Name

Designation

Annexure-1

Questionnaire to hiR Department

1) How Many Employees do you have in organization?

a. <50

b. 50-100

c. 100-500

d. >500

2) What is the source of information for your data records related to

employees?

HR Data maintained by HR Dept.

Business and HR Data
Both
None
3) Is there any dedicated MIS Department in the organization?

a. Yes

b. No

c. Not Required

4) Is HR department is maintaining regular compiled MIS of other

departments separately or only MIS Department's complied information
is considered final?

Yes
No
Not required
Planning to set up
5) Does the information from MIS Department have a direct effect on the
strategy formation process?

only 5-10%
10-30%

147
 30-60%
>60
6) What SHRM activities are being tal<en up by your Department for
employee development (TiGk)-for taken, (cross)-Not Taken?,( Can tick
two, if multiple source)

C-l-UseMISData(M)
C-2- Respective Department Data(D)
C-3- HR Ov\/n Compiled Data( H)

A C-1 C-2 C-3

Activity Taken/Not IVIIS Date Respective HR Own
Taken (M) Department compiled
Centrally Data
compiled
HR Recruitment,
Selection,
HR Training
Identification of
Capable Resources
1
Employee Productivity
enhancement
Business Growth and
Strategy Formulation
Employee Benefits
Appraisal, Reward
System,
Transformation of
Organizational
Structure
Work Personal Life
Balances / Flexible
Working/work from
Home
Integrating HR into
Strategic Planning for
Organization
Sharing Information
and Linking HR
practices to Business
Strategy

Job Rotation
Liaison with trade

148
unions.
Implementation of
outcomes of collective
bargaining and
negotiation.
Manage overall labor
costs.
Using Employee
Information in
decision-making 1

process and
measurement of
HRM's contribution to
the organization.
Develop and
communicate industrial
policies and Grievance
Handling.
Focusing on bottom
line approach of HR
Cost cutting Measure
Succession
Management
Change Management
Benchmarking HR
Practices
Attendance
Employee Cross
department internal
promotion
7) Is Business MIS an essential component of your SHRM activities?

a. Yes

b. No

c. Partially

d. No effect

8) While formulating various SHRM activities, How much % of Business

MIS is used?

a. <10%

b. 10-30%

c. 30-60%

149
 d. >60%

9) Tick Mark the activities of SHRM that are totally dependent on MIS
Department(Scale-1 -5)

A Degree of Dependency(On the scale

of 1-5) 1- No Dependency 5- Totally
Dependent
Activity Tick
HR Recruitment, Selection,
Training
Identification of Capable
Resources
Business Growth and Strategy
Formulation
Employee Benefits
Appraisal, Reward System,
Transformation of
Organizational Structure
Work Personal Life Balances /
Flexible Working/work from
Home
Integrating HR into Strategic
Planning for Organization
Sharing Information and Linking
HR practices to Business
Strategy
Job Rotation
Liaison with trade unions.
Implementation of outcomes of
collective bargaining and
negotiation.
Manage overall labor costs.
Using Employee Information in
decision-making process and
measurement of HRM's
contribution to the organization.
Develop and communicate
industrial policies and
Grievance Handling.
Focusing on bottom line
approach of HR
Cost cutting Measure
Succession Management
Time Management
Benchmarking HR Practices
Attendance

150
10) If, No support from MIS Department, How it will effect Your SHRM
activities?

a. No effect

b. 10-20%

c. 20-50%

d. >50%

11) Does the change in Business Practice with Environment changes

the HR Strategic Development plans ?

a. up to 10%

b. 10-30%

c. 30-70%

d. >70%

12) Decide the attributes of SHRM activities basis MIS ?

Strongly Agree Undecided Disagree

Agree
a) User Friendly
b) Compatible
c) Reliability •

d) Efficiency
e) Security
f) Flexibility
g) Maintainability
h) Clarity ,
i) Consistency
j) Stability
k) Accuracy

151
13) Do you measure growth in organization basis your SHRM activities?

a. Yes

b. No

c. Not required

d. Required to be followed, but not Implemented

14) What is the Duration taken by employees to adapt to changes as per

SHRM practices being followed

a. < month

b. 2-5 month

c. 6 months-1 year

d. >1 year
15) Do you relate organizational growth with growth of employees?

a. Only up to 10%
b. 10-30%
c. 30-60%
d.>60%

16) Do you think, every company must consider Business MIS while
planning for various HR activities?

a. 100% Yes

b. 0% No

c. 20-40%

d. 40-80%

17) Are you aware of the use of psychometric tools / tests for various HR
functions, by HR personnel all over the world?

. YES

NO

152
18) What do you consider major challenges for HR in your organization
to be there for next 3 years for which MIS would play an important
role and the degree of challenge for the same?

