RSSA User's Manual v1 PDF

USER’S MANUAL
“RSSA”
Rapid Subproject Sustainability Assessment
Version 1
Department of the Interior and Local Government
Prepared by:
Information Systems and Technology Management
Service
March 2020
TABLE OF CONTENTS
1.0 GENERAL INFORMATION 3
1.1 SYSTEM OVERVIEW 3

1.2 ACRONYMS AND ABBREVIATIONS 3
2.0 GETTING STARTED 5
2.1 USER ACCESS, ROLES AND PRIVILEGES 5

2.2 LOG-IN/SIGN IN AND SIGN UP 6
2.2.1 LOG-IN/SIGN IN 6
2.2.2 SIGN UP 8
2.3 RETRIEVE PASSWORD 9

2.4 REQUEST NEW CONFIRMATION MESSAGE 10
3.0 USER ROLES 11
3.1 LGU USERS 11

3.2 C/MLGOOs 25
3.3 CLUSTER/PROVINCE 37
3.4 REGION 48
3.5 PMO/OPDS 60
3.6 USER PANEL BAR 72
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1.0 GENERAL INFORMATION
1.1 SYSTEM OVERVIEW
Rapid Subproject Sustainability Assessment
- Is a web-based application that facilitate the assessment of locally-funded projects, one year upon its
completion. One (1) year upon its completion, a project will be subject for assessment. SubayBayan projects
that meet the following requirements will be included in the lists of projects in RSSA: (1) 100% Physical
Accomplishments, (2) With attachment (proof), (3) Physical accomplishment should be “Vetted”, (4) Physical
Status should be “Completed”.
SYSTEM FEATURES
 Content Management System. It is a feature that allows user to create, edit and delete contents of
the system (e.g. Indicators).
 Integration of SubayBayan Projects. Completed projects in SubayBayan are automatically subjected
for assessment in RSSA.
 Assessment Module. It is a feature that allows users to create, view, update, delete and submit
projects assessment.
 Approval Process. It is a feature that allows user to review and validate the assessment submitted by
the other user.
 Dashboard. A feature that provides at-a-glance views of indicators relevant to a particular objective
or business process. It displays summaries & statistics through graphs and charts.
 Report Generation. A feature that allows user to generate standard or customized reports related to
project assessments.
1.2 ACRONYMS AND ABBREVIATIONS
Department of the Interior and Local Government (DILG)

It is the executive department of the Philippine government responsible for promoting peace and
order, ensuring public safety and strengthening local government capability aimed towards the
effective delivery of basic services to the citizenry.
Office of Project Development Services (OPDS)

It is the bureau under DILG that was responsible for the formulation of innovative approaches and
strategies designed to promote technical capabilities of Local Governments.

Local Government Unit (LGU)
It is an administrative and political government unit subsidiary to the national government which
could itself consist of sub-units.
Assessment
It is the evaluation of the project one (1) year upon its completion.

2.0 GETTING STARTED
2.1 USER ACCESS, ROLES AND PRIVILEGES
The users of the application are as follows:
 Super Administrator
Approved user accounts and assign user roles of the users in Central Office.
 Administrator (OPDS)
Evaluate, provide analysis and recommendations, and prepare overall narrative reports based on the
overall consolidated results of the assessment from the PMOs. Submit report to higher management for
guidance and further instruction
 PMO
Review and vet assessment. Consolidate the data and submit to OPDS
 Regional Administrator
Approve user accounts and assign user roles in their respective regions.
 Regional Level User

Review & approve assessment. Consolidate the data and submit to the next level user
 Provincial Level and Cluster User

Review & authenticate assessment. Consolidate the data and submit to the next level user
 City/Municipal Level User (C/MLGOO user)

Review & validate assessment. Consolidate the data and submit to the next level user
 LGU User (Engineers)

