PPT REVIEW CHAPTERS 1-4
shade of the same color, used to add a fill
LANDSCAPE – Slide or printout that is 11 by
8.5 -- wider that it is tall.
CROP – Removing a portion of a picture
that you don’t want.
FOOTER - An area at the bottom of a slide in
which you can enter a date, slide number,
or other information.
HEADER - An area at the top of a slide in
which you can enter information that
repeats itself on the page.
FORMAT PAINTER – A tool that lets you
copy text formatting from one text selection
and apply it to any other text in the
presentation.
PORTRAIT – Slide or printout taller than it is
wide -- 8.5 by 11
NORMAL VIEW – PP’s default view that
displays the slide pane, the notes pane, and
the slides/outline pane.
ACTIVE SLIDE – Slide currently selected or
displayed.
PLACEHOLDER – Areas in PP layout that can
be used to easily insert text, graphics, or
multimedia objects.
BACKSTAGE VIEW - Same as File tab. You
manage documents and related tab about
them – create, save, and send documents,
set options such as locking the doc with a
password.
THEME - Formatting feature that applies a
background, color, fonts and effects to all
slides in a presentation.
GRADIENT FILL - Gradual progression of
color and shades, usually from one color to
another, or from one shade to another
to a shape or placeholder. Gradients come
in light to dark.
GROUP – A collection of objects treated as
one unit that can be copied, moved, or
formatted.
GUIDE – A line that displays on the ruler to
give you a visual indication of where the
pointer is positioned.
NUDGE – To move an object by small
increments by pressing one of the arrow
keys.
PICTURE EFFECT – A picture style that
includes shadows, reflections, glows, soft
edges, bevels, and 3-D rotations.
SMARTART GRAPHIC – Changing
text/bulleted items into a flow chart or
some other similar chart.
TEXTBOX – An object used to position text
anywhere on a slide.
ANIMATION – Special visual effect added to
an image, chart, or text one a slide.
ANIMATION PAINTER – Tool used to copy
animation settings from one object to
another.
ANNOTATE – Using the Pen tool to write on
the slide while the slide show is running.
CELL – A box formed by the intersection of a
row and column into which text, objects,
and data can be inserted.
CHART – A graphical representation of data
used to show comparisons, patterns, and
trends.
DELAY – Animation starts after a
predetermined amount of time.
EXPLODE – To drag a slice of pie chart out
to add emphasis.
EYEDROPPER – Tool used to select color
from any object or image on a slide and
apply the color to another area of the slide;
often used to create a cohesive color
scheme.
LEGEND – A box that identifies the patterns
or colors that are assigned to the data
series or categories a chart. Helps you to
read the chart.
MERGE – When you join more than one cell
together in a table.
NAVIGATION TOOLBAR – Toolbar shown
during the slide show. Lower left corner of
slide, van be used to get pen, laser, and
move slides.
ONCLICK – One of the ways that animation
can begin. “On Click” of the mouse.
TABLE – How you can organize and store
data using rows, columns, and cells.
MS WORD CHAPTERS 1-4
QUICK ACCESS TOOLBAR – this makes easy
to save a document, and undo or redo
recent commands.
TITLE BAR – indicates the filename of
current document.
STATUS BAR – displays information such as
word and page count and current position
within the document
VIEWS – enables you to change the view of
a document
ZOOM SLIDER – enables you to enlarge or
reduces the onscreen size of a document
HORIZONTAL AND VERTICAL SCROLL BARS
– enables you to scroll a document up and
down.
RIBBON – enables you to create, modify
and enhance documents.
WORD TEMPLATES – is a predesigned
document that allows you to create a
document base from another document.
WORD WRAP – is the feature that
automatically move words to the next line.
If they do not fit on the current line.
HARD RETURN – is a manual press enter
key.
SOFT RETURN – it is created by word wrap
text from one line to the next line.
II-PARAGRAPH MARKER – it indicates the
end of a paragraph.
II/SHOW HIDE – it will display non printing
characters.
REUSE TEXT – reuse text from previously
created document
FILE EXTENSION – word will create a
document with the extension.docx
SAVING A DOCUMENT – Microsoft
encourages people to use skydrive or
onedrive when you click save for the first
time.
MOVING AROUND A DOCUMENT – the
insertion point indicate where the text you
type will be inserted. You use horizontal
and vertical scroll bars to move around the
document
SPELLING AND GRAMMATICAL ERRORS – DOCUMENT PANEL - provides descriptive
the review tab to check spelling and information about a document such a title,
grammatical errors subject, author, keywords, and comments
THESAURUS – word provides just words FORMATTING – the process of changing
when you need synonym of words. how the text look. For examples need to
bold, underline or italics to make the text
COSTUMIZE THE RIBBON – this allows the
more attractive.
