INTRODUCTION TO ERP SYSTEM

ERP ORACLE APPLICATION

Objectives of the Training, Contents

1. To be familiar with ERP system

- ERP System parts √
2. To be familiar with ERP system Receiving Transactions
- How to Search the Expected Deliveries √
- Receiving from external supplier (by PO) √
=> Receiving non-serial controlled items √
=> Receiving serial controlled items √
=> Maintain (add) serial number) - √
- Receiving from internal Supplier √
=> Receiving non-serial controlled items √
=> Receiving serial controlled items √
- Miscellaneous Receiving (serial and non-serial items) √
- Receiving from Dealer √
Objectives of the Training, Contents
3. To be familiar with ERP system Issuing Transaction
3.1 ERP ISO tracking √
3.2 Fulfilling Orders (Non Serial Controlled Items) √
=> Create Delivery number
=> Assign to Delivery number
=> Create Trip number
=> Split Line
=> Transact Move Order
=> Ship Confirm
=> Generate Packing List
=> Backorder
=> Cancel Order
3.3 Fulfilling Orders (Serial Controlled Items) √
=> Maintain Serial number ranges
=> Attach Serial numbers range,
=> Split Serial number range
=> Release Serial numbers range,
Objectives of the Training, Contents . . . Cont’d
4. Ethio Material Requisition
 Purchase Order Requisition (POR) √
 Internal Requisition (ISO) √
5. Tracking Materials Transactions, √
- Receiving's, Issuing's, Transfer’s Transactions √
6. Transfer Transactions
 Sub-inventory √
 Correction (PO) √
 Material return (serial and non -serial items), √
 Stock transfer from one sub-inventory to another √
 Stock transfer from one item code to another √
7. Transactions of Serial controlled items
- Receiving and Issuing, √
- Maintaining Serial numbers, √
- Splitting Serial numbers and non-serial, during physical count or for issue√
- Serial number tracking √
8. Ethio inventory reports
- ERP - on hand report by material transaction √
9. How to generate (Run) Reports from ERP system
- Receiving Transaction Report
- Issuing Transaction report (Packing List) √
Ethio telecom SCM ORACLE E-
Business Suite Application
Overview
SCM ORACLE Modules and Related Concepts

1. Inventory Module
2. Order Management Module
3. I-Procurement Module
4. Inventory Organization
5. Master Organization
6. Sub-inventory
7. Locators
SCM ORACLE Modules and Related Concepts . . . Cont’d

SCM ORACLE Modules and Automation Areas

S/No. Module Type Automation area

Receiving, Transfering,
Oracle Inventory
1. Module
counting, and tracking
transactions.
Order
2. Management Issuing transactions
Module

I - Procurèrent Materails and Purchase

3. Module Request

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SCM ORACLE Modules and Related Concepts . . . Cont’d

4. Inventory Organization
• It is any facility or place in a
company used to store and transact
items.
• In the case of ethio telecom,
inventory organization represents
the warehouses of the company.
• All Inventory Organizations have a
three digit upper case and/or
alphanumeric identification code.
Example: CW1, CW2, AW1, POW,
ETS, O03, O08. . . And so on.

5. Master Organization
• It is an ideal inventory organization and abbreviated as ETM.
• ET-item master organization is used to define items.
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SCM ORACLE Modules and Related Concepts . . . Cont’d

6. Sub-inventory

 Sub-inventories are the places or storage areas used for

items storing.
 There may be different sub-inventories within an inventory
organization.
 Sub-inventories can be defined according to the items
category.
 Fixed Asset Items shall be restricted to the Fixed Asset sub-
inventory.
 Stock Items are picked to Stage _ AST sub-inventory
whereas fixed asset items are picked to Stage _ EXP sub-
inventory.
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SCM ORACLE Modules and Related Concepts . . . Cont’d
Types of Sub Inventories
 Storage A, B, C, …
 Support
 Commercial
 Project
 Network
 Information
System
 Return _ AST
 Return _ EXP
 Stage _ EXP
 Stage _ AST
 Damaged
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SCM ORACLE Modules and Related Concepts . . . Cont’d

7. Locators

 Locators are the physical

areas within sub inventory
where items are stored.
 The three segment structure
of the locators are: SHELF,
ROW and COLUMN.

• Example: A01.01.01 is the locator segment structure for the first

shelf with the first row and the first column where A01- the first
shelf 01- the first Row & 01- the first Column.
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SCM ORACLE Modules and Related Concepts . . . Cont’d

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Items Transactions

Types of Transactions

1. Receiving Transaction
1.1 Receiving Against Purchase Order (PO)

 Receiving against PO demonstrates the process of receiving the

items to the Warehouse from the Supplier with different Receipt
Routings.
 Receipt Routing - The type of receiving controls through
which a receipt passes before getting in to inventory.

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 Items Transactions . . . Cont’d

Types of Receipt Routings - three types

A. Direct Receipt Routing, deliver an
item directly to its location.
B. Standard Receipt Routing - Receive
an item first, then deliver without
inspection.
C. Inspection required receipt routing -
Receive an item first, inspect it, then
deliver.

