Presentation Graphics What is Presentation Software?

Engr. Cristopher Tupaz, CIE • It is a computer program that is used to organize and present
information allowing to communicate ideas more effectively.
• It a special type of graphic which is used to exploit the effects of a
movie.

A little Presentation Software history..

❑ The first presentation program created by Hewlett Packard in 1979

was called BRUNO.
❑ The first PC presentation program was VCN ExecuVision in 1982.
❑ MS PowerPoint was first released on Mac in 1994.

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Importance of Presentation Software Some

Presentation
✓ To effectively present, report activities, or findings to superior Software…
or colleagues during meeting.
✓ To effectively educate, train, and teach people (for instance in
science, information, application on computers, etc.)
✓ To explain to people ideas, work activities, projects, etc.
✓ To convince other people the value of your ideas though
charts, graphs, and presentations.

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Some Some
Presentation Presentation
Software… Software…

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Some What is PowerPoint?

Presentation
• PowerPoint offers word processing, outlining, drawing, graphing, and
Software… presentation management tools – all designed to be easy to use and learn.

It is a complete presentation graphics package. It gives you

everything you need to produce a professional-looking
presentation.

It is a presentation program currently developed by Microsoft, for

use on both Microsoft Windows and Apple Macintosh operating
systems.

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 What can you make with PowerPoint? Creating an Effective Presentation
❑ Presentations Designing your presentation is the fun part of creating a report for it
gives you a chance to be creative. Placing animations, transitions, and art
❑ Slides
could be on your mind right now.
❑ Overheads
❑ Handouts Quick Tips:
❑ Speaker's Notes 1. Minimize – Keep slide counts to a minimum to maintain a clear
❑ Outlines message and to keep the audience attentive.
❑ Website
❑ Graphics 2. Clarity – Avoid being fancy by using a font style that is easy to read.
Make sure that it is also big enough to be read by the audience.
❑ Animated Presentations
3. Simplicity – Use bullets or short sentences.

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Creating an Effective Presentation The MS PowerPoint Interface

Quick Tips (continued..) :

4. Visuals – Use graphics to help in your presentation but not too many
to distract the audience. In addition, instead of using table of data,
use charts and graphs.

5. Consistency – Make your design uniform. Avoid having different font

styles and backgrounds.

6. Contrast – Use light font on dark background or vice versa. This is

done so that it is easier to read.

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 The MS PowerPoint Interface The MS PowerPoint Interface
Entering Slide Text Entering Slide Text
The Title Slide has two text placeholders: The Title Slide has two text placeholders:
• The title placeholder • The title placeholder
• The subtitle text placeholder • The subtitle text placeholder
A placeholder with text is a text object. A placeholder with text is a text object.

Adding a New Slide

• A slide layout contains text and object placeholders that are arranged in a
specific way on the slide.
• A content placeholder can be used to insert text or objects such as clip art,
tables or charts

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The MS PowerPoint Interface The MS PowerPoint Interface

Applying a Design Theme Comparing Presentation Views:
❖ A design theme includes a set of 12 coordinated colors for fill, line, and • Normal view – edit slide content
shadow called theme colors; fonts for titles and other text are called theme • Outline view – focus on presentation’s text
fonts, and effects for lines and fills are called theme effects. • Slide Sorter view – rearrange and add slide effects
• Notes Page view – type notes to self
❖ Point to a design theme in the Ribbon for a Live Preview of how your changes • Slide Show view – present the slides
will affect the slides. • Reading view – view presentations on a computer screen

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 The MS PowerPoint Interface The MS PowerPoint Interface
Slide Transitions and Timings Animate Objects

• Slide transitions determine how a slide moves in and out of view during the • Animations let you control how objects and text appear on the screen and
slide show. allow you to manage the flow of information and emphasize specific facts.
o Transitions are organized into 3 groups (Preview, Transition to this slide, o You can animate texts, graphics, sounds, hyperlinks, SmartArt diagrams, chart
Timing) and chart elements.
• Slide Timings refers to the amount of time a slide is visible on the screen.
• Each slide can have a different slide timing; use the Advanced Slide
setting on the Timings group.

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The MS PowerPoint Interface Using Hyperlinks in MS PowerPoint

Animate Objects
Using hyperlinks in your presentation is an easy way to navigate slides
• Animations let you control how objects and text appear on the screen and during your presentation. In your group’s case, it may be wise to insert action
allow you to manage the flow of information and emphasize specific facts. buttons for most slides or place hyperlinks to your Excel file in case your
o You can animate texts, graphics, sounds, hyperlinks, SmartArt diagrams, chart audience asks a specific question.
and chart elements.
Four Categories of Animations: Ways to Insert hyperlinks:
1. Entrance animations
2. Exit animations 1. Select an object or highlight a text.
3. Emphasis animations
- Causes an object visible on the slide to have an effect.
4. Motion Path animations
- causes an object to move on a specified path on the slide.

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 Using Hyperlinks in MS PowerPoint Using Hyperlinks in MS PowerPoint
2. Go to Insert>Hyperlinks (under links category) or use the shortcut key Link to Options:
Ctrl + K. The Insert Hyperlink dialog box would appear.
A. Existing File or Web Page – creates a hyperlink to website or a local file saved
in your hard drive. Just browse your file in the dialog box or type the web
address.

B. Place in This Document – creates a hyperlink that allows you to jump to a

specific slide in your presentation.

C. Create a New Document – creates a hyperlink that once clicked, creates a

new document on your specified location.

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Using Hyperlinks in MS PowerPoint Embedding Objects in Microsoft PowerPoint

Embedding objects is easy using Microsoft PowerPoint. With this option, you
can insert an Excel file that would look like a table to a presentation.
D. E-mail Address – creates a hyperlink that opens Microsoft Outlook that
automatically adds your specified recipient on a new email. Embedding an Excel File to your Slide Presentation
3. When done, click OK to apply your hyperlink. 1. Go to the Insert tab.
2. On the Text group, click an Object.
3. The Insert Object dialog box
would appear:

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 Embedding Objects in Microsoft PowerPoint
Options:

A. Creates New – creates a new file from scratch. You can select on a
wide variety of files listed.
B. Creative from File – creates a file from an existing file saved on your
hard drive; simply browse the file to use it. Putting a check on the
“link” option will allow you to modify the Excel file inside your
presentation.

4. Once you are done, click OK.

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