Conduct Assessment of Projects. Submit assessment to C/MLGOO

2.2 LOG-IN/SIGN IN AND SIGN UP
2.2.1 LOG-IN/SIGN IN
For non DILG users (LGU engineers), to start using the application, you should log-in first. Open your web
browser, and type “https://arvindev.ddns.net/rssa/frontend/web/user/login” to the address bar and the
log-in page will be displayed (Figure 1). To log-in, enter a valid Username and Password and click on the Sign
in button.
Figure 1 - RSSA log-in page
For DILG Users, to start using the application, you should log-in first. Open your web browser, and type
https://intranet.dilg.gov.ph to the address bar and the DILG Intranet log-in page will be displayed (Figure 2).
To log-in, enter a valid username and password and click on the Sign in button.

Figure 2 - DILG Intranet log-in page
After a successful log-in in the DILG Intranet, the homepage of the application will be displayed (Figure 3), on
the upper left side corner are the applications that you have access with, click RSSA (Figure 3) and you will
be redirected to the RSSA application.
Figure 3 - DILG Intranet home page
RSSA

2.2.2 SIGN UP
To sign up and create an account, click Don’t have an account? Sign up! (Figure 1 and 2 no. 1) and the sign up
page will be displayed (Figure 4 for DILG users, Figure 5 for Public/non-DILG users).
In order to create a valid account, fill-in all the required information and click Sign up (Figure 4-1 for DILG
users, Figure 5-1 for Public/non-DILG users) when done. When already registered click Already registered?
Sign in (Figure 4-2, Figure 5-2) and sign in.
Figure 4 - DILG Intranet sign-up page

Figure 5- RSSA sign-up page
After signing-up check your registered email address for a confirmation message and follow the
instruction/link to activate your DILG Intranet account or your RSSA account. Then inform and coordinate with
your respective Regional Information Technology Officer for proper user assignment.
2.3 RETRIEVE PASSWORD

To retrieve your forgotten password, click on the Forgot Password? (Figure 1-2 and Figure 2-2) and the
recovery password page will be displayed. (Figure 6). Input the email address used during sign-up, verify the
code and click Continue button to proceed.

Figure 6 – Password Recovery Page
2.4 REQUEST NEW CONFIRMATION MESSAGE

To request for a new confirmation message, click on the “Didn’t receive confirmation message?” (Figure 1- 3,
Figure 2-3) and the request new confirmation message page will be displayed. (Figure 7). Input a valid email
address, verify the code and click Continue button to proceed.
Figure 7 - Request New Confirmation Message page

3.0 USER ROLES
Rapid Subproject Sustainability Assessment (RSSA) has seven (7) users, please refer to the table below for the
roles and responsibilities.
Table 1 – User roles and responsibilities
# User Deadline Task/s

(nth day of the
1 LGU User (Engineers) month)
25 (12:00 NN) Conduct Assessment of Projects
Submit assessment to C/MLGOO
2 C/MLGOO 25 (11:59 PM) Review & validate assessment
Consolidate the data and submit to the next level user
3 Cluster/Province 26 (11:59 PM) Review & authenticate assessment
4 Region 27 (11:59 PM) Review & approve assessment
5 PMO 28 (11:59 PM) Review & vet assessment
6 OPDS 29 Evaluate, provide analysis and recommendations, and
prepare overall narrative reports based on the overall
consolidated results of the assessment from the PMOs
Submit report to higher management for guidance and
further instruction
3.1 LGU USERS

Figure 8- LGU Users menu
LGU Users are those engineers of each local government unit. They have six (6)
menus namely (1) Dashboard, (2) SubayBayan Projects, (3) Filled Out, (4)
Submitted, (5) Returned, (6) Consolidated Reports.
3.1.1 DASHBOARD
The Dashboard menu has two (2) sub-menus, click the arrow down icon (Figure
9-1) and it will appear.
Figure 9 – sub-menu of Dashboard

