How to create an order.........................................................................................

3
How to allocate an order......................................................................................3
How to create a delivery note..............................................................................4
How to post goods issue.....................................................................................4
How to invoice an order.......................................................................................4
How to create a direct ship order to have a PO against...................................5
How to View the Purchase Requisition if you need it for PO...........................5
How to create a PO from a sales order...............................................................5
How to create a PO if unable to create PO using j4ad, use me21...................5
How to create the delivery for the PO.................................................................6
How to create the PGR.........................................................................................6
How to invoice the orders that have been PGR’d.............................................6
How to release if credit problem.........................................................................6
How to look at Batch jobs....................................................................................6
How to look at programs and to see what variants are setup for them..........7
How to look at a spool..........................................................................................7
How to check an order (if the MSR screen pops up without the material Id). 7
How to run the MDC program..............................................................................7
How to see what the status is on a line item.....................................................8
How to run VAS on Sales order report...............................................................8
How to find a material that has stock for a specific sales organization.........8
How to find customer that is deemed acquisition or not deemed acquisition
................................................................................................................................8
How to find create a return..................................................................................9
How to find create a debit memo & credit memo..............................................9
How to find look at ABAP code (user exits).......................................................9
How to look at your transports............................................................................9
How to look at database tables & Structures....................................................9
How to view the Exchange rate table................................................................10
How to view a customer and all of its associated partners...........................10
How to find which pricing procedure a condition exists in...........................10
How to find which sales order contain a specific condition..........................10
How to remove IDP from an order to by-pass the IDP check.........................10
How to IDP a direct ship order..........................................................................10
How to add Incoterms........................................................................................11
How to look at pricing data in tables................................................................11
How to check what the exclusion error is........................................................11
How to check find customers in system..........................................................11
How to check find materials for a sales org in system...................................11
How to cost materials.........................................................................................11
How to see VAS in tables via SE16...................................................................12
How to find an Internal order number by company code...............................12
How to look up a material for its price in the Pricelist/Material table...........12
How to look up intercompany customers........................................................12
How to create queries.........................................................................................13

1
How to export the query, go to the infoset and select the little truck button
(transport)............................................................................................................14
How to import query, go to infoset and select the little truck button
(transport)............................................................................................................14
How to check ATP on a particular material......................................................14
How to create a sales program..........................................................................14
How to view the variants and/or run the Sales programs (Autosys uses
these variants for its weekly run)......................................................................15
How to run Sales program (if you don’t have se38 access)...........................15
How to run Sales program report......................................................................16
How to Check sales programs after a run .......................................................16
How to run a compare on “all” pricing procedures........................................17
How to look for a particular order that might have a pricing condition on it
..............................................................................................................................17
How to run the pricing incompletion report ....................................................17
How to get an idoc from Outbound delivery ...................................................18
How to look at the status of your order when you try to allocate and it
doesn’t go in to a fixed status...........................................................................18
How to find the CCD (Customer Confirm Date) on your order. This date is
what is used for shipping, not CRD..................................................................18
How to View your job log...................................................................................18
How to View idoctor............................................................................................18
How to look up prices for materials..................................................................18
How to create an intercompany stock transfer, delivery & invoice..............19
How to create the Stock Transfer Part 1..........................................................19
How to create the Delivery for the stock transfer Part 2................................19
How to balance your PO if it won’t allow you to vl10b..............................20
How to create the Outbound Delivery (Pick, Goods Issue & Invoice)...........20
How to Invoice the Goods Issue for the stock transfer..................................20
How to check the billing job (intercompany)...................................................21
How to find PO pricing configuration...............................................................21
How to find Incomplete orders for VAS............................................................21
How to determine if an address override exists on a deliver note................21
How to extract sales programs or supplemental discounts..........................21
How to make sure your conditions are setup in Accounting….....................22
How to setup terms and run outputs................................................................22
How to look up available stock inventory........................................................22
How to rounding logic works (vofm 622).........................................................22
How to determine if an order should be replen or not....................................23
How to find Workflow ........................................................................................23
How to find pricing on PO in SPRO..................................................................23
How to determine the ATP and order scheduling information about an order
..............................................................................................................................23
How to setup a condition for CO-PA.................................................................24

2
How to view ZSD20 table (Table says whether or not to check offer dates
and deadline dates) This along with ZSD46 table which is sales org
specific.................................................................................................................24
How to look at whether or not a particular size/material is setup with
cartons for MSR..................................................................................................25
How to get rid of the schedule line block of 10 – Waiting on Book-in..........25
How to associate a grid value (i.e. 0030-0001) to a material..........................25
How to resolve this error when posting goods issue - Account
determination for entry NIKE GBB 1000 ZZ8 7920 not possible....................25
How to determine the tablename but you don’t know how it gets populated
with config information......................................................................................26
How to look at the detail and header record of IDP........................................26
How to get materials that have future inbound PO’s against them..............26
How to fix the calendar when you get invalid calendar for ship-to...............26
How to deallocate an order................................................................................27
How to run the booking & tracking report.......................................................27
How to look for function modules and what they call (specifically idoctor) 27
How to assign G/L to account key....................................................................27
How to do a compare when you don’t have the compare function on the
menu.....................................................................................................................28
How to lookup Rebate agreements...................................................................28
How to look at the EDPAR table........................................................................28
How to run a program when you don’t have se38 or ZSD### (transaction) 28
How to add customer expected price on idoc.................................................28
Lock for Goods Issue ........................................................................................29
How to view or add CAB Codes........................................................................29
When line item qty does not seem to match pricing
How to short pick an order

How to create an order

Create an order

How to allocate an order

J3at – To allocate
Z005 – ALLocation type (DE1-110 Z080 & 1 Normal)
Double check all the variant information to make sure that everything is set
according to your sales order.
Mode – 1
Execute

Next screen:
Order number
Plant
Execute

Look for status of “F” – means it is deliverable

3
Save

How to create a delivery note

To Create the delivery note
Vl01
Shipping point – 1051 plant
Select date make greater than crd
Green arrow
For Basic delivery – Hit save button

Can add freight but will learn later…

How to post goods issue

To Post goods issue – From menu – Delivery Change
Hit Post goods issue button – Inventory is relieved. Will show the delivery note
number below as saved.