1. 2 Miscellaneous Receiving
 Miscellaneous receiving demonstrates the process of receiving the
item to the Warehouse with out formal source (PO and ISO).
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 Items Transactions . . . Cont’d

Miscellaneous Receiving Includes

• Receiving from Donation
• Receiving from User Division
• Receiving from Ethio shops
• Receiving from Dealers
• Receiving from Project

1. 3 Receiving Against Internal Sales Order

Receiving against internal sales order demonstrates

the process of receiving the item to the Warehouse
from other warehouses through internal requisition.
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Items Transactions . . . Cont’d
2. Transfer Transactions

 Transfer transaction demonstrates the transfer of materials within

organization between sub inventories, or between two locators
within the same sub inventory.

There are two types of transfer transactions

 Sub inventory Transfer - the transfer of materials from one
sub inventory to another or b/n two locators with in the same
sub inventory with out approval.
 Move Order Transfer - the transfer of materials from one
sub inventory to another or b/n two locators with in the same
sub inventory with approval.

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 Items Transactions . . . Cont’d
3. Issuing Transactions
3.1 Issuing Against Internal Sales Order Requisition

 It is the process of issuing item against the formal internal requisition.

 It can be:
 Issuing from one warehouse to another against internal order
 Issuing to the requester /end users/ against internal sales order

3.2 Miscellaneous Issuing

 Miscellaneous issuing demonstrates the process of issuing the item
against account with out formal requisition.

Miscellaneous issuing includes:

 Issue for donation
 Issue for disposal (Via selling)
 Issue for disposal (other than selling)
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Other Activities Performed by SCM ORACLE ERP System
 View items on hand balance,
 Items transaction query and export,
 Items query by ‘code’ or ‘description’
 Items return to supplier,
 Items receiving corrections by PO,
 Order cancelling,
 Back order the Order ,
 Splitting items quantity by line,
 Maintain serial number in range,
 Serial number tracking,
 Query Items
 Running transaction reports,
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ACCESSING THE ERP SYSTEM
APPLICATION!
Accessing the Application

1
Enter URL and
connection port to
access the login page

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Accessing the Application ….. Cont’d

2
Enter login
credentials to
access the
Home Page

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Accessing the Application ….. Cont’d

For first time usage of

your password, the
system asks you to
change the password

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Accessing the Application ….. Cont’d

3
Global
Links

2
Work list

1
Main Menu
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2. Home Page

2 - Personalize
Controls the visibility of
responsibilities in the
Responsibility list

1- Responsibility
List of Responsibility assigned for
the logged user

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2. Home Page . . . Cont’d
2.2 Work List - In the Work list we have two main parts

List of
notifications
send to you (To
See detail info. Of
Notification Press
Full List Button)

Vacation Rule

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 2. Home Page . . . Cont’d
Work List – Vacation Rules
1
Click Vacation Rules link to
create Vacation Rule

2
Press
Create
Rule
Button
to create
Vacation
Rule

3
Select Item
Type and
press next
Button
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2. Home Page . . . Cont’d
Work List – Vacation Rules Cont.
4
This page is visible only when you
select specific Item type in first page.
Select Notification and press Next

5
Fill the required
values and Press
Apply to create
the Rule

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2. Home Page . . . Cont’d
2.3 Global Links – Favorites
 Favorites allows you to set quick Launch for
 Application Functions
 URLs

Favorite Menu

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2. Home Page . . . Cont’d
Global Links – Favorites -- Add application Function to favorites

1
Select the Favorites
Menu from the Global
link and click on the Pull
down menu “Manage
Favorites”
2
Provide search
criteria to
retrieve
functions that
are assigned to
you and press
Go Button

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2.Global
Home Page . . . Cont’d
Links – Favorites -- Add Application Function to favorites Cont..

4
Press Add
button

3
Select the check box in
front of the function that
you want to add in to
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2. Home Page . . . Cont’d
Global Links – Favorites Add Application Function to favorites Cont..

5
The Selected Function added to Selected
favorites And Press Apply button to save
the function to favorite List
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 2. Home Page . . . Cont’d
Global Links – Favorites Add URLs to favorites

1 2 3
Pres Add URL button, Insert Title for the favorite Press Apply
the system adds a row URL, address in the URL and Button to add
for URL Registration tick the Check box under open the URL in the
above the button in new Window column favorites List
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2. Home Page . . . Cont’d
Global Links – Preferences
Preferences allows you to set Personal Options
• Languages
• Time zone
• Reset Password
• Etc…

Preference

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2. Home Page . . . Cont’d
Global Links – Preferences . . . Cont.

Mainly we use
preferences
- to change password
- to take action that
we change in the
preference
- Press Apply Button

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3. Controls Page

Date Picker

Search List
Of Values

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4. Bridge
Bridge Page - This page is used as a bridge between the home and java pages
- If this page is closed, the java page will be closed.

It service as
bridge b/n
home and
java pages

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5. The Java Page

Top Item shortcut list

Function list
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6. The HML Page

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 2. Global Link . . . Cont’d
Global Links – Log Out

Press the
‘Logout’ to
leave the
pages finally

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The End!

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