Employer Doc. No.

NSRP Contractor Doc. No.

Complex Project Nghi Son Refinery and Petrochemical S-000-1654-0305V
Limited Liability Company Rev. A Page 1 of 6
Nghi Son, Vietnam

Employer Contract No.: XXXXX, Contractor JOB Code: 0-6495-20 Date: 07/AUG/2013

OFFICE PROCEDURE

Unit No.: Not Applicable

Document Class: X

Issue Purpose For Information

Rev Date Page Description Prep'd Chk'd App'd

A 07/AUG/2013 All First issue S.J.A. L.W. M.K.

Operation Centre JOB Code: 0-6495-20 Operation Centre Doc. No.:

Responsible Company Prepared by Checked by Approved by

JVD S.J.Ahn L.Wratten M.Kano

IN D R-20A
G
13
- A U
26
 Employer Doc. No.
NSRP Complex Project Rev. A

Contractor Doc. No.

Title: OFFICE PROCEDURE Page 2 of 6
S-000-1654-0305V

CONTENTS

1 PURPOSE AND SCOPE.......................................................................................................................3

2 REFERENCE DOCUMENTS ................................................................................................................3
3 RESPONSIBILITIES .............................................................................................................................3
3.1 Contractor Site Manager .....................................................................................................................3
3.2 Contractor HSSE Manager ..................................................................................................................3
3.3 Sub-Contractor Site Managers ...........................................................................................................3
3.4 Sub-Contractor HSSE Managers ........................................................................................................4
3.5 Sub-Contractor Office Supervisors ...................................................................................................4
3.6 EMPLOYEES ........................................................................................................................................4
4 PROCEDURES .....................................................................................................................................4
4.1 Housekeeping ......................................................................................................................................4
4.2 Provision of Office Equipment ...........................................................................................................4
4.3 Fire Safety ............................................................................................................................................5
4.4 Electrical Safety ...................................................................................................................................5
4.5 Training .................................................................................................................................................5
4.6 Monitoring ............................................................................................................................................5

IN D R-20A
G
13
- A U
26
 Employer Doc. No.
NSRP Complex Project Rev. A

Contractor Doc. No.

Title: OFFICE PROCEDURE Page 3 of 6
S-000-1654-0305V

1 PURPOSE AND SCOPE

The purpose of this procedure is to document the health, safety and environmental requirements
to be followed whilst working or visiting office environments.
This procedure applies to all CONTRACTOR employees, Subcontractor Employees and visitors
entering the NSRP Complex Project offices or associated offices.

2 REFERENCE DOCUMENTS
 S-000-1654-0130V Emergency Response Procedure
 S-000-1654-0002V Site HSSE Audit and Inspection Plan

3 RESPONSIBILITIES
3.1 Contractor Site Manager
The Contractor Site Manager has the overall responsibility for this procedure and is responsible for
supporting it and for ensuring that all entities at the jobsite actively participate.
The Contractor Site Manager is responsible for providing the personnel, facilities, and other
resources necessary to effectively implement this procedure.
The Contractor Site Manager and the management team will lead by example, modelling the
behaviour expected from all personnel performing work at the jobsite.

3.2 Contractor HSSE Manager

The Contractor HSSE Manager in conjunction with the Contractor Site Manager is responsible for
implementing and administering this procedure.
The Contractor HSSE Manager will:
Audit Sub-Contractors to ensure the requirements of this procedure are implemented and will
provide feedback on performance to NSRP and Contractor Management.
Assist Sub-Contractors to effectively implement the requirements of this procedure.

3.3 Sub-Contractor Site Managers

The Sub-Contractor Site Manager has the responsibility for compliance with this procedure
and shall provide the personnel, facilities, and other resources necessary to effectively implement,
administer and enforce this procedure.
The Sub-Contractor Site Manager is responsible for the effective dissemination and education of
the requirements throughout the subcontractor’s organisation.
The Sub-Contractor Site Manager shall ensure that all his employees and all Lower
tier subcontractors comply and actively participate with its requirements
.

IN D R-20A
G
13
- A U
26
 Employer Doc. No.
NSRP Complex Project Rev. A

Contractor Doc. No.

Title: OFFICE PROCEDURE Page 4 of 6
S-000-1654-0305V

3.4 Sub-Contractor HSSE Managers

Sub-Contractor HSSE Manager shall be responsible for the continuous monitoring of the
implementation of this procedure and shall provide feedback on performance to Contractor.
Sub-Contractor HSSE Managers shall ensure those personnel working offices are not affected by
noise or vibration from site activities.

3.5 Sub-Contractor Office Supervisors

Sub-Contractor Office Supervisors shall be responsible for implementing this procedure within
their own office areas. They shall also assist in the monitoring of the implementation of this
procedure.