How to invoice an order

To invoice order:

Vf01 = create invoice

To view pricing before saving
Enter
Highlight item
From menu, item – pricing
Then if looks good, save

To find out whether there is stock

J4ad

To create stock for a material

Mb1c
Movement type – 501
Plant must be filled in – 1051
Storage location – 1000

When running in to Post Goods Issue problems, specifically picking:

Go in to Vl01 and Outbound Delivery and change from the menu

Go in to the delivery by hitting enter
Click the button on the top left (SKU data)
Click on the button Picking.
Add the appropriate picking quantity and save.

Now you should be able to go back and post goods issue the order.

4
How to create a direct ship order to have a PO against

1) Create an order using Z001

2) Change the Item Category to ZJTS (double click on the material to get to
it)
3) Put in a QLF of 20 on same screen (this bypasses PDM gap)
4) Save order

How to View the Purchase Requisition if you need it for PO

1) Go back in to order
2) Go to Item screen
3) Go to menu and select “Item” – “Schedule lines” – “Schedule lines”
4) Click on Procurement button at bottom of screen
5) Next screen shows you your purchase requisition

How to create a PO from a sales order

1) j4ad
2) put in material, plant and order number (in requirement field) hit enter
3) put cursor anywhere on the selection and click on Edit -> Convert ->
PurOrd -> PurPO
4) Enter Vendor (AAP if apparel, ED1 if footwear), Purchase Org (3100 if
apparel, 3300 if footwear) and Order type = ZP01
5) Next screen, click on the item and select the button that says: Adopt +
details and hit enter
6) Fill in the TrackingNo (FA2002 – apparel, 0902HO02ED – footwear) then
hit enter
7) Click on the sku indicator and fill in the GAC then click the green arrow to
go back
8) Click on the save button…

How to create a PO if unable to create PO using j4ad, use me21

1) me21
2) fill in vendor (Spain = IBT)
3) fill in order type (ZP01)
4) fill in Purchase Organization Purchase Org (3100 if apparel, 3300 if
footwear)
5) fill in purchasing group (130 For Spain & Portugal test)
6) Click on Reference to Preq
7) Fill in purchase requisition number from SO
8) Enter
9) Click to the left of the item
10) Click on button “Adopt & Details
11) Enter

5
 12) Fill in net order price
13) Fill in ConfContrK (0005)
14) Fill in TrackingNo ((FA2002 – apparel, 0902HO02ED – footwear or
SP2003 = Equipment)
15) Shipping Instr = TR
16) Enter
17)Have to go back to where you are on screen with line item (very first
screen we saw before clicking on Adopt & Details…
18) Click on the sku indicator button (Item details?) and fill in the GAC then
click the green arrow to go back
19) Can delivery be met ? <Enter>
20) Green arrow back to previous screen and save

How to create the delivery for the PO

1) vl31
2) type in your PO, your vendor and hit enter
3) click on the sku data button
4) save

How to create the PGR

1) vl32
2) type in your delivery number and hit the execute button or click on the
Post good receipt button

How to invoice the orders that have been PGR’d

1) vf01
2) type in your order number (SO number) and click the save button…
3) The resulting document will look like: 1000##### and others will look like
6000#####

How to release if credit problem

1) vkm3
2) Type in sales order
3) Click Execute button
4) Select the order (put check next to item)
5) Click on the release button (it is on top, looks like a flag)
6) Save

How to look at Batch jobs

1) Transaction sm37
2) Put in the userid of the batch job in field: User name
3) Put an * in the Job name field

6
 4) Fill in the appropriate dates that job was run
5) Click on the status you are seeking (i.e. Terminated – if job failed)
6) Hit enter
7) Click on the Job name and highlight
8) Click on button – steps
9) Click on Parameters and highlight
10) Click menu Goto – Variants
11) This shows you the variants that were set up for the batch job.

If for some reason you only know the ABAP program you can put select the
“Extended job selection” button. Then, on the steps tab, type in the ABAP
progam name and click execute.
Fyi Here is the jobname and userid for pricing job
ZMMI_PIR_PRICING_COND User: DC-MM01

How to look at programs and to see what variants are setup for them

1) SE38
2) Type in program name
3) Click on the variants button
4) Should be able to see all the variants for a particular job

How to look at a spool

1) Sp01
2) Type in the spool number

How to check an order (if the MSR screen pops up without the material Id)

1) If you log on to try and put the MSR on the order and the additional data b
screen shows no material id, then check if the item has been rejected.
2) Look at the item, double click on the quantity (total).
3) Down below on the far left, the screen will show a status.

