Episode 30 : Project

Execution ( Part 1 )
SAJJAD KHUDHUR ABBAS
Ceo , Founder & Head of SHacademy
Chemical Engineering , Al-Muthanna University, Iraq
Oil & Gas Safety and Health Professional – OSHACADEMY
Trainer of Trainers (TOT) - Canadian Center of Human
Development
 4.1.2 Systematics

Being used to master the multitude of documents

or activities mentioned in Project structures

 3 examples will describe the application

of these systematics:
 Project manual
 Revision service
 Correspondence system
 Project Manual

•To guarantee professional project planning and execution.

•all activities required •planning packages •filing of and access to

for execution within the not feasible for the documents shall be
framework of a project present project made easier for the
& documentation to be have to be deleted employees involved by
prepared, are arranged applying directory
according to an in - structure for computer
house system. files or a systematics
for the description of
files.
 Correspondence system
• Numerous numbers of letters, facsimiles, minutes of
meeting, memoranda are exchanged between employer,
contractor and subcontractors.

• Email correspondence has increased but traditional post

should be retained as written documentation.

• To guarantee clarity and easy access:

incoming or outgoing letter will consecutively
numbered.
document number linked with a filing system or the
systematics of the project manual.
 Example:
• Complete outgoing correspondence will be filed in EDP-register called “Project Nam
Correspondence”.

• This register contain 1 sub-register (company’s name) for each company.

• This sub-register contains 3 further sub-registers:

 Letters (denoted as L)
 Facsimiles (denoted as F)
 Minutes of meeting (denoted as M)

• Registers individual documents may named as

COMPANYNAME-001B.DOC
 Revision service

Modifications of already existing project documents

The original draft usually gets the revision no. 0 with

each revision numbers are counted up.

The revision line of the respective document indicates

which revision is concerned.

The meticulous tracing of modifications and thus of

revisions is of utmost importance for the execution of
projects
 Example
•Sub – contractor informs the project engineer it would be better to
mount the brackets of the heat exchanger 15 cm higher due to
processing reasons.

•Sub - contractor changes the production drawing and sends it to the

plant manufacturer as revision no.1 after the project engineer
gives his approval.

•If the plant manufacturer forgets to furnish the layout planner

with a copy, design in the system layout will be based on revision
0 of the heat exchanger.

•With the latest revision being unnoticed the assembly will end in
disaster.
7
 Cost Monitoring
1] Project management is required to prepare a monthly
order report :
forecast in which the looming technical, commercial
or schedule problems.
2] Cost Calculation:
compares the actual costs with the cost objectives of
the preliminary costing of the project.
Significant deviations: cause the problems like
schedule delay, increasing the staff.
3] Claims Management: extra costs will be assessed
addendum negotiations on additions, omissions or
claims
 Continue…

Prepare the order report:

•current state of development regular project
meetings
•function control instrument (detect risks)
•the conflict situation the project management has
to cope with becomes clear.
Time Scheduling/Monitoring of Dates
Execution process in plant manufacturing is made
up of a large number of individual processes. The
beginning of many processes is contingent on
previous activities having been completed with a
certain result.

During the assembly phase, events are the

physical availability of certain equipment and the
completion of assembly work. Thus the
inevitable chronology of processes is
characteristic of the whole process period.

The scheduling of project chronologies and their

explicit depiction are essential objectives of time
scheduling or workflow scheduling.
Time Scheduling/Monitoring of Dates

Missed deadlines will result in liquidated

damages, extended project duration, and directly
increase in employment costs.

Gantt Charts are set up to list the activities one

below the other, resulting in the period of time
required for the completion of the activity from
the beginning and the end of this activity.