user to add or remove ribbon tabs as well
rename them FONT – the combination of typeface and
type styles to see how the text is going to
WATERMARK – is a text or graphic that
look like
displays behind text
LINE PREVIEW – is a feature of word that
HEADER -is one or more line of text at the
allow you to preview the effects of
top of each page
formatting section
FOOTER - is one or more line of text at the
FONT SIZE – how big you want the text size
bottom of each page
to be
SYMBOL – is a text, graphic or foreign
SERIF FONT – contains a thin line or
language that can be inserted to a
extension at the top and bottom of the
document
primary stroke on characters. For examples
MARGIN – is the blank space around your times new roman is a serif font
document
SANS SERIF FONT – the type of font does
PAGE LAYOUT TAB - allows you to change not contain line of characters
the margin in the document and also
MINI TOOLBAR – contains several of most
change the document orientation from
commonly accessed formatting command
portrait to landscape
WORD ART – a word feature that modifies
CTRL + ENTER – allows you to create a
text to include special effects, such as color,
manual page break
shadow and 3D
WORD COMPATIBILITY MODE – the
TABS – is a marker that specifies a
document does not have some of word
paragraph, a page, a table or image
2013 features
BORDER - is a line that surrounds a
AUTO RECOVER – this enables word to
paragraph, a page or table
recover a previous version of a document
SHADING – is a background color that
DOCUMENT INSPECTOR -check for and
appears behind text in a paragraph, a page
remove certain hidden and personal
or table
information from a document property.
NUMBER LIST – for organize sequence
paragraph levels
BULLETED LSIT – for organize sequence
paragraph levels
DOCUMENT THEME – is a unified set of
design elements, including font, style, color,
and special effects that is applied to an
entire document
SECTION BREAK – is a marker that divides a
document into parts that enables different
formatting in each section
COLUMNS – a format that separates
document text into side by- side vertical
blocks used in a newspaper style
STYLE GROUP – is a pre-define collection of
formatting characteristics
OBJECT – an item such as picture or textbox
that can be individually selected and
manipulated
PICTURE – is a graphic image such as
drawing or photograph
CLIPART – a collection of free photos and
illustration
TEXT WRAP OPTIONS -is the text behavior
around the option
TEXTBOX – is a boxed object that can be
bordered and shaded, providing space of
text
TABLE -is a grid of columns and row that
organizes data
CELL -is the intersection of each column and
row
HEADING ROW – is the first row of a table
THE INSERT TAB – tab table control a word
feature that allows you to insert
rows or columns when you point to the
edge of row columns
MERGE CELLS – is the combination multiple
cells into one cell
SPLIT CELL – it is the combination one cell
into multiple cell
TABLE STYLE – is a predesigned name
collection of colors, font and border that
can be applied to a table
TABLE ALIGNMENT -left, right, center
-within a margin
TABLE FORMULA – is a calculation that can
add, subtract, divide or multiply cell
contents
FUNCTIONS – is built-in formulas to simplify
the task of performing basic calculations
CONVERTING TEXT TO TABLE – a MS Word
features that allows you to convert text to
table
TALBE BORDER – is a line style you apply to
individual cells an entire table or individual
area within a table
BORDER PAINTER – a tool that enables you
to easily apply a border setting you have
identified to one or more table border
CAPTION – a descriptive title for a table,
usually below a table
MAIL MERGE - is the process that combines
content from a main document and a data
source
FORM LETTER – is a document that is often
mass produced and sent to multiple
recipients
MAIN DOCUMENT – contains the
information that stays the same for all
recipients in a mail merge
MERGE FIELDS – is the place holder for
variable data that will be inserted into the
main document during the mail merge
process
DATA SOURCE – is the data that is merged
with a main document during a mail
procedure
WIZARD – is a guide through a process one
step at a time, asking questions and using
the responses to create a structure base on
your answers
FIELD – is information about an item
RECORD – Is a group of fields for particular
person or thing presented as a row
STYLE MANUAL – a guide to particular
writing style outlining the required rules
and conventions related to the preparation
of research papers
SOURCE – a publication, person or media
item that is consulted in the preparation of
a paper given credit
PLAGIARISM – is the action of using and
documenting the works of another as one’s
own
WRITING STYLE – this describe the style the
paper should be written. Such as MLA, APA,
Chicago
MLA – writing style established by the
modern language association with rules and
conventions for preparing research papers
CITATION – a brief note recognizing a
source of information of quote passage
MASTER LIST – is a database of all sources
created in word on a particular computer
BIBLIOGRAPHY – a list of work cited for
consulted by an author in his work
FOOTNOTE – a citation that appears at the
bottom page
ENDNOTE – a citation that appears at the
end of documents
TABLE OF CONTENTS – a page list heading
in the order they appear in a document and
page numbers where the entries begin
INDEX – an alphabetical listing of topics
