Dos and Donts - Cyclone

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Deepu Mathew, P (पी द पू मै यू) <dmathew@indianoil.in>

To: Atul Kumar (अतुल कु मार) <katul@indianoil.in>, Bhonsle, Sumit (भ सले , सु मत) <bhonsles@indianoil.in>, Deshmukh, Jayant G Deshmukh ( जयंत जी दे शमुख) <jayantd@indianoil.in>, Jain, Animesh (अ
Vikrant ( व ांत वशाल) <vikrant@indianoil.in>, Yadav, Vikash ( वकाश यादव) <vikashy@indianoil.in>
Cc: Singh, Sunil Vikram (सुनील व म सह) <singh_sv@indianoil.in>, Kumar , Amrendra (अमरे कु मार) <kumaramrendra@indianoil.in>

For information of dealers please. Kindly note that tomorrow we anticipate severe wind and RO dealers to be told to top up fully and gear up in line with instructions.

Do's & Don’ts - Before the Cyclone season:

Ø  Check the house; secure loose tiles and carry out repairs of doors and windows

Ø  Remove dead branches or dying trees close to the house; anchor removable objects such as lumber piles, loose tin sheets, loose bricks, garbage cans, sign-boards etc. which can fly in

Ø  Keep some wooden boards ready so that glass windows can be boarded if needed

Ø  Keep a hurricane lantern filled with kerosene, battery operated torches and enough dry cells

Ø  Demolish condemned buildings

Ø  Keep some extra batteries for transistors

Ø  Keep some dry non-perishable food always ready for use in emergency

Necessary actions: The actions that need to be taken in the event of a cyclone threat can broadly be divided into:

Ø  Immediately before the cyclone season

Ø  When cyclone alerts and warnings are communicated

Ø  When evacuations are advised

Ø  When the cyclone has crossed the coast

 When the Cyclone starts:

Ø  Listen to the radio (All India Radio stations give weather warnings).

Ø  Keep monitoring the warnings. This will help you prepare for a cyclone emergency.

Ø  Pass the information to others.

Ø  Ignore rumours and do not spread them; this will help to avoid panic situations.

Ø  Believe in the official information

Ø  When a cyclone alert is on for your area continue normal working but stay alert to the radio warnings.

Ø  Stay alert for the next 24 hours as a cyclone alert means that the danger is within 24 hours.

 When your area is under cyclone warning get away from low-lying beaches or other low-lying areas close to the coast:

Ø  Leave early before your way to high ground or shelter gets flooded

Ø  Do not delay and run the risk of being marooned

Ø  If your house is securely built on high ground take shelter in the safe part of the house. However, if asked to evacuate do not hesitate to leave the place.

Ø  Board up glass windows or put storm shutters in place.

Ø  Provide strong suitable support for outside doors.

Ø  If you do not have wooden boards handy, paste paper strips on glasses to prevent splinters. However, this may not avoid breaking windows.

Ø  Get extra food, which can be eaten without cooking. Store extra drinking water in suitably covered vessels.

Ø  If you have to evacuate the house move your valuable articles to upper floors to minimize flood damage.

Ø  Ensure that your hurricane lantern, torches or other emergency lights are in working condition and keep them handy.

Ø  Small and loose things, which can fly in strong winds, should be stored safely in a room.

Ø  Be sure that a window and door can be opened only on the side opposite to the one facing the wind.

Ø  Make provision for children and adults requiring special diet.

Ø  If the centre of the cyclone is passing directly over your house there will be a lull in the wind and rain lasting for half an hour or so. During this time do not go out; because immediately a

Ø  Switch off the electrical mains in your house.

Ø  Remain calm.

When Evacuation is instructed:

Ø  Pack essentials for yourself and your family to last a few days. These should include medicines, special food for babies and children or elders.
 Ø  Head for the proper shelter or evacuation points indicated for your area.

Ø  Do not worry about your property

Ø  At the shelter follow instructions of the person in charge.

Ø  Remain in the shelter until you are informed to leave

Post-cyclone measures
Ø  You should remain in the shelter until informed that you can return to your home.

Ø  You must get inoculated against diseases immediately.

Ø  Strictly avoid any loose and dangling wires from lamp posts.

Ø  If you have to drive, do drive carefully.

Ø  Clear debris from your premises immediately.

Ø  Report the correct losses to appropriate authorities.

