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PROFESSIONAL P6 18.8
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Table of Contents
LIST OF FIGURES ................................................................................................... III
LIST OF TABLES ..................................................................................................... V
LIST OF ABBREVIATIONS ........................................................................................... V
CHAPTER 1 INTRODUCTION TO PLANNING AND SCHEDULING ............................................... 1
1.1. INTRODUCTION ............................................................................................... 1
1.2. PROJECT MANAGEMENT PLANNING SCHEDULING ............................................................ 2
1.3. CONSTRUCTION BASELINE SCHEDULE DEVELOPMENT STEPS ................................................. 4
1.3.1 Scope definition and Organizing Project ...................................................... 5
1.3.2 Sequencing and constraints assignment ....................................................... 8
1.3.3 Resource allocation ................................................................................ 9
1.3.4 Scheduling and resource levelling ............................................................ 10
1.3.5 Cashflow Analysis ................................................................................ 12
1.3.6 Risk Analysis and Mitigation plan development ........................................... 13
1.3.7 Communication and Reporting schedule ..................................................... 14
CHAPTER 2 PRIMAVERA PROVESSIONAL P6 18.8 ............................................................ 15
2.1. STARTING PRIMAVERA P6.................................................................................. 15
2.2. USER INTERFACE SCREEN .................................................................................. 15
2.3. WINDOWS AND THEIR FUNCTIONS .......................................................................... 17
2.4. ADMIN PREFERENCE ....................................................................................... 24
2.5. USER PREFERENCES SETTINGS ............................................................................. 24
2.6. PROJECT LAYOUTS IN THE PROJECTS WINDOW ............................................................ 28
2.7. ACTIVITY LAYOUTS IN THE ACTIVITIES WINDOW ............................................................ 31
2.8. MODIFYING LAYOUT........................................................................................ 42
CHAPTER 3 DEVELOPING SCHEDULE USING P6 18.8 ........................................................ 52
3.1. SCOPE DEFINITION ......................................................................................... 52
3.1.1 Creating a Project: .............................................................................. 52
3.1.2 Creating WBS ...................................................................................... 54
3.1.3 Creating activities ............................................................................... 56
3.2. ACTIVITIES RELATIONSHIPS AND CONSTRAINT DETERMINATION............................................ 62
3.2.1 ADDING ACTIVITY RELATIONSHIPS ............................................................ 62
3.2.2 ASSIGNING CONSTRAINTS........................................................................ 65
3.3. RESOURCE ALLOCATION............................................................................... 68
3.3.1 Creating and assigning Calendar .............................................................. 68
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3.3.1.1 Creating Calendars ........................................................................................ 68
3.3.1.2 Assigning a Calendar ...................................................................................... 75
3.3.1.3 Creating labor and equipment and assigning to activity ............................................. 80
3.3.1.4 Resource allocation ....................................................................................... 84
3.4. SCHEDULING AND RESOURCE LEVELLING................................................................... 87
3.4.1 Scheduling a project ............................................................................. 87
3.4.2 Resource levelling ................................................................................ 89
3.5. SCHEDULE COMMUNICATION AND REPORTING. ............................................................. 92
3.5.1 Import Export ..................................................................................... 92
3.5.2 Printing report .................................................................................... 94
3.5.2.1 Screen printing ............................................................................................. 94
3.5.2.2 Reports ...................................................................................................... 97
3.5.2.3 Time-scaled logic diagram ............................................................................... 98
3.5.3 Establish Reference (baseline) Schedule .................................................... 99
REFERENCES ......................................................................................................100
ANNEXES ...........................................................................................................101
A. Sample standard reports ............................................................................. 101
B. Effects of calendar on critical path (graphical illustration) ...................................... 104
List of Figures
Figure 1 Project management life cycle ..................................................................................... 2
Figure 2 Project planning parameters ........................................................................................ 3
Figure 3 Project planning flow chart during baseline schedule development .......................................... 4
Figure 4 Enterprise Project Structure (EPS), Organization Breakdown Structure (OBS), Work Breakdown
Structure (WBS) and Role Definition .......................................................................................... 6
Figure 5 project site layout for earth fill dam construction (cycle time and no of key machinery conceptual
identification).................................................................................................................... 7
Figure 6 project site layout for road construction (cycle time and no of key machinery conceptual
identification).................................................................................................................... 7
Figure 7 project site layout for building construction ..................................................................... 8
Figure 8 commonly used activities relationships ............................................................................ 8
Figure 9 critical path project duration (working days or activities for 7-day calendar) calculation ............... 11
Figure 10 Cash flow chart for construction project ....................................................................... 13
Figure 11 Primavera P6 18.8 Windows interface ........................................................................... 16
Figure 12 home window ....................................................................................................... 18
Figure 13 project window opened "open last project" is selected in home window. ................................ 18
Figure 14 Project window ..................................................................................................... 29
Figure 15 Figure 15 layout option button ................................................................................... 30
Figure 16 layout chart view on project window ........................................................................... 31
Figure 17 opening project using file menu ................................................................................. 31
Figure 18 Opening project in home window (project window) using right click ...................................... 32
Figure 19 Activity layout ...................................................................................................... 33
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Figure 20 Figure 15 Saving opening activity layout ........................................................................ 34
Figure 21 activity layout options for top and bottom layout (left to right) ............................................ 35
Figure 22 activity table view on top layout using Tool bar ............................................................... 35
Figure 23 activity Gantt chart view on top layout using tool bar ....................................................... 36
Figure 24 Activity network view on top using tool bar .................................................................... 36
Figure 25 editing network using right click on network area then activity network option ......................... 37
Figure 26 relationship line (logical link) of activity (on /of) using tool bar ............................................ 37
Figure 27 Tracing logic (network diagram) on bottom layout of activity window ..................................... 38
Figure 28 Bottom layout Resource usage profile and filtering resource (right click on bottom resource display
button) ........................................................................................................................... 38
Figure 29 resource usage profile on bottom layout ....................................................................... 39
Figure 30 Activity spreadsheet ............................................................................................... 39
Figure 31 Activity usage profile on bottom layout (use tool bar or layout option bar) ............................... 40
Figure 32 Activity detail on bottom layout using layout-option-bar and right-click to customize the tabs ....... 40
Figure 33 Customizing (adding or deleting activity tabs .................................................................. 41
Figure 34 apply activity tab customization ................................................................................. 41
