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Default Transaction Rules

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Payment Batch Transmission Rules

Hold payments until the daily cut-off time.

Purchase Order Rules

Override the following default purchase order rules.

Do not allow change orders for fully shipped orders.

Do not allow change orders for partially shipped orders.
Do not retain confirmation status on change orders.
Do not allow ship notice tracking on change orders.
Do not allow change orders in invoice aggregation.
Do not allow cancel orders for fully shipped orders.
Do not allow cancel orders for partially shipped orders.
Do not override supplier's routing method for orders that match buyer's
conditions.
Do not mark purchase order as received when the receipt displays close for
receiving.

Blanket Purchase Order Rules

Allow suppliers to create order confirmations, ship notices, and invoices for
expired blanket purchase orders.

Scheduling Agreement Release Setup Rules

Allow scheduling agreement collaboration.

Allow scheduling agreement release collaboration.

Ariba Buyer Contracts Site Setup Rules

Allow suppliers to access your Ariba procurement applications for collaborative

invoicing, requisitioning, managing time and expense sheets, and creating service
sheets.

Attachment File Extension Rules

Allow all attachment file extensions.

Allow these file extensions only:
Enter comma-separated file extensions. For example: pdf, txt, doc, xls.
Do not allow these file extensions:
Enter comma-separated file extensions. For example: exe, mp3, avi.

Attachment Filename Rule

Do not allow these characters in filename of attachments:

Order Confirmation and Ship Notice Attachment Rules

Allow suppliers to include attachments with order confirmations.

Leave attachments online.
Allow suppliers to include attachments with ship notices.
Leave attachments online.
Component Consumption Rules

Do not allow consumption to exceed balance quantity in component inventory.

Require suppliers to provide a unique asset serial number for each purchase order
line item with consumed components.
Require the total count of shipment serial numbers to not exceed the total quantity
shipped for line items with consumed components.
Require suppliers to provide asset serial numbers for the total shipped quantity of
line items with consumed components.

Quick Enablement Rules

Allow Quick Enablement.

Regenerate Invoice Quick Enablement Customer Code :

Quote Automation Rules

Forward quotes from public suppliers (This requires adapter having the ability to
automatically create vendor in ERP).

