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BALANCE SHEET
Asieh Hekmat
Session 6
Reference: Rick J. Makoujy, Jr., (2010) “How to Read a Balance Sheet”, McGraw-Hill Companies
What is Balance sheet
The balance sheet shows what a company’s assets are (what it owns), what its liabilities
are (what it owes), and what its equity is (what’s left over) at a specific point in time.
The balance sheet, also called the statement of financial position, is the expanded
expression of the accounting equation.
Principal components of a balance sheet
Another way to state the equation:
Uses of resources = Sources of resources
The balance sheet is the cumulative result of the firm's past activities.
Principal components of a balance sheet
Assets are things a company owns and are sometimes referred to as the resources of
the company. Simply stated, assets represent value of ownership that can be converted
into cash (although cash itself is also considered an asset). Current assets include
inventory, while fixed assets include such items as buildings and equipment.
Liabilities are obligations of the company; they are amounts owed to creditors for a past
transaction and they usually have the word "payable" in their account title. Liabilities also
include amounts received in advance for future services.
Owners' equity is the residual interest in the assets of an entity after deducting liabilities.
Assets
Assets are simply things a company owns. A company might own cash, equipment,
trademarks, real estate, IOUs from customers, pending tax refunds, inventory, or
marketable securities.
Long-term assets.
Companies don’t own people (their employees), but it might feel that way sometimes!
CURRENT ASSETS
Current assets are those things a company owns that are expected to be turned into (or
used as) cash within one year from the date they’re listed on the balance sheet.
Examples of current, or short-term, assets include cash, short-term investments, IOUs
from customers (accounts receivable), prepaid expenses, and inventory.
However, care should be taken to include only the qualifying assets that are capable
of being liquidated at the fair price over the next one year period.
CURRENT ASSETS
Cash and Short-Term Investments
Cash, quite simply, is the amount of money on hand, plus the balances in all checking and savings
accounts. Deposited cash often generates a small amount of interest, which is a source of non-
operating income.
Short-term investments include loans of less than one year, as opposed to Treasury notes or bonds,
which aren’t due for at least a year. Other short-term investments such as certificates of deposit (CDs)
and funds deposited in money market accounts are also lumped into this category. Short-term
investments are included with cash because they are considered to be very safe and are liquid enough
to be readily converted into cash, should the need arise.
At the end of the day, cash is king. The goal of every business is to create value for its owners. Value
is often viewed as a company’s ability to generate cash.
CURRENT ASSETS
Accounts Receivable
When a company ships an order, it is customary in many businesses to extend to that customer
payment terms. Fifteen, thirty, or even ninety days may be granted to pay the invoice that accompanies
the goods or services provided. From the period when the sale is recorded (which is generally when the
transaction is completed and the corresponding invoice is generated and sent to the customer), until the
point at which the funds are received, the company is owed money in the form of an IOU (Investor
Owned Utilities) from the customer. Customer IOUs, which are quite common in most businesses that
don’t require payment in full upfront, are called “accounts receivable.” Having accounts receivable
equaling one month of sales (about 30 days) might be a reasonable level in many types of businesses.
Accounts receivable assets, to the extent that they are current (and not past due), are often used as
collateral for short-term loans, as they are likely to provide a business with cash in a month or two from
the date listed on their balance sheet.
CURRENT ASSETS
Accounts Receivable
Not all businesses extend payment terms to customers. Restaurants, for example, generally
require you to pay for a meal before leaving the premises. For restaurants that accept credit
cards, payment might be withheld for a day or two by the credit card companies. For this short
time period, the business would own a credit card receivable asset until it is converted into cash.
Other business types, such as a patio installation company, may actually require customers to
front money prior to any work being performed. This customer deposit (sometimes called deferred
revenue), as opposed to an account receivable, is actually a company’s short-term liability
because work is required to earn the money that has already been received.