To view the dashboard of programs and project, click the Project & Program sub-menu (Figure 9-2), and you
will be directed to the Project & Programs Dashboard (Figure 10).
Figure 10 – Program and Projects Dashboard
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5
Figure 10-1 shows a quick statistics of assessment sorted by Project Category, to view the details of each
statistic, click Assessment per Program button (Figure 10-2) and you will see assessment per program.
Figure 10-3 shows the statistics late & on-time submission of assessments. Figure 10-4 shows statistics of total
number of assessment vs number of vetted assessments. Figure 10-5 shows the total number of assessment
per status. Figure 10-6 shows the number of assessed vs completed projects.

To view the dashboard of your performance, click the Performance sub-menu (Figure 9-3), and you will be
directed to the Performance Dashboard (Figure 11).
Figure 11 – Performance Dashboard
Figure 11-1 shows a quick statistics of how many projects you have already been assessed. Figure 11-2 shows
the breakdown of assessment per program.

3.1.2 SUBAYBAYAN PROJECTS
To assess a project, click the SubayBayan Projects menu on the left side bar (Figure 8-2), and you will be
redirected to the SubayBayan Projects page (Figure 12).
Figure 12 – SubayBayan Projects page
3.2 BARANGAY ASSESSMENT 2
Barangay Assessment menu (Figure 6-2) allows the user to assess the barangay in the six key areas. To
create a barangay assessment, click the Barangay Assessment at the navigation pane as shown in Figure 6.
Index of Barangay Assessment page will be displayed (Figure 8).
Figure 12 shows the list of projects in SubayBayan that were qualified for assessment. To search project input
or select the keyword in the fields of Advanced Search Panel, and click the Search button (Figure 12-1). To
reset keywords in the fields, click the Reset button (Figure 12-1).
To assess, choose the project and click the Assess button (Figure 12-2) that corresponds to that project. Upon
clicking the Assess button, another modal will appear (Figure 13).

Figure 13 – Start Assessment Page
Figure 13 shows the basic details of the project, to assess select the project category (Figure 13-1) and click
the Start button (Figure 13-2), and you will be redirected to the assessment form (Figure 14).

Figure 14 – Assessment Form (Part 1)

Figure 15 – Assessment Form (Part 2)

To assess the project, answer the required indicators in the form and click the Save button (Figure 15-1).
3.1.3 FILLED OUT ASSESSMENTS

To view the filled-out assessments, click the Filled Out sub-menu (Figure 8-3), and you will be redirected to
the Filled-out page (Figure 16).
Figure 16 – Filled Out page
Figure 16 shows the list of filled-out assessment, users can still update or delete the assessment. To search
assessment, input or select the keyword in the fields of Advanced Search Panel, and click the Search button
(Figure 16-1). To reset keywords in the fields, click the Reset button (Figure 16-1).
To update the assessment, click the pencil icon (Figure 16-2) and you will redirected to the Update
Assessment Page (Figure 18). To view the assessment, click the eye icon (Figure 16-2), and you will be
redirected to the View Assessment Page (Figure 19). To delete the assessment, click the trash icon (Figure
16-2). To view the submission history of the assessment, click the hourglass icon (Figure 16-2), and a modal
will be displayed (Figure 17).

Figure 17 – Submission History of Assessment
Figure 18 – Update Assessment Form

1
To update the assessment change the answers in indicator, and click the Update button (Figure 18-1)

Figure 19 – View Assessment Page
To update the assessment, click the Update button (Figure 19-1) and you will redirected to the Update
Assessment Page (Figure 18). To delete the assessment, click the Delete button (Figure 19-1).
To submit the assessment to the next level user (c/mlgoo), click the Process button (Figure 19-1), and a new
modal will appear (Figure 20).
Figure 20 – Submission Form
To submit the assessment to the next user, put remarks (if any) and select the necessary action and click the
Submit button (Figure 20-1)

