IMS - User Manual for Store transactions - Devolution

Index:

1. Devolution – Stores

In this method the stores postings (Devolution) can be entered

directly as followed in IMS Stores module

2. Devolution – Field Officers

a) Section officer (AE) will login in AE user and fill the devolution
form in the software package. Once devolution form is saved it will
be forwarded to subdivision AEE for countersign.
b) AEE login and verify the devolution form submitted by particular
AE. AEE can change the number of quantity and finally
countersign the requisition form. Once countersigned by AEE, the
form will be forwarded to stores.
c) The stores officers can open this devolution form and put the
receipt of the materials. After saving, postings are saved.

3. IMS Report
DEVOLUTION – STORES:

Log into the SK user in IMS Work order module.

It consists of four menus

 Transaction
 Utility
 Transaction Reports
 Logout
Click Transaction menu for requisition and devolution of materials

Click Transaction

Transaction menu consists of four sub menus.

 Requisition–Stores
 Devolution – Stores
 Requisition– Field officers
 Devolution – Field officers

Click Second sub menu Devolution– Stores.

Click Devolution-
Stores
Click symbol for enter the New devolution .

Click this
symbol for
New
Devolution.

Once the (Green + ) is clicked , the below screen is opened. Then

enter all the required details as shown below in steps 1 to 10.
 1. Select the Devolution
officer from this box

2. Select the work

order from this list.
6. Select the
Devolution 4. Click this
3. Select the stores
date. icon for
from this box.
select the
5. Type the Materials.
Devolution number
in this text box.
8. Select the SRB Date.

7. Type the SRB 9. Type the

number in this text Messenger
box. Name.

10. Type the remarks

Click this icon for select the materials from the estimate card for
devoluting the materials.
 The window will open as

Select the number of materials for devolution to stores. Then click

―SELECT‖ button. The selected materials will display in main page.

Click “SELECT”

After enter the above details of devolution click, Save button. Then the
page shows data Saved.
11. Click “Save”
Reports:

Click Transaction  Devolution—Stores. The list of devolutions

are shows in the below screen.

Click view
button for
Devolution
Master Report.
Edit devolution:

The devolution can be edited by three ways of processes.

Click this icon to edit master details of devolution.

Click this icon to change the material quantity.

Click this icon to delete the Devolution.

Click this icon for changing the mater details of devolution. Then
the page will displays as

If messenger
name want to
change the user
re enter the
name.

Remarks also can

changeable.
 Click this icon for changing the quantity of materials. The users re
enter the quantity of materials in the below text box. Then Click
Update button. Now the page displays ―Data Saved‖.

1. If the user need

to edit the quantity
of materials, type
the changed
quantity of
materials in the
below text box.

2. Click “Update”
 Click Transaction
Reports.

Click Devolution
Report.
 Click this button
to view the
devolution master
report.

CB denotes
Closing Balance
of materials
quantity

Note:

From this report we can see the Closing balance of materials in the
stores. If materials are changed the Closing balance also changed and
updated in stores.
DEVOLUTION – FIELD OFFICERS:

1. Section officer AE fills the devolution form as shown below.

In transaction Tab, there are Requistion and Devolution.
AE LOGIN:

1. Section officer AE fills the Devolution form as shown below.

In transaction Tab, there are Requistion and Devolution.

Click Devolution

Fill all the required details as shown below.

1.Select workorder No

2.Select the Stores A

or B or C or any 3.Click GO
Substores
Once GO button is pressed the details of Workorder, AE name will be
displayed. Now click the Select Materials from Estimate Card icon.

Click here to
view the
estimate card

NOTE: Devolution is possible only if credit estimate part is available in the

estimate.

Click here to
view the
estimate card
The estimate card will be displayed. Select the items. Only 5 items can be selected
in a Devolution form which is currently followed in the section offices .

1.Select the items one

by one (Max 5 items in
one requisition)

2. Click select
 2.Enter Messenger
Name
1.Enter DEVOLUTION
No

Available
qty at
stores is
displayed

3.Finally SAVE
AE can edit the qty if
needed.

Once SAVE button is clicked a message is displayed as follows,

 AEE LOGIN :
Once AE saved the requisition, the form will be forwarded to AEE for counter sign.
AEE login into the workorder module and select Counter Sign Requisiton.

1 Click here

Click to see the devolution

form

The devolution form Click Countersign

submitted my AE is listed
here.

3
AEE can change the No of
qty

Finally Click Counter Sign

Once AEE counter sign the Requisition form it will be redirected to Stores

SK/SC Login :
Click Transaction menu.

Click Transaction
Transaction menu consists of four sub menus.

 Requisition–Stores
 Devolution – Stores
 Requisition– Field officers
 Devolution – Field officers

Click Fourth sub menu Devolution – Field officers.

Click Devolution
Click ISSUE button to devolution of materials
– Field officers from Field officers

Click “ISSUE”
Type transaction
date Select SRB Date

Type SRB NO

Click Issue Materials

Note: The SRB date should not prior to Devolution date

Reports:

Click Transaction report Devolution report.

 Click view

Log out once all the transactions/postings are entered

IMS REPORT:

The devolution master report can also viewed from the IMS
Devolution Master. Log in to the Stores user and click Transaction

Receipts  Devolution note (Field officers)

Click this icon for
devolution
number.

Then the devolution note will open

Enter the
devolution number
in the text box

Click OK button.
Type the devolution number in the devolution note screen text box and
then click ok button. The devolution number appears in the devolution
note screen and then click ok button.

The devolution master report can be viewed.

TRANSACTION DELETION:

The Stores Keeper/Stores Custodian can delete the Requisiton if they entered
anything wrongly. Click Delete Button to
delete any transaction