Factors Degree of Challenge

Very Low Medium High Very High
week Challenge(2) Level(3) Challenge(4) Challenge(5)
(1)
Managing
Changes
Talent
IVIanagement
Training and
Development
Organizational
Development
Leadership
Development
Organizational
Performance
Employee 1
Engagement
Creativity and
Innovation
HR
Measurement
&
Benchmarking
Compensation
Employee
Retention
19. In future your recommendation for organization taking up SHRM
activities

a. More usage of Business information related to employee

b. More usage of HR database, maintained by HR

c. Equal weightage to HR and MIS Data

153
 Name

Designation
Annexure-2

Questionnaire to IVIiS Department

1) What is the strength of your Department?

a. <10

b. 10-20

c. 20-30

d. >30

2) Is your Department compiling information exclusively for HR?

a. Yes

b. No

c. Sometimes, if required

d. Planning to do

3) What is the source of information for your data records related to

employees?

a. Employee Data maintained by HR Dept

b. Employee data maintained by MIS

c. Both

d. None

4) What are the types of reports mostly required by HR Department from

your department?

a. Employee related

b. Business related

c. Employee performance in Business

d. All of above depending on situation

154
5) Does MIS is involved by HR department while planning for SHRM
activities?

a. Always

b. Sometimes

c. Never

6) Are you taking regular feedback from HR , if you data is being utilized
for conducting various SHRM activities?

a. Not required

b. Always

c. Depending on the requirement

d. Required but not done.

7) How do you measure the Role of HR in alignment with vision mission

and goals of the company?

a. Business Growth

b. Employee Growth

c. Both

d. Any other, pis specify

8) What MIS Reports are maintained by your department for HR to

conduct SHRM activities (Tick)-for taken, (cross)-Not Taken?

Activity Tick against

taken
Department wise profit loss summary
Individual Profit/Loss in operations
Sales Growth on individual basis
Sales revenues achieved /person
Identification of Capable Resources and succession
Employee Productivity enhancement budgets and
expenditures
Business Growth and Strategy Formulation
Employee Benefits and cost /benefit analysis
Transformation of Organizational Structure

155
 Accountability and effectiveness of work from Home
Balances
Individual target achievements
Sharing Information and Linking HR practices to Business
Strategy and measuring effectiveness of same
Implementation of outcomes of collective bargaining and
negotiation
Labour cost analysis and cost saving
Using Employee Information in decision-making process
and measurement of MIS contribution to the organization
Cost cutting Measures adopted by different departments
incusing HR
Succession Management
Change Management
Benchmarking HR Practices
9) Is MIS sharing the information with other Departments for growth ,
when compiled?

a. Not required

b. Always

c. Depending on the requirement

d. If being asked by department, however shared with higher

management only.

10) If, your reports are business performance oriented or employees

performance oriented?

a. Business performance Oriented

b. Employee performance Oriented

c. Both

d. For higher management to set goals and objectives

11) Are the reports complied in formats of HR or MIS has Its own format?

a. HR Format

b. MIS Format

c. Both

d. Varies as per requirement

156
12) What is the main challenge in designing an integrated system
between MIS and HR?

a. Coordination of both departments

b. Outcomes and application of results

c. Assessment of need

d. Communication foreword and backward.

13) What is your recommendation for future strategy of MIS for SHRM
activities of HR Department?

157
 Annexure-3

Frequency Tables (some samples)

Frequency Table

Q6A1

Frequency Percent Valid Percent Cumulative

Percent

Valid Not Taken 25 20.0 20.0 20.0

Taken 100 80.0 80.0 100.0

Total 125 100.0 100.0

Q6A2

Frequency Percent Valid Percent Cumulative

Percent

Valid Not Taken 119 95.2 95.2 95.2

MIS 6 4.8 4.8 100.0

Total 125 100.0 100.0

Q6A3

Frequency Percent Valid Percent Cumulative

Percent

Valid Not Taken 125 100.0 100.0 100.0

Q6A4

Frequency Percent Valid Percent Cumulative

Percent

Valid Not Taken 29 23.2 23.2 23.2

HR 96 76.8 76.8 100.0

Total 125 100.0 100.0

158
 Annexure-4

Independent t-test sample

One-Sample Statistics

N Mean Std. Std. Error Mean

Deviation

Q5 125 3.48 .576 .052

One-Sample Test

Test Value = 3.55

t df Sig. (2- Mean 95% Confidence Interval of

tailed) Difference the Difference

Lower Upper

Q5 -1.358 124 .177 -.070 -.17 .03

159
 Annexure-5

Chi-Square Test-Sample

Q3

Observed N Expected N Residual

Yes 115 110.0 5.0

No 7 12.0 -5.0

Not 3 3.0 .0
Required

Total 125

Test Statistics

Q3

Chi-Square 2.311^

df 2

Asymp. Sig. .315

160
 Annexure-6

Correlation Test

Correlations

Q1 Q5

Q1 Pearson 1 .152
Correlation

Sig. (2-tailed) .091

N 125 125

Q5 Pearson .152 1
Correlation

Sig. (2-tailed) .091

N 125 125

UO^O fr
50M^<2,0

161