Figure 35 Activity detail information under General-Tab ................................................................ 41
Figure 36 Activity detail information under Status-Tab .................................................................. 41
Figure 37 Activity detail information under Resource-Tab (3d/d units/time for Plumber represents for 3
plumbers are assigned per day) .............................................................................................. 42
Figure 38 Activity detail information under Relationships-Tab .......................................................... 42
Figure 39 Activity detail information under Steps-Tab ................................................................... 42
Figure 40 Opening Gant chart bar modifying window (bar button on tool bar (left picture), right click on Gantt
chart view (right picture) ..................................................................................................... 43
Figure 41 adding text to bars ................................................................................................. 44
Figure 42 bar chart with calendar type indicated at bottom centre .................................................... 44
Figure 43 column button using toolbar ...................................................................................... 45
Figure 44 column button using right-click on activity table .............................................................. 46
Figure 45 Editing column elements .......................................................................................... 46
Figure 46 timescale editing window ......................................................................................... 47
Figure 47 Editing window for table's Font & colour and row Hight, and for activity & WBS icon visibility ........ 48
Figure 48 Filter tab using toolbar ............................................................................................ 49
Figure 49 adding new filtering criteria ...................................................................................... 50
Figure 50 Group and sort window for activity layout ..................................................................... 51
Figure 51 create new project by right click then add ..................................................................... 52
Figure 52 Selecting the division of enterprise for the new project ..................................................... 52
Figure 53 Naming new project ............................................................................................... 53
Figure 54 contractual start and finish date can be entered here ....................................................... 53
Figure 55 Open created project using right click .......................................................................... 55
Figure 56 open WBS window using directory bar ........................................................................... 55
Figure 57 Adding WBS using right click and naming/editing WBS ....................................................... 56
Figure 58 duration type assignment ......................................................................................... 58
Figure 59 activity duration .................................................................................................... 58
Figure 60 Figure 55 click on schedule button on tool bar to view effect of sequencing on the project bar chart
.................................................................................................................................... 64
Figure 61 double click on activity relationship on bar chart for further editing ...................................... 65
Figure 62 assign project constraint .......................................................................................... 66
Figure 63 assign constraint to activity....................................................................................... 66
Figure 64 adjust working hour for calendar ................................................................................ 74
Figure 65 inherit holyday for new calendar from existing calendars ................................................... 74
Figure 66 modifying subsequent years working hour for a calendar .................................................... 74
Figure 67 modifying calendar (working and non working days) .......................................................... 75
Figure 68 Assigning calendar to activities .................................................................................. 76
Figure 69 Table view of resource window .................................................................................. 77
Figure 70 adding the site presence durations of the resource ........................................................... 79
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Figure 71 creating resource by right click-add ............................................................................. 83
Figure 72 set type resource (left) and creating resource maximum number per day availability(right) ........... 83
Figure 73 allocating resource to activity using activity detail tab on resource button ............................... 84
Figure 74 scheduling project (tools in the menu → schedule or F9) .................................................... 87
Figure 75 Scheduling setting .................................................................................................. 88
Figure 76 resource loaded schedule with 65 working days duration (daily allocated labor-t1 is 310; 110
overallocated) .................................................................................................................. 89
Figure 77 The original project period (65 working days before levelling) is extended by 5 working days (to 70
days) due to labor-t1 levelling ............................................................................................... 90
Figure 78 View resource assignment using directory bar (resource assignment tab) (left); resource assignment
window (right) .................................................................................................................. 90
List of Tables
Table 1 checklist for schedule development during planning stage...................................................... 4
Table 2 Cashflow table for 11-month construction project .............................................................. 13
Table 3 Primavera p6 windows Bar and their function .................................................................... 17
List of Abbreviations
BOQ Bill of Quantity
CPM Critical path method
CCPM Critical Chain Project Management
D Duration
EF Earliest finish time
ES Earliest start time
ET Estimated time
ETB Ethiopian Birr EPC
EPC Engineering Procurement Construction
EPS Enterprise Project Structures
LF Latest finish time
LS Latest start time
M Most likely
O Optimistic
OBS Organization Breakdown Structure
P Pessimistic
PERT Program evaluation review technique
WBS Work breakdown structure
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CHAPTER 1 INTRODUCTION TO PLANNING AND SCHEDULING
1.1. Introduction
The construction industry has now turned out to be one of the major driving forces behind economic growth
in developing countries. It contributes to high employment opportunity, creates income for the population,
and increases government revenue through generation of corporate profit tax and income tax from
employees. Thus, a small improvement that can be made in the construction sector will certainly generate
lots of benefits.
The construction sector is overwhelmed by various constraints which in turn downsizes its economic
contribution. One major constraint is the pervasive poor management of construction projects. The gaps
created at planning stage extend to multitudes of challenges during implementation of construction
projects. For instance, as a result of planning gap, the actual cost and duration of some projects is
substantially higher when we compared it with the original contract.
Planning gaps has also impact on the construction industry on monitoring and reporting of ongoing projects
due to the low standard tools that are used by professionals of the sector. Less comprehended scheduling
of construction projects that result from using obsolete tools and conventional methods, such as MS Excel,
for planning can take a part in the problems of the project management.
It is important to note that planning is highly dependent on optimization efforts due to the presence of
various uncertain variables in the dynamic environment. Thus, it needs application of state-of-the-art
tools/applications and techniques. The best approach to provide a robust schedule is a generate-and-test
cycle for several alternatives until a satisfactory schedule is obtained. As a number of possible alternatives
could be enormous, manual calculation of each alternative and iteration would be impossible.
Therefore, appropriate scheduling software seems to be compulsory to efficiently and effectively manage
the construction projects. The commonly used scheduling software are Microsoft Project and Oracle
Primavera project management (p6). Both are used worldwide. However, compared to MS Project and other
software, Primavera project management is suitable and more user friendly for any type of business process
or industry. It can be employed for planning, management, and project reporting, can efficiently manage
up to 100, 000 activities per project. Based on recent studies, Primavera Project Management software has
been used as the most valuable tool in developing robust construction schedule.
Primavera Project Management software (Primavera P6) is one of the best software in the glob that
exclusively considers: allow practical sequence (SS &FF between an activity and calendar option for the lag)
and quick data editing operation (global edit); have improved milestones definition (finish & start
millstones); have flexible scheduling and robust resource allocation programming model (longest path
definition of critical path and wide levelling operation criteria); have enormous data documentation
interfaces; enable to substantiate claim (record sequence, constraint, critical path and others data for
baseline); have enormous visual reporting templates and graphics. Thus, this manual is developed to assist
construction professional in understanding the basic principles of planning and to guide them how planning
is developed using the recent edition Primavera Professional P6 18.8.
