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Fundamentals
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Contents
iii
Accessing the Assets Landing Page 2-19
Assets Landing Page 2-20
Practice 2-2 Overview: Exploring Infolets and Infotiles 2-21
Practice 2-3 Overview: Viewing an Asset Configuration 2-22
Summary 2-23
4 Overview of Security
Objectives 4-2
Oracle Financial Cloud Security Methodology 4-3
Security Reference Implementation 4-4
Points to Consider When Implementing the First Project 4-5
Function and Data Security 4-7
iv
Types of Roles 4-8
Role Inheritance 4-9
Oracle Fusion Inheritance Model 4-10
Security Example with Data Role Added 4-11
New Data Security for R11 4-12
Assigning Data Scopes to Users for New Customers Only 4-13
Oracle Identity Manager 4-14
Creating Users 4-15
Role Provisioning Tasks 4-16
Using Role Mappings 4-17
Practice 4-1 Overview: Using User Security 4-18
Customizing Roles 4-19
The Security Console 4-20
The Security Console: Copy Feature 4-21
The Security Console: Compare Roles Feature 4-22
Additional Features 4-23
Practice 4-2 Overview: Using the Security Console 4-24
Auditing Security 4-25
Security Resources 4-27
Summary 4-28
5 Configuring Assets
Objectives 5-2
Implementing Assets 5-3
Planning Your Implementation 5-4
Inquiring About Your Company’s History 5-5
Obtaining Existing Asset Information 5-6
Determining the Conversion Period 5-7
Define Fixed Assets Configuration 5-8
Define Fixed Assets Configuration for Rapid Implementation 5-9
Prerequisite Setup 5-10
Creating a New Assets Implementation Spreadsheet 5-11
Updating an Existing Assets Implementation 5-12
Demonstration Overview: Updating an Existing Assets Configuration 5-13
Managing Assets Key Flexfields and Value Sets 5-14
Location Key Flexfield Implementation: Considerations 5-15
Category Key Flexfield Implementation: Considerations 5-17
Defining Your Flexfield Segments 5-18
Managing Asset Locations 5-19
Defining Asset Locations 5-20
Asset Key Flexfield Implementation: Considerations 5-21
v
Defining Your Flexfield Segments 5-22
Practice 5-2 to 5-4 Overview: Reviewing and Defining Asset Key Flexfields 5-23
Managing System Controls 5-24
Defining Your System Controls 5-25
System Controls Implementation: Considerations 5-27
Practice 5-5 Overview: Review Asset System Control Options Demonstration 5-28
Managing Fiscal Years and Calendars 5-29
Defining Fiscal Years 5-31
Fiscal Year Implementation: Considerations 5-33
Defining Asset Calendars 5-34
Calendar Implementation: Considerations 5-37
Prorate Conventions: Concepts 5-39
Prorate Conventions: Examples 5-42
Retirement Conventions 5-43
Prorate Convention Implementation: Considerations 5-44
Optional Implementation Steps 5-48
Practice 5-6 Overview: Managing Fiscal Years 5-49
Practice 5-7 Overview: Managing Asset Calendars 5-50
Practice 5-8 Overview: Managing Prorate Conventions 5-51
Summary 5-52
vi
Assignments to One Set Only, with No Common Values 6-28
Reference Data Sharing: US Company Example 6-29
Reference Data Sharing: Multinational Company Example 6-30
Managing Asset Categories 6-31
Defining Asset Categories 6-33
Defining Default Depreciation Rules 6-35
Defining Oracle Fusion General Ledger Accounts 6-36
Category Implementation: Considerations 6-37
Practice 6-2 Overview: Managing Asset Categories 6-38
Managing Cash-Generating Units 6-39
Cash-generating Units Example 6-40
Managing Distribution Sets 6-41
Defining Distribution Sets 6-42
Managing Profile Options 6-43
Profile Options Settings 6-44
Managing Lookups 6-47
Managing Descriptive Flexfields 6-50
Managing Asset Keys 6-54
Practice 6-3 Overview: Provisioning Data Roles to the User Account 6-56
Summary 6-57
7 Adding Assets
Objectives 7-2
Additions Overview 7-3
Additions Infotile 7-4
Detail Table for Additions Infotile 7-6
Asset Addition Options 7-7
Detailed Business Processes Integration 7-8
Assets 7-9
Fixed and Manual Assets 7-10
Creating Assets from Payables 7-11
Add Asset Page 7-13
Accessing the Assets Landing Page 7-14
Assets Landing Page 7-15
Detail Table for Additions Infotile 7-16
Adding Assets Manually 7-17
Asset Additions Required Data 7-18
Asset Cost Terminology 7-19
Accumulated Depreciation Considerations 7-20
Depreciate Checkbox Actions 7-22
Manual Asset Additions Journal Entries 7-23
vii
Using a Spreadsheet with Transactions 7-24
Practice 7-1 Overview: Adding an Asset Directly into Your Asset Book 7-25