Send attachments with Quote Message

Order Confirmation and Ship Notice Rules
Allow suppliers to confirm an order multiple times.
Yes
No
Confirm only once at the line-item level.
Allow suppliers to send order confirmations for material orders.
Allow suppliers to send order confirmations for material orders at the line-item
level.
Allow suppliers to reject quantities for material orders at the line-item level in
order confirmations. No
Partially
Fully
Allow suppliers to send order confirmations for service orders.
Allow suppliers to send order confirmations for service orders at the line-item
level.
Allow suppliers to edit components in order confirmations.
Send suppliers an automatic reminder of unconfirmed orders after a specified number
of days.
2
Days
Require suppliers to fully confirm line items before fulfillment.
Require suppliers to create an order confirmation before creating a ship notice.
Allow suppliers to send ship notices to this account.
Allow third-party suppliers to send multi-tier ship notices to this account.
Allow suppliers to cancel ship notices that they create.
Allow suppliers to edit existing ship notices.
Require delivery dates for order confirmations and ship notices.
Require an estimated shipping date on order confirmations.
Require an actual or estimated shipping date on ship notices.
Require ship notice type on ship notices.
Allow suppliers to add delivery and transport information to ship notices.
Allow suppliers to send non-PO ship notices through cXML.
Allow zero-quantity line items in ship notices sent through cXML.
Allow multiple orders and scheduling agreement releases in ship notices.
Require suppliers to provide a unique asset serial number for each purchase order
line item in a ship notice.
Do not allow multiple delivery dates in ship notice creation
Require the total count of shipment serial numbers to not exceed the total quantity
shipped for line items on ship notices.
Require the Packing Slip ID to be unique on ship notices.
Allow suppliers to create invoice number automatically from Packing Slip ID when
creating a ship notice.
Require suppliers to provide a Global Individual Asset ID for line items on ship
notices that conforms to the Serial Shipping Container Code (SSCC) format.
Require suppliers to provide a unique Global Individual Asset ID for line items on
ship notices.
Do not allow multiple Ship To addresses on a ship notice.
Require all items in a ship notice to have the same storage location.
Allow suppliers to use advanced packaging on ship notices.
Do not allow suppliers to reject entire purchase orders.
Do not allow suppliers to change line item description on order confirmations.
Allow suppliers to increase item quantities on order confirmations.
Apply line item quantity tolerance to order confirmations.
% (Maximum underdelivery allowed.)
0
% (Maximum overdelivery allowed.)
Apply line item unit price tolerance to order confirmations.
%
Allow suppliers to change the currency for unit price on order confirmations.
Apply line item subtotal amount tolerance to order confirmations.
%
Apply line item delivery date tolerance to order confirmations.
day(s) (Maximum before the requested delivery date.)
day(s) (Maximum after the requested delivery date.)
Allow suppliers to increase item quantities on ship notices.
Apply line item quantity tolerance to ship notices.
% (Maximum underdelivery allowed.)
0
% (Maximum overdelivery allowed.)
Require suppliers to enter a comment at the order confirmation line item level when
there are any changes.
Allow suppliers to change advanced pricing details on order confirmations at the
line-item level.
Require suppliers to provide a reason when they reject an order.
Require suppliers to provide a reason when they reject an order at the line-item
level
Allow suppliers to enter the estimated shipping date on order confirmations at the
line-item level.
Allow suppliers to enter comments on order confirmations at the line-item level for
confirmed or backordered items.
Allow suppliers to edit the Supplier Part ID and Auxiliary Part ID fields on order
confirmations at the line-item level.
Allow suppliers to edit estimated shipping dates, delivery dates, and quantities on
the Items to Confirm tab.
Allow check for estimated shipping or delivery dates in the past when order
confirmations are submitted.
Allow suppliers to create a component receipt for multiple multi-tier ship notices.

Service Sheet Rules

Require suppliers to create an order confirmation before creating a service sheet.
Require suppliers to provide start and end dates on service sheets. At line
level
At header
Require suppliers to provide approver information on service sheets.
Allow suppliers to send service sheet attachments.
Allow suppliers to add ad hoc line items to service sheets.
Allow suppliers to change the unit of measure on service sheets.
Allow suppliers to increase item quantities on service sheets.
Exception tolerance:
0
%
Allow suppliers to change the unit price on service sheets.
Check Price Tolerance
Allow suppliers to change subtotal amount on service sheets.
Exception tolerance:
0
%
and Absolute Amount Tolerance:
Allow suppliers to include taxes, freight, special handling, discounts, allowances,
and charges on automatically-generated service sheets.
Allow suppliers to create multiple service sheets for an amount-based service item.

Allow suppliers to enter advanced pricing details at the line-item level on service
sheets.
Allow suppliers to change advanced pricing details at the line-item level on
service sheets.
Allow suppliers to include multiple parent PO lines per service sheet.
Allow suppliers to reuse service sheet numbers.
Do not allow creation of service entry sheet for expired purchase orders.
Do not allow suppliers to manually create service entry sheets for service orders.
Allow suppliers to cancel service sheets that they create.
Allow suppliers to create correction service sheets.
Require suppliers to provide account assignment information.
Allow suppliers to use the indicator for final service entry sheet.
Require suppliers to create service entry sheets where the line item quantity is
not zero.
Do not allow part number to exceed specified characters for ad hoc line items.
Characters
Require suppliers to provide description for ad hoc line items.
Require suppliers to provide line item quantity for ad hoc line items.

