Briefly describe five (5) purpose of using one standard in organizing information in the

library
a. Prevent duplication of work
b. Allow library to better share bibliographic resources
c. Enables library to acquire cataloguing data that is predictable and reliable
d. Enables library to make use of commercially available library automation system to
manage library operations
e. Allows library to replace one system with another
Examples of standard used in recording and description of information/documents
• ISBD -International Standard Bibliographic Description)
• MARC -Machine readable cataloguing record
• Z39.50 - Network application standard
• Dublin Core -DUBLIN METADATA CORE ELEMENT SET)
• TEI (Text Encoding Initiative) Header, etc.

Universal Bibliographic Control Promoted by IFLA in early 1970s (true)

GILS is a standard used for government and personal information packages

Not sure for personel or not

Bibliographic Control is a Recording and expanding knowledge. (true)

True
False

[True/False]

Information is result of analysis, synthesis evaluation based on available data

 True
False

[True/False]

Relevant :Information must be available when needed, within the time frame desired by the
user

True
False

[Essay]

Identify four (4) characteristics of poor information

a. Irrelevant: Information is of little value when it is too o

to the user’s need

b. Swamping: It is not helpful when information is too volumino

be made of it. It is the quality of information that is important, n

c. Unclear: Information is poor when it is not presented in a wa

decision

d. Not all there: If information is incomplete, it may fail to provid

entirety of the problem

[Essay]

Define the Following terms:

a) Subject cataloging
 Subject cataloging are some of the activities involved in bibliog
bibliographic control are files or lists called bibliographic files or
bibliographic records.

[True/False]

MARC is used for emerging data from the database to the OPAC

True
False

[Essay]

b) Z39.50

a. Network application standard – it is open standard th

between systems that run on different hardware and use differ

b. Developed during 1980s and early 1990s and part of a proje

Western Library Network

c. Overcome problem associated with:

• multiple database searching
• it simplifies search process by making it possible for
user interface of the local system to search both:
i. Local library catalog
ii. Any remote database systems that support the standard

[True/False]

Information package is an instance of recorded information (e.g. Author/Creator, Publisher,

Other contributor, Right elements etc.
 True
False

[True/False]

TEI Header has 4 sections:

  - File description

  - Encoding description

  - Profile description

  - Revision description

True
False

[Essay]

Listed below is the bibliographic information of a book. Rewrite the information using
ISBD format. Retain the punctuation supplied

Description                xxviii,241 p.; 23 cm.

Call Number            PE1408T696 2005

Second Author        , Norman E. Wallen

Third Author            , Helen H. Hyun

Subject Heading        1. Children's libraries- United States

Title                            Fundamental of children's services

Other Title Info.        : concepts

First Author               / Micheal Sullivan

ISBN                        ISBN 125-23-5589-7

Place of Publication  .- Chicago

Publisher                    : American Library Association

Year                            , 2005.  
 Sullivan, M.
Fundamental of children's services:
concepts/ Micheal Sullivan, Norman
E. Wallen. - Chicago: American Library
Association, 2005.

xxviii,241 p.; 23 cm.

ISBN 125-23-5589-7

1. Children's libraries- United States

i. Wallen N. E. ii. Title

[Essay]

c)  Finding aid

Finding aids are long descriptions of archival collections.

A finding aids may also be called an inventory. Finding aids des
institution’s catalog

[True/False]

MARC is used for emerging data from the database to the OPAC

True
False

[True/False]

Finding aids may also be called an inventory.

 True
False

[True/False]

Each bibliography has a particular focus of arrangement such as 

- APA (American Psychological    Association)

  -Chicago Manual Style

  -MLA (Modern Language Association)

  -Science (Scientific Style and Format)

  -Turabian Style Manual (US Government Style Manual)

True
False

[Essay]

List five (5) basic retrieval tools

b. They contain records that are surrogates record gives enoug

author, title, date of creation, etc that can serve as a short repr

c. Surrogate records are arranged or retrieved by access point

or subject terms

d. In online systems an access points can be almost any word

e. Retrieval tools are essential as basic building blocks for a sy

recorded information that is collected by libraries, archives, mu