3.6 EMPLOYEES
Employees must know, understand and comply with the health, safety and environmental
requirements of this procedure as applicable to the work they perform.
Employees must report to their supervisor any equipment malfunction that could affect the safe
operation of the equipment.
Employees must advise their immediate supervisor whenever unsure of the instructions for a task
or where concerned about the safety status of any task.

4 PROCEDURES
4.1 Housekeeping
Good housekeeping shall be maintained in all offices. All waste materials must be disposed of
properly and in the correct receptacles. Waste must not be allowed to build up.
Floors, stairways and exits shall be kept free from obstruction or materials which could cause slip
or trip type incidents.
Where power extension leads have to be used, they should be guarded to eliminate trip hazards.
At the end of each day, a clean desk policy shall be adhered to by all personnel working in the
office.

4.2 Provision of Office Equipment

Adequate desks and chairs will be provided taking into account human factors and ergonomics to
alleviate the risk of musculo-skeletal problems.
Regular checks shall be made on office furniture to ensure serviceability.
Office machinery shall be adequately guarded to prevent the risk of injury to office personnel using
the machines.

IN D R-20A
G
13
- A U
26
 Employer Doc. No.
NSRP Complex Project Rev. A

Contractor Doc. No.

Title: OFFICE PROCEDURE Page 5 of 6
S-000-1654-0305V

4.3 Fire Safety

(1) Flammable liquids or organic solvents shall not be stored in any office. Only small amounts
for normal use are allowed.
(2) Smoking is strictly prohibited in all office areas. Smoking is only allowed in designated
areas.
A fire risk assessment shall be carried out and the correct types of fire extinguisher shall be placed
according to the results of the assessment. All fire equipment shall be inspected once per month
and the results recorded for audit or investigation purposes.
Adequate signage shall be prominently displayed throughout all offices and meeting rooms. This
signage shall give information on escape routes, muster points, emergency contact numbers,
alarm plans and actions to be taken in the event of an emergency. These signs shall be kept up to
date by the office Supervisor of their designate.

4.4 Electrical Safety

Any broken electrical equipment shall be taken out of service immediately. It shall be clearly
marked as unserviceable, removed from the working area and reported to the Electrical
Department for collection and repair.
All electrical appliances shall be inspected annually by a competent Person. Records of these
inspections shall be maintained for the purposes of audit and investigations. This includes any air
conditioning units or heating appliances.
Adequate illumination shall be provided in all offices and meeting rooms. Tis lighting shall be
inspected by a competent person on a regular basis.
Sufficient number of electrical outlets shall be provided to eliminate the need for extension leads.
Should a multiple electrical extension be needed, the power requirement of the equipment to be
connected should not exceed the rating of the extension lead.
All equipment shall be turned off at the end of the working day. Equipment that is used infrequently
shall be switched on as required.

4.5 Training
All personnel assigned to working in offices shall receive appropriate training in addition to the Site
HSSE Induction Training. This training may include, but not limited to:
 Emergency Response
 Safe operation of office equipment
 Housekeeping
 Use of chemicals
 Clean desk policy

4.6 Monitoring
Adherence to this procedure shall be monitored by means of the Site Office Inspection Checklist at
Attachment A to this procedure. The HSSE Department shall carry out regular inspections and
report the findings as per Site HSSE Audit and Inspection Plan, Doc. No: S-000-1654-0002V.

IN D R-20A
G
13
- A U
26
 Employer Doc. No.
NSRP Complex Project Rev. A

Contractor Doc. No.

Title: OFFICE PROCEDURE Page 6 of 6
S-000-1654-0305V

ATTACHMENT-1 SITE OFFICE INSPECTION CHECKLIST

U = Unacceptable A = Acceptable NA = Not Applicable

ITEM A U NA COMMENTS FOLLOW UP BY
GENERAL HOUSEKEEPING
Waste bins are located at suitable
points and have capacity
Floors and walkways are free from
obstructions and trip hazards
Floors and walkways are free from
spills and other slip hazards
OFFICE EQUIPMENT
All equipment is guarded
All necessary Hazard Warnings signs
are in place, in good condition and
well displayed
Worksites have adequate lighting (day
and night)
The ground is level and smooth, and
well drained
FIRE SAFETY
Fire extinguishers are in place, are
accessible and are in test period
(sample of locations)
Adequate signage depicting
emergency response is prominently
displayed
Personnel are aware of actions for
emergency response.
ELECTRICAL SAFETY
All electrical equipment being used is
serviceable and has been inspected in
line with the procedure
Any extension leads being used are
being used in accordance with the
procedure
All lighting is adequate
Unserviceable equipment has been
removed for repair
All electrical outlet sockets are in good
condition.
TRAINING
All office personnel have received
appropriate training

IN D R-20A
G
13
- A U
26