How to run the MDC program

1) Logistics, Additional Functions, Sales/Distributions/Exception

Handling/7317 –/n/afs/mdc
2) Select your criteria for selection the thing you want to change.
3) Delete the document dates (seems to work better without)
4) Make sure that the division is not listed (should be header level).
5) Ensure your criteria is very detailed so as not to pull lots of orders.
6) Click on the button “Parameters to Change”
7) For VAS redetermination, go to bottom of screen and click the parameter,
then execute button.
8) Order or orders should come back
9) Select order(s) then click the button for the change you want to make.

7
 10) If there is an error, it will list it above.

How to see what the status is on a line item.

1) Go to AFS Item Overview

2) Double click on the quantity of the line item you want to check status on.

How to run VAS on Sales order report

1) In status type /zreport

2) Find the OM VAS on Sales order report
3) Fill in appropriate data
4) Can do in background or foreground
5) In background put in locl, decheck print immediately, and the second
button under it
6) Click the green arrow
7) Click immediate
8) Click the save button
9) Then do sm37 to see when your job finishes
10) To view do a sp01 and look at your spool. Click on eyeglasses to review
your report (or just call Annette) 

How to find a material that has stock for a specific sales organization

1) Go to SQ01
2) Change the user group to Test
3) Select ED1
4) Execute
5) Put in your sales org
6) Execute

How to find customer that is deemed acquisition or not deemed acquisition

1) Go to se16
2) Type in table name Kna1
3) You can select which fields you want to view and also which fields you
want as part of your select criteria
4) To view go to the menu and select Settings, List format, Choose fields
5) To select which fields you want to query against Select Settings, Fields
for selection
6) Then, just once the fields are selected you can input the data you would
like to query for. (For deemed, put = “DA”, for Not deemed, put where
field cityc is blank and field stceg <> blank)

How to find create a return

8
 1) Create a return order type (Z100) and click on the “with reference” if you
have a source document
2) On the header menu of the return – Header Data - Status a) Click on
object status (button at bottom), hit enter, then click next to the APRV (30)
button and hit <enter>, b) pgdn and then click on the RCVD (70) button
and hit <enter> and then click on CMPL (80) and then hit <enter>
3) Check partners to make sure that it pulled in a sales rep
4) Go to billing tab and make sure to remove the billing block (if applicable)
5) Fill in the order reason
6) Fill in the fixed value date – on the billing tab (today’s date)

1) You can then create a delivery by using trxn /nvl01n

2) Select RT## for the shipping point
3) Go in to delivery and click on Picking tab
4) Then, click on the little green box located on the line item. This will open
up the screen for you to put in the picking amount
5) You can post goods issue
6) You can create an invoice

How to find create a debit memo & credit memo

1) Create a debit memo order type

2) Select a material and quantity
3) Fill in the fix. Date (today’s date)
4) On the header menu of the return – Header Data - Status a) Click on
object status (button at bottom), hit enter, then click next to the APRV (30)
button and hit <enter> Save
5) Go to VF02 and save (if log, check to see if order is in billing block)

How to find look at ABAP code (user exits)

1) Transaction SE37
2) Type in function module (i.e. Z_SD_DIST_METH) and click the button
source code
3) Then click display

How to look at your transports

1) Transaction SE10

How to look at database tables & Structures

1) Transaction SE11 & SE16

How to view the Exchange rate table

9
 1) Transaction /nob08

How to view a customer and all of its associated partners

1) se38
2) zsdr_customer_group_inquiry
3) f8
4) type in sales org, distribution channel, division (98) and customer number.

How to find which pricing procedure a condition exists in

1) /nse16
2) type in t683s
3) type in condition in field for condition
4) report should pull up which pricing procedures and which steps a
particular condition exists in.

How to find which sales order contain a specific condition

1) sq01
2) select 07-CSMITH
3) type in the condition value, the step number, the sales orgs, validity dates,
order type and execute.

How to remove IDP from an order to by-pass the IDP check

1) On Header Level select tab “Additional Grouping” and de-check the IDP
Flag
2) Go to AFS Item Overview and de-check the IDP flag on line item
3) Double click size quantity two times to get the bottom to pull up and
remove the Delivery Block of 10.

How to IDP a direct ship order

1) Follow same process as you would for a normal at-once order (direct ship
order does not have to be in fixed status)
2) You will get an informational message that says No quantities for this
given sales order
3) Click through this message
4) Select a date, select a text message
5) Save
6) Go back to you order and the only date that should be filled in is the IDP
date, not the schedule date.
7) This is because IDP does not decrement capacity, nor checks capacity.

How to add Incoterms

10
 1) Go to Billing section of item level and add DDP
2) Copy over the region (i.e. Sunderland, Tyne & Wear-GB – for Great
Britain).

How to look at pricing data in tables

1) SE16 and type in VBAK

2) Type in the order number
3) Get the condition record number information
4) Go to table KONV and put in the condition record number
5) The record should be showing wholesale and other pertinent information
such as tax.

How to check what the exclusion error is

1) From the menu select Environment

2) Analysis
3) Listing/Exclusion
4) On

How to check find customers in system

1) Go to se16
2) Put in tablename: KNVV
3) Hit <enter>
4) Put in Sales Organization
5) Click execute

How to check find materials for a sales org in system

1) Go to se16
2) Put in tablename: MARC
3) Hit <enter>
4) Put in Plant
5) Click execute

How to cost materials

1) mr21
2) Enter company code
3) Enter plant
4) Enter New Price in new price field

From Regina – These steps may be missing something because I couldn’t type it
while she was explaining to me…
1) ck11

11
 2) Costing variant = PPC1
3) Enter material & Plant
4) Next screen (box says Apparel 1X) click the checkmark
5) Next screen will let you know whether or not it is okay to cost. Look on
the right side of the screen and you are looking for a value that says KA
6) Ck24
7) Put in company code, plant, & material
8) Change the posting period to the current posting period and year (i.e. 9
for February of 2005)
9) Execute
10)Save
11)Go back out and click Release
12)Go in and save again

How to see VAS in tables via SE16

1) Go to se16
2) Type in Table number: KOTK501 – KOTK707
3) This will pull up the header table.
4) To tie to the ticketing, special services or packing portion query the
following tables: J_3AVAST, , J_3AVASS using the condition record
(KNUMH).

