PAGADIAN CITY DRY GOODS MULTI-PURPOSE COOPERATIVE

(PACIDGOMPCO)
Agora Market, Pagadian City

Minutes of the 24th ANNUAL GENERAL ASSEMBLY Meeting of Pagadian City Dry Goods Multi-
Purpose Cooperative held at Hotel Guillermo, San Francisco District, Pagadian City on February 19,
2019 at 9:15 in the morning.

Present: Absent:
Regular Members- 75 Regular Members-9

Guests:
CDA/CCDO
CDA Regional Director - Dir. Ruben L. Cunanan
Supervising City Coop Dev’t. Specialist- Mr. Nestor C. Mindaros
Coop. Dev’t. Specialist - Mr. Edwin Coyme

Proceedings:

The business meeting was presided by the Coop. Chairperson, Mrs. Merle Caliso. It was formally
opened with a prayer thru a video presentation, followed by the National Anthem. Thereafter follows
the Cooperative Pledge led by the Secretary. A roll call was made and announced per official log book
the seventy- five (75) members present out of eighty- four (84) regular members.
The reading of the minutes of the 23 rd Annual General Assembly by the Secretary followed and
it was presented by the Chairperson to the body for modifications, corrections, clarifications,
objections and remarks. Hence, there were no clarifications, remarks and corrections. Mr. Richard
Ardiente moved for the approval of the minutes and seconded by Mrs. Iluminada Comique. After which
the Chairperson welcome all the cooperative members and acknowledged the presence of the CCDO
officials headed by Mr. Nestor Mindaros and extended her gratitude for their continued support
everytime we hold our General Assembly.

CONSIDERATION OF REPORTS
Chairperson’s Report:
A. No. of Meetings for the CY 2018
12 Regular BOD Meetings
2 BOD Special Meetings
4 Ownership Meetings
1 Emergency Meeting
1 AICOM
1 CRECOM
B. Programs and Services

* Loan Assistance
1. Regular Loan Acct. A, B, C.
2. Quick Loan
3. Special Loan
4. Medical/ Hospitalization Loan
5. Educational Loan
6. Appliance/ Gadget Loan
7. Micro Loan
8. Livelihood Assistance- GAD Committee
9. Single Motorcycle Loan
10. Car Loan
11. Housing/ Renovation Loan
12. Emergency Loan
13. Hog Raising Loan
14. Paskuhan Loan
15. Time Deposit and Savings Deposit Loan
16. Long Term Loan for Business

* Consumer Store
1. Rice Loan
2. Coca- Cola
3. Goods

INVESTMENT
1. PACIFEMCO- 115, 000.00
2. CISP- - 41, 577.79
3. PFCCO - 10, 000.00
Note: We are already affiliated with the PFCCO

MANDATORY REQUIREMENTS
 Business License
 CAPP/BIR
 Audited Financial Statements
 Training of Officers
 Treasury Bond
 Retainer- Atty. Margie Lumasag

COMMUNITY INVOLVEMENT
1. Church Activities Involvement
2. PCCDC – Pagadian City Cooperative Development Council

RESOLUTION PASSED BY THE BOARD OF DIRECTORS FOR CY 2018

TO NAME A FEW OUT OF THE 41 BOARD RESOLUTIONS PASSED:

 RESOLUTION NO. 6
RES. ON THE AVAILMENT OF CAR LOAN
 RESOLUTION NO.7
RES. ON THE AVAILMENT OF HOUSING/ RENOVATION LOAN
  RESOLUTION NO. 8
RES. ON THE AVAILMENT OF SINGLE MOTORCYCLE LOAN
 RESOLUTION NO. 9
RES. ON THE AVAILMENT OF HOG RAISING LOAN
 RESOLUTION NO. 10
RES. REFINING GUIDELINES ON MEMBERSHIP CLASSIFICATION
 RESOLUTION NO. 17
RES. REVIEWING ARTICLE 5 OF THE ELECTION CODE ON THE ELIGIBILITY AND CRITERIA OOF
ELECTED OFFICIALS
 RESOLUTION NO. 25
RES. ON TERMINATION OF INACTIVE MEMBERS
 RESOLUTION NO. 33
RES. ON THE AVAILMENT OF EMERGENCY LOAN
 RESOLUTION NO. 41
RES. ON THE AVAILMENT OF PASKUHAN LOAN
 RESOLUTION NO. 47
RES. CHANGING THE DATE OF THE ANNUAL GENERAL ASSEMBLY

