Hero Future Energies Pvt. Ltd. (HFE) User Manual - Sales & Distribution

Hero Future Energies Pvt. Ltd.
(HFE)
User Manual – Sales & Distribution
Client Name Module Author Date

SD – Sales &
HFE Sumit Sanyal 23.06.2016
Distribution
Business Scenario / Test Scenario Descrption
Sales & Distribution
YASH / HFE Confidential

COPYRIGHT © 2016-2017. All Rights Reserved.
CONFIDENTIALITY: The concepts and methodologies contained herein are proprietary to HFE. Duplication or disclosure of information in this documentation is STRICTLY PROHIBITED
Hero Future Energies Pvt. Ltd. (HFE)
Contents
Contents
Create Sales Order with reference to contract ......................................................................................................................................................................... 3
Creating Invoice with reference to Sales Order...................................................................................................................................................................... 16

Wind and Solar Discom Process
Sales Order.
In the case of Wind and Solar power sales, the rate in the sales order will always come from sales contract which is created in VK11.
Steps to Create Sales Order with reference to Contract.
Create Sales Order with reference to contract

Goto VA01
Menu Path SAP Easy Access  Logistics  Sales and Distribution 

Sales  Order  Create
Transaction VA01
Code

Step Action
1. Upon receiving contract from customer, create sales order with ZDEV
order type
2. Enter Sales organization 3050, Distribution channel 03, and division 01.



The system will generate a message as reference is incomplete, click

Step Action
1. Enter PO number
2. Enter PO Date
3. Enter Order Quantity
Note: Since the sales order will be always created with reference to sales contract, therefore the order quantity will be picked from the contract, the user
has to always change the order quantity to 1 in sales order.
Double Click on the line item and select the conditions tab as below.

The user will find the above screen
The user has to select the Update button, once the user selects the update button the system will prompt the below screen
Always select the option B, carry out new pricing to enable the system to carry new pricing in the sales order.
Note: The user discipline is highly essential here as the entire invoice price will be started from this step.
Once the option is selected the new pricing procedure will be displayed as per the invoice.

The two condition types ZPR1 and ZRK4 must be maintained in VK11, to enable the system to calculate the correct price in the invoice.
Here in the above case, the ZPR1 and ZRK4 are maintained as 5.64 and 4% respectively.
The next steps includes providing the export and import units

The system will calculate the Net Energy Exports units, which is the order quantity. The user has to copy the Net Energy Exports and paste it in the order
quantity.

Select the back button after copying the quantity


Click again on the material line item, the user will see the below screen

Once the
price has been verified, the user should select the EDIT button and check the incompletion log, if the document is complete the system will display the
below message
Once the sales order is created, the finance department will create invoice with respect to the sales order.

Creating Invoice with reference to Sales Order

TCODE : VF01
Note: If the invoice is created immediately after sales order has been created, the system will take the sales order directly or the user responsible for
creating invoices should communicate to the BD team for the sales order. The FI user can also use the TCODE VA05N to check the open sales order due
for that customer.
The user can further check the invoice by double clicking in the line item and check the details of the pricing.

Note : The update button in billing shouldn’t be selected as the business process requires pricing to be picked from the sales order, at the invoice level
the user responsibility is to check the net value and other base price value of the sales order.
Clicks save to generate the invoice. The below message will be generated, till these step the invoice will be parked and no accounting document will be
generated,
FI user has to go to VF02 to generate the accounting entries. The billing document, which is still due for accounting can be accessed through TCODE
VF05N

To see the accounting entries

The entire SD process will be completed here.


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Hero Future Energies Pvt. Ltd.

Client Name Module Author Date

Sales & Distribution

YASH / HFE Confidential

YASH / HFE Confidential

Wind and Solar Discom Process

Steps to Create Sales Order with reference to Contract.

Create Sales Order with reference to contract

Menu Path SAP Easy Access  Logistics  Sales and Distribution 

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YASH / HFE Confidential

YASH / HFE Confidential

YASH / HFE Confidential

The system will generate a message as reference is incomplete, click

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3. Enter Order Quantity

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The user will find the above screen

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YASH / HFE Confidential

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Creating Invoice with reference to Sales Order

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To see the accounting entries

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The entire SD process will be completed here.

YASH / HFE Confidential

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