How to find an Internal order number by company code

1) Se16
2) Coas is the table name
3) Enter the order type z800
4) Enter the company code
5) Execute

How to look up a material for its price in the Pricelist/Material table

1) se16
2) A510
3) Enter necessary criteria
4) Execute
5) This table is tied to KONP via the condition record, so will have to query
the KONP table and use the condition record from A510.

How to look up intercompany customers

1) se16
2) knvv
3) put in Sales org
4) put in dist ch

12
 5) in the Cust. Pric. Proc. Put an “I”

How to create queries

1) sq01
2) Create the infoset first (under Environment – infosets)
3) Name the infoset then click create
4) Enter the name, and enter the main table in the Table join by basis table
5) Click on the green arrow…
6) Insert the table you wish to join with
7) Check to see the joins are what you want – right click on the join and
Display and remove will appear…
8) You can add joins by selecting a field in one table and dragging to the
other table.
9) Green arrow back after you are happy with the joins and select Include all
table fields
10) At this point, I usually open the tables on the right and double click every
field but am not sure I really need to do this.
11) Green arrow to get out and it will ask you to save infoset and generate
infoset – select yes
12) After creating infoset, select it and go to Usergroup assignment and
select the usergroup that you want to tie to (Test) and save
13) Leave infoset area and go back to query
14) Put in query name and click the create button
15) A box will pop-up asking which infoset to choose, choose the infoset you
just created
16) Name your query and change the column width to 134 or something
higher than 83, click on ABAP list
17) Click the button on top that looks like an arrow pointing to the right
18)Select all tables by putting checkmark next to them and clicking the right
arrow again
19) Select the fields which you would want to be displayed on the screen
(check the main table key field(s) that were selected previously in your
join)
20) Select right arrow again
21) Now select only those fields you want to see on the query screen. Once
you hit enter, it will ask you to put them in order by putting numbers on
them.
22) Click the basic list button. Now you can pick and choose which fields will
show up on the screen after the query is run. No need to select the field
that is key…
23) Save the query…

How to export the query, go to the infoset and select the little truck button
(transport).

13
 1) Click the download button
2) De-click the Test run button
3) Click the Transport Infosets and queries button
4) Type in the Infoset name & query name
5) Execute
6) System will ask you to give a location/name

How to import query, go to infoset and select the little truck button
(transport).

1) Click the upload button

2) De-click the Test run button
3) Click the Transport Infosets and queries button
4) Type in the Infoset name & query name
5) Execute
6) System will ask you to give a location/name

How to check ATP on a particular material

1) j4a{ (Logistics/Sales & Dist/Sales/Environment/AFS Availability Overview

Simulation
2) Enter doc type (futures, at-once, etc.), sales org, dist ch, division of
material, material, plant and click the green arrow or enter
3) The screen should pull back a CRD date. Double click on that and it will
show you available inventory that you can get at if you were to place that
particular order type for that date or later…

How to create a sales program

1) VB21 or Logistics – Sales & Dist – Master Data – Agreements – Sales

Deals – Create (found on EMEA training website on Zero by doing a
search on Sales program once in EMEA’s training area)
2) Enter Z020 and Click on the gray box to pull up the data entry box. Fill in
Sales org, distribution channel and division(98) <Enter>
3) Enter the number (need to figure out which number range to use for SEA
& Japan)
4) Enter a description
5) Enter the valid from & to dates (usually the same dates as order entry
deadline dates) In other words, the date that your order is entered must
fall between the order entry period (Valid from & Valid to). The order entry
date on your order is also the “pricing date”. The pricing date is what the
sales program uses to run against. The sales program looks at futures
orders that were entered during your validity date period. This ensures
that if you had an order that got entered outside of the order entry
deadline, it wouldn’t qualify for the sales program. The CRD date is not
looked at in terms of the sales program. (ZSD21 – is deadline table)…

14
 6) Enter a date in the external description box (yyyymmdd). This date is
used to be picked up by autosys. The date should be a date right before
the shipping window of the season you are going to be setting the
program up for. So, if your CRD’s are for Fall for instance, your shipping
window usually starts around July. You would want to set the external
description date to about 30 days or so before the first orders begin
shipping. You do this so that the sales program will update the open
orders before they ship. Every week the autosys job will run and look at
this date, it takes todays date – 7 days and if the external description date
falls in between that window, it will pick up the sales order and calculate
the sales program for it. Although, if the date doesn’t fall in between, it
won’t do anything.
7) When entering the conditions for the sales program, you only enter the
data in to the tables for customer, material and volume or quantity. The
other condition tables are what the sales program uses to populate the
data when it runs.
8) When running on request (simulation), the errors will show up on the
bottom of the report.

How to view the variants and/or run the Sales programs (Autosys uses
these variants for its weekly run).