CURRENT ASSETS
Prepaid expenses
Prepaid expenses reflect cash that has already been paid for items that have yet to be
delivered. For example, if a business were to pay $1,000 monthly rent for six months in
advance, it would have an asset equal to $6,000 on its balance sheet. Provided that it made
no additional payments, its prepaid rent current asset would decline to $5,000 one month
later (as its prepaid asset would now cover only five months). The $1,000 of value “used up”
in that first month would be expensed on the income statement, even though no cash was
spent at the time the value was purged. At the beginning of the six-month period, there is
value to this cashless asset. After the six months is up, no residual value remains.
CURRENT ASSETS
Inventory
Inventory is the merchandise that a company purchases or makes to sell to customers for a
profit. This could be anything from pencils to cars to houses. It depends on the business. For
example, a car dealership is in the business of reselling cars. Thus, their cars are considered
inventory.
Obviously, each business pays less for the inventory than it hopes to receive from customers in
the future in order to generate a gross profit.
Not all businesses require inventory, though. For example, a consultant may be paid for advice
and does not need to carry goods to be sold. But many retail establishments, including
restaurants, landscape nurseries, electronics stores, and lemonade stands, must use cash in
advance to have items available for sale later.
NONCURRENT ASSETS
Noncurrent, or long-term, assets are those things
a company owns that are not expected to be
converted into or used as cash within one year.
Noncurrent assets are generally utilized in the
operation of a business. Examples include
equipment, furniture and fixtures, real estate,
patents, trademarks, and long-term investments.
NONCURRENT ASSETS
Equipment
Types of equipment will vary from one business to the next. A construction company may have
cranes, dump trucks, and bulldozers. A warehouse might utilize forklifts. A newspaper business
requires large printing presses. Each of them probably has copiers, computers, and some furniture.
In all of these cases, however, equipment is utilized to facilitate operations to make them more
efficient. Cars and trucks are often deemed a form of equipment—imagine the loss of productivity a
business would suffer without them! In general, equipment may be viewed as an efficiency-enhancing
tool that provides operational benefits to a business for years. These long-term assets are critical
components to keeping companies competitive. As you might imagine, different types of equipment
have varying productive, or useful, life spans.
NONCURRENT ASSETS
Real Estate and Related Improvements
Companies often own the land and buildings in which they do business and may own
other real estate as an investment as well. These long-term assets generally hold their value
for many years. Owning the occupied real estate eliminates the need to pay rent and avoids
a landlord’s lease renewal demands but subjects the company to pay real estate taxes as
well as associated insurance costs.
The purchase of real estate is not deemed to be an immediate loss of value and is
therefore not expensed at the time of acquisition—it is a transfer of one asset, cash, to
another, the land and building. Similarly, the cash paid for improvements to the real estate,
such as a new roof, an addition, a new electrical system, or aluminum siding are not
immediate expenses.
Real estate and improvements are listed on the balance sheet at their original cost. Much
like the purchase of equipment, these cash outlays produce lasting benefits. For this reason,
the loss of value of real estate and related improvements occurs gradually.
NONCURRENT ASSETS
Investments
Companies, like individuals, seek to utilize their resources in an efficient manner. If assets
are available, management is evaluated on how well it is able to generate a return on the
pool of resources it has to invest.
Smart managers will constantly survey market opportunities and will consider seeking
ownership of equity in other companies, debt obligations that provide a steady return,
commodities that may be useful as a business hedge (like an airline committing to long-term
fuel supply contracts), or currency hedging transactions (which may also be beneficial for
businesses that derive sales from countries that utilize denominations other than their own).
NONCURRENT ASSETS
Intangible Assets
Intangible assets, quite simply,
are things a company owns that you
can’t touch or feel. Intellectual
property, such as patents,
trademarks, and copyrights, are
prime examples of intangible assets.
LIABILITIES
Liabilities are simply monies that a company owes. A business might owe money to the Internal
Revenue Service in the form of taxes, to employees in the form of accrued payroll, to vendors in the
form of accounts payable, or to banks for credit cards, mortgages, and other loans.
Liabilities show how much cash will be needed (beyond weekly operating
expenses) to pay obligations that come due within the next year (current
liabilities) and beyond (long-term liabilities).