A project- is a set of activities and their associated information that constitutes a plan for creating a product
or service (goals) with defined start date and completion date. Project management- is the process of
achieving set goals of a project within the constraints of time, budget, and staffing restrictions. It is the
application of knowledge, skills, tools and techniques to project activities in order to satisfy project
requirements. In order to meet the goal of project, project management undergo five stages of process:
Initiation, Planning, Execution, Controlling, and Closeout as indicated in Figure 1.
Initiation
process Organization commitment Contract award
Scope definition
Activity definition
Planning
Contractor baseline
process Schedule Resource & progress schedule
development Cost planning
Initiation processes is performed to define a new project or a new phase of an existing project by obtaining
authorization to start the project or phase. Planning processes is required to establish the scope of the
PLANNING USING PRIMAVERA PROFESSIONAL P6 18.8 (BY MATIWOS TSEGAYE
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project, refine the objectives, and define the course of action required to attain the objectives that the
project was undertaken to achieve. Executing processes is performed to complete the work defined in the
project management plan to satisfy the project specifications. Monitoring and Controlling Processes is done
to track, review, and regulate the progress and performance of the project; identify any areas in which
changes to the plan are required; and initiate the corresponding changes. Closing processes performed to
finalize all activities to formally close the project or phases.
Project Planning- is identifying activities, methods and resources to be used for accomplishing the
activities, assignment of responsibility and accountability, and establishment of an integrated plan to
achieve completion as required and to attain those goals in a dynamic environment as depicted in Figure 2.
Path-1
Path-2
Path-3
Goal:
Option 2
Environment
Scheduling (Time programming)- is one element of planning and defined as the assignment of desired start
and finish times to each activity in the project within the overall time cycle required for completion
according to the plan. It is the ordering of activities and events within a plan utilizing additional
discretionary logic restraints and constraints based upon the discretion of the project manager and including
adjustments to activity-specific and total resource usage that may be directed.
The two purpose of project scheduling are schedule development: Define activities, durations, and
relationship logic to implement the project plan; and schedule control: Monitor, update, and communicate
the schedule to reflect current status and the impact of project changes. The common methods of
scheduling are Bar Chart and Network Analysis. Network Scheduling is a method of scheduling activities by
joining them in a series of interconnected links, which reflect relationships of activities showing their order
of sequence (logic) in pictorial form produces the project network. Critical Path Method (CPM) and Critical
Chain Project Management (CCPM) are key elements of schedule network analysis.
CPM is a planning and scheduling technique that defines the project activities, activity duration, and
relationships between activities based on their logical order. It applies deterministic approach to estimate
duration. CCPM mixes deterministic and probabilistic approaches to schedule network analysis and considers
resource constrained situations and uses feeding buffers (addition time added before tasks on the critical
path), and project buffer (additional time added before the project s due date).
What has to be done? Where does it takes place? Who has to do it?
• Work breakdown structures • Work breakdown structures • Work breakdown structures
• Scope of work • Project site location • Responsible firm
• Deliverables • Zone • Key personnel
• Level of detail required • Level • Key agency interaction
• Project site conditions • Stationing • Responsibility matrix
6. Cashflow analysis
Yes Levelling Yes
& weight estimation meet
(based on cost &/or resource
effort or duration) availability? 5. Scheduling & Levelling
resource within float
1. homogeneity: when the work involves two different materials and/or is measured by different
units, it must be divided into two different activities.
2. Timing/chronology: Sometimes a portion of the work may be delayed purposely by the
contractor. For example, a portion of the slab on grade for a building may be delayed until
the end of the project because the area is being used as storage. Such a portion must be
considered as an activity by itself.
3. Responsibility/trade: breaking down portions of work that are done by different parties
(subcontractors, crews) to determine who is responsible for a variation.
4. Location/floor/segment: Activities occurring in different locations must be separated.
5. Phase: A division based on timing.
EPS and OBS: Enterprise Project Structure (EPS) is a company-wide hierarchical project breakdown
structure while Organizational Breakdown Structure (OBS) represents the hierarchical
arrangement of the company management to fulfil the established needs and should be
structured in such a way that each task in the WBS must be assigned to a person or committee
as seen in Figure 4. Key staf identification and team development is done at this stage.
Roles
(Project
Manager)
General Work
Milestones Building constru.
(WBS2)
(WBS2) (WBS2)
Resources
Figure 4 Enterprise Project Structure (EPS), Organization Breakdown Structure (OBS), Work Breakdown Structure (WBS)
and Role Definition
key map (Job/site Layout): is a plan of site and the area around it which shows the exact location
for placing the resources of construction as illustrated in Figure 5-7. It is the first duty of the site
Project manager/Construction engineer/Planning engineer before execution of work. Site layout
includes camps, toilets, entry and exit to sites, activities location, storage, quarry, borrow, precast
production, rebar cutting-bending, formwork preparation, water & aggregate sources, transport
route, disposal site. A careful site layout/planning ensures:
• Effective and efficient methods of works,
• Safety to workmen and visitors,
Figure 5 project site layout for earth fill dam construction (cycle time and no of key machinery conceptual identification)
Figure 6 project site layout for road construction (cycle time and no of key machinery conceptual identification)
STORE
BUILDING
AGGREGATE
STORE
GENERAL
STORE
Parking
5m
wide CEMENT
road STORE
OFFICE
CU
ENTERANCE/E
I
XIT
Constraint: is a scheduling property that allows the user to specify when a project or an activity can or
1. Project calendars: Based on the nature of project and activities, operating calendars for a project
is defined in order to account foreseen non-working days starting from construction
commencement through completion date. Then the start date and finish date of activities can be
computed adding the working days with non working days that exist during execution of an activity.
The number of non working days per calendar days does substantially affect the project overhead
costs.
2. Labor, Equipment, and duration (working days): Labour and or equipment allocation is made
based on the following major factors:
• availability and productivity of the resource,
• project characteristics (accessibility, location, and nature),
• contractual requirements and
• cost.
Note: lumpsum price of an activity might be allocated at this stage for monitoring and controlling of
project cost or EVM (Earned value Management).
3. Duration (working days) for an activity: Duration depends on the quantity of activity, the
productivity of resource assigned to the activity; size and type of crew (labour and/or equipment)
that perform activities as presented in Equation 1. For calendar days duration depends on operating
calendar of the activity and its start time. As resource, duration (time), and cost are interdependent
each other, iteration will be performed on labor and/or equipment allocation until optimum
allocation in terms of cost, time, and contractual requirements are meet.
Subjected to constraints:
1 ≤ 𝑁𝑖𝑗 ≤ 𝑁𝑖𝑗−𝑚𝑎𝑥 ≤ 𝑁𝑗−𝑚𝑎𝑥 (Eq.2)
Where, Di is the duration for activity i (working hour or day),
During iteration of resource allocation, maximum number of labors and or equipment (and thereby
minimum construction durations) will often done only for those activities on the critical and near
critical paths. For these activities, the final resource size or number of crew (Nij) that would give the
shortest practical duration is iterated while the following are satisfied:
1. work-flow,
2. activity precedence constraints,
3. resource availability and
4. operating space constraints.