BOD’s ACCOMPLISHMENT REPORT FOR CY 2018

A. Membership Development- Dir. Gemma Bongcawil

Membership - - targeted 20; 105% accomplished
Officers Trainings/Seminars - targeted 3; 4 accomplished
Members Training - targeted 2; 2 accomplished

SEMINARS/TRAININGS ATTENDED AND ALLOCATED BUDGET:

*Strategic Planning
* Refresher Course
* SSS FORUM
* PMES
* Financial Management Seminar/Workshop
* Cooperative Audit/Supervisory Competency Course
* 14th Coop National Summit
* CDA- BIR Tax Forum

B. Business Development - Dir. Fe Amparo Berdos

1. Consumer’s Store: (Rice)
a. Increase in Volume (Sacks) - targeted 600; 2,170 accomplished
b. Increase in Sales -targeted 500,000; 2,558,650 accomplished

2. Lending:
a. Increase in Volume( # of loans approved) - targeted 40; 181 accomplished
b. Increase in Releases( Amount) -targeted 400,000; 13,428,430 accomplished
c. Increase in Collection -targeted 2,000,000;17,742655 accomplished
Infrastructure
- Store Construction (stall # 02-19- c) - targeted 1; accomplished
-Coop office repair - targeted 1; accomplished
- CCTV - accomplished
- Sound System - accomplished

C. Financial Development- Dir. Rodrigo Buncalan

Increase in Capital ( Regular Members) -targeted p800,000.00;228% increase
Increase in Deposit:
 a.Savings - targeted 350,000.00; 93% decrease
b.Time Deposit - targeted 100,000.00; 800% increase

Gender and Development:

a. Livelihood - targeted 1; 60 recipients
b. Hog Raising -targeted 1; 44 recipients

D. Social Development – Dir. Janette Suba

1. Health and Sanitation:

Medical Outreach/ Feeding
2. Environment Program:
Alay Linis
3. Community Development:
Donation to PWDs/ Other Activities
Agora Night
- targeted 5, 000.00; accomplished
- targeted 2,000.00; accomplished
- targeted 3,000.00; accomplished
- targeted 1; accomplished

WORKING COMMITTEES REPORTS:

CRECOM’S REPORT- MR. MARVIC OVALO

Summary Releases for CY 2018

2018- p 43, 663,571.00
2017- p 30, 177,641.40
Difference- (p 13,485,929.60)- 45% increase

AICOM’S REPORT- MR. TIBURCIO POLLESCAS

Here are the noted Findings and Recommendations:

1. Findings: Good accounting records; needs more intensification of loan collection; income
performance continues its upward trend; paid- up capital from member cooperator is increasing.

Recommendation: Savings deposits campaign to our members’ cooperator to generate funds to

increase our working capital.

TREASURER’S REPORT- MRS. MELA MAGADAN

Cash Balances as of December 31, 2018

Cash on Hand - p 615, 072.25

Total Other Funds & Deposit - p6,840, 608.90

Summary of Collection for 2018

2018- P 33, 833,848. 41
2017 - P31, 143, 107. 91
Increase - P2, 690, 740. 50 - 9%
BOOKKEEPER’S REPORT- MS. JESSEL MAE V. MARANAG

STATEMENT OF FINANCIAL OPERATIONS:

