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DAV COLLEGE MANAGING COMMITTEE, CHITRA GUPTA ROAD,

NEW DELHI

FORMAT NO.16(B)
FORMAT FOR SEEKING APPROVAL FOR :

* PLAN AND ESTIMATES OF BUILDING CONSTRUCTION

(Give details where required & tick or cross for columns as applicable)

1. GENERAL INFORMATION : SCHOOL

1.1 Name and complete address of : _________________________

the School

1.2 Phone No., Mobile No. & E-mail I.D.: _________________________

1.3 Date of establishment : _________________________

1.4 Resolution No. and date vide which

approval of DAV conveyed for setting
the school (attach Resolution as Enclosure-I):_________________________

1.5 Code number allotted by Public

Schools Cell : _________________________

1.6 Provident Fund Number of school : _________________________

1.7 Name of the Head : _________________________

1.8 Name of the Chairman LMC : _________________________

1.9 Name of the Manager : _________________________

1.10 Name of the Regional Director : _________________________

1.11 Level of the school (Class upto) : _________________________

1.12 Student Strength : _________________________

1.13 Affiliated with :

State Board CBSE ICSE Not affiliated

1.14 a) Is the school functioning in rented building only own

building only

b) partly rented and partly own

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c) If rented, indicate rent per month ____________ and accommodation
available (such as number of rooms)_______________.

d) Number of rooms of own building : _________________

e) Number of sections in the school : _________________

1.15 Land status i) Total area of land ________________________

ii) Purchased/Leased/Donated ________________________
iii) Registered in the name of ________________________

2. PROPOSAL FOR BUILDING PLANS & ESTIMATES FOR FIRST TIME

CONSTRUCTION

2.1 Need/Justification for proposed construction :_____________________________

2.2 Plan prepared by (name of the Architect) :_______________________

2.3 Cost estimates :_______________________

2.4 Indicate total area to be constructed in sq. feet. : ______________________

2.5 Cost per sq. feet : ______________________

2.6 No. of rooms to be constructed : ______________________

2.7. Give the details of proposed construction and resources in point No.4.

3. PROPOSAL FOR BUILDING PLANS & ESTIMATES FOR ADDITIONAL

CONSTRUCTION / RENOVATION.

3.1 Has the building plans of earlier construction

been passed by local authority ? :Yes No

3.2 If yes, specify the name of the authority :_______________________

3.3 Was DAV CMC approval obtained for

earlier construction ? : Yes No
(Attach DAV CMC resolution granting sanction for 3.3- as Enclosure-2)

3.4 Resources out of which earlier construction : ________________________

expenditure has been met.

3.5 If loan taken for the purpose specify source ______________________________

amount_____________ loan repayment instalment schedule _________________
and year by which loan would be repaid _____________________.

3.6 Need/justification for proposed construction :_______________________

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3.7 Plan prepared by (name of the Architect) :_______________________

3.8 Cost estimates :_______________________

3.9 Total area to be constructed in sq. feet. : ______________________

3.10 Cost per sq. ft. : ______________________

3.11 No.of rooms to be constructed : ______________________

3.12 If present proposal is for ‘RENOVATION’ only indicate estimated expenditure

_________________ and source out of which this expenditure will be met
______________________.

3.13 Give the details of proposed construction/renovation and resources in point No.4.

4. DETAILS OF PROPOSED CONSTRUCTION/RENOVATION AND

RESOURCES :

4.1 Tick the items included in cost per sq. feet ;

i) Labour Cost : Yes No

ii) Material cost : Yes No
iii) Plumbing cost : Yes No
iv) Electrification cost : Yes No
v) Sewerage & Electricity : Yes No
connection
vi) Wood work : Yes No
vii) Exterior finish : Yes No
viii) Architect’s Fee : Yes No

4.2 Is the proposed construction planned to be taken in one phase or more

than one phase

4.3 If, in one phase, indicate resource out of which expenditure

will be met _______________________.
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4.4 If in phases, indicate expenditure to be incurred phase wise and resource out of
which expenditure will be met :-

School resource Loan Total

Phase –I
Phase - II
Phase – III
Phase - IV

4.5 Sources from which loan is proposed to be raised _________________________

4.6 If loan is proposed to be raised as given in 4.3 & 4.4 above, indicate the
following:

a) For bank loan

Amount of each installment of Time schedule of each instalment of loan

loan repayment repayment i.e. monthly/quarterly/half yearly/
yearly

b) Year by which total loan would be repaid _________________

c) For DAV CMC loan

Amount of each installment of Time schedule of each instalment of loan

loan repayment repayment i.e. monthly/quarterly/ half yearly/
yearly

d) Year by which total loan would be repaid __________________

5. FINANCIAL STATUS:

5.1 Budget position of the present year and preceding year

Actual : Preceding year Estimates : Present year

Receipts
Payments
Surplus/Deficit

5.2 Provision in the present budget for the proposed construction :________________
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5.3 Details of previous loan if any:

a) From DAV CMC : Rs.___________________

b) From Bank or any other : Rs.___________________

5.4 Present status of the loan :

a) From DAV CMC : Rs.___________________

b) From Bank or any other : Rs.___________________

5.5 Purpose of earlier loan taken : Rs.____________________

5.6 Capital fund with DAV CMC as on ______________ Rs._________________

5.7 If fixed deposit, indicate amount _____________and in the name of ___________

6. REMITTANCES:

6.1 Provident Fund per month : Yes No

6.2 EDLI : Yes No

6.3 Administrative Charges per month : Yes No

6.4 Gratuity amount per month : Yes No

6.5 Leave encashment amount per month : Yes No

(if school is eligible for that)

Note : Please attach a copy of the Resolution of LMC on the subject duly signed by the
Head and the Chairman LMC (as Enclosure-3).

___________________________ ___________________________
Name & Signatures of the Manager Name & Signatures of the Head

Date : Date :

School Stamp