For activities having a significant total float, longer duration is established to meet objectives:
• To minimize stockpiling of supplied material (reinforcement bar, cement) and excavated soil,
• To maximize the effectiveness and productivity of available equipment and labor resources,
• To maximize the effectiveness of management and monitoring resources; example, ratio of
superintendent to working crews (mason, carpenter, bar-bender crew, etc),
• To minimize daily labor and equipment demand fluctuation, and
• To optimize net cash flow.
Subjected to constraints:
𝑆𝑖 + 𝐷𝑖𝑐 + 𝐿𝑖𝑗 ≤ 𝑆𝑗 (FS relation) (Eq. 5)
1 Early Start and finish dates are calculated by means of Forward Pass and for all the activities which
have no immediate predecessors: ES is 0 and EF is the activity’s duration. Select a node for which
EF of all its immediate predecessors has been determined.
Example, project represented in Figure 9 has network paths (ABCDG, ABEG, ABFG). Thus, total project duration
of can be modelled and computed as follow.
𝐷 = 𝑆𝑎 + (𝐿𝑎 + 𝐷𝑎) + 𝑀𝑎𝑥𝑖𝑚𝑢𝑚 {(𝐷𝑏 + 𝐿𝑏1) + (𝐷𝑐 + 𝐿𝑐) + (𝐷𝑑 + 𝐿𝑑) + (𝐷𝑔 + 𝐿𝑔), (𝐷𝑏 + 𝐿𝑏2) + (𝐷𝑒 + 𝐿𝑒1 +
𝐿𝑓) + (𝐷𝑔 + 𝐿𝑔), (𝐷𝑏 + 𝐿𝑏2 + 𝐿𝑒2) + (𝐷𝑓 + 𝐿𝑓) + (𝐷𝑔 + 𝐿𝑔)}
= {100, 97, 97),
Note: Sa represents (Start date of activity A which considered as zero), La represents Lag between
activity A and its successor, Da represents duration of activity A.
The longest path is ABCDG and gives 100 working days or total project duration without considering
the calendar assigned to each activity. However, the critical path can be a path with lower total
working duration if the available working days associated to its calendar is comparatively lower than
the with longer working days duration. Effect of calendar is annexed in the last section of this guide.
The following cashflow table and chart shows detail for sample project with 100 million ETB contractual
value and 11-month contract period. The advance payment is 20% of the contract and payable to the
contractor a month ahead of project commencement. The maximum monthly planned payment to be
paid by the employer is 15% of the contract amount.
As seen in the table the net cashflow for month August-2008 is negative 1 million. The payment payable
for the contractor for month September is 16 million which is above the contractual conditions. Thus,
although the project is profitable (5 million), the cash flow does neither comply contractual
requirement nor the optimum operating cashflow that sustain the contractor to manage efficiently
during the course of the project.
Cash Months
flow
30 days before 1-Mar- 1-Apr-
type 1-Jan-2008 1-Feb-2008 1-May-2008 1-Jun-2008
commencement 2008 2008
monthly
20,000,000 - 5,000,000 3,000,000 8,000,000 10,000,000 10,000,000
payment
monthly
2,000,000 5,000,000 9,000,000 4,000,000 7,000,000 12,000,000 8,000,000
expense
net cash
18,000,000 13,000,000 9,000,000 8,000,000 9,000,000 7,000,000 9,000,000
at hand
cashflow 1-Oct- 1-Nov-
1-Jul-2008 1-Aug-2008 1-Sep-2008 1-Dec-2008 1-Jan-2009
type 2008 2008
monthly
10,000,000 10,000,000 16,000,000 2,000,000 2,000,000 3,000,000 1,000,000
payment
monthly
10,000,000 20,000,000 6,000,000 6,000,000 4,000,000 2,000,000 -
expense
net cash
9,000,000 (1,000,000) 9,000,000 5,000,000 3,000,000 4,000,000 5,000,000
at hand
20,000,000
19,000,000
monthly expense
18,000,000
monthly payment
17,000,000
16,000,000
15,000,000
14,000,000
13,000,000
12,000,000
11,000,000
10,000,000
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
-
(1,000,000)
(2,000,000)
The final step of schedule development is production of reports that need employer/consultant
approval. The approved baseline schedule will use to monitor and control project performance during
construction. The simplest of schedules depict in a bar chart format the start and finish of activities
of a given duration that represent activities operating timetable. More complex schedules, generally
in CPM format, include schedule logic and show the critical path and floats associated with each
activity. The widely used standard elements of a baseline report includes:
1. Organization chart & sites layout map
2. Gantt chart whose activity table contain start & finish date, total float, project calendars,
constraints, relationships,
3. weekly average and maximum labor & equipment assignment, anticipated maximum labour and
their corresponding productivity assumed.
4. material & equipment mobilization schedule,
5. monthly cash flow,
6. weekly/or monthly physical plan for critical path & all activities,
7. risk ranking and mitigation plan,
8. Narrative report consisting:
i. Reasons for the sequencing of work and their lags & Justification for Contractor imposed
activity constraints,
ii. Describe resource limitations, potential conflicts, & how they may be resolved,
iii. List of calendars used in the schedule with the general reason for their use,
iv. Critical path & challenges that may arise (risk plan),
v. Anticipated coordination issues by other parties, that require additional information or
action,
vi. or assumed productivity of equipment/or labor crew for risk identification,
vii. sequence & milestone-dates justification
Note: Sample standard Reports are presented in Annex section of this guideline.
11 Timescale
4.Directory bar
Item Functionality
Display under top window under title bar and it provides various menu items that can be used to
perform a variety of functions including viewing, creating, and managing global, projects, and activity
2. Menu Bar
data. Each item on the Menu bar provides a drop-down list of options. Menu items vary depending on
the open window
displays buttons that can be used to access frequently used commands quickly. To display/hide
3.Toolbar toolbars, click on View, then Toolbars, and then click on the toolbar you want to display/hide. A
checkmark in front of the toolbar name indicates that it is currently displayed.
Displays on the left side of window and it provides quick launch buttons with which to access the
4. Directory Bar various windows: Enterprise project structure (EPS), OBS (Organization Breakdown Structures), Project,
WBS (work breakdown structures), activity, resource assignment, resource, reports, risk…
displays on the right side of the window, available command buttons that can be used to perform a
variety of tasks within the open windows:
1) In the Projects window, command buttons can be used to add, delete, or copy/cut/paste projects.