TOTAL REVENUES IN 2018 - P3, 812, 199. 49

NET SURPLUS (FOR ALLOCATION) -- 2, 066, 449. 81
NET SURPLUS APPROPRIATED FOR PR & IOC- 1, 446, 514. 86

STATEMENT OF FINANCIAL CONDITION:

Cash on Hand - p 615, 072. 25

Total Current assets - p19, 679, 837.93
Non- Current - 7, 587, 532. 85
Total Assets - 27, 267, 370. 78
Total Liabilities - 7, 926, 718. 18

Mr. Richard Ardiente announced to close the casting of votes at 10 a.m. and asked Mr. Roy Pepito
and Mrs. Julie Abenion to act as watchers in the canvassing with the presence of CCDO personnel Mr.
Edwin Coyme.

PRESENTATION OF ACCOMPLISHMENT REPORTS ON BUDGET FOR CY 2018

(Please refer to souvenir book)

Hence, all 2018 accomplishments reports of the BODs and all working committees chairpersons had
been presented to the General Assembly, Chairperson Caliso asked motion for the adoption of all the
reports, Mr. Tiburcio Pollescas moved for the approval of all the reports and seconded by Mrs. Fe
Prospero.

PRESENTATION OF ANNUAL BUDGET AND INCOME FOR 2019-BY MANAGER

(Please refer to souvenir book)

PRESENTATION OF THE PROPOSED ANNUAL COOPERATIVE DEV’T. PLAN- DIR.

BONGCAWIL
(Please refer to souvenir book)

After the proposed Annual Development Plan for 2019 had been presented, Mrs. Teofila Arao
asked where in the souvenir book can she find budget like the Coop Summit and the budget paid to
staff Juan Llagono for his separation pay, Vice- Chair Bongcawil said, she can refer to the manager for
the liquidation report. Chairperson Caliso said that the CDA take pride in us attending coop summit
because it will give credit to their office and added that the budget for the Coop Summit taken from
Apex amounted to 110,000.00 but there was a surplus amounting to P16, 000 which was not returned
to APEX but rather used in the expenses for the Coop Month Celebration which called for an expensive
event since the budget left in the CDF was no longer sufficient. Chairperson Caliso added on staff
Llagono’s case that though we are coop the law does not exempt us from the minimum wage
prescribed by law, thus we need to pay, admit and accept our lapses and face the consequences to
correct and avoid committing the same mistake in the future.
Mrs. Ilaine Lague moved for the approval of the proposed annual cooperative development plan
and seconded by Mrs. Virginia Lava.
BUSINESS OF THE DAY:
1. AMENDMENTS OF DATE OF GENERAL ASSEMBLY- BY Dir. Janette Suba
As stated in Article III, Section 4 - …”we shall hold our General Assembly every 13 th of February
of every year…”, Dir. Suba formally pronounced as agreed by the board to hold our General Assembly
every 3rd Thursday of February as advised by CDA not to set a fixed date, but Mrs. Arsenia Mocorro
suggested to have it any day in February that is convenient for the reports to be done and seconded by
Mrs. Arao; Mr. Tiburcio Pollescas expressed that he is in favor of 3 rd Thursday and so Mr. Benjamin
Guhitia suggested to call for a division of the house but Mr. Nestor Mindaros explained that we don’t
need to because 3rd Thursday or any day is just the same and so Mrs. Mocorro made a motion that we
will hold our General Assembly any day of February of every year and duly seconded by Mrs. Arao.

2. BRANCHING- by Dir. Fe Amparo Berdos

Dir. Berdos learned from the seminars she has attended that we need to increase our
membership and we can do it thru branching and its quite high time for us because we have come this
long for 24 years; and it will be in Danlugan, Pagadian City where we could offer micro-finance and
consumer store to prospect members.
Mrs. Ritchel Tan made a motion in the approval of the coop’s branching and it was seconded
by Mrs. Judalyn Arquizal.

