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UNIVERSITY OF LAHORE

Department of Computer Science & Software Engineering

INTRODUCTION TO COMPUTER
AND TECHNOLOGY
LAB 3 MS word Basics

Mehak Fatima
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Table of Contents
Topic 7 Mailing................................................................................................................................ 3
Topic 8 Review.................................................................................................................................3
A. Spelling and Grammar.............................................................................................................3
B. Thesaurus................................................................................................................................ 4
C. Word Count............................................................................................................................. 5
D. Language................................................................................................................................. 6
E. Comments................................................................................................................................6
G. Changes...................................................................................................................................7
Topic 9 View.....................................................................................................................................7
A. Show........................................................................................................................................9
B. Zoom......................................................................................................................................10
D. Macros...................................................................................................................................10
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Topic 7 Mailing

Mailings allows you to create Envelopes, Labels, merge mail together with other
mail or into Adobe PDF.

Topic 8 Review
This is one ribbon section that may be hard to find but is critically important. MS Word
2013 does do spell check and grammar on an ongoing basis but it is very useful to give
a final once over to an important document.

A. Spelling and Grammar

Clicking the Spelling & Grammar icon on the Proofing section of the Review ribbon
will open a dialog where you can change the words or ignore them on the right side
of the screen.
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B. Thesaurus

The thesaurus is a very important component in the document review process.

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Steps:

1. Highlight a word for which you want to find an alternative.

2. Click the Thesaurus icon.
3. You will see options appear in the right side of the screen.

C. Word Count
MS Word 2013 has added a Word Count icon within the Review ribbon and has
added a word count for “Characters (with spaces)” and “Characters (no spaces).”
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D. Language
New Translate and Language icons have been added to the Review ribbon. This
allows you to translate the document and check the languages for proofreading.

E. Comments
This section allows you to create comments that will first highlight the text within
the document and then show the comment area on the left side of the screen.

F. Tracking
Track your document’s changes and the markups. To see all the options click the
tiny arrow.
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G. Changes
While tracking your changes within the document, the Changes section allows
you to accept these comments and changes or reject them.

H. Compare
This section allows you to compare documents and combine revisions.

I. Protect
This section has two icons, Block Authors and Restrict Editing. These icons allow
you the option to not have anyone edit the document.

Topic 9 View

The View tab ribbon gives users the ability to see the document in different
screen layouts. The default is the Print Layout.
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1. If you select Read Mode, you will see your document in two pages at a time.

You will need to click View and Edit Document to return to the document.

2. If you select the Web Layout, you will need to toggle back to the Print Layout.
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3. If you select the Outline view, you will need to close with the X in the Close Outline
View box.

4. If you select the Draft view, you just need to toggle back to the Print Layout.

A. Show
This section allows you to visualize on the screen a Navigation Pane (Outline of
document), Gridlines (Graph displayed on the document for item placement), and
a Ruler (Shows rulers next to your document so that you can move table boarders,
etc.).
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B. Zoom
Zoom allows you to view the document closer or farther away. The document can
be displayed as One Page, Multiple Pages or Page Width (Document page
displayed on the whole screen).

C. Window
This section of View allows you to customize how you view the document by allowing
you to create a new window, arrange all (stack your open windows so that you can see
them all at once), split (see two sections of your document at the same time), view
(the document) side by side, use synchronous scrolling, switch windows, or to reset
the window position entirely.

D. Macros
This section is a program that allows you to automate tasks in Word.