2014

Customization, Deployment and

Implementation of

Vendor Self Service & Buyer

Portal

For United Breweries Limited, Bangalore

India

Document is developed as a Proposal to Reliance Industries Limited for customizing,

Deployment and Implementation of Vendor Self Service Portal and Buyer Portal
Solution on SAP ECC 6.0. This is a Controlled Document with limited release only. This
Document is submitted by Rajesh Chaubey with full corporate power vested in him on
behalf of Inowits Technologies Private Limited
 Proposal Document for Vendor and Buyer Portal Solution to UBL 06-08-2014

Document Control
Document Proposal Document

Version 1.0 Revision

Document Owner Anish PT Reviewed By Balamanikandan. S

Document Submitted To UBL, Bangalore

Proposal Date 06/Aug/2014

Proposal Validity 30 Days from Submission
Company Inowits™ Technologies Private Limited
# 2630, II Floor, 27th Main, I Sector,
HSR Layout, Bangalore - 560 125.
P: + 91 80 40999787
W: www.Inowits.com
Sales Contact Anish PT
anish.pt@inowits.com
 Proposal Document for Vendor and Buyer Portal Solution to UBL 06-08-2014

Contents
Introduction ............................................................................................................................................ 3
About Inowits .......................................................................................................................................... 3
Inowits Partial Customers List............................................................................................................. 4
Solution Scope by Tracks ........................................................................................................................ 5
Vendor Self Service & Procurement Portal ......................................................................................... 5
Scope Exclusions ..................................................................................................................................... 6
Technical Architecture ............................................................................................................................ 6
Development and implementation Timelines ........................................................................................ 6
Project Timelines................................................................................................................................. 7
Assumption ............................................................................................................................................. 7
Operating Principles ................................................................................................................................ 8
Resource Deployment......................................................................................................................... 8
Documentation ................................................................................................................................... 9
Team Training ..................................................................................................................................... 9
Post Go Live Bug Fixes......................................................................................................................... 9
Commercial Proposal .............................................................................................................................. 9
Proposal Document for Vendor and Buyer Portal Solution to UBL 06-08-2014

Introduction
United Breweries Limited, Bangalore hereafter referred to as “UBL” has implemented SAP ECC system.
UBL is looking forward to implement a Supplier Portal Solution. This document contains a proposal for
the same.

The Business Scenarios needs to be deployed and integrated with SAP ECC 6.0. The suggested
approach in the proposal is based on MS .Net, SQL Server, SAP WebDynpro ABAP, ABAP, Workflow
and Portal technology. These technologies are suggested from a user experience perspective as well
as maturity of the technology. Following Business Scenarios needs to be implemented

 Vendor Self Service & Buyer Portal

 Freight Management Integration
 ASN and Service Procurement
 Invoice Processing Process
 Account Payable Reports

About Inowits
Inowits Technologies is a high end SAP Consulting company focused on providing innovative business
solution; as a proof we are delivering business innovation to most of Indian fortunes including
Reliance, Continental Automobiles, ABB, GMR Group, UB Group, Nilkamal, Strides Arcolab, Macmillan,
Narayana Health, Medreich Ltd., Kirloskar Electric, Natural Capsules and more. We are one of named
solution provides in SAP Strategic procurement areas and SAP NetWeaver Solutions. With our proven
deep expertise in Portal, WebDynpro (ABAP and JAVA), ABAP (HR, CRM, Logistics), BO/BI, Basis
consulting, we are empowering and facilitating SAP customers to improve the performance of their
business with innovative IT solutions and intern maximize their investment

The company's best-known products include Enterprise Talent Management Suite, EPC Process
Automation Solution Suite, and Master Data Management Suite and HCM Enhancement products.

Inowits has implemented its solutions such as Master Data Management Solutions, Vendor Portal
solution, Invoice Verification Solution, HR Help Desk Solution, EPC Process Automation, HCM Process
Enhancements - BUHR Workbench, Separation Process, and Organizational Chart.

Inowits has strong expertise in the Automobile/Manufacturing vertical. Some of the development
work includes Purchase Process and Automation process in Continental Corporation and Process
Automation in ABB, GMR, Aditya Auto, Intex and more.

Inowits has a vast experience in Hi-Tech Manufacturing, Retail, and Infrastructure domains with
proven skills on horizontal practices like Enterprise Application Integration, SOA, Business Intelligence,
Supply Chain Management (SCM), Customer Relationship Management (CRM) and Human Capital
Management.

