Meeting

December 21, 2009

Board Meeting Minutes

Eastmont Metropolitan Park District

(EMPD)
Parks & Recreation Department

Attendance

EMPD BOARD MEMBERS PRESENT:

Ray Heit, Chairman
Dan White, Vice Chair
Karen Patton
Fred Walk
STAFF PRESENT:
Dave Schwab, Director
Joan Broomell, Office Manager
Joel Bender, Maintenance Supervisor
Jasmine Hall, Office Assistant
Trina Sanders, Recreation Supervisor
GUESTS PRESENT:
Eric Nelson, YMCA
See December 21, 2009 Sign-in Sheet

Meeting – December 21, 2009

The December 21, 2009 EMPD Board Meeting was called to order at 6:30 p.m. by Ray Heit, EMPD Board
Chairman.

Item 7a, Skate Activity Area Public Discussion, was moved to the beginning of the meeting due to the large
number of community members who came to the meeting to discuss the Skate Park.

Skate Activity Area Public Discussion. Mike Leeds of the Community for Wenatchee Valley Skate Parks,
along with David Stipe and Joey McGuire of Revolution Skate Shop, made a presentation to build a skate
activity park at Kenroy Park. They provided handouts and a conceptual drawing of the proposed skate
park. Several members of the community attended the meeting and provided comments regarding the
skate park.
All attending the meeting agreed that building a skate park would provide another recreational opportunity
that was needed in our community. The majority of the public attending did not feel that Kenroy Park was
the appropriate location for a skate park. A petition signed by 72 people was provided to the Park Board.
The Park board will discuss this issue at the January park board meeting.

1) Minutes for the November 16, 2009 Board Meeting. The November 16, 2009 Board Minutes were
reviewed by the board. There was no discussion regarding the minutes.

Motion: Commissioner Walk moved to approve the November 16, 2009 Board Meeting minutes as
written. Commissioner Patton seconded the motion and it passed unanimously.

2) November Consent Items. Consent items for Warrants issued in November 2009 were presented to the
EMPD Board for approval.
Motion: Commissioner Walk moved to approve the November 2009 consent items. Commissioner
White seconded the motion and it passed unanimously.

3) Board Signature Items. Chairman Heit signed the November 16, 2009 Board Meeting Minutes. Facility
Use Contract for Triple Crown. A Motion to approve the Triple Crown Facility Use Contract was made by
Commissioner Walk and seconded by Commissioner Patton. The motion passed unanimously.
Commissioner Heit signed the Facility Use Contract for Triple Crown.

4) Staff Reports. Director Schwab updated the board on the various meetings and activities that he has
participated in this month. Joel Bender, Maintenance Supervisor, reviewed maintenance activities for
December. Trina Sanders discussed winter recreation programs.

5) Stormwater Tip of the Month. Joel Bender, Maintenance Supervisor, provided the Stormwater Tip of the
Month regarding Nickel-Cadmium Battery Recycling.

6) Financial Reports. Director Schwab reviewed the November 2009 Profit and Loss, Budget
Performance, and Financial Status of November 2009. The Board reviewed the financial reports.
Director Schwab explained the details of the financial reports.
7) Old Business.
Fees and Charges Policy. Director Schwab presented a copy of the Fees and Charges Policy
which includes recommendations of user group classifications and associated fees.
Motion Commissioner White made a motion to send notice to the user groups outlining the fees
that will be charged under the revised Fees and Charges Policy. Director Schwab will provide
information to the user groups regarding the policy approved by the Board.
AAU Basketball Discussion. Director Schwab and Trina Sander, Recreational Supervisor, proposed
ending our current relationship with the AAU Basketball organization due to liability issues noted by
EMPD Legal Counsel and surrounding one AAU team’s non-compliance with the Lystedt Law in
getting all their players concussion forms turned in. A group discussion took place.
Motion: Commissioner Walk moved to end our current relationship with AAU Basketball.
Commissioner Patton seconded the motion. The motion passed unanimously.
Director Schwab is to notify the AAU teams of the Board’s direction.
2010 Budget Request and Message. Director Schwab presented a recommended 2010 Budget.
Resolution 09-04 2010 Final Budget: Director Schwab presented Resolution 09-04.

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 Motion: Commissioner Walk moved to approve Resolution 09-04 Notice of Adoption of 2010 Final
Budget. Commissioner White seconded the motion. The motion passed unanimously.
Resolution 09-05 Substantial Need: Director Schwab presented Resolution 09-05.
Motion: Commissioner Walk moved to approve Resolution 09-05 Notice of Finding for a Substantial
Need for Determining Property Tax Levy 2010 Budget. Commissioner Patton seconded the motion.
The motion passed unanimously.
Resolution 09-06 1% Budget Increase: Director Schwab presented Resolution 09-06.
Motion: Commissioner White moved to approve Resolution 09-06 1% Increase from Previous Year.
Commissioner Walk seconded the motion. The motion passed unanimously.
The Board signed Resolutions 09-04, 09-05, and 09-06.
2009 Approved Amended Budget. Director Schwab provided a clean copy of the already
approved 2009 Amended Budget.
8) New Business
a) Resolution 09-07 Establishment of Gender Equity Policy. Director Schwab presented 09-07.

Motion: Commissioner Walk moved to approve Resolution 09-07 A Resolution Establishing a

Gender Equity Policy for Community Athletics Programs for Eastmont Metropolitan Park District (EMPD)
and Third-Party Organizations Using EMPD Parks and Facilities. Commissioner White seconded the
motion. The motion passed unanimously.
Eastmont Metropolitan Park District (EMPD) Gender Equity Policy. Director Schwab presented The
Eastmont Metropolitan Park District (EMPD) Gender Equity Policy.
Motion: Commissioner White moved to approve the Gender Equity Policy. Commissioner Walk
seconded the motion. The motion passed unanimously.
The Board signed Resolution 09-07.
Director Schwab is to provide copies of both the gender equity resolution and policy to third party
users.
b) Commissioner Email Discussion. Director Schwab explained that under the new law regarding
public information, the Board’s personal and/or work computers could be searched for emails
relating to Park business. To protect the Board’s privacy, we will have the webmaster set up emails
through the Park Department’s server for each Commissioner to access emails relating to Park
business. We will revisit this topic in January.
c) Park Brochure Discussion. Trina Sanders, Recreation Supervisor, discussed cost comparisons of Tri-
Fold mailings and Brochure mailings.
8) Public Comment. Eric Nelson reported that the work on the pool is coming along great.
9) Park Board Comment and Discussion. Commissioner Walk asked for an acknowledgement of
Commissioner Patton’s time served on the Board. Director Schwab presented Commissioner Patton
with a plaque commending her service as a Park Board Commissioner.
Hearing no further comment or discussion, Commissioner Heit asked for a motion to adjourn.
Motion: Commissioner White moved to adjourn the meeting. Commissioner Walk seconded and the
motion passed unanimously.
The EMPD Board meeting adjourned at 9:04 p.m.

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 Respectfully Submitted: Approved:

Jasmine Hall, Office Assistant Ray Heit, EMPD Board Chairman

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