3.1.4 SUBMITTED ASSESSMENTS
To view the submitted assessments, click the Submitted sub-menu (Figure 8-4), and you will be redirected
to the Submitted page (Figure 21). All your submitted assessments will be displayed in this page.
Figure 21 – Submitted Assessment Page
To search assessment, input or select the keyword in the fields of Advanced Search Panel, and click the Search
button (Figure 21-1). To reset keywords in the fields, click the Reset button (Figure 21-1).
Listed in this page are the assessment that the LGU Users have already processed. To check the status of the
assessment, it is displayed under the Status column. To view the assessment, click the eye icon under column
Action. To track the submission history of the assessment, click the hourglass icon under column Action.

3.1.5 RETURNED ASSESSMENTS
To view the returned assessments, click the Returned sub-menu (Figure 8-5), and you will be redirected to
the Returned page (Figure 22). All the For Revision assessments can be seen in this page.
Figure 22 – Returned Assessment Page
To view the assessment, click the eye icon (Figure 22-2) under column Action. To track the submission history
of the assessment and to view the remarks made by the other user who returned the assessment, click the
hourglass icon (Figure 22-2) under column Action. To update the assessment, click the pencil icon (Figure 22-
2) and you will redirected to the Update Assessment Page (Figure 18).

3.1.6 CONSOLIDATED REPORTS
To generate report, click the Consolidated Reports sub-menu (Figure 8-6), and you will be redirected to the
Consolidated Reports page (Figure 23).
Figure 23 – Consolidated Reports
Supply the necessary information and click the Download Report button (Figure 23-1) to download the
desired report.

3.2 C/MLGOOs
C/MLGOOs are the DILG employee assigned in every city/municipality. They have six (6) menus namely (1)
Dashboard, (2) Filled Out, (3) Received, (4) Submitted, (5) Returned, (6) Consolidated Reports.
Figure 24 – C/MLGOOs Menu
3.2.1 DASHBOARD
The Dashboard menu has two (2) sub-menus, click the arrow down icon (Figure 25-1) and it will appear.

3 5
4
6

redirected to the Performance Dashboard (Figure 27).

Figure 28 shows the list of filled-out assessment. To search assessment, input or select the keyword in the
fields of Advanced Search Panel, and click the Search button (Figure 28-1). To reset keywords in the fields,
click the Reset button (Figure 28-1).

To view the assessment, click the eye icon under Action column and you will be redirected to the View
Assessment Page (Figure 29). To view the submission history of the assessment, click the hourglass icon and
a modal will be displayed (Figure 30).

3.2.3 RECEIVED ASSESSMENTS
To view the received assessments, click the Received sub-menu (Figure 24-3), and you will be redirected to
the Filled-out page (Figure 31). Received assessments are the assessments submitted by the LGU Users to
your level.
Figure 31 – Received Assessments page

To process the assessment, click the Process button (Figure 32-1), and a new modal will appear (Figure 33).
Put remarks (if any) and select the needed action (select Submit to Cluster Head if the assessment is correct
and you will submit it to the next level user, select Return to LGU City/Municipality if the assessment needs
revision). To proceed with the process, click the Submit button (Figure 34-1).


to the Submitted page (Figure 36). Submitted assessments are the assessments you have submitted to the
users in the higher level.
Figure 36 – Submitted Assessments page

Figure 38 – View Submission History Page
To view all the transactions

relative to the assessment,
use the vertical scroll bar
(Figure 38-1).
1

Figure 39 – Returned Assessments page
Figure 40 – View Assessments page

Put remarks (if any) and select the needed action, to proceed with the process, click the Submit button
(Figure 41-1).
To view all the

transactions
relative to the
1 assessment, use
the vertical scroll
bar (Figure 42-1).

desired report.