At Inowits, we passionately committed to customer satisfaction, through the delivery of Innovative,

Agile and High Quality Services. Inowits enjoys the trust of its customers. Inowits has continued its
growth through a series of new product developments and partnerships. Environmentalism,
philanthropy and positive employee relations have been important tenets during the growth.
Proposal Document for Vendor and Buyer Portal Solution to UBL 06-08-2014

Inowits Partial Customers List

Proposal Document for Vendor and Buyer Portal Solution to UBL 06-08-2014

Solution Scope by Tracks

Vendor Self Service & Procurement Portal

Phase 1
 Track 1 - Self Service Dashboard
o Open Items with indicators (OA, ASN, GRN, INV, Payment)
o ePO Download
o Invoices and Payments
o Delivery vs Schedule Dashboard
o Quality Management Integration
 Rejection
 Inspection Lot per PO
o Stock with vendor in subcontracting process

 Track 2 - Account Payable

o Payment Report to Vendor with Payment advice
o PO/Invoice wise payment lookup
o FMS Report to Transport Vendor

 Track 3 - Invoice Verification

o Invoice – Upload
o Workflow for Approval Process
o Upload in SAP DMS

 Track 4 – Portal Components

o User Management Engine
 Group Vendor Creation
o Alerts and Notification
o Message Board

 Track 5 – Buyer Access Portal for Review and Approval in SAP WD

Phase 2
 Order Acknowledgement Process
 ASN Process
o ASN Creation Screen
o Material in Transits
o Material Receipt Workbench
o Gate Pass Management Solution
 Freight and PoD Claims Management

Phase 3
 Dispute Management
o Credit/Debit Memo or PO amendment
o Integrated with SAP transaction with possible pre-filled value
 Service Procurement
o Open Service PO View
o Vendor SES Entry and Submission
o Release Procedure / Approval Workflow
o Creates SES in SAP
Proposal Document for Vendor and Buyer Portal Solution to UBL 06-08-2014

 Inspection Process (Service & Material)

o Vendor Inspection Call
o Procurement Inspection Confirmation/Agent Assignment
o Procurement Quality Check - Status Update and Document upload
Measurement Book

Scope Exclusions
1. SAP Business Process configuration in ECC
2. SAP DMS & Archive Link Configuration
3. Any basis/administration related activities
4. Integration of our solution with any customized development by UBL, support required from
UBL with all necessary APIs and integration techniques.

Technical Architecture

Development and implementation Timelines

Inowits would follow the SAP recommended ASAP methodology for the above implementation.
Proposal Document for Vendor and Buyer Portal Solution to UBL 06-08-2014

Project Timelines
The detail timelines will be proposed for implementation based on next discussions. A detailed
project plan shall be developed during the project preparation phase. Overall elapsed time will be in
the range of 20 ~ 24 weeks.

This project will be delivered in three phases

Phase 1 10 ~ 12 Weeks
Phase 2 6 Weeks
Phase 3 6 Weeks

Business Final Go Live and

Preparation Realization
Blueprint Preparation Support

1 Weeks 2 Weeks 6 Weeks 1 Weeks 2 Week

Setting up Project Blueprint Early Adaptation of Business Simulation Go live
Solution Documentation Best Practice Sign Off
End-User Training Support
Implementation Security Configuration and
Strategy Requirements Development Pre-Go-Live
Operations
Training Strategy System Operation Testing & Cutover
Requirement Strategy Planning and Final Cutover
Gathering Preparation
Completion Check
Completion Check and Completion Check Training preparation and Prepare for
Preparation for Next and Prepare for Next Phase
Phase Next Phase Completion Check
and Prepare for Next
Phase

Assumption

 Inowits requires a lead time of 10 days to kick start the project from the date of the acceptance
of the engagement from UBL.
 Change Management/ Business Process Change tasks that need to be done in UBL as a result
of this engagement is not in scope. This would be managed by UBL.
 System Testing Plan and the Acceptance Criteria would have to be defined jointly by UBL and
Inowits during the Conference Room Pilot Workshop.
 UBL should provide necessary authorization (VPN) and access to the systems as required by
Inowits during the engagement.
 UBL would ensure correct representation from all groups in the Due Diligence and the Blue
Printing workshops so that all requirements and concerns can be addressed correctly.
Proposal Document for Vendor and Buyer Portal Solution to UBL 06-08-2014