1) SE38
2) ZSDR_SDEAL_DSCT_UPD
3) You can display your variants by clicking on the variant button and clicking
display
4) There should be a variant for each sales organization setup.
5) For the weekend batch- generally just enter the Friday date- 20070727 in
the “external description” field and it runs automatically sometime over that
weekend-

How to run Sales program (if you don’t have se38 access)

1) zsd32 transaction for users

2) When running on request (simulation), the errors will show up on the
bottom of the report.
3) Make sure that you set the sales program for a very specific set of criteria
so when you run in simulation mode, you only pick up a couple of orders.
4) Not very easy to change the validity dates on a sales program after you
have run in simulation so be sure to put dates in that you are confident will
run.

How to run Sales program report

1) Type in transaction zsdr_sales_prog

2) Fill in your criteria (might need Sales deal number)

15
 3) Execute

How to Check sales programs after a run

* if the run failed completely:

Check the date in the description field : Every week the autosys job will run and
look at this date, it takes todays date minus 7 days and if the external description
date falls in between that window, it will pick up the sales order and calculate the
sales program for it. Although, if the date doesn’t fall in between, it won’t do
anything.
Action/solution:
Have the user change the date

* In SP01 check the run report 2311.

Error message:
Cust : 55664 SPG : Mat : 313588-442 Frm Prd : 06/22/2007 To Prd :
09/21/2007 Disc % : 2.00-
Condition Type : ZSPF Sales Deal condition found for 0031000707 ZSPF
1000100000055664313588-442
Action / Solution
Indicates that a condition record validity period is overlapping- user needs to
change the validity period of the later run or take the material / customer out of
the sales program.

*Get Ed’s query:

How to run Queries in PRD
1. Go into any screen < go to header, system < status
2. Double click on program
3. Hit other object button
4. Make sure that you are in the program tab
5. Enter program name and hit test

ZSDR_SALES_PROG_QUERY

Take the sales orders from the report 2311 from SP01 and copy into query.
Hit enter, download and compare to the SP01 report.
Check if orders are missing. If not, the Sales program is fine, if yes:
Go into the order, check if the ZSPF condition record is there.:

If not:
a) check if the line item price group field got updated – ( if the condition
record is on a sales program group this field needs to be updated so we
can get the tiers for the condition records)
Action/ Solution :

16
 we don’t have an explanation for this problem, yet. Needs further
analyzing
b) check in analysis, if the condition type has a record sitting there waiting to
be re – priced –
Action / Solution:
run the re- pricing part of the program again, or let the user manually re-
price the orders
If yes:
a) click on the condition type in pricing and hit condition record button. It will
show you which condition record is being used for this order. Check the
validity dates- the dates should be the same as specified in the sales
program . If there are not the same go to the menu header Extras < status
information.
There you can see who created the condition record and when.
Action/ Solution:
Inform the user that a condition record already existed for that order

How to run a compare on “all” pricing procedures

1) /scmp
2) type in tablename “t683s” for View/table
3) Put in what system you wish to compare with R/3 connection
4) Click on Display differences only
5) Click the comparison button…
6) Only concerned with A V records…

How to look for a particular order that might have a pricing condition on it

1) /zsdr_ord_cond
2) type in the step number of the condition which you are looking for
3) type in the condition in the condition type field
4) execute

How to run the pricing incompletion report

1) /zsdr_incompletion
2) select the stair button to pull up the variant
3) Change the data to reflect in the pertinent data (Sales org, Sales
document type, Material number, etc.)

How to get an idoc from Outbound delivery

1) On the delivery, click Header – Texts

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 2) Double click on the IDOC Dispatch Date and the screen to the right will
display the idoc & number

How to look at the status of your order when you try to allocate and it
doesn’t go in to a fixed status

1) From within the allocation screen, scroll to the right. There is a column
heading called Alloc. Status.
2) If the code in it is NOQA – it means no quantity and means that there is no
quantity in the warehouse and your order may be tied to an incoming PO

How to find the CCD (Customer Confirm Date) on your order. This date is
what is used for shipping, not CRD.

1) Go to AFS Item Overview

2) Double click on the item (material)
3) On tabs below, select Schedule lines
4) The deliv. Date is your CCD date.
5) To further breakdown the information, go to menu
6) Select GoTo – Schedule Lines
7) Double click on Deliv. Date
8) Click on Shipping tab

How to View your job log

1) sm37
2) If you know the job name, type it in followed with *
3) Type in the username that the job runs under
4) For sales program: BTC_SEA_OM is the username
5) The program name that runs for sales program is called
ZSDR_SDEAL_DSCT_UPD.

How to View idoctor

1) zsd_idoctor
2) type in your sales org, create dates, any criteria to narrow down your
search
3) click on execute
4) select the idoc you wish to view and click on the

How to look up prices for materials

1) v/ld
2) put AE in the box
3) click execute, fill in your criteria but remove the dates

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How to create an intercompany stock transfer, delivery & invoice

