Document No.

: PM-DIC-01
Section No. : 09
Revision No. : 0
Effective Date: 07/03/17
Page 1 of 4

PROCEDURES MANUAL

TITLE CONTROL OF INTERNAL DOCUMENTED INFORMATION

To ensure that all documents are properly identified, updated, reviewed
OBJECTIVE
and approved before issued.
This procedure covers control of all internal documents used as
SCOPE references. Control of external documented information is covered in PM-
DIC-03.

Responsibility Activities Interfaces

PM – Internal Audit
Concerned Identify Need for
Note 1 PM – Nonconformity, Corrective and
Personnel Documented Information Preventive Action

Concerned Prepare Document F – Documented Information Request

Personnel Information Request Form Form

Concerned Draft/ Amend Documented F – Documented Information Request

Note 2 Form
Personnel Information

Management Review & Approve Draft F – Documented Information Request

Note 3 Form
RepresentativeDocumented Information

Document Finalize Documented F – Documented Information Request

Information Note 4 Form
Controller

Document Update Documented

Information Master List Note 5 F – Documented Information Master List
Controller

Document Issue Documented Note 6 F – Documented Information Master List

Controller Information
 Document No.: PM-DIC-01
Section No. : 09
Revision No. : 0
Effective Date: 07/03/17
Page 2 of 4

PROCEDURES MANUAL

F – Documented Information Request

Section Head Orient Employees Note 7 Form

NOTE 1:

1. Identify need for document. Document may be required or revised as:

a. A result of corrective action, preventive action, approval of new process or during Internal
Audit. Refer to Internal Audit Procedure and Nonconformity, Corrective and Preventive
Action Procedure.
b. As identified by management due to changes in policies and regulations. Refer to
Management Review Procedure.

NOTE 2:

1. Amend document by attaching the draft document to the Documented Information

Request Form.
2. In Project Implementation, the Project Manager is responsible for the filing of the
Documented Information Request Form. All document changes and requests by the members in
the construction are coursed through the Project Manager prior to endorsement of the
Documented Information Request Form to the Document Controller.

NOTE 3:

1. Conduct periodic review of documents to ensure its applicability. This will be done every two
years during one of the Management Reviews.
1. Document request could be denied if the document is the same with an existing document, or
whenever identified as unnecessary.

NOTE 4:

1. Documents in the XX Procedures Manual and YYYSupport Documents are assigned a unique
NN
PM – Procedures BPL - Business Planning Sequential Number
number for identification. The format of the document numbers are as follows:
F – Forms PQB - Prospecting/ Identification/ of Documents per
SD – Guidelines Qualification/ Bidding Process
XX-YYY-NN
PIP - Project Implementation
TAW -Turnover, Acceptance and Warranty
PUR - Purchasing
HRD - Human Resource
EFS - Equipment and Facilities Services
QAT - Quality Assurance
DIC – Documented Information Control
RAI - Review and Improvement
 Document No.: PM-DIC-01
Section No. : 09
Revision No. : 0
Effective Date: 07/03/17
Page 3 of 4

PROCEDURES MANUAL

2. QEHS Manual and Procedures Manual:

a. All pages in the QEHS Manual and Procedures Manual have a header containing the
following information.
- Company Name - Revision Number
- Document Number (except for the Quality Manual) - Manual Name
- Section Number - Effective Date
- Page Number
b. A footer identifying the authorized persons who, prepared, reviewed and approved
appears on the last page of the procedure
c. Mark master copies with “MASTER COPY” in blue ink at the back of each page.

d. Stamp controlled copies with “CONTROLLED

MASTER COPY COPY” in blue ink at the front of each page.

CONTROLLED COPY

3. Document Effective Date

 Documents become effective within 3 days after approval.

NOTE 5:

1. Register document in the Documented Information Master List.

NOTE 6:
 Document No.: PM-DIC-01
Section No. : 09
Revision No. : 0
Effective Date: 07/03/17
Page 4 of 4

PROCEDURES MANUAL

1. Issue documents within one week upon approval.

2. Retain the master copies of obsolete documents for reference throughout the life of the QEHS
management system. Mark these as “SUPERSEDED”. For the obsolete controlled copies, stamp
“OBSOLETE”. Both are in red inks.
3. Ensure to retrieve the obsolete documents before issuance of the revised document.

NOTE 7:

1. Schedule orientation of personnel regarding the new or changed document. The orientation could
be one on one or as a group.

DOCUMENTED INFORMATION GENERATED:

1. F – Documented Information Request Form

2. F – Documented Information Master List

REFERENCES:

1. Documents to be revised
2. PM – Internal Audit
3. PM – Nonconformity, Corrective and Preventive Action
4. PM – Management Review

Prepared by: Reviewed and Approved by:

NOVA D. SANGUENZA SUSAN R. QUINTANS

Date: July 3, 2017 Date: July 3, 2017