3.3 CLUSTER/PROVINCE
Cluster and Provincial User are the DILG employee assigned in every province/cluster. They have six (6) menus
namely (1) Dashboard, (2) Filled Out, (3) Received, (4) Submitted, (5) Returned, (6) Consolidated Reports.
Figure 44 – Cluster/Province Menu
3.3.1 DASHBOARD

Figure 46 – Project and Program Dashboard
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3
4 6




the Filled-out page (Figure 51). Received assessments are the assessments submitted by the C/MLGOOs to
your level.

Put remarks (if any) and select the needed action. To proceed with the process, click the Submit button
(Figure 53-1).



(Figure 57-1).
1


(Figure 60-1).
Figure 61– View Submission History Page
To view all the

transactions
relative to the
1 assessment, use
the vertical scroll
bar (Figure 61-1).

desired report.

3.4 REGION
Regional User are the DILG employee assigned in every region. They have six (6) menus namely (1) Dashboard,
(2) Filled Out, (3) Received, (4) Submitted, (5) Returned, (6) Consolidated Reports.
Figure 63 – Regional User Menu
3.4.1 DASHBOARD

Figure 65 – Project and Programs Dashboard
5
3
4 6




the Filled-out page (Figure 70). Received assessments are the assessments submitted by the Provinces &
HUCs to your level.

(Figure 72-1).


Figure 75– View Assessment Page

(Figure 76-1).
1


(Figure 79-1).
To view all the

transactions
relative to the
1 assessment, use
the vertical scroll
bar (Figure 80-1).

desired report.

3.5 PMO/OPDS
PMO and OPDS are the users of RSSA in Central Office. They have six (6) menus namely (1) Dashboard, (2)
Filled Out, (3) Received, (4) Submitted, (5) Returned, (6) Consolidated Reports.
Figure 82 – PMO & OPDS Menu
3.5.1 DASHBOARD

3 5
4 6




the Filled-out page (Figure 89). Received assessments are the assessments submitted by the Regions (if PMO
was currently log-in) & by the PMOs (if OPDS was currently log-in) to your level.

(Figure 91-1).


Figure 94– View Assessment Page

(Figure 95-1).
1


(Figure 98-1).
To view all the

transactions
relative to the
1 assessment, use
the vertical scroll
bar (Figure 99-1).

desired report.

3.6 USER PANEL BAR
User Panel contains the User Profile menu and the Sign out button of an account. (Figure 40)
Figure 101 – User Panel Bar of RSSA
3.6.1 USER PROFILE

User Profile User Profile (Figure 101-1) provides the user’s username and membership date.
3.6.2 SIGN-OUT
To Logout or exit the system, click the Sign out button (Figure 101-2).

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USER’S MANUAL

Department of the Interior and Local Government

1.1 SYSTEM OVERVIEW 3

2.1 USER ACCESS, ROLES AND PRIVILEGES 5

2.3 RETRIEVE PASSWORD 9

3.1 LGU USERS 11

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1.2 ACRONYMS AND ABBREVIATIONS

Department of the Interior and Local Government (DILG)

Office of Project Development Services (OPDS)

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2.1 USER ACCESS, ROLES AND PRIVILEGES

The users of the application are as follows:

 Regional Level User

 Provincial Level and Cluster User

 City/Municipal Level User (C/MLGOO user)

 LGU User (Engineers)

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Figure 4 - DILG Intranet sign-up page

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2.3 RETRIEVE PASSWORD

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2.4 REQUEST NEW CONFIRMATION MESSAGE

Figure 7 - Request New Confirmation Message page

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# User Deadline Task/s

3.1 LGU USERS

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3.2 BARANGAY ASSESSMENT 2

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3.1.3 FILLED OUT ASSESSMENTS

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Figure 18 – Update Assessment Form

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3.2.2 FILLED OUT ASSESSMENTS

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Figure 30 – Submission History of Assessment

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Figure 34 – Submission Form

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Figure 38 – View Submission History Page

To view all the transactions

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Figure 42 – View Submission History Page