Recover and build:

After ‘All Clear’ is issued for back movement by ‘State’ give attention to the following:
Ø  Whether ‘roads’ for reaching home is recommended by authorities;

Ø  Whether power lines are safe;

Ø  Whether transport arrangement is approved by authorities

Ø  Pure drinking water is available;

Ø  Sewage lines are working;

Ø  Any epidemic spread in the area;

Ø    Safety of neighbour(s) assured;

Emergency Kit (to handle the cyclone situation):

Ø  Battery operated torch

Ø  Extra batteries

Ø  Battery operated radio

Ø  First aid kit and essential medicines

Ø  Important papers (Ration card, Voter ID card, Aadhar card etc)

Ø  Emergency food (dry items) and water (packed and sealed)

Ø  Candles and matches in a waterproof container

Ø  Knife

Ø  Chlorine tablets or powdered water purifiers

Ø  Cash, Aadhar Card and Ration Card

Ø  Thick ropes and cords

Ø  Shoes

Ø  Map(s) of the area

For the house kit, pack additional food and water and know what important items you want to take with you if you need to evacuate. Keep a carbon filter water pitcher in the refrigerator, and
to use them.                           

More data can be viewed from following links for Guidelines for Cyclone:

http://www.ndma.gov.in/images/guidelines/cyclones.pdf
 SPECIFIC MEASURES TO BE TAKEN BY IOC LOCATIONS DURING NATURAL CALAMITIES:
n case of Natural Calamity individual Locations ERDMP will be invoked.

ollow standard operating procedures let down for all type of emergencies.

tility block to be kept operative for supply of drinking water, fire water, fresh water and instrument air etc.

A control room will be set up on receipt of warning signal.

ist of nodal coordinator will be made available in all control rooms.

ist of important telephones numbers will be provided in all control rooms.

ne unlisted telephone will be provided in all control room for outgoing calls.

afe shutdown of units will be planned based on prior knowledge.

oordination by LIC with Fire and safety services, first-aid, occupational health centre.

A group of operating people to be kept round clock under senior officer for keeping vigil on overall plant and offsite areas and ensure total safety of the system when it is id

on essential personnel will be evacuated from the Locations.

egular and frequent coordination between all SLCs (State Level Coordinator) and Government officials.

Arrange for protection of the facilities, manpower, movement of the product and declaration from the district administration of prohibitory order of unlawful assembly with

o identify an agency like CSF, BSF, Territorial Army, Home guards etc. for each of the supply locations this is to be utilized during disaster.

n case of cyclone warnings, all actions will be taken to keep product tanks more than ½ filled in order to avoid damage to the tanks.

n case of flood, additional diesel/motor driven pumps will be arranged for faster de-watering in case of need.

n case of Natural calamities like flood, cyclone, earthquakes etc. the following action to be taken in addition to the above:

LC to be nodal agency for overseeing the relief work in the affected state.

LC/State Heads to immediately to rush the affected area and coordinate with District / state officials in relief work with respect to supply of POL products.

LC to immediately advise the order for organizing movement ex alternate source so as to ensure POL supplies are maintained, particularly SKO.

 
 egional / Zonal / State Heads to visit the affected area within 48 Hours to oversee the relief work pertaining to supply of POL and coordinate with the state officials and d

Marketing Head to visit the affected area depending upon the severity of the calamity at the earliest, if required along with / MoP&NG officials.

n case of total breakdown in communication, the LIC/Coordinator  to immediately take charge of the situation and try to establish communication from nearest location a

Likely impact on LPG Plant due to Natural Calamities:

 

reakdowns in communication, power and law and order

naccessibility

upply / distribution points inoperative/ cut off

 

Specific Action Plan for the IOC LPG Plants:

 

ommunication – DLC’s (District Level Coordinator)  to identify in advance marketwise alternative communication channels available like mobile phone / VSAT link / wirele

LC in advance should enter into arrangement with the parties concerned for utilization of these facilities during contingency, the list of such arrangement to be drawn and

lan for Market priorities will vary depending upon the extent of contingency / affected area.

LC should identify in advance alternate locations marketwise in the district for distribution of LPG such as School / College Playground / Police Station / Housing Society

Alternate supply source should be identified for making product available in case original supply source is affected.

In case of AFS Location itself affected:

 

ake assistance from nearby AFS/airports Locations.

rovide mobile refueling near to calamity site for meeting rescue / relief air operations.

For details study please refer below Link on booklet on ‘Safety During Natural Calamities’.
ttps://unnayan.indianoil.co.in/omnidocs/webaccess/configurations/docview/docview.jsp?
Option=docviewFolder&DocId=2543&enablePrint=Y&enableAnnotation=Y&displayAnnotation=Y&enableToolbar=Y&enableMenubar=Y&zoomPercentage=Fit%20To%20Width&DocDisplaySetti

r Download from Unnayan portal HSE Webpage.

 
More data can be viewed from following links for Guidelines for Cyclone:
http://www.ndma.gov.in/images/guidelines/cyclones.pdf
 

सादर / With Regards,

आर बी जाधव/ R B Jadhav
Dy. General Manager (H, S&E), IOCL, MKHO;

मोब: +91-7506654264 फोन: 022-26447802

P Deepu Mathew  | Indian Oil Corporation Ltd. | Surat Divisional Office  | Mob :+91 9426416051

| dmathew@indianoil.in

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