Notes on Duties

of ASP/IP (RMS)
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TRADITIONAL DUTIES OF ASRM/IRM:
The Asstt Superintendent (RMS) in the past set
up was required to perform duties assigned to
him vide Rule 320 to Rule 335/1 of Postal
manual Volume VIII.
 TRADITIONAL DUTIES
• General supervision of Mail Office,
• Carry out investigations/inquiries of loss, fraud and complaint
cases,
• Periodical inspections of mail offices,
• To conduct sorting test for sorters for increment purpose,
• Review of Mail arrangement and posting of Test Letters,
• Visit to Post Offices,
• Check the OTA expenditure and expenditure on outside labour,
• Liaison with IAC and Railways,
• Checking of quality of sorting by checking bags,
• To check the Deposit Register,
• Compilation of statistics,
• To attend court in connection with court cases,
DUTIES IN THE CHANGED
SCENERIO
 Duties of ASRMs in Divisional Office:
In the Divisional Office, the ASRM/IRM assists the Divisional
Head in respect of the following items:-

• Monitoring of operations MNOP/R net

• Monitoring of BD activities
• Departmental Examinations.
• Recruitment
• Departmental Promotion Committee
• Processing of Union Items
• Disciplinary cases
• Settlement of Staff Grievances
• Rotational transfers from MOs to Sections/Vice versa.
• Review of requirements of stationery & forms in the
MOs/Sections/Record offices
 Placement of ASRMs for other Duties:
• Posted as incharge of revenue earning areas
like Mass Mailing Centres/Bulk Mailing Centre/
Speed Post Centre etc.
• To conduct surprise checks to plug leakage of
revenue.
• Investigation of loss/fraud cases
• Suggestions for improvement of efficiency and
higher output
• To monitor the operations & processes
 Duties and responsibilities of the ASRM in charge of
the Mail Management Unit:
• To implement & monitor MNOP /R net
• To check the routing pattern and sorting pattern of mails and
determine the relative advantages of alternate routes.
• To ascertain the causes for detention and hold up of mails.
• Review of Due Mail Lists and Sorting Lists of all MOs/
Sections/TMOs concerned.
• In case of dislocation of mails at any TMO/Mail Office or
Section, the ASRM/IRM concerned should attend promptly
and ensure immediate disposal of mail by exploring
alternative means.
• To visit RO/SRO/HRO, check their functioning and also visit
bag offices in connection with maintenance of bag account.
• To Visit Mail Offices regularly and ensure punctuality
in attendance speedy and accurate sorting, proper out-
turn and full and judicious utilization of the man power
to optimise the output of the set.
• Examine whether the deployment of staff is done as
per hourly work-load.
• Check the timely processing and movement of mails.
• Check the transfer of mails from set to set and analyse
the reasons therefore and send a written report to
SRM/SSRM as the case may be suggesting ways to
overcome the problem of transfer of mails.
• Check the OTA expenditure/equal and rational
distribution in the staff.
• Checking of bags/contents/quality of
sorting/productivity/preparation of LBs/ RBs
• Checking of the proper handling of special
postings.
• Upkeep of Letter Boxes and punctuality of
clearance.
• Occasional test check of the weight of articles
to arrest leakage of revenue.
• Carrying out sorting test.
• Updating of orders and instruction.
• Conduct investigations and enquiries.
• Occasionally test check staff arrangement made
by RO/SRO/HRO.
• Complaints relating to Mail Arrangements.
• Review of establishment of the Mail Offices
• To ensure proper periodic inflow of mails to the
mail office and to connect the maximum mails to
the various available modes of despatches.
• To visit post offices in their area to check the
quality of sorting by the mail offices attached to
them and whether mails were fully sorted in post
offices and sent out for delivery without delay on
the same day.
 Duties with regard to Transit Sections:

• The ASRMs/IRMs should pay surprise visits to

the Transit Sections to check the proper
exchange of bags.
• On his visit to the section, ASRM/IRM should
also look for instances of over carrying,
dumping and misrouting of bags and should
offer solutions for the same and ensure
proper routing of mail bags.
 EXERCISE NO.- 1.1B
Fifteen minutes to be given to the class by the
trainer to think over & list the role of
ASP/IP(RMS) –
• YESTERDAY -PAST
• TODAY -PRESENT
• TOMORROW -FUTURE
One group of 4-5 trainees to present before
the faculty & other trainees . All to note the
gist in their note books.