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Project Deliverable 2: Business Requirements

Lowell (Andrew) Morris

Professor Belva

CIS498

October 30, 2015


In today’s day and age everyone has the next great idea. With shows on the television

like Shark Tank garnering amazing ratings, the American entrepreneur has found their courage to

pursue their dreams of making their ideas a reality. The only problem with Shark Tank is not

everyone with an idea gets on the show, and even the ones that do get the privilege to get on the

show don’t always get a deal that works. So why not give a safe and easy alternative. Allow the

people who would be purchasing the product to asset in the startup cost?

This is where Dreamers Helping Dreamers comes to the rescue. At Dreamers Helping

Dreamers all the entrepreneur needs is an idea. Once the idea is created, simply make a short

explanation and a few paragraphs explaining the product or idea and then let other dreamers help

to fund the project in order to get it off the ground. This is where you lets others decide if your

product is worthy, you set a price limit of what you need in order to get started and we give you

21 days to get the donations that you need in order to fund your company. Dreamers Helping

Dreamers will simply take five percent of the final donations that you receive, pending you reach

your goal, to keep the company running and helping others to pursue their dreams as well. This

is how Dreamers Helping Dreamers will be here to help you get your startup off the ground and

finally be able to share your ideas and products with others.

In order for this business to be successful online a great deal of information technology is

required. Several databases will be required to include a database with all of the companies that

are being assisted in their startup process, financials, prospects, and a database for the ERP

program. The ERP program that would be used would be a product called Tableau, this product

would allow the company to forecast expenses and revenue and be able to get a better visual of

all aspects so there are no surprises. There would also need to be Microsoft SQL Server 2013 as

well as SQL Management Studio installed in order to manage the databases.


Security is an ever growing concern across any company that touches the internet. In

other words, security is an ever growing concern for everyone across the globe. It is almost

impossible to protect yourself from ever attack out there across the globe, however, it is possible

to stay a few steps ahead of potential attackers and, if nothing else, make it harder for the hackers

to gain information that they have no business obtaining. The best way to do this is by

purchasing a product named Symantec. Symantec web gateway will prevent unnecessary web

traffic while preventing not safe for work website access. Symantec Mail Gateway will prevent

unnecessary emails and phishing email attacks from causing any destruction. Symantec also

provided a firewall that will help protect you from a attacks as well. This is a great way to get

started in protecting your company from unnecessary attacks.

Networking is a vital part of any company as this is what will provide the employees the

means to access their files, emails, and the internet. I feel the best way to set this up is by

utilizing Cisco products, while they may be a bit more expensive; Cisco has a track record of

being extremely reliable with little to no down time. With it being a two story building and ideas

of growing the company it would be a smart idea to run Cisco routers throughout the company in

order to provide wireless access from anywhere in the office. This will also allow you to be able

to offer a guest wifi to anyone visiting the company. If there are ever any thoughts of utilizing

laptops for presentations and projects, or even so that salesmen can have a portable device, wifi

is not an option, it is a necessity.

For a startup company, computer infrastructure is very important. You need to have

computers that a easy to use while also being portable so that someone can work from anywhere.

The best way to accomplish this would be to provide everyone with a laptop that can be utilized

as a desktop; Lenovo ThinkPad would be a great product to accomplish this. Lenovo also
provided a docking station for the laptops that you can hook up a desktop monitor in order to

have the same effects of a full on desktop pc. This would be a cheaper alternative than

purchasing a desktop and a laptop for each employee and result in less expenses when the

company begins to grown down the road while also providing the ability to work anywhere at

any time by simply installing and configuring a VPN access point for when the employee is out

of the office.

Every company is only as good as their website. Luckily you can utilize Google analytics

to monitor traffic and hits on your website and perfect the design based off of what works and

what doesn’t. You need a company that is not overloaded with flash design or adds. If you are

going to be taken as a professional company, you need a professional website to represent that.

Simple and to the point with limited flashy techniques tend to do the best for business. You also

need to be seen on Google when people search for words like “startup” and “entrepreneur.”

These are the ideas as well as techniques to get a business off the ground. Obviously

there are a lot more to it in order to be successful and the majority of that comes from a solid

business plan. However, information systems are a vital part of making a business plans a reality.

With your infrastructure in place, the rest will come into place with solid planning and a budget

within reasonable means. Something to consider is attempting to purchase all IT equipment for

an entire year up front, this will limit costs and allow you to be able to save money in those

aspects and upgrade when necessary.

After you have begun to establish the systems that you need and develop an overall

picture of what is going to be needed in order to achieve your goals of a successful business you

must then obtain a project scope. A project scope is a documented project plan with specified
lists of goals, tasks, cost involved, deadlines, and deliverables. It is essentially a game planning

manual that draws out everything that has been motioned and figured out thus far in a project.

Project scopes are an essential part of any project as it is an easier way to keep everyone on the

same page and focused on the same goal without getting side tracked.