Practice 7-2 Overview: Adding an Asset through a Spreadsheet into Your
Asset Book 7-26
Additions Watchlist 7-27
Group Depreciation 7-29
Group and Member Asset Rules 7-31
Assigning Member Assets to Group Assets 7-33
Group Asset Reserve Transfer 7-34
Mass Asset Additions Process 7-35
Using the Mass Additions Interface Table 7-37
The Mass Additions Process 7-39
Step 1 Create Mass Additions 7-40
Requirements to Create Mass Addition Lines 7-42
Step 2 Prepare Mass Additions 7-43
Required Fields and Mass Additions 7-44
Mass Addition Queues 7-45
Prepare Source Lines 7-46
Prepare Source Lines Entered Through Spreadsheet Integration 7-48
Practice 7-3 Overview: Process Payable Invoice Lines for Mass Asset
Additions 7-49
Merge Invoice Lines 7-50
Practice 7-4 Overview: Merge Invoice Lines for Mass Additions 7-51
Prepare Source Lines Split Source Lines 7-52
Merging Then Splitting Functionality 7-53
Practice 7-5 Overview: Split Invoice Lines for Mass Additions 7-54
Adding a Mass Addition Line to an Existing Asset 7-55
Practice 7-6 Overview: Add an Invoice Line to an Existing Asset 7-56
Step 3 Post Mass Additions 7-57
Effect of Post Mass Additions on Queue Names 7-58
Step 4 Delete Mass Additions 7-59
Best Practices 7-60
Assets Best Practices 7-61
Implementation Considerations 7-62
Adding and Capitalizing a CIP Asset 7-63
Practice 7-7 Overview: Adding a CIP Asset as a Shell and Add Cost to CIP
Asset 7-64
Acquire and Build CIP Assets 7-65
Automatically Adding CIP Assets to Tax Books 7-66
Recording a CIP Asset Addition 7-68
Capitalizing a CIP Asset 7-69
viii
Practice 7-8 Overview: Capitalizing a CIP Asset 7-70
Reversing a Capitalized Asset 7-71
CIP Assets and Projects 7-72
Tracking Capital Projects in Projects 7-73
Capital Projects Flow Integration 7-74
Creating Mass Additions from Projects 7-75
Integrating Projects with Assets 7-77
Summary 7-79
8 Adjusting Assets
Objectives 8-2
Manage Financial Transaction 8-3
Adjustments Infotile 8-4
Mass Transaction for Single or Mass Adjustments 8-5
Practice 8-1 Overview: Performing in a Category Change on an Assets 8-6
Adjusting Financial Information 8-7
Practice 8-2 Overview: Adjust Asset Units 8-9
Choosing to Expense or Amortize Depreciation Adjustments 8-10
Amortizing Adjustments Using a Retroactive Start Date 8-12
Single Asset Transfers 8-13
Practice 8-3 Overview: Adjusting Asset Cost 8-15
Transfers Infotile 8-16
Manage Mass 8-17
Mass Category Change 8-19
Practice 8-4 Overview: Transferring an Asset 8-20
Inheriting Depreciation Rules 8-21
Copying Category Descriptive Flexfield Information 8-23
Using Mass Changes 8-24
Mass Asset Transfers 8-25
Mass Transaction for Single or Mass Adjustments 8-27
Manage Financial Transaction 8-28
Practice 8-5 Overview: Performing a Mass Category Change 8-29
Single Asset Change Category 8-30
Recording a Category Change 8-31
Adjusting Units 8-32
Summary 8-33
9 Depreciating Assets
Objectives 9-2
Depreciation Infotile 9-3
Managing Depreciation Rules 9-4
ix
Elements of Depreciation 9-5
Basic Depreciation Calculation 9-7
Defining Depreciation Methods 9-9
Using the Life-Based Method 9-12
Life-Based Method Terms 9-13
Using the Flat-Rate Method 9-14
Using the Units-of-Production Method 9-16
Defining Bonus Rules 9-17
Defining Depreciation Ceilings 9-20
Run Depreciation Process 9-22
Practice 9-1 Overview: Running Depreciation 9-23
Depreciation Forecasts What If Analysis 9-24
Summary 9-26
10 Retiring Assets
Objectives 10-2
Retirements Infotile 10-3
Tracking Asset Retirements 10-5
Overview of Retiring an Asset 10-6
Fully Retiring Assets 10-7
Practice 10-1 Overview: Partial Retirements 10-8
Partially Retiring Assets 10-9
Mass Asset Retirements 10-11
Search for Single or Mass Retire Assets 10-12
Settings that Affect Mass Retirement 10-13
Post Online Assets Transaction Job 10-14
Recording Retirements 10-16
Recording a Retirement on Multiple Accounts 10-17
Retirement Journal Entries Example 10-18
Reinstating Retired Assets 10-19
Practice 10-2 Overview: Reinstating a Partially Retired Asset 10-20
Reinstatement Restrictions 10-21
Recording Retirements and Reinstatements 10-22
Summary 10-23
x
Assets Journal Entries Flow 11-7
Accounting Activity 11-9
Practice 11-1 Overview: Process Accounting for Asset Transactions 11-11
Accounting Activity 11-12
Fusion Subledger Accounting 11-14
Define Subledger Accounting Rules 11-15
Assets Accounting Event Model 11-16
On-line Inquiry and Reporting 11-17
