Assignment # 4

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Course: Engineering Management
Submitted To: Sir Nabi Ahmad
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Submitted By: Muhammad Talha Iqbal
Registration Number: UW-16-ME-BSc-003

Department of Mechanical Engineering

Wah Engineering College
University of Wah
 Assignment 4

Questions:
1- Application of the Phases of Project Management Lifecycle.
Answer
There are four main phases of the project management i.e

a) Initiation Phase
b) Planning Phase
c) Execution Phase
d) Project Closure Phase
Following are the application of the project management phases:

Defines A Plan and Organizes Chaos:

Projects are naturally chaotic. The primary business function of project management is
organizing and planning projects to tame this chaos. A clear path mapped out from start to
finish ensures the outcome meets the goals of your project.

Establishes a Schedule and Plan

Without a schedule, a project has a higher probability of delays and cost overruns. A sound
schedule is key to a successful project.

Enforces and Encourages Teamwork

A project brings people together to share ideas and provide inspiration. Collaboration is the
cornerstone to effective project planning and management.

Maximizes Resources
Resources, whether financial or human, are expensive. By enforcing project management
disciplines such as project tracking and risk management, all resources are used efficiently and
economically.

Manages Integration
Projects don’t happen in a vacuum. They need to be integrated with business processes,
systems and organizations. It can’t build a sales system that doesn’t integrate with your sales
process and sales organization. It wouldn’t add much value. Integration is often key to project
value.
Project management identifies and manages integration.

Controls Cost
Some projects can cost a significant amount of money so on budget performance is essential.
Using project management strategies greatly reduces the risk of budget overruns.

Manages Change
Projects always happen in an environment in which nothing is constant except change.
Managing change is a complex and daunting task. It is not optional. Project management
manages change.

Managing Quality
Quality is the value of what you produce. Project management identifies, manages and controls
quality. This results in a high quality product or service and a happy client.

Retain and Use Knowledge

Projects generate knowledge or at least they should. Knowledge represents a significant asset
for most businesses. Left unmanaged knowledge tends to quickly fade. Project management
ensures that knowledge is captured and managed.

Learning from Failure

Projects do fail. When they do, it is important to learn from the process. Project management
ensures that lessons are learned from project success and failure.

Developing a Project Charter

The Project Charter defines the project's main elements
 Project goals
 Project constraints and Problem statements
 Assign project manager
 Stakeholder list
 High-level schedule and budget
 Milestones
 Approvals

Identifying Stakeholders
A stakeholder can influence the success and failure of the project. To note down the
information about the stakeholder, a Stakeholder Register is used.
The stakeholder register will have information like
 Type of stakeholder
 Expectation of stakeholder
 Role in Project
 Designation
 Type Communication
 Influence on the project

Planning Schedule Management

Plan Scheduling is the process of establishing the procedure, policies and documentation for
planning, managing, executing and controlling the project schedule. The inputs in these
activities include
 Project management plan
 Project Charter
 Enterprise environmental factors
 Organizational process assets

Defining Activities
In define activities, each work packages is broken down into individual work schedule activities.
The inputs of the defining activities include:

 Schedule management plan

 Scope baseline

 Enterprise environmental factors

 Organizational process assets

Sequencing Activities
It includes planning of:
 Choose a country
 Get business permit
 Hiring a manager
 Buying a property
  Buying the furniture etc.
 Opening the business

Estimating Activity Resources

This stage explains the process of estimating the work effort and resources required to
complete the task. The other factor that has to be considered at this stage is the availability of
the resources.
It have to estimate resources for tasks
 Critical tasks
 Floating tasks
 Schedule Management Plan
 Activity list
 Resource Calendar
 Enterprise environmental factors
 Organizational process assets

Estimating Activity Durations

Estimating Activity Duration is the process of estimating the number of work periods
(weeks/months) required to complete the individual task with estimated resources. This step
defines how much time an individual task will take to complete. Estimate work effort first
 Followed by estimating the resources
 Followed by Estimating the duration of task
 Activity list
 Activity attributes
 Resource calendars
 Project scope statement
 Organizational process assets
 Enterprise environmental factors
 Estimate activity durations
 Estimate activity durations-project document updates
Developing Schedule
Develop Schedule is the process of analyzing activity sequences, resource requirements,
durations and schedule constraints to create the project schedule model. For scheduling each
task, three main factors are taken into consideration
 Project Schedule
 Project network diagram
 Gantt charts or Bar charts
 Milestone chart
 Schedule baseline
 Scheduled data
 Project document updates

Controlling Schedule
There are four main outputs of control schedule process
 Project management plan
 Schedule baseline
 Schedule management plan
 Project schedule
 Work performance information
 Organizational process assets

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