3.PURCHASE OF COMMERCIAL BUILDING FOR BUSINESS

Dir. Kareen Sibay presented to the General Assembly thru a slide show the overview of the
commercial lot and building that the board has decided to purchase but yet due for approval of the GA.
The lot and building costs 11 million and its projected income is p64, 000 a month. We have 4 million
reserved fund and so we need investors from members thru Time Deposit with 10% interest
rate/annum and is lock-in for 3 years. Chairperson Caliso further added that the income from the
building is enough to pay the interest expense due to the investors/time depositors, we only need to
add double deck beds to the rooms. Furthermore, Mr. Mindaros advised that we need to branch out
because we need to expand and not remain in the 4 corners of Agora, we should not be afraid to take
the risk to venture into this new business especially with this good income generating commercial
building with the possibility of recruiting new prospect members from San Pedro. Chairperson Caliso
asked motion for the approval of this new business, Mrs. Nelly Alinanera moved for the approval on
the purchase of this commercial building and was seconded by Mrs. Bernardita Sabino.

RESULT OF ELECTION OF OFFICERS 2018:

BOD’S AICOM ELECOM

Richard Ardiente- 23 Elisa Abo – 49 Pritchie Lopera-55
Fe Amparo Berdos- 46 B. Sabino- 29 Ritchel Tan-48
Janette Suba - 38 Tiburcio Pollescas- 64 Ian Teope- 45
Fe Prospero- 24 Susan Roda- 51 Cherilyn Arsenal-40

Mrs. Arsenia Mocorro suggested not to place serial number in the official ballot, Manager Sibay
assured of the Secrecy of the Ballots and carried Mrs. Mocorro’s suggestion. There was also a reaction
why the PR & IOC did not appear in the souvenir book, Mrs. Sibay said they are following the Data
Secrecy Act.

The two (2) BODs who got the highest votes with the three (3) retained BODs convened to choose
for the chairmanship and assigned the members of the board as to their respective area of
responsibility and appointed the Manager, Treasurer, Secretary and chairpersons of the different
working committees. Chairman Caliso then announced the newly elected officers and appointed
officers in the management and different working committees. Mr. Mindaros reminded once again that
every working committee should have regular meeting, have minutes of their meeting and
recommendation to the board.

2018 Board of Directors:

Chairperson: Mrs. Merle Caliso
Vice-Chaieperson: Mrs. Gemma Bongcawil
Members: Mr. Rodrigo Buncalan – Financial Development
Ms. Fe Amparo Berdos- Business Development
Mrs. Janette Suba- Community & Social Development

OFFICERS: ELECTION COMMITTEE:

Manager: Mrs. Kareen Sibay Ritchel tan
Treasurer: Mrs. Mela Magadan Pritchie Lopera
Secretary: Mrs. Ana Fe Cortez Ian George Teope

CREDIT COMMITTEE: ETHICS COMMITTEE:

Marvic Ovalo Nenita Bontong
Roy Pepito Nelly Alinanera
Richard Ardiente Elizabeth Lacaba

AUDIT & INVENTORY COMMITTEE: MEDIATION & CONCILIATION:

Tiburcio Pollescas Emeliana Ardiente
Elisa Abo Imelda Yago
Susan Roda Illuminada Comique

GAD- LIVELIHOOD COMMITTEE: EDUCATION COMMITTEE:

Dir. Rodrigo Buncalan Dir. Gemma Bongcawil
Fe Prospero Melody Antipolo
Jessa Mea Pondoc Juvelyn Balngit

Induction Ceremony immediately followed. The occasion was graced by the presence of CDA
Regional Office Chief, Director Ruben L. Cunanan, the City Supervising Coop. Development Specialist,
Mr. Nestor C. Mindaros together with Mr. Mr. Edwin Coyme.
The program ended at 3pm with a sincere thanksgiving closing message from Dir. Gemma
Bongcawil and a closing prayer by Mr. Tiburcio Pollescas.

Prepared by: Noted by:

Ana Fe A. Cortez Mrs. Merle C. Caliso

Secretary Chairperson