Online Inquiries: Asset Inquiry Landing Page 11-18
Asset Landing Page 11-19
Standard Reports 11-21
Summary 11-22
xi
B Appendix B: Common Application Topics
Objectives B-2
Manage Oracle Social Network Objects B-3
Enablement Options B-4
Update Translations B-6
Demonstration: Managing Oracle Social Network Objects B-8
Oracle Social Network Reference Resources B-9
Define Flexfields B-10
Manage Flexfields B-11
Types of Flexfields: Descriptive B-12
Flexfield Concepts B-13
Flexfield Segments B-14
Flexfield Structure B-15
Flexfield Context B-16
Flexfield Category B-17
Flexfield Usage B-18
Accessing Flexfields for Configuration B-19
Using the Highlight Flexfields Command B-20
Accessing Flexfield Management Tasks and Searching for Flexfields B-21
Value Sets B-23
Value Set Validation B-25
Value Set Usage B-26
Descriptive Flexfields B-27
Descriptive Flexfields Segments B-28
Descriptive Flexfields Context Segment B-29
Descriptive Flexfields B-30
Adding Flexfield Segments on Application Pages B-31
Extensible Flexfields B-35
Extensible Flexfields Context B-37
Extensible Flexfields B-38
Extensible Flexfield Example B-39
Key Flexfields B-43
Key Flexfield Structure B-45
Key Flexfield Instances B-46
Key Flexfields B-47
Tips for Managing Key Flexfields B-49
Flexfield Implementation Flow B-51
Flexfield Reference Resources B-53
Define Lookups B-54
Sample Lookup Type B-55
Lookup Components B-56
xii
Lookup Categories B-57
Manage Lookups B-58
Customize Lookups B-59
Define Profile Options B-60
Profile Options B-62
Profile Option Categories B-63
Profile Option Levels B-64
Profile Option Values B-65
Profile Options for Common Setup B-66
Quiz B-67
Define Attachments B-68
Key Concepts B-70
Manage Attachment Entities B-72
Manage Attachment Categories B-73
Attachment Category Security B-75
Example B-77
Solution B-78
Quiz B-79
Summary B-81
xiii
1
Overview of Assets
Fundamentals
Oracle Enterprise Repository has been decommissioned and the following new guides are on
the Oracle Cloud Help Center at
• File Based Data Import (FBDI) is used to load data into Oracle Fusion Applications from
external sources, such as legacy systems and third-party applications. The File Based
Data Import for Oracle Financials Cloud Guide includes links to:
- Spreadsheets used to load data into Oracle Fusion Applications from external
sources, such as legacy systems and third-party applications. The spreadsheet
templates helps to structure, format, and generate the data file according to the
requirements of the target application tables.
- File-based load process to load the data files into the interface tables.
- Application-specific data import processes to transfer data from interface tables to
the application tables in your Oracle Fusion Applications
• Tables and Views for Oracle Financials Cloud Guide includes:
- The tables with the basic information about the table columns, primary and foreign
keys, and indexes.
- The views, columns, and query details that are associated with each view.
Day One:
• Overview of Assets Fundamentals
• Introducing Oracle Fusion Navigation
• Introducing Functional Setup Manager
• Overview of Security
Day Two:
• Configuring Assets
• Managing Asset Books and Categories
• Adding Assets
• Adjusting Assets
• Depreciating Assets
Day Three:
• Retiring Assets
• Accounting for Assets
• Reporting on Assets
• Using Tax Books
Let’s Begin!
Assets is part of the Oracle Fusion Asset Lifecycle Management solution. Assets:
• Automates asset management and simplifies fixed asset accounting tasks.
• Uses a unified source of asset data to provide visibility into your assets worldwide.
• Provides data and function security.
• Uses automated business flows to streamline standard asset management tasks, such
as asset additions, asset transfers, disposals, reclassifications, financial adjustments,
and legacy data conversions.
Assets:
• Supports the end-to-end asset lifecycle from asset acquisition to retirement.
• Improves the capital asset management by providing more visibility, tracking, and
control for the capital assets.
Use reports to inform the fixed asset managers of additions, transfers, retirements, or other
changes, ensuring that the asset information remains accurate.
The Asset Inquiry page allows you to focus on a single asset book at a time. You can use the
list of values to filter and review data for any specific assets book.