How to create the Stock Transfer Part 1

1) Transaction me21n takes you in to where you need to create the PO
2) At the top left, there is a selection box down arrow to select your PO type,
select ZP04
3) In the Vendor box, fill in the vendor number (intercompany customer
number) of the country you are shipping product out of (i.e. Singapore
8001035) This is the 3rd box to the right, not the second.
4) Fill in the Purchasing Organization (Ftw 3300)
5) Fill in the Purchasing Group (350 – Ftw Japan) In this example Japan is
buying product from Singapore
6) Fill in the company code of the country buying product (i.e. 786 for Japan)
7) System may ask you to fill in the Conf. Control, put in 0005 Nike
Confirmations.
8) System may also ask you about the Shipping instr. Fill in VL vessel
9) Click on the customer data tab and put in SP for the Season code and
2004 for Season Year.
10)Go to tab Delivery/Invoice and fill in the material, PO quantity, delivery
date, Net price (make one up), plant (delivery to, i.e. 1083), Tracking No
(i.e. 0504). After all is filled in hit <enter> and it will ask you to select the
iseg for the material, double click on the 01 quality.
11)On the bottom there should now be item detail (make sure the tab
selected on item detail is Delivery Schedule). Click next to the material on
the top of the screen and then select the Grid Entry button on bottom of
the screen (below the line item detail). Doesn’t make sense but it works.
This will take you to another screen where you can enter the quantities on
the sizes.
12)After you enter the sizes, hit enter and green arrow back to previous
screen. Hit enter and enter through the warning messages: Can delivery
be met?, etc.
13)You should be able to check your PO now. Click on the check button –
little orange box & white box, to the right of the hold button.
14)If errors come up in yellow this is okay, but if you get an error in red, you
have to fix it.

How to create the Delivery for the stock transfer Part 2

1) Go to transaction vl10b
2) Click the Purchase Order tab and fill in your PO number
3) Make sure your select date from and to meet the date that the system
proposed to deliver (Deliv. Creation date from and to should be less than
and greater than your PO delivery date).
4) Click the execute button.

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 5) Next screen should have your PO number in the OriginDoc. Field. And
the green light should be turned on. If the green light is on, click next to
the PO record (far left) and click the Background button
6) When the Parallel processing box comes up, select the “next” button.
7) After doing this, leave the transaction and go back in to PO by selecting
me23 to view PO
8) Just hit the enter button after getting to the screen
9) To find out your delivery number, click next to your item, then go to the
menu, select Item – Statistics – PO History. Your delivery number should
be in the next screen. Copy the number and leave the PO.

How to balance your PO if it won’t allow you to vl10b

1) SE38
2) Program name j_3AMPOC - Execute
3) Type in your PO and then check all boxes except bottom box (Checks for
PO items with Standard materials
4) Next screen will pull up the errors.
5) Click the Correct (execute button)
6) You can check whether or not this program fixes your requirements by
checking j4ad before you run the program to see if your quantities are in a
fixed status or not and then rerun it again after program

How to create the Outbound Delivery (Pick, Goods Issue & Invoice)
1) vl02n
2) Put your delivery number copied from PO history above in to the delivery
note area
3) Hit enter
4) Pick the product as per a normal outbound delivery
5) Post Goods Issue

How to Invoice the Goods Issue for the stock transfer

1) vf01
2) Outbound Delivery number should be displayed in Document field. If not,
copy it in
3) To get intercompany invoice, click the Billing Type down arrow button and
select IV – Intercompany Billing (delivery document number should be in
the document field)
4) Save. You should now have your intercompany invoice between
Singapore and Japan.

How to check the billing job (intercompany)

1) Log on to SM37
2) Put an * in the job name field and an * in the username field (or
BTC_GBI*)
3) Click on Extended job selection

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 4) Make sure the dates will pick up the window you are looking for
5) Click on Steps and type in program name RV60SBAT then execute
6) Look for the intercompany invoicing job NSCOMS7329_W35-INTRCO
7) Copy this jobname
8) Go to another sm37 session and paste the jobname in to the field
9) Put an * in the userid field – Execute
10)Click on any of the jobs and click on the Job Log button
11)You should see some information about the job and why it may have
failed.

How to find PO pricing configuration

1) spro
2) Materials Management
3) Purchasing
4) Conditions
5) Define price Determination process
6) Define Calculation Schema (pricing procedures for PO)

How to find Incomplete orders for VAS

1) zsdr_incompletion
2) Fill in fieldname with ZZVASP_INC_FL if looking for packing incompletion
3) Fill in fieldname with ZZVASTL_INC_FL if looking for ticketing
incompletion
4) Fill in fieldname ZZVASSO_INC_FL if looking for special services
incompletion

How to determine if an address override exists on a deliver note

1) SE16 – VBPA
2) Type in the delivery note number in VBELN and execute
3) If the number that resides in the column ADRNR begins with a 9, there is
a good chance that the incoming idoc from the delivery note link sent an
address override.
4) You can compare the order address to the deliver note by typing in the
order number in VBELN and comparing the ADRNR field to eachother. If
they are different (the order begins with a 5 or something) then the order is
picking the number up from the customer master.

How to extract sales programs or supplemental discounts

1) Program Zsdr_sales_prog
2) Variant –

How to make sure your conditions are setup in Accounting…

1) Ke4i

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 2) 1000

How to setup terms and run outputs

1) Terms are located on customer master under the Sales Area Data tab in
the billing document area
2) Make sure that the terms are consistent and setup for each division.
3) When creating orders double check that the terms copied on to the order
4) To check the terms on the hardcopy invoice to see if they are displaying
correctly, go to SPRO, Maintain Terms of Payment (Financial Accounting,
Accounts Receivable and Accounts Payable, Business Transactions,
Outgoing invoices/Credit Memos, Maintain Terms of Payment
5) Select the position of the terms you wish to display
6) Double click on the description of the terms you want to see
7) This shows you how the data should get displayed on your invoice
8) Ex: Z554 Fixed date = 31, Additional months = 2, This means that if you
enter an order between 1-14th, the system pushes out to the 15th and sets
the due date to 2 months from that date. So, your CRD is 09/01/2004, the
system sets the due date on the invoice to 11/15/2004. It gives 1 day of
transit, pushes out to the 15th and then pushes 2 months out…
9) For output problems, make sure the customer is setup correctly for their
output. Under General Data, go to Extras, Additional Data. The box titled
Form code should be populated. For SEA it should be 11.