covered in a document along with the page
numbers where the topics is discussed
COVER PAGE – is the first page of a report
SIMPLE MARKUP – a word feature that
simplifies the display of comments and
revision marks
REVISION MARKS – indicates where text is
added, deleted or formatted
COMMENT BALLONS – a note, annotation
or additional information to the author
about the content of a document
WORD WEB APP -an online components of
office web apps presenting a free, although
limited version of word
SKYDRIVE APP – an application that
synchronizes documents between a
computer and skydrive storage so that
document in both locations remain up to
date
SKYDRIVE – great tool to work on
document collaboration online
STUDY GUIDE 1-4
CHAPTER 1
RIBBON – contains multiple commands
separated by tabs
TABS – 9 tabs: FILE, HOME, INSERT, DESIGN,
LAYOUT, REFERENCES, MAILINGS, REVIEW,
VIEW
DIALOG BOXES – displays additional options
or info you can use to execute a command
SHORTCUT MENU – contains a list of useful
commands: to display right click on selected
text
QUICK ACCESS TOOLBAR – is located above
the ribbon and contains commands that
users access most often, such as save, undo,
and redo
BACKSTAGE VIEW – offers quick access to
commands for performing many file
management tasks such as OPENING,
CLOSING, SAVING, PRINTING, and SHARING
WORD documents
NON-PRINTING CHARACTERS – which are
symbols for certain formatting commands,
such as paragraphs (¶), indents and tabs
(→), and spaces ( . ) between words
-these symbols can help you create and edit
your documents
-by default, these symbols are hidden
-hidden when printed
FILE EXTENSION - .docx
SAVE - for the first time you must specify a
filename, the file type, and a place where
you can access the document
-after you’ve saved it first it just saves the
new adjustments
SAVE AS – every time you click this it will
ask for a file name, file type and place to
access it
-it creates another document
PDF – PORTABLE DOCUMENT FORMAT
RTF – RICH TEXT FORMAT
TXT -PLAIN TEXT
CHAPTER 2
DOCUMENT VIEW
-read mode
-print layout
- web layout
-outline
-draft
READ MODE -changes the page layout of
the document with a larger font for easier
reading
PRINT LAYOUT -is the default view
-it displays the document as it will look
when printed and enables you to use the
ribbon to create and edit your document
WEB LAYOUT – view shows how the
document would look as a web page
OUTLINE -view displays the document as an
outline and offers an Outlining tab with
commands for creating and editing outlines
DRAFT – view is strictly for editing text
-Advanced elements such as charts, graphs,
pictures, and other objects are hidden in
this view
RULER -are measuring tools to align text,
graphics, and other elements within a
document
-in the view tab
NAVIGATION PANE – appears in the left
side of the window when you select its
check box in the show group under view tab
ZOOM COMMAND – located under view
ZOOM SLIDER – located in the bottom right
hand corner
FIND AND REPLACE – in the right upper
hand corner
-find opens navigation pane
-replace open find and replace
-finds a word and replaces it
DELETE AND BACKSPACES – delete erases
word from the right
- backspace from the left
CLIPBOARD – cut, copy and paste
-can hold 24 items
DOCUMENT PROPERTIES – identify the
creator of the document, date the
document was created, subject, category,
and keywords that can used to search for
the document
CHAPTER 3
FONG GROUPS -default size – 11
-calibri is default font
POINT SIZE – 1/72
FONT SIZE - 8-72
FIVE INDENTIONS
-hanging
-negative
-first-line
-right
-left
CHANGE CASE – sentenced cased-
capitalizes first letter of each sentences
-lower case-everything becomes lower case
-toggle case- opposite of sentenced cased
-upper case-Everything is uppercase
-capitalized each word – capitalizes first
letter of each word
WHEN TEXT IS SELECTED
FORMAT PAINTER – located in the
Clipboard group on Home Tab
-copy attributes and other formatting from
one block of text and apply them to other
selected text within the document
-clicking once on the format painter button
enables you to copy and apply the format
once; double- clicking allows you to apply
the copied format to as many locations as
you want.
PARAGRAPH STYLES – paragraph style
-format are applied instantly to all text in
the paragraph where the insertion point is
located, whether or not that text is selected
-character style
-are applied to individual characters or
words that you selected
CHAPTER 4
BULLETED LIST – can be a picture, symbol or
shape
-customized
ALIGNMENTS
-left
-right
-center
-justified
VERTICAL ALIGNMENT
-top
-bottom
-center
-justify
BORDERS – an add interest and emphasis to
paragraphs or text
-can be formatted with a variety of styles,
colors, and widths
-paragraph group on home tab

OFFICE 365
CLICK TO RUN - a quick start engine
OFFICE ON DEMAND – Streams Office to
windows 7 and windows 8 based PC’s
SHAREPOINT CALENDAR – Track important
dates
SHAREPOINT CONTACT LIST – share
contacts lists of employees, customers,
contractors and suppliers
CLOUD COMPUTING – a collection of
computers servers
INSTANT MESSAGING – allows two or more
people to share text messages
EXCHANGE ONLINE – Enables business
people to access Outlook information from
anywhere any time.
ACTIVE DIRECTORTY SYNCHRONIZATION –
Ensures the original and back up computer
files in two or more locations are identical
SHAREPOINT TASK LIST – Track team tasks
according to who is responsible for
completion
LYNC – Delivers support for full-high
definition videoconferencing