5. Command
2) In the WBS window, the command buttons can be used to add, delete, copy/cut/paste, or move
Bar
WBS elements.
3) In the Activities window, command buttons can be used to add, delete, copy/cut/paste activities;
or add resources, roles, activity codes, relationships, etc.
is a message bar at the bottom of the window that displays: user’s login name, data date of open
6. Status Bar projects, access mode, and current baseline a description of the selected menu command, the name of
the current layout and filter, and other messages
7. Detail Bar Allows to view and edit detail information for project/WBS/activities/resource.
8.Layout provides a menu of items with which to perform a variety of functions including, opening, modifying,
Options Bar and saving a layout
9. Table view View project/activity/WBS data in table form. Enables you to see project data in spreadsheet format
layout
10. Gantt/chart View project/activity/WBS data in Gantt/chart view. The Gantt chart provides a graphical display of
view activity/WBS progress over the duration of the project.
11. timescale
Display the time in year/quarter/month/week/day basis for bar/Gantt charts
bar
12. Bottom Display detail information for detail bar for selected window and button. It allows to edit activity
layout relation, resource assignment, update start and finish date, constraint etc.
2. Projects Window – The Projects window is used to display project‐level data. The Projects window
can be used to set up the Enterprise Project Structure (EPS) with which to view/manage project
data or organize projects. Click on the Projects button in the Directory bar to open the Projects
window to view, add, delete, or edit projects.
Figure 13 project window opened "open last project" is selected in home window.
3. Resources Window – The Resources window is used to display the Resource hierarchy and individual
resources. Click on the Resources button in the Directory bar to open the Resources window to view,
add, delete, edit, or move resources around in the Resource hierarchy.
5. Tracking Window – The Tracking window is used to display tracking layouts that can be used to
track summary performance at the EPS, project, or WBS level. Click on the Tracking button in the
Directory bar to open the Tracking window to display, create, import/export, delete, modify, or save
tracking layouts.
7. Activities Window – The Activities window is used display project activity data. Click on the
Activities button in the Directory bar to open the Activities window to view, add, delete, or edit
activities for the open project.
9. WPs & Docs Window – The WPs & Docs window is used to display project work products and
documents register. Click on the WPs & Docs button to open the WPs & Docs window to view, add,
delete, or maintain work products and documents information for the open project.
11. Thresholds Window – The Thresholds window is used to display project thresholds data. Click on
the Thresholds button to open the Project Thresholds window to view, add, delete, edit, or monitor
thresholds for the open project.
13. Risks Window – The Project Risks window is used to display project risks register. Click on the
Risks button to open the Project Risks window to view, a dd, delete, or edit project risks for the open
project; or tot calculate aa project risk’s exposure values and its impact on the schedule, costs, and
durations.
The following are guidelines for defining user settings and preferences:
1.Time Units – Click on the Time Units tab to define the timescale and format to use when
displaying time units. Time Units formats affect how tracking layouts, activity durations, and
resource units, availability, and work efforts are displayed.
i. Units Format: Select Day to specify the time unit for displaying work efforts, and
resource units and availability in terms of days for resource‐loaded schedules. Select 2
to display resource units to two (2) decimal places. Mark the Show Unit label checkbox
to display the time unit abbreviation with the resource unit’s value.
ii. Durations Format: Select Day to specify the time unit used to display activity duration
values in terms of days. Un‐mark the Show Duration label checkbox to avoid displaying
the time unit abbreviation with the duration value.
iii. Units/Time Format: Specify Show as units/duration (4h/d) to display resource usage rate
(units/time) as units per duration.
3. Currency – Click on the Currency tab to specify how monetary values are displayed. Click on the
button and select Dollar, then mark the Show currency symbol and Show decimal digits to show
monetary values with dollar the symbol ($) and in two (2) decimal places.
4.Assistance – Click on the Assistance tab to turn on/off the New Resource or New Activity wizard for
assistance when adding new resources or activities based on user preference.
5.Resource Analysis – Click on the Resource Analysis tab to specify which projects are included in
resource calculations and which dates and time interval are used to calculate time‐distributed data
for resource spreadsheets and profiles.
i. All Projects: When All Projects are shown in the Resource Usage Spreadsheet and Profile, all
opened projects are included as well the closed projects specified below:
• Specify All closed projects (except what‐if projects) only when electing to include data
for all closed projects other than what‐if projects.
• Specify All closed projects with levelling a priority only when electing to include data
for all closed projects with a specific levelling priority.
• Specify Opened projects only to include data for open projects only.
ii. Time‐Distributed Data: The Time‐Distributed Data settings are used to specify which dates
and time interval are used to calculate time‐distributed data for resource spreadsheets and
profiles.
• Specify Remaining Early dates to calculate remaining values based on remaining
start/finish dates (recommended).
• Specify Day as the Interval for time‐distributed resource calculations.
Top
layout
Bottom
layout
1. Layout Options Bar – The Layout Options bar (or Display bar) provides a menu of items that can
be used to perform a variety of functions depending on the current window. For instance, in the
Projects window the Layout Options bar displays a menu that can be used to perform functions
such as opening, modifying, and saving a layout. Click on the Layout Options bar and then:
2. Top Layout – The Projects window can be divided into top and bottom layout views. The top
layout can be used to view, add, delete, or copy/paste a project; or to open an existing project.
To display a top layout view in the Projects window, click on View in the Menu bar or click on the
Layouts Option bar, then Show on Top, and then:
i. Select Project Table to display project list and data in a non‐timescale tabular format.
ii. Select Gantt Chart to display project data in a timescale bar‐chart format.
iii. Select Chart View to display projects in a hierarchical chart format based on the EPS.
3. Bottom Layout – In the Projects view, there is only one option for the bottom layout, users can
either display Project Details in the bottom layout or show no bottom layout. The Project Details
tabs can be used to view, add, or edit detailed information about the selected project. To display
the Project Details window in the bottom layout, click on View in the Menu bar or click on the
Layouts Option bar, then Show on Bottom, and then select Project Details.
Activity Layout Options Bar – The Layout Options bar provides a menu of functional items that can
be used to open, modify, create, or save a layout. The Layout Options bar is available only when the
Projects, WBS, Activities, and Tracking windows are selected.
Click on the Layout Options bar to modify, open, import, export, or save a layout; or to display a
selected layout on top or bottom.
Click on the Layout Options bar to:
i. Open or save a layout.
ii. Format activity bars.
iii. Format Bar Chart Area elements.
iv. Format timescale.
v. Format Activity Table font and row.
vi. Create, modify, or change filters.
vii. Group and sort project or activity data.
viii. Hide/show layout on top/bottom.