CURRENT LIABILITIES
Recall that current assets are expected to be used as or converted into cash within one year.
Similarly, current liabilities are those obligations, which the company must pay within 12 months
from the date of the balance sheet on which the current liabilities are shown.
Examples of current liabilities are accounts payable, accrued expenses, customer deposits,
and that portion of long-term debt’s principal that is due within a year.
Bonds and notes both appear on the liabilities side of a company's balance sheet, and the
interest paid on each appears as an interest expense on the income statement. In financial
terms, bonds and notes are mostly indistinguishable.
EQUITY
Equity is simply the difference
If one were to sell all of a company’s assets for their book value and use the proceeds to pay
off all of its liabilities, what would be left over for the owners?
NET WORTH or EQUITY: the value the owners have in the company.
Components of Stockholders Equity
Share capital
Share capital (shareholders’ capital, equity capital, contributed capital or paid-in capital) is the
amount invested by a company’s shareholders for use in the business.
Share capital is a major line item but is sometimes broken out by firms into the different types of
equity issued. This can represent common stock and preferred stock, the latter including the par
value of the stock.
Share capital is separate from other equity generated by the business. As the name “paid-in
capital” dictates, this equity account refers only to the amount “paid-in” by investors and
shareholders.
Components of Stockholders Equity
Retained Earnings
A company’s common equity benefits from two sources of funds. The first, paid-in
capital, is infused by owners into the company outside of the business operations. The
other, retained earnings, is the sum of all net income held from the company’s
inception. In short, these are profits that are kept in the company. If a firm loses money
over an income statement’s time frame, retained earnings on the balance sheet will
decline by the amount of the losses. Similarly, paid-in capital on the balance sheet
decreases by the amount of any dividends paid to owners over the same span.
Anglo America has listed the following information in the
finance statement on 31 December 2018. Classify the
information in a balance sheet and calculate Equity.
If we really believe the numbers of the balance sheet, we think the fair price for
each share is 3.014. Looking at the finance table of the company tells us that
the last trade was 2.58.
Why are balance sheets important?
It's clear that balance sheets are critical documents because they keep business owners like
you informed about your company's financial standing.
Many business owners fail to recognize their companies are in trouble until it's too late. This is
because some business owners aren't examining their balance sheets. Typically, if the ratio of
your business's assets to liabilities is less than 1 to 1, your company is in danger of going
bankrupt, and you'll have to make some strategic moves to improve its financial health.
Balance sheets are also important because these documents let banks know if your business
qualifies for additional loans or credit. Balance sheets help current and potential investors better
understand where their funding will go and what they can expect to receive in the future.
Analyzing a Balance Sheet
The 4 important Finance ratios that we can define from a balance sheet are:
Liquidity ratio
Tells how well a company can pay off its short term debts and meet unexpected
needs for cash.
Profitability ratio
Tell how much of each dollar of sales, assets, and owner`s investment resulted in
net profit.
Leverage ratio
Show how and to what degree a company has financed its assets
Efficiency ratio
Indicate how effectively a company uses its resources to generate sales.
What is liquidity?
Liquidity is the capacity of a business to find the resources needed to meet its obligations in the
short-term.
For such reason, the liquidity on the Balance Sheet is measured by the presence of Current
Assets in excess of Current Liabilities or the relationship between current assets and current
liabilities.
𝑪𝒖𝒓𝒓𝒆𝒏𝒕 𝒂𝒔𝒔𝒆𝒕𝒔
𝑪𝒖𝒓𝒓𝒆𝒏𝒕 𝒓𝒂𝒕𝒊𝒐 =
𝑪𝒖𝒓𝒓𝒆𝒏𝒕 𝒍𝒊𝒂𝒃𝒊𝒍𝒊𝒕𝒊𝒆𝒔
A rate of more than 1 suggests financial well-being for the company. There is no upper-end on what is “too much”, as this can
be very dependent on the industry, however, a very high current ratio may indicate that a company is leaving excess cash
unused rather than investing in growing its business.
