Meetings, Agenda,

Notice,
Minutes of Meeting.
 Meeting
A meeting is said to take place when
two or more than two persons meet.
A meeting may be defined as the
gathering together of two or more person’s
by previous notice or by mutual agreement
for discussion and transaction of some
business.
 Meeting Definition
“ A business meeting is a gathering
where purposive discouragement occurs
among there two or more people who
exchange information on a common topic
or problem for better understanding or for
the solving of a problem.”
-Herta Murphy
 Types of Meeting
1) Formal Meeting
a. Meetings of shareholders.
b. Meetings of creditors and debenture
holders.
c. Meetings of directors/Board of director.
2) Informal Meetings
i.e. Marketing, Sales, Production.
 Objectives of Meeting

a. To convey information to the members.

b. To gather information from the members.
c. To develop options.
d. To exchange the ideas and experience among
members.
e. To persuade members to accept changes.
f. To resolves conflicts and confusions.
g. To take decision of matters affecting the group or the
organization.
h. To generate a positive attitude amount the
participants.
i. To discuss problems and issues of common interests.
 Agenda
The meeting agenda is a road map for
the meeting. It lets participate know where
they are headed so they do not get off
track most importantly, The meeting
agenda gives a sense of purpose and
direction to the meeting, It is used to
prepare for the document the activities of
meeting.
 ‘Pros And Cons’ of ‘Agenda’
Pros:-
<-> Impose a structure on meeting.
<-> It is professional way of conducting meeting.
<-> It helps Smooth conducting of a Meeting Since there
is set order already established.
<-> It facilitate the preparation of minutes.

Cons:-
<-> Needs to be in advance.
<-> It does not demonstrate actions or behaviors.
<-> Imposes a structure on the meeting that may not be
appropriate.
 Notice
A notice is a written format
document for intra organizational
communication to give information
about organizational activities or
development. It is displayed on the
notice board for everyone’s notice.
 ‘Pros And Cons’ of ‘Notice’
Pros:-
<^> It contain diagrams as well as written information.
<^> A written record of the message is kept.
<^> They can be created in such a way as to attract attention.

Cons:-
<^> It can take time to distribute the notice around the
organization.
<^> If they do not look attractive, people does not seem very
interesting.
 ‘Minutes of Meeting’

Minutes of the meeting are the

written records of an official proceedings
of the meeting they give all the details
about the meeting conducted, They are
useful because people can forget what
was decided at a meeting if there is no
written record of the proceedings.