Opening/saving an Activity Layout – Users may select from a list of available standard layouts or
they may create custom layouts for specific use or to share with other users. Users can save layouts
for personal use or to share with other users. Layouts can be global, project‐specific, or user‐
specific. Layouts can be created and saved in the Projects, WBS, Activities, Assignment, or
Tracking window. The following are guidelines for saving layouts:
1. To save changes to the current layout without creating a new layout, click on the Layout Options
bar, then Layout, and then Save.
2. To create a new layout, click on Save As to open the Save Layout As dialog box, enter a Layout
Name for the new layout, then specify the user(s) to whom the layout will be available, and then
click on Save to save the layout and close the dialog box.
• All Users: Specify All Users to save the layout in the global pool to make it available for use by
any user.
• Another User: Specify Another User to save the layout in a specific user pool to make it available
only to the user.
• Current User: Specify Current User to save the layout in the current user pool to make it
available only to the user who created the layout.
• Project: Specify Project to save the layout in a project pool to make it available for use by any
user with access to the project.
Top Layout – In the Activities window, the top layout displays on top, information about activities
for the open project. The top layout can be used to view activity information or to add, delete,
copy/paste, or edit activities. Click on layout option bar, then Show on Top, and then select from
the list of view options an Activity view to display on top.
Bottom Layout – In the Activities window, the bottom layout displays on bottom, information about
activities for the open project. Click on layout option bar, then Show on bottom, and then then
select from the list of view options an Activity view to display on bottom.
Activity Table: Select Activity Table view to display activities for the open project in a
Columns to open the Columns dialog box to modify the columns of data shown in the table as needed.
Gantt Chart: Select Gantt Chart view to display activities for the open project in a tabular and bar‐
chart format. The left side of the window displays an Activity Table, which shows the activity data in
columns. And the right-side displays a Bar Chart Area, which shows time‐phased bar‐chart plots of the
activities.
Activity Network: Select Activity Network view to display in a network logic diagram, the inter‐
relationships between the activities. The left side of the window displays the WBS hierarchy. And the
right side displays a network diagram depicting the network relationships between the activities.
then click on an item to display on the bottom layout.
Activity network display can be edited: right click on network view are →Activity network option →
Activity box template (edit size and contents of box) → Activity Network layout → edit the vertical
and horizontal spacing between activities box.
Activity Relationships lines can be turned off and on using: Tool bar → Relationship.
Figure 26 relationship line (logical link) of activity (on /of) using tool bar
Activity Trace Logic: Select the Activity Trace Logic view to display in a network diagram format, the
predecessor and successor activities associated with a selected activity. To specify the number of
predecessor and successor levels to display, right click in the Trace Logic window, and then click on
Trace Logic Options to open the Trace Logic Options dialog box.
Resource Usage Profile: Select the Resource Usage Profile view to display a graphical plot of the units,
cost, or earned value histograms and/or curves for selected resource as defined by the user.
Figure 28 Bottom layout Resource usage profile and filtering resource (right click on bottom resource display button)
Activity Usage Spreadsheet: Select Activity Usage Spreadsheet view to display the resource/cost data
associated with the activities (useful for earned value analysis). The left side of the window displays
the Activity Table, which shows the activity data in a tabular format. And the right side displays the
Spreadsheet Area, which shows the units, cost, or earned value data for the activities, as defined by
the user.
Figure 31 Activity usage profile on bottom layout (use tool bar or layout option bar)
Activity Details: Select the Activity Details view to display on bottom the Activity Details form showing
detail information about the selected activity. The Activity Details form can be used to view, add, or
edit detailed information about the selected activity.
Figure 32 Activity detail on bottom layout using layout-option-bar and right-click to customize the tabs
Status tab: Use the Status Tab to define or view the selected activity’s duration, constraint, start
and finish dates, labor and nonlabor units and costs, and material costs.
Figure 40 Opening Gant chart bar modifying window (bar button on tool bar (left picture), right click on Gantt chart view
(right picture)
xi. Text can be added to bar by selecting bar labels, then add and select using dropdown selection
the place of text and type (example calendar of the activity is displayed on bottom centre of bar
as seen below.
2. Bar Chart Options – Click on Bar Chart Options to open the Bar Chart Options dialog box to modify
items displayed in the Bar Chart Area. Click on Apply and OK to apply the changes and close the
dialog box.
4. Timescale – Click on Timescale to open the Timescale dialog box to modify the timescale format
displayed in the Bar Chart Area. Click on OK to apply the changes and close the dialog box.
Figure 47 Editing window for table's Font & colour and row Hight, and for activity & WBS icon visibility
6. Filters – Click on Filters to open the Filters dialog box to add, modify, apply, or delete filters for
the current display. Filters are used to specify what items are displayed. In the Projects window,
filters can be used to specify which projects are displayed. Likewise, in the Activities window,
filters can be used to specify which activities are displayed in the current layout or to highlight
activities in the current layout that meets the criteria.
Filters are grouped into four possible categories: Default, Global, Layout Filters, and User Defined.
Users may select from a list of available default filters or they may create specific filters for
use by the user, all users, or applied to a layout and saved with the layout. The following are
guidelines for creating, modifying, and applying a filter:
1. Mark the All Activities checkbox to display all activities in the open project. (Note: This
box is marked by default when no other filters are selected).
2. When multiple filters are selected, mark All selected filters to display activities that meet
the selection criteria for each selected filter. Mark Any selected filter to display activities
that meet the criteria for any selected filter.
3. Click on Apply to apply the changes without closing the dialog box.
4. Click on the New button to add a new User Defined filter.
5. Click on the Delete button to delete the selected filter. You can only delete global, layout,
and user defined filters.
6. Click on the Copy/Paste buttons to copy and paste the selected filter.
7. Click on the Modify button to change the filtering criteria for the selected filter.
8. Click on the Make Global to make the selected filter a global filter.
Group and Sort to open the Group and Sort dialog box to specify a grouping and sorting criteria for
the current layout. The following are guidelines for modifying a layout using the group and sort
dialog form: In the Display Options section:
i. Mark the Show Group Totals checkbox to display totals in the grouping bands.
ii. Mark the Show Grand Totals checkbox to show a grand total row at the top of the layout.
iii. Mark the Show Summaries Only checkbox to show summarized grouping bands only; details under
the grouping bands will be hidden. Clear the checkbox to show grouping bands with
corresponding details displayed below each group.
iv. Mark the Shrink vertical grouping bands checkbox to decrease the grouping hierarchy indenting
space to allow for more space to display data, as necessary.