liquidity
Quick Ratio (Acid or Liquid Test)
Current Assets are those converted in cash within one accounting cycle. Therefore, while
the current ratio tells us if an organization has enough resources to pay for its obligations within
one year or so, the Quick ratio or acid test is a more effective way to measure liquidity in the very
short-term. Indeed, the quick ratio formula is:
𝑳𝒊𝒒𝒖𝒊𝒅 𝑨𝒔𝒔𝒆𝒕𝒔
𝑸𝒖𝒊𝒄𝒌 𝑹𝒂𝒕𝒊𝒐 =
𝑪𝒖𝒓𝒓𝒆𝒏𝒕 𝒍𝒊𝒂𝒃𝒊𝒍𝒊𝒕𝒊𝒆𝒔
Although, a quick ratio of over 1, can generally be accepted, while below one is usually seen as undesirable since you will not be able
to pay very short-term obligations unless part of the inventory is sold and converted into cash.
liquidity
Absolute Ratio
This is the third current ratio, less commonly used compared to current and quick ratio. If the
quick ratio is more stringent in comparison to the current ratio, the absolute ratio is the strictest
of the three. This is given by:
𝐴𝑏𝑠𝑜𝑙𝑢𝑡𝑒 𝑎𝑠𝑠𝑒𝑡
𝐴𝑏𝑠𝑜𝑙𝑢𝑡𝑒 𝑟𝑎𝑡𝑖𝑜 =
𝐶𝑢𝑟𝑟𝑒𝑛𝑡 𝑙𝑖𝑎𝑏𝑖𝑙𝑖𝑡𝑖𝑒𝑠
Liquid assets – Accounts receivable = Absolute Assets.
Generally, cash on hand and marketable securities are part of the absolute assets. The
purpose of the absolute ratio is to determine the liquidity of the business in the very short-term
(few days).
What is profitability?
Profitability is the ability of any business to produce “earnings.” The Financial Statement,
which tells us whether a company is making profits or not is the Income Statement (or Profit
and Loss Statement).
Indeed, it tells for each dollar invested in the business, how much return is generated.
The ROCE is the relationship between Operating Profit, and Capital Employed, expressed in
percentage terms.
𝑂𝑝𝑒𝑟𝑎𝑡𝑖𝑛𝑔 𝑝𝑟𝑜𝑓𝑖𝑡
𝑅𝑂𝐶𝐸 = × 100
𝐶𝑎𝑝𝑖𝑡𝑎𝑙 𝐸𝑚𝑝𝑙𝑜𝑦𝑒𝑑
Example: Imagine, company XYZ operating profit for Year-Two is $100K, and the capital
invested in the business (your total assets – current liabilities) is $500K.
100𝐾
𝑅𝑂𝐶𝐸 = × 100 = 20%
500𝐾
Therefore, for every dollar invested in the business the company made 20 cents. The higher
the ROCE, the better it is for its stakeholders. Consequently, an increasing ROCE overtime is
a good sign.
Profitability
Return on Equity (ROE)
This is the relationship between net income and shareholder equity or, the amount of revenue
generated by the shareholder’s investment in the organization. This is one of the most used ratios
in finance.
𝑁𝑒𝑡 𝐼𝑛𝑐𝑜𝑚𝑒
𝑅𝑂𝐸 = × 100
𝑆ℎ𝑎𝑟𝑒ℎ𝑜𝑙𝑑𝑒𝑟𝑠 𝐸𝑞𝑢𝑖𝑡𝑦
Example: Imagine the net income of Company XYZ in Year-Two was $20K and you invested
$100K. Therefore the ROE is (20/100) x 100% = 20%.
It means that the shareholders are getting rewarded overtime for their risky investment. This
leads to more future investments by other shareholders and the appreciation of the stock.
What is leverage ratios
The leverage ratios also called solvency ratios is used to help to assess the short and long-term
capability of an organization to meet its obligations. In fact, while the liquidity ratios help us to
evaluate in the very short-term the health of a business, the leverage ratios have a broader
spectrum.
Be reminded that the assets can be acquired either through debt or equity. The relationship
between debt and equity tells us the capital structure of an organization.