How to look up available stock inventory

1) mb53
2) Put in material & plant
3) Click on execute button
4) ON next screen click on Requirements button on top
5) This should show you what order took what quantities of the material
6) Or Mb51 material and plant – this will give the dates and when material
moved in and out of the plant…

How to rounding logic works (vofm 622)

1) This example uses the percentage field (i.e. z07a, zfcf). For instance, the
percentage on the condition is 1.875% and the rate of the product is 7.40
(unit value)
2) Take the 7.40 and multiply it by 1.875% = .13875 (round this value to .14)
3) Take .14 and multiply it by the number of units 360 = 50.40
4) What this does is makes the extended value always divisible by the unit
value (thus rounded)
How to determine if an order should be replen or not

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 1) Customer master holds a flag for the sold-to (under all division except 98).
It is located in Sales Area in the AFS Additional Data tab. It is on the
bottom of the screen and shows Customer Group – Replen field. The
Replen field should have RPL in it for this sold-to to be a replen customer.
2) Materials should have a flag checked in MM02 and the date range for
them should be valid for the CRD. MM02, Sales Org 2 tab, bottom of
screen. Replenishment field is checked and the dates are set.
3) Sold to and material must be in the inclusion record – vb02, type ZRPL.
Type in sold-to, dist. Channel and sales org. If you know the material,
type it in, otherwise you can pull up the whole list of materials
4) Other checks are that at least one material on a replen order type “must
be of replenishment type”.

How to find Workflow

1) Go to Tools – Business Workflow – Development – Utilities – Events –

Type Linkages (BUS2030 is used by replen on order save)
2) At this point you can use help to look at how it works by clicking on
Application Help

How to find pricing on PO in SPRO

1) It is located in Purchasing – Conditions – Define Price Determination

Process
2)

How to determine the ATP and order scheduling information about an order

To thoroughly understand how ATP & order scheduling work, there is a Gap that
was written a few years ago that can be looked at for technical details. It is in
livelink under the following name: NSC_R10A_OM_ATP_#1678_order
scheduling.doc

Currently, ATP (SAP standard) looks at the material and determines A) whether
the material is valid to check ATP (Fieldname in MM is MTPOS. If value is ZNOR
= then check ATP, If value is NORM = then don’t check ATP) and B) if material is
valid ZNOR, then look at availability checks (fieldname in MM is MTVFP). This
value determines how to look at the stock (PR’s, PO’s, available inventory).
Example: ZS – Ind. Req. Nike 100. This tells the program to look 100 days out
from the CRD to see if there is inventory available (from incoming PO’s or PR’s,
etc.) This ATP process happens at the time the order gets the material on it.
The quantities that the system can confirm will get confirmed on the line item,
however, if the system can not confirm some of the quantities for a particular
size, it will put a rejection status of JO on the schedule line. For manual orders,

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the CSR intervenes and can communicate with the customer to determine
whether or not the customer wants the number of units that the system can
confirm. On electronic orders the system will run Order Scheduling.

Order Scheduling is the process that happens once the order is saved. This
process will look in to the order scheduling table (ZSD46) by order type, sales
organization and division. Once it finds the row in the table, it looks at the field
ATP%Check to determine how much percentage of the quantity of the line item
needs to be available. It then looks at the field ATPPush to determine how many
days from the CRD the system can look forward in order to find the percentage
that the ATP%Check field wants.

For instance, if ATP%Check is 70 and ATPPush is 30, this tells the order
scheduling program that 70% of the product needs to be available within 30 days
of the CRD (Customer requested date). If 70% of the order can not be confirmed
then the system puts a status of ZA on the line item. This is a rejection status
that says the order could not confirm 70% of the quantities within the timeframe
specified by the push date.

How to setup a condition for CO-PA

1) KE4I is the transaction code

2) Add the condition and the value field that it should point to.

Other helpful financial transactions

1) VKOA – allows you to setup the account key and the accounts that it
should post to. Needs to be setup for 01, 01 & 01, 02 & 01, 03, 02, 01 &
02, 02 for all sales organizations

How to view ZSD20 table (Table says whether or not to check offer dates
and deadline dates) This along with ZSD46 table which is sales org
specific

1) se16
2) ZSTD_ORD_TYPE_CFG

How to look at whether or not a particular size/material is setup with

cartons for MSR

1) ZSD90
2) Enter the pertinent information
3) Display will show you which sizes are setup for a particular carton type
and the number of units that need to be in the breakdown

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How to get rid of the schedule line block of 10 – Waiting on Book-in

1) You either have to turn off the IDP flag and then you can manually remove
the 10 or
2) You have to IDP plan the order
3) Also, make sure it is credit released.

How to associate a grid value (i.e. 0030-0001) to a material

1) From main menu (not SPRO) Go in to logistics – Sales & Distribution -

AFS Master Data – Grid Control Data – Display
2) Type in the particular Grid condition type (SGRA – Apparel, SGRB – Non-
Apparel)
3) Click on the condition info button
4) Enter a sales organization
5) Enter a material if you have one or leave it blank
6) Execute
7) The report lists out a lot of materials and their associated grids. Copy the
grid you want to identify sizes for.
8) Once you find the grid, go back out to the main menu and click on Material
Grid (located right above the Grid Control Data menu item – Display.
9) Fill in the grid that you copied from the other screen
10)Then, from here you can click on the tab that says Grid Values
11)Once inside the grid values for that grid, you will see which sizes can be
selected for that grid.