2. From the Create a New Project dialog box, click on the Select EPS browse button to select the
Project EPS node under which the new project will be added. Then click on Next to continue.
3.Enter the Project ID and Project Name. Then click on Next to continue.
Define the Project ID (tr-1) and Project Name (training-1)
4. Specify the Planned Start and Must Finish By dates by clicking on the browse buttons and selecting
the appropriate dates (use default). Then click on Next to continue.
The planned start date is the start date of the first activity on the schedule; The Must Finish By date
is the finish date of the last activity; the Contract fixed completion date.
5.Specify the Responsible Manager by clicking on the browse button and selecting the name of the
Project Manager (or Company) responsible for the project (use default). Then click on Next to
continue
Work Breakdown Structure is a hierarchical arrangement of the products and services produced
during and by the project. The project is the highest level of WBS while an activity to create a is at
the lowest level.
1. To create WBS open project using right click on project table, then
2. click on WBS tab on the directory bar to create WBS and give appropriate name on the WBS
Table layout under Name column.
The arrow buttons in the Command Bar can be used to move the WBS elements within the
hierarchy, as needed. The up and down arrow buttons can be used to move WBS elements upward
or downward vertically. The left arrow can be used to promote (decrease indent level) of the
selected WBS element. And the right arrow can be used to demote (increase indent level) the
selected WBS element, as needed.
1. To create activities, click on Activity tab on the directory bar then activity table window will be
appeared.
2. Then right click on WBS under which activity is created, add new, then new activity wizard is
appeared.
3. Give appropriate name for activity and select finish to finish creating activity.
Remark: The New Activity wizard guides the user through the process of defining necessary Activity
properties and information when adding new activities. Users may disable the New Activity wizard
by checking the “Do not show this wizard again” box. In which case, the Activity properties and
information must then be entered in the Activity Details form. See User Preferences for guidelines
on turning on/off the New Activity Wizard.
In the Assign Resources dialog box, leave blank, then click on Next. Assigning Resources will be covered
later.
2. Dates Tab: Click on the Dates tab to add/edit the Planned Start and Must Finish By dates for the
project. Click on the browse
buttons and select the appropriate dates.
Planned Start: For initial baseline schedule, the Planned Start date is the start date of the
earliest activity in the schedule.
Must Finish By: The Must Finish By date is the Contract completion date.
5. Calculations Tab: Click on the Calculations tab to view/edit the project default settings
for calculating cost and resource usage when updating a cost‐loaded or resource‐loaded
schedule.
Based on user preference, activity relationships can be created in the Activity Details form, Gantt
Chart view, or Activity Network view; or by using the right‐click function in the Activity Table.
Lines with arrows connect the boxes (bars) and represent the logical relationships between the
activities.
• Predecessor – Controls the start of its successor for SS and FS relationships, or the finish of its
successor for FS relationships.
• Successor – Depends on the start or finish of another activity(Predecessor).
Start with either the first activity in the network and enter each successor, or start with the last
activity in the network and enter each predecessor.
The following are guidelines for creating relationships using the Activity Details form.
In the Activities window, click on the Relationships tab in the Activity Details form to open the
Predecessors and Successors forms. Then select an activity to which relationships will be added.
To assign a predecessor relationship, click on the Predecessors button in the Command bar or
button in the Predecessors form to open the Assign Predecessors dialog box from which to select
and assign predecessor activities to the selected activity.
In the Assign Predecessors window, select the predecessor activities, and then click on the
3 Start On or After: Specify Start On or After to define the earliest possible date that an activity
can begin, as allowed by network logic. This constraint may be used when an activity cannot begin
prior to a specified date. It does not violate network logic; however, it delays the ES date to the
specified date, thereby reducing the activity’s available Free Float and Total Float by the number
of days delayed.
4 Start On or Before: Specify Start On or Before to define the latest possible date that an activity
can begin, as allowed by network logic. This constraint may be used when an activity must begin
by a specified date. It does not violate network logic; however, it accelerates the LS date to the
specified date, thereby reducing the activity’s available Total Float by the number of days
accelerated.
5 Finish On: Specify Finish On to define a specific date on which an activity must finish, as allowed
by network logic. This constraint may be used when an activity must be completed on a specified
date such as reoccurring activities that must finish at the end of the month or progress period, as
applicable. It does not violate network logic; however, it delays the Early Finish (EF) date and
accelerates the Late Finish (LF) date to the specified date, thereby reducing the activity’s
available Free Float by the number of days delayed and the Total Float to zero.
6 Finish On or After: Specify Finish On or After to define the earliest possible date that an activity
can be completed, as allowed by network logic. This constraint may be used when an activity
cannot be finished prior to a specified date. It does not violate network logic; however, it delays
the EF date to the specified date, thereby reducing the activity’s available Free Float and Total
Float by the number of days delayed.
7 Finish On or Before: Specify Finish On or Before to define the latest possible date that an activity
can be completed, as allowed by network logic. This constraint may be used when an activity
must be completed by a specified date. It does not violate network logic; however, it accelerates
the LF date to the specified date, thereby reducing the activity’s Total Float by the number of
days accelerated. If an interim completion milestone is specified in the Contract, the finish
milestone activity should be constrained with a Finish On or Before constraint.
8 Mandatory Start: This constraint restricts the early and late start dates of an activity to the
specified date regardless of network logic. It violates network logic; it forces the ES and LS dates
to occur on the specified date, thereby reducing the activity’s Free Float and Total Float to zero.
9 Mandatory Finish: This constraint restricts the early and late finish dates of an activity to the
specified date regardless of network logic. It violates network logic; it forces the EF and LF dates
to occur on the specified date, thereby reducing the activity’s Free Float and Total Float to zero.
In Primavera P6, there are three types of calendars global, resources, and project:
1. Global: Global calendars are defined within the global calendar pool and are therefore available for
use on any project or resource within the database. When global calendars are used, there is the
possibility of overwriting the global calendars in another database with identical calendar names
when the projects are exchanged as in the case with contractor schedules created in the
contractor’s database and imported into the client/consultant database.
2. Resource: Resource calendars are defined within the global resource calendar pool for use on
resources only and can be used by any resource within the database. Resource calendars are used
to determine the availability of resources and timing of activities with resource dependent activity
types.
3. Project: Project calendars are defined within the project calendar pool and are only available for
use on the project in which they are created. (Note: Project‐specific calendars are required by
specifications for contractor submitted schedules.
iv. Select the newly added project calendar and rename, as appropriate.
vi. Click on the Inherit holidays and exceptions from Global Calendar drop down list, and then select
<None> to detach the selected project calendar from the global calendar from which it was
created.
vii. Click on the Total work hours/day radio button, and then click on the Workweek button to
view/edit the Standard work hours for each day for the selected calendar. Then click on OK to
accept the changes and close the dialog box. (Note: Unless it is necessary to schedule by the
hour, all project calendars should be defined based on the same Standard work hours for each
day (typically 8 hours), regardless of number of work hours/day planned).