The first step of a good project scope is to understand you’re over all objectives. In this

case the objective is to start a new business online where you help others get their ideas off the

ground by allowing others to view their ideas and fund them as they see fit. The goal is to build a

successful business with 10-30 employees, all having a steady paycheck, benefits, and enjoyment

while at work. This is the final objective, but before we can get there we must define the

objectives along the way in order to get there. This included establishing a network, establishing

security, establishing a website, establishing servers, and establishing a fully functional office for

all employees to work successfully. These are all things that must be taken into consideration

when creating a project scope as to what needs to be drawn up and accomplished and in what

order as objectives.

You must also understand your budget and be able to work within your means, this needs

to be identified and established in your project scope as well, by doing so you help to eliminate

any surprises within your company along the way. All pricing needs to be documented, all

quotes need to be documented, as well as any other expenses along the way. Once your expenses

are written down and established you can then begin to add everything up in your project scope

and see where you fall within budget constraints and then take action to ensure that you do not

go over budget. Once items begin to be put into a project scope it is easy to understand why it is

so vital to project development and project management. The project scope gives you an overall
picture of all things that will be needed and required in order to complete the task(s) at hand with

limited confusion along the way.

On top of defining your budget, and your goals, you need to establish a strict schedule as

to when all of these tasks and items will be accomplished. This will require planning with all

teams involved to establish a time frame that is manageable. It is sometimes better to consider

time that is longer than might be necessary than to undercut someone with a time period that is to

short. Personally I always try to establish an extra day due to unforeseen complications and/or

issues that could and most of the time will arise during the implementation and configuration

phase. Once you have drawn up your schedule it put it into a Gantt chart you can begin to

understand on a more basic level as to what will be required and when everything looks at

kicking off and concluding as a finished product as well.

While the topic of unforeseen complications has come up it is imperative to establish a

plan B for most, if not all, scenarios. When working in the IT field it becomes common

knowledge that nothing ever goes as planned. Rather it be that you get to the very end and then

discover you do not have the appropriate number of licensing, servers are not compatible with

applications, power failures, incorrect instructions, family emergencies, or just simple time

constraints. Issues will arise and it is smarter to plan for them early vs. being caught off guard

when it actually does happen. This is vital in planning a time table as it is always better to

estimate a project taking longer than it should vs. a project taking two weeks longer than

estimated. It simply looks better to be ahead of schedule than it does to be behind.

Another major constraint that almost always rears its ugly head is budget issues. Luckily

when building a business in this instance IT experience is already a strong hold. However, all too
often in new business implementation, the IT department has issues with budget constraints.

Companies want the best technology with the fastest speeds and configured and implemented in

record time but with the lowest possible cost possible. This simply is not possible in today’s day

and age as if you want the best technology you are typically going to pay the higher price, it is

highly recommended to get all prices and quotes established and approved prior to any work

being started or any schedule being drawn up for completion as in most cases the IT department

will take a huge hit in the first year on the overall budget of the company.

Once everything else has been approved you will want to then draw up a topology

diagram to describe how everything will be connected and how all systems communicate. This

will give you a guide to how all servers, network, security, and datacenters will understand one

another and interact. A good example of different systems that will need to interact with each

other will be a SQL database and the ERP system. The ERP system will be used to analyze data

and forecast future cost and revenue, but all data will be stored and sometimes processed via

SQL server. Another example would be the Mail Gateway communicating and interacting with

the exchange server to ensure that malicious emails are scanned and blocked from entering the

domain and the end user’s mailbox. These items all need to be expressed in the project scope, a

good rule of thumb is to write the project scope so that if someone picks it up with limited

technical knowledge they will be able to understand the project and what is going to be needed in

order to complete the project. This will limit the time needed in order to explain certain items

and processes to everyone and allow for the entire team to be on the same page much easier.

In order to establish a common understanding with limited question though it is

sometimes highly advisable to place a term definition in the back of the project scope. This is not

a big portion of the scope, but it is helpful to allow other to understand abbreviations much
easier. Here you can define things like ERP, Mail Gateway, Web Gateway, SQL, as well as any

other products that come up throughout the scope. It is not a necessity, but it does help the

project flow much smoother and gives everyone a reference point in order to look back to

remember certain things as well as learn new systems along the way. Anytime that can be spent

working on the project while having to avoid constantly training along the way or answering the

same questions multiple times will only lead to a faster completion time. At the end of the day

one of the most, if not the most, important documents that you will utilize during a project is the

project scope as it can easily eliminate the majority of questions and allow all team member to be

on the same page much easier.


References

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Reynolds, J., & Mofazali, R. (2000). The complete e-commerce book: design, build, and
maintain a successful web-based business. Cmp Books.

Duncan, W. R. (1996). A guide to the project management body of knowledge.

Cho, C. S., & Gibson Jr, G. E. (2001). Building project scope definition using project definition
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