How to resolve this error when posting goods issue - Account

determination for entry NIKE GBB 1000 ZZ8 7920 not possible

1) It is in Spro
2) Called Automatic G/L Account Determination (Trns: OMWB)
3) Found by doing a look up in Spro for Account determination
4) First thing that pops up is E507 Valuation error box – click the cancel
button. Then you can go to top of screen and select simulation

5) Enter plant and material and movement type: (you can find this on your
delivery note in tab under item called Goods movement data). In this
particular case I was using 907.
6) Once you have the list of available movement types down at the bottom,
go to the menu and select GoTo Account Assignment, Find the Transactn
you are wanting to validate (in my case this was GBB).
7) Double click on that line and type in chart of accounts NIKE
8) Using the Position button, type in 1000, ZZ8 (this came from up above),
and valuation class 7920 (this came from up above too)

25
 9) Assign the row to what the correct Account should be. I compared to what
was in PSQ

How to determine the tablename but you don’t know how it gets populated
with config information

1) Go to SM30
2) Enter table name
3) Click Customizing
4) Select project 100
5) You will get a list of config areas related to the table

How to look at the detail and header record of IDP

1) ZTSD_IDP_CAP_HDR = header for the capacity check
2) ZTSD_IDP_CAP_DTL = detail record for the capacity check

How to get materials that have future inbound PO’s against them

1) Go to se16 and type in tablename J_3ABSSI

2) Fill in the Stock type (B) means incoming PO’s
3) Fill in Plant (golf = 1010)
4) Take a material from this list and go to j4ad and look at what stock is
setup for it
5) Find a PO that has not been received yet. Not sure that there is a way to
know whether or not it has been received (has inbound ASN’s against it)
6) Go to vl31n and put in the PO number and put in a date you wish to
receive this product in.
7) Enter – double check your quantities and then save the PO
8) This will create in inbound Delivery and now you can double check the
quantities again in j4ad

How to fix the calendar when you get invalid calendar for ship-to

1) Go to vd02
2) Go to General Data tab
3) Fill in Final Dest (Mlt Leg)
4) Click Default button
5) Enter Calendar (JP for Japan)

How to deallocate an order

1) tcode j4ab
2) Mgmt Tool type is Z000
3) Mode is always 1
4) MRP = F and/or R
5) Extension = Always blank

26
6) Alloc Run No = blank
7) Plant = Must enter
8) Material = Enter is possible
9) Alloc Run status = Leave blank
10) Sales doc – Enter is possible
11) Sold-to = Can enter but sales doc/material better
12) Leave remainder of fields
13) On next screen you will get a list of orders/sizes
14) Select the ones you want to deallocate and click on the garbage can
15)Save
16)Done

How to run the booking & tracking report

1) tcode zsdr_book_track or go through the menu

2) reports – order management reports – order tracking – 2901 booking/tracking
3) Enter the selection criteria in the top of the screen
4) Must use item level division on top of screen, not header level division
5) You can only select a one month period for the delivery date window
6) Enter at least one piece information down below
7) Execute

How to look for function modules and what they call (specifically idoctor)

1) tcode se80
2) Fill in Function Group on top line
3) Fill in ZSD_IDOCTOR in the area where the drop down is
4) Enter
5) Down below is the folder list and Function modules is the first
6) Open it up and you will see the list of function modules that are called by
ZSD_Idoctor
7) Or if you wish to just look at an existing function module, use se37

How to assign G/L to account key

1) SPRO
2) Sales & Distribution – Basic Functions – Taxes – Plants abroad – Assign
G/L Account to Account key
3) Transaction code is vkoa

How to do a compare when you don’t have the compare function on the
menu

1) OY19
2) Click on Environment – Individual comparison – type in tablename, select
r/3 connection client and click on display differences

27
How to lookup Rebate agreements

1) vbo3 (this is an ‘o’, not a zero)

2) Rebates are similar to pricing sales programs.
3) They have validity periods, material attributes, etc.
4) To determine whether or not a customer is eligible – xd03, go to sales
area tab, click on billing. There is a field – Rebates. The box should be
checked and it must be turned on for whatever division the rebate is setup
for 10, 20, 30 and 98.

How to look at the EDPAR table

1) Use transaction Voe4 (that is an oh, not a zero)

2) The

How to run a program when you don’t have se38 or ZSD### (transaction)

1) go to the front screen /n

2) go to menu and select system – status
3) Double click on Program/Screen or click the navigate button
4) Go back to menu and click Program – other object
5) Click the program tab
6) Fill in the program name
7) Click the green arrow down at bottom
8) Now you are in the program you want to run
9) Click the execute button and you will be running the program.

How to add customer expected price on idoc

1) it is located in the segment E1J3P01 – in field net price

2)

Lock for Goods Issue

1) check FD33 if customer is blocked

How to view or add CAB Codes

Menu path  SPRO  Logistics – General  Business Partner 
Customers  Control  Define Attributes  Customer Attribute 6

When line item qty does not seem to match pricing

28
Check if whole line item or grids are rejected.
If the whole line item is rejected check ZR00 wholesale price if it is active (double
click on ZR00 in conditions that will bring up the condition type screen)

Because the whole line item had been rejected (Z8 rejection) the sales order line
item pricing went into an inactive pricing. The document line item turns into
statistical pricing only and will calculate the full qty.

How to short pick an order-

In the Delivery, vl01n, change the quantity under AFS Item overview to the
quantity you want to pick. Then enter the quantity in the AFS Picking tab. Then
Save and manually goods issue.

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