred. The financial regulations prohibit the
financing of extra-budgetary activities from assessed funds.
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Summary
11. I recognize that these measures will hinder our ability to carry out the work of the
Organization at a time when the world needs the United Nations more than ever, but
we must exercise maximum discipline in order to ensure that we can carry out our
mandates without serious disruption. Please closely monitor cash outflows for your
activities and distribute spending based on available liquidity, in consultation with the
Controller’s office.
12. Not only will the Organization undertake unforeseen expenditures as a result of
the COVID-19 pandemic, but postponed or suspended activities, such as the rotation of
contingents, will likely spill into the next fiscal cycle. We also anticipate disruptions to
supply chain and procurement. We will factor all these into our budget performance
plans and reports.
13. I count on your cooperation, collaboration, and support to ensure that we can
continue operations despite the gravity of the financial constraints we face.
14. I wish you and your loved ones health and safety.
Distribution List:
Mr. Joao Miguel Ferreira De Serpa Soares, Under-Secretary-General for Legal Affairs
and United Nations Legal Counsel (OLA)
Ms. Lisa Kim Filipetto, Head of the United Nations Support Office in Somalia
(UNSOS)
Ms. Melissa Fleming, Under-Secretary-General for Global Communications (DGC)
Ms. Alayne Alicia Frankson-Wallace, Executive Director for the Office of
Administration of Justice (OAJ)
Ms. Virginia Gamba De Potgieter, Special Representative of the Secretary-General, for
Children and Armed Conflict (CAAC)
Ms. Bience Gawanas, Special Adviser on Africa (OSAA)
Major General Mehari Zewde Gebremariam, Force Commander of the United Nations
Interim Security Force for Abyei (UNISFA)
Ms. Natalia Gherman, Special Representative of the United Nations Secretary-General
for Central Asia, the Head of the UN Regional Center for Preventive Diplomacy for
Central Asia (UNRCCA)
Mr. Vladimir Goryayev, Representative of the Secretary-General for United Nations
Register of Damage (UNRoD)
Mr. Martin Griffiths, Special Envoy of the Secretary-General for Yemen (OSE Yemen)
Mr. Abhijit Guha, Head of the United Nations Mission in support of the Hudaydah
Agreement (UNMHA)
Mr. Fabrizio Hochschild-Drummond, Special Adviser to the Secretary-General on the
Preparations for the Commemoration of the United Nations 75th Anniversary
(OSASG-75th)
Mr. Karim Khan, Special Adviser and Head of the United Nations Investigative Team
for the Accountability of Islamic State (UNITAD)
Mr. Atul Khare, Under-Secretary-General for Operational Support (DOS)
Ms. Lise Kingo, CEO and Executive Director of the United Nations Global Compact
(UN Global Compact)
Mr. Mukhisa Kituyi, Secretary-General of the United Nations Conference on Trade and
Development (UNCTAD)
Ms. Shari Klugman, Executive Secretary, Advisory Committee on Administrative and
Budgetary Questions (ACABQ)
Mr. Nicholas Koumjian, Head of the Independent Investigative Mechanism for
Myanmar (IIMM)
Mr. Jan Kubis, Special Coordinator for Lebanon (UNSCOL)
Mr. Jean-Pierre Francois Renaud Lacroix, Under-Secretary-General for Peace
Operations (DPO)
Mr. Zhenmin Liu, Under-Secretary-General for Economic and Social Affairs (DESA)
Mr. Mark Lowcock, Under-Secretary-General for Humanitarian Affairs and
Emergency Relief Coordinator (OCHA)
Ms. Jane Holl Lute, Special Coordinator on Improving United Nations Response to
Sexual Exploitation and Abuse (RSEA)
Ms. Najat Maalla M’jid, Special Representative on Violence Against Children (VAC)
Mr. Annadif Mahamat Saleh, Special Representative of the Secretary-General for Mali
and Head of the United Nations Multidimensional Integrated Stabilization Mission in
Mali (MINUSMA)
U N I T E D N AT I O N S • I N T E R O F F I C E M E M O R A N D U M N AT I O N S U N I E S • M E M O R A N D U M I N T E R I E U R PA G E 6