In Primavera P6, resources are global data that are available for use on any project or activity within
the database. The Resources window is used to display the Resource Hierarchy and Resource Details
form with which to view, add, delete, or edit resources. To open the Resources window, click on
Resources in the Directory bar.
1 Resource Hierarchy – The top pane of the Resources window displays the Resource Hierarchy,
which can be used to view resources in either a tabular or chart view. The Resource Hierarchy
can be used to view, add, delete, or edit resources in the pool.
2 Display Options Bar – The Display Options bar provides a menu of options that can be used to
customize the Resources window.
Resource
hierarchical view
The Display Options bar can be used to customize the Resources window as described below:
1 Click on Details to display or turn off the Resource Details form, as needed.
2 Click on Chart View to display the resources in a chart view or Table View to display in a tabular
format.
3 Click on Columns to customize the Resource hierarchy by selecting from available options what
resource items to display in the columns.
4 Click on Filter By and then All Active Resources, All Resources, or Current Project’s Resources for
what resources to display.
5 Click on Group and Sort By to specify how the resources will be organized and sorted in the
Resource hierarchy.
6 Click on Collapse All or Expand All, as needed to collapse or expand the entire Resource
hierarchy.
3. Command Bar – The Command bar displays a menu of commands that can be used to add, delete,
merge, cut/copy/paste, or move resources around in the Resource hierarchy.
1. Click on the Add button to create a new resource under the selected resource within the
Resource hierarchy.
2. Click on the Del/Merge button to delete the selected resource from the Resource hierarchy.
Figure 72 set type resource (left) and creating resource maximum number per day availability(right)
Figure 73 allocating resource to activity using activity detail tab on resource button
Note: the number of resources per time and working duration is derived from bill of quantity in the
contract document and Resource productivity from standard norm. Example, the quantity of
Resource curves: When resources perform work on an activity, you can choose how the resource
units or costs are spread through time. This is done using a resource curve. To see this column,
• right-click on the Resources tab on an activity → customize the columns → and choose Curve.
1. Schedule Calculation Settings – When scheduling a project in Primavera P6, define the schedule
calculation settings as follows to conform to the scheduling requirements and to ensure consistency
with the Department’s standard schedule calculation settings:
i. In the Projects or Activities window, click on Tools from the main menu, and then Schedule;
or click on the Schedule icon on the Tool bar; or simply press the F9 key on your keyboard
to open the Scheduling window.
ii. Click on the Options button to open the Schedule Options dialog box.
In the Schedule Options dialog box, click on the General tab to view/edit the project general schedule
calculation settings.
I. Unmark the Ignore relationships to and from other projects checkbox, as applicable.
II. Unmark the Make open‐ended activities critical checkbox to avoid treating open‐ended
activities as critical.
III. Mark the Use Expected Finish Dates checkbox to allow the application to schedule activity end
dates as expected end dates.
IV. Unmark the Schedule automatically when a change affects dates checkbox to prevent the
application from scheduling the project automatically every time a change is made.
V. Unmark the Level resources during scheduling checkbox to prevent the application from
resource‐levelling when scheduling open projects.
VI. Unmark the Recalculate assignment costs after scheduling checkbox is unchecked to prevent
the application from recalculating the resource and role assignment costs when scheduling
projects.
VII. Specify Retained Logic when scheduling progressed activities to maintain original network
logic.
VIII. Specify Early Start to calculate the lag for start‐to‐start.
IX. Specify the Longest path as the method for defining critical activities.
X. Specify Each project to ensure that float is calculated relative to the finish date of each
individual project as opposed to all open projects.
2. Scheduling a Project – After setting the schedule calculation options, calculate the schedule as
follows:
I. Click on the Current Data Date. The data date represents the status date for progressing
completed or on‐going work and the starting point for scheduling the remaining work. All
activities to the left of the data date are considered complete and all activities to the right
of the data date are considered remaining.
II. Mark the Log to file box to record scheduling results in a log file. Then click on the browse
button to specify the filename and location for the schedule calculation log file.
III. Click on the Schedule button to calculate the schedule.
IV. To view the schedule calculation log after scheduling the project, click on View Log button
to open the log text file. Alternatively, users may simply locate the log text file and
double‐click on it to open the log.
Figure 76 resource loaded schedule with 65 working days duration (daily allocated labor-t1 is 310; 110 overallocated)
Figure 78 View resource assignment using directory bar (resource assignment tab) (left); resource assignment window
(right)
IF levelling is done within available float and 25% overallocation is selected in the resource levelling
option wizard:
• The project period will not be extended.
• The resource is planned to operate 25% overtime (example, if daily working time is 8-hr, 2-hr
overtime will be considered).
Reporting is getting data from the system into a format where you can share it with others. Usually
this report is a printout, a PDF file, or an Excel workbook. With P6, there are many ways by which you
can retrieve and view data. P6 Professional has two reporting system: Screen Printing and Reports.
Once the baseline schedule is approved by consultant, save your project as baseline.
• To create baseline: click on Menu → Project → Maintain baseline → add → give appropriate
name then the baseline will be created.
• To assign the baseline to your project so that monitoring and performance tracking can be
performed during project execution: click on Menu → Project → Assign baseline → Project
baseline.
[1] W.J. DelPico, Project control: integrating cost and schedule in construction, John Wiley & Sons, Inc,
Hoboken, New Jersey, 2013.
[2] T.E.Uher, Programming and scheduling techniques, UNSW Press, Sydney, N.S.W, 2003.
[3] Project Management Body of Knowledge. 2013. 5th edition. Newtown Square, PA, Project Management
Institute.
[4] Amos, Scott J., Editor. Skills and Knowledge of Cost Engineering, 5th ed. Morgantown, WV: AACE
International, 2004.
[5] Tsegaye M. Efficient procedure for construction Scheduling during planning phase. Journal of Construction
Management and Economic, 2018.
3. Critical path method project working duration (7-day working calendar for ABCDG, 5-day for E &
F, and Successor calendar is used for Lag between activities): project durations (Working days =
84, Calendar days = 117 days), ABEFG Critical path.
4. Critical path method project working duration (7-day working calendar for ABCDG, 5-day for E &
F, and Default calendar is used for Lag between activities): project durations (Working days = 85,
Calendar days = 119 days), ABEFG Critical path.