The relevant EDP ‐ programs are used for setting

up time schedules and the planning of resources.
 Important Time Schedules

E/MC ‐ Technology
Manufacturing and
Assembly work flow assembly of the
piping

Commissioning Time Schedules Erection phase

Detail engineering Project planning

phase
Procurement of the
components
Framework Time Schedule
Time Schedule for Component Procurement

KKKK6024
Time Schedule for Commissioning
 Computers in Plant manufacturing

Office FEM/ Software in

Applications CAD/CAE Pipe Stress Process E/MC‐
Analysis Simulation technology Others
Basic software Project Planning
of system Phase Applied on Used for Types of ‐ Databases
engineering ‐ plant concept progress of planning & software: ‐ Documentation
modeling stress & layout of ‐ Control loop systems
Used for all kinds ‐ Arrangement deformation in processes in ‐ Control ‐ Time scheduling
of of components branched piping entire systems / technology ‐ maintenance &
correspondence, in system systems plant units (provided by repair software
integrated index, ‐ piping layout supplier of
classification ‐ cost assessment Components Calculation of control
system of piping disassembled procedural basic equipment)
packages into multitude operation ‐ Preparation of
Spreadsheet of small units mainly in continuous
Execution Phase called finite chemical & function chart
analysis program
‐ P&ID elements, cover thermal process ‐ E‐engineering
‐ layout design the modeled engineering
Databases ‐ piping plans component like
retrieved for net or skeleton
various process CAD/CAE linked to
framing
calculations component
catalogues, 3‐
Example:
dimensional
Computational
models,
Fluid Dynamics
interference check
 APPROVAL PLANNING

•The authority approval provides a secure legal basis for the erection and
operation of process plants

•Approval process :
i) the legitimate interests of the public – i.e. the public in general
ii) the neighbors of the plant to be erected in particular
iii) employees of the operating company – as well as the issues of the plant
operator are examined
iv ) contact the relevant authorities of the respective country in due time
v) commission engineering agencies or a lawyer ’ s office specializing in the
field of authority engineering

•In case a new plant is to be erected and operated, it has to be verified at first
if an authority approval will be required. The statutory regulations and
conditions may vary considerably subject to the respective country.
 Procurement
 Initially, component procurement is focused on the components
with the longest delivery times.

 Longer delivery times is considerably higher procurement costs.

 A quotation comparison is necessary to shortlist the

subcontractors.

 The commercial and technical conditions for the plant

manufacturer ’ s order at the subcontractor are also stipulated in
the form of a purchasing contract.

 The consequences of a subcontractor ’ s delay in delivery will be

excessively high costs.
 Vessels
• Long delivery time – have to order in due time.

• In early project phase piping and instrumentation diagrams as well

as detailed layout and piping plans – not yet exist.

• To specify the vessel data, following procedure possible:

– Number of connecting pipes assessed by PFD or with the first draft of
piping and instrumentation diagram.
– Nominal width of connecting pipes assessed – basis of the available
balancing or media data sheets. Doubt case – larger nominal width
chosen.
– Connecting pieces for measuring equipment of vessel approximately
determined. Normal atmospheric vessel – determined quite easily.
– Other nozzle : manhole, overflow pipe, emptying pipe, connection for
sample taking etc.
– All vessel section – additional reserve nozzles (different nominal width)
 Vessels
– Position of nozzle – through their function or layout
– the contract with the subcontractor – nozzle modifications with regard
to their position are carried out free of charge and that additional
nozzles can be mounted up to a certain point in time (e.g. release of
production drawings).
• These procedure – at least inquiries to subcontractor in early
time
• The strength – related layout and the warranty regarding
corrosion, vessels do not require further function guaranties.
 Pumps
 Pumps may require quite long delivery times
‐ designed by using non commercial materials

 Detailed calculation of the pressure drop requires the exact piping

dimensions & piping routes
 Some plant manufacturers decide to simply “assess” the pumps to
avoid this problem.
‐ the required pump head will be assessed on the basis of the layout and of the
operating data

 Another way of proceeding to avoid the problems:

‐ Preparation of P&ID
‐ Determination of piping classes
‐ Determination of nominal widths & nominal pressures
‐ Fitting concept
 Process & Instrumentation Diagram
 Drawing of P&ID is started immediately after the order placing and
parallel to the procurement of the components.
 Basic information
‐ All appliances and machinery, including motors
‐ All pipes or means of transport (conveyor belts)
‐ All pipe installations (valves & fittings) and moulded parts (tees)

 The database is sub‐divided into components or systems to ensure

a certain transparency of the total plant system
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