 Any change to the scope agreed at the end of the Blueprinting phase will have to be addressed
by a Change Management process and would result in a revision of estimates, timelines and
cost.
 UBL key users and project team will be available on a timely basis to participate in completion
of the Business Blueprint.
 UBL will endeavour the availability of their staff as per the project plan for this assignment. In
case of any difficulty client will inform about the non-availability of the particular person in
advance. The Steering Committee will evaluate the impact of any core team replacement on
the project schedule and cost.
 Inowits will provide training only to the core team at the implementation site, end user
training will be taken care by the core team members of UBL.
 UBL will use the software, documentation and all the other information for their own internal
purposes and will not market or make any other commercial use of the same.
 UBL and Inowits will not offer employment directly or otherwise to each other’s staff for a
period of one year from the completion of this project.
 The approach is based on the information available to Inowits and its understanding of the
requirement. Any change in the information or the perceived scope will require change to this
approach.
 Inowits shall provide consulting services as per pre-defined project plan.
 Any Software, Hardware or additional licenses that need to be purchased for this engagement
would be UBL responsibility.
 UBL will provide necessary and adequate infrastructure to Inowits Onsite staff including office
space, telephone, telex, photocopying, fax, PC resources, unlimited access to internet,
computer resources, software tools essential to the implementation of the project, to enable
Inowits to fulfil its commitment for the assignment (none of these facilities will be used for
personal work). All milestone deliverables will be deemed acceptable within a period of one
week (5 working days) from submission of deliverable in case of no response. Any other
decision / approval / signoffs will be deemed acceptable within period of 3 working days from
submission in case of no response.
 Inowits will have full rights to change the members of their project team. However Inowits
will give prior intimation to UBL and will ensure required continuity and skills profile.

Operating Principles
Inowits agrees to the spirit of the operating principles defined under scope of work and would like to
make the following observations:

Inowits follows the philosophy of Knowledge Transfer from the consulting team to the user team that
enables the user team to build adequate in-house skills that will enable them to maintain the solution.
Inowits will follow the same principles with UBL on this project.

Resource Deployment
The resource deployment has been done keeping in mind the starting and ending of different
functionality under different phases and other integration points. This is to ensure that optimal
resource is deployed on the project.
Proposal Document for Vendor and Buyer Portal Solution to UBL 06-08-2014

Documentation

It is expected that prior to commencement of the project, UBL team shall compile and document all
the business processes based on which the modelling and configuration of the Solution will be carried
out. This shall reduce the time frame for BPD compilation and sign-off, which is critical to the timelines
of the current project.

 Project Charter
Project charter will address Scope, Objectives and Deliverables. This document will be
delivered at end of the business blue print phase of implementation.
 Project Plan
This document will give the Time Lines, Resources, WBS as outcome of the project
preparation phase.
 Change Control
Deviation from scope would be escalated by raising Change Control document.
 Technical and Functional specification Documents
 Test case Documents
 User Manual(End User Training Material)
 Risk and Mitigation Document

Team Training
Inowits recommends the suitable training programs for the UBL Customer Project Team members to
maintain the solution post go live. There could be a possibility that member from the customer can
closely work during the realization phase.

Inowits will follow train the trainers approach and provide training only to the core team at the
implementation site, end user training will be taken care by the core team members of UBL.

Post Go Live Bug Fixes

Inowits’s consulting team will provide bug fixing for the period of One month from the date of go-live
declaration.

Commercial Proposal
Inowits proposes a Fixed Price Quote. All the prices mentioned in these sections are excluding all the
applicable taxes and other expenses like travel, stay and Per-diem.

Fixed Price Cost includes Licenses and Implementation as per Scope mentioned in this document.

Component Price Comments

(in Lakhs)
Supplier Portal – Phase 1 12.6 License can be used without any
Supplier Portal – Phase 2 6.8 limitation on vendors or buyers.
Supplier Portal – Phase 3 5.4 Customizing, Developing and
Implementation charges
Proposal Document for Vendor and Buyer Portal Solution to UBL 06-08-2014

Annual Support for “Vendor & Buyer Portal solution” (Optional and If availed by UBL)

 20% of listed (non-negotiated or total investment) total investment.

 The product annual support has the following components:
o The warranty support for Bug Fixes
o Free service Pack Enhancements for Current Release

Stabilization Period (Optional and If availed by UBL)

UBL can optionally have this pack after go live to support any UI tweaking and enhancements for the
period of 3 Months onsite. This will be at the nominal cost of 0.9 Lac/Month.

The schedule of payment

Phase Percentage of Total Value Remarks

Completion of Business Blueprint 20% Sign Off from UBL Project Manager
Completion of Development 30% Sign Off from UBL Project Manager
Completion of UAT 30% Sign Off from UBL Project Manager
Go Live Declaration 10% Sign Off from UBL Project Manager
Completion 30 days of support and 10% Sign Off from UBL Project Manager
warranty period

Budget for Travel/Conveyance/Boarding/Lodging

 Stay and Local Travel at the On-site Location would be taken care by UBL for non-Bangalore
locations

Working Condition for Inowits Consultants

 The consultants assigned to this project by Inowits will adhere to the working days and
working hours being observed by Inowits. It is understood that the consultants may have to
work extended hours occasionally.
 If required by UBL, the consultants will submit weekly reports to the Project Manager of UBL.
 Inowits Onsite Consultants should be treated at Par with UBL; Employees during the Onsite
Assignment and during Inowits consultant stay with UBL, they should be provided with
standard working environment and all Refreshment and Canteen Facility if they are available
within the premises of UBL.