When, the debt grows (and interest expenses grow exponentially) too much, this can be a real
problem. Consequently, the Leverage Ratios help us to answer questions such as: Is the company
using an optimal capital structure? If not, is debt or equity the problem? If the debt is the
problem, will the company be able to repay for its contracted debt through its earnings?
leverage ratios
𝑇𝑜𝑡𝑎𝑙 𝑙𝑖𝑎𝑏𝑖𝑙𝑖𝑡𝑖𝑒𝑠
𝐷𝑒𝑏𝑡 𝑡𝑜 𝑒𝑞𝑢𝑖𝑡𝑦 𝑟𝑎𝑡𝑖𝑜 =
𝑠ℎ𝑎𝑟𝑒ℎ𝑜𝑙𝑑𝑒𝑟`𝑠 𝑒𝑞𝑢𝑖𝑡𝑦
The debt to equity ratio measures the level of risk of an organization. Indeed, too much debt
generates high-interest payments that slowly erode the earnings.
When things go right, and the market is favorable, companies can afford to have a higher level of
leverage. However, when economic scenarios change such companies find them in financial
distress. Indeed, as soon as the revenues slow down, they are not able to repay for their scheduled
interest payments. Therefore, those companies will have to restructure their debt or face bankruptcy
leverage ratios
Interest Coverage Ratio
The interest coverage tells us if the earnings generated are enough to cover for the interest
expenses. The interest coverage formula is:
𝐸𝐵𝐼𝑇
𝐼𝑛𝑡𝑒𝑟𝑒𝑠𝑡 𝑐𝑜𝑣𝑒𝑟𝑎𝑔𝑒 𝑟𝑎𝑡𝑖𝑜 =
𝐼𝑛𝑡𝑒𝑟𝑒𝑠𝑡 𝐸𝑥𝑝𝑒𝑛𝑠𝑒
The EBIT (earnings before interest and taxes) has to be large enough to cover for the interest
expense. A low ratio means that the company has too much debt and earnings are not enough to
pay for its interest expense.
A high ratio means instead the company is safe. Keep in mind that being too safe can be
limiting as well. In fact, an organization that is not able to leverage on debt may miss many
opportunities or become the target of larger corporations.
leverage ratios
Interest Coverage Ratio
Example: Imagine that your coffee shop at the end of the year generated $10K in net income. The Interest
expense is $120K and taxes $20K. How do we compute the interest coverage ratio?
2. Take the EBIAT and add back the tax expense. Therefore you will get the EBIT. The EBIT is 130 + 20 = 150.
This implies that the EBIT is 1.25 times the interest expense. Therefore the company generates just enough
operating earnings to cover for its interest. However, it is very close to the critical level of 1. Below one the
company is risky. Indeed, it may be short of liquidity and close to bankruptcy anytime soon.
leverage ratios
Debt to Assets Ratio
This ratio explains how much debt was used in acquiring the company’s assets and it is
expressed either in number or percentage. The formula is:
𝑻𝒐𝒕𝒂𝒍 𝒍𝒊𝒂𝒃𝒊𝒍𝒊𝒕𝒊𝒆𝒔
𝑫𝒆𝒃𝒕 𝒕𝒐 𝑨𝒔𝒔𝒆𝒕 𝑹𝒂𝒕𝒊𝒐 =
𝑻𝒐𝒕𝒂𝒍 𝒂𝒔𝒔𝒆𝒕𝒔
Example: Imagine your coffee shop shows on the balance sheet $200K of total liabilities and $50K of equity.
How do we compute the debt to asset ratio?
1. Compute the total assets: $200K of liabilities + $50K of equity = $250K.
2. Compute the debt to asset ratio: $200 of liabilities / $250 of total assets = 0.8.
This means that 80% of the company’s assets have been financed through debt. A ratio lower than 0.5 or 50%
indicates a fair level of risk. A ratio higher than 0.5 or 50% can determine a higher risk of the business. Of
course, this ratio needs to be assessed against the ratio from comparable companies.