Invoice Rules

View Invoice Rule Results

General Invoice Rules
Allow suppliers to send invoices to this account.
Ignore country-based invoice rules.
Allow suppliers to send invoices with service information.
Allow suppliers to send invoice attachments.
Your procurement application can download invoice attachments (MIME multipart
messages).
Send URLs to view attachments on Ariba Network
Require suppliers to send invoice attachments.
Require suppliers to send credit memo attachments.
Allow suppliers to send non-PO invoices.
Allow suppliers to send invoices with a contract reference.
Require suppliers to create an order confirmation for the PO before creating an
invoice.
Require suppliers to create invoice with line item quantity greater than zero.
Require suppliers to create invoice with line item price greater than zero.
Require suppliers to create a ship notice for the PO before creating an invoice.
Allow suppliers to send invoices if a PCard or credit card was included in the
order.
Allow suppliers to send header level credit memos.
Allow suppliers to send line-item credit memo.
Quantity Adjustment
Price Adjustment
Allow suppliers to send line-item debit memo.
Price Adjustment
Allow suppliers to create credit memos where the line-item quantity is zero.
Require suppliers to provide a reason for each credit memo.
Allow suppliers to cancel invoices they create.
Allow suppliers to reuse invoice numbers.
Allow suppliers to reuse invoice numbers from past calendar years.
Allow suppliers to enter advanced pricing details at the line-item level.
Allow suppliers to change advanced pricing details at the line-item level.
Allow the Bill To Address to be mapped to the corresponding system ID for non-PO
invoices sent through cXML, CSV, or EDI.
Allow case-insensitive invoice matching.
Require suppliers to include only shipped quantities on invoices.
Require suppliers to include only received quantities on invoices.
Allow suppliers to add allowances and charges to invoices.
Configure list of allowances and charges
Allow Ariba Network to send failed invoices to buyer system.
Allow suppliers to create multiple invoices for an amount-based service item.
Require suppliers to specify a delivery note date for each material item on an
invoice.
Require suppliers to provide start and end dates on service invoices.
At line level
At header
Auto-generate service sheets from service invoices
Allow suppliers to edit service invoice dates and retain them when using auto-
generated service sheets.
Ignore return items when creating an invoice.
PO Invoice Field Rules
Allow suppliers to change the currency for unit price.
Allow suppliers to change the unit price.
Check Price Tolerance
Allow suppliers to change the unit of measure.
Allow suppliers to increase item quantities.
Exception tolerance:
0
%
Allow suppliers to increase line item subtotals.
Allow suppliers to change part number.
Allow suppliers to change auxiliary part id.
Allow suppliers to add line items to PO invoices.
Require invoice Sold To Name and Country to match PO Bill To Name and Country (or
Sold To information if available).
PO and Non-PO Invoice Field Rules
Require suppliers to provide line item descriptions.
Require suppliers to choose from your list of valid tax values.
Yes Configure
No
Apply this rule to electronic invoices.
Allow suppliers to create a tax rate and type for invoices and credit memos.
Allow net amounts to exceed subtotals.
Allow invoices to be back-dated the specified number of days.
Days
Require suppliers to provide their tax ID on invoices.
Allow suppliers to add shipping and special handling costs and tax details as
separate invoice lines.
Require suppliers to enter taxes at line item level.
Require suppliers to provide tax information in invoice.
Require suppliers to provide order information.
Allow suppliers to enter discounts at the header level.
Require invoice Sold To Address and VAT ID (if defined) to match Sold To list.
Include allowances and charges in the unit price.
Allow invoices to be future-dated the specified number of days.
Days
Require suppliers to provide their supplier legal form of their business on
invoices.
Require suppliers to provide their commercial identifier on invoices.
Require suppliers to provide their supplier company capital amount and currency on
invoices.
Invoice Custom Field Rules
Allow suppliers to change the invoice header field term for PO or BPO-based
invoices
Allow suppliers to change the invoice header field vendorIDNo for PO or BPO-based
invoices
Allow suppliers to change the invoice header field
goodsAndServicesTaxIdentificationNo for PO or BPO-based invoices
Allow suppliers to change the invoice header field productType for PO or BPO-based
invoices
Allow suppliers to change the invoice header field accountingEquipmentLocationNo
for PO or BPO-based invoices
Allow suppliers to change the invoice header field AccountCategory for PO or BPO-
based invoices
Allow suppliers to change the invoice header field vendorIdNumber for PO or BPO-
based invoices
Invoice Address Rules
Require a Bill To address on invoices.
Require a Sold To address on invoices.
Require a From address on invoices.
Require a Remit To address on invoices.
Require Ship From and Ship To addresses on invoices.
Enforce strict address validation for required address fields.
Blanket Purchase Order Invoice Rules
Enable BPO-specific invoice rules.
Invoice Payment Rules
Allow suppliers to change payment net term as shown on purchase orders.
Allow suppliers to change payment discount terms as shown on purchase orders.
Allow suppliers to omit payment terms in PO invoices.
Require suppliers to provide penalty information or terms on invoices.
Require suppliers to provide discount information or terms on invoices.
Require suppliers to provide net term information on the invoice.
Require suppliers to include bank account details on invoices.
VAT Rules
Require customer's VAT/Tax ID.
Require supplier's VAT/Tax ID.
Require supply date when VAT is chosen as tax category.
Require tax amounts in local currency.
Require subtotal and amount due in local currency.
Determine local currency based on supplier country.
Require explanation for zero rate VAT.
Require explanation for zero rate GST.
Require detailed tax information in tax summaries.
Show your company's default VAT ID.
Display text boxes for buyer and supplier VAT IDs in invoice headers.
Require your company's VAT ID only for intra-EU trade.
Require your company's VAT ID for domestic trade.
Require VAT details only for domestic and intra-EU trade.
Display invoice totals as Subtotal, Tax Amount, and Amount Due.
Allow suppliers to submit self-signed invoices.
Online Invoice Form Rules
Allow suppliers to use remittance addresses without remittance IDs.
Allow suppliers to change Ship To information as shown on purchase orders.
Allow suppliers to change Bill To information as shown on purchase orders.
Default Bill To Address
Name:
Address 1:
Address 2:
Address 3:
City:
State:
- Select State -
Zip:
Country:
United States [USA]
This selection will refresh the page content.
Default Sold To Address
Name:
Address 1:
Address 2:
Address 3:
City:
State:
- Select State -
Zip:
Country:
United States [USA]
This selection will refresh the page content.
Configure list of Customer (Sold To) Addresses with VAT IDs
Copy Bill To address on purchase orders to Sold To address on invoices.

Invoice Archival

Ariba Network can archive your invoices in zip format. The zip files are not
included in the Data Retention service and are deleted after three months. Specify
how often you want Ariba Network to archive your invoices. Based on the option you
have selected, Ariba Network automatically waits for a 30-day period to collect all
the corresponding invoice details before it can start archiving your invoices. If
you do not want Ariba Network to wait for a 30-day period, then additionally select
the Archive Immediately check box. It is recommended that you choose the Archive
Immediately option if you are archiving for legal purposes, else you can choose any
of the other archiving period option. You can download archived invoices from the
Inbox > Archived Invoices page.

Twice Daily
Daily
Weekly
Every Two Weeks
Monthly

Archiving Start Time: 0 AM :

Asia/Calcutta
Archive Immediately
Start
Send archived invoice files to the pending queue for download.
 Send archived invoice files to the Archive Delivery URL.
Archive Delivery URL:
Save Delivery Option

Long-Term Document Archiving

Enabling Long-term archiving of invoices allows you to archive tax invoices

for the time span required by the tax authorities in your country. Ariba Network
collaborates with accredited archive providers to support country-specific
archiving timeframes. You can view and download the archived invoices from the
Document Archive > Archived Documents page for auditing purposes.

Enable long-term invoice archiving. To view the list of countries supported for
long-term archiving, click view countries.

Sales Order Rules

Allow sales orders.

D-U-N-S Number Rule

Do not require suppliers to enter their D-U-N-S number.

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