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Aeries Browser Interface – User Documentation

The Aeries™ Browser Interface is an application accessed through a web browser that
can be used by teachers within the classroom to update attendance, gradebook, grades
and progress reports in the Aeries™ database.

The ABI application can also be made accessible to parents for viewing their child’s
attendance, grades and progress reports.

Remember: ABI is a Web application and uses a single click when accessing
programs.

ABI User Documentation Page 1


TO ACCESS ABI

The Aeries™ Browser Interface or ABI can be setup and accessed from any PC that
has access to the Internet. The user must be setup by the System Administrator at
the school district in order to have access to the system.

ABI can be viewed in Netscape 4.x or greater, Internet Explorer 4.x or greater, or
any industry standard web browser that supports JavaScript. We have had the
most success with Internet Explorer.

To access ABI, type the name of the user into the User Name field and press Tab.
Type the password that has been assigned in the Password field. Click the mouse on
the drop down arrow to the right of the School field and click the mouse on the school
selected.

ABI User Documentation Page 2


Click the mouse on the Log In button and the Home page will display. At the top of the
screen tabs will display that allow you to access Attendance, Grades, Student Info and
various Resources. Placing the cursor directly on a tab and clicking the mouse will
display the information selected.

On the right side of the form, messages display that have been sent out by the school
either to the user signed in or to all users.

ABI User Documentation Page 3


ATTENDANCE

The Attendance screen can be accessed for attendance update or display. Click the
mouse on the Attendance option. The Current Period for the teacher signed into ABI
and all students currently enrolled for that period will display. The Current Period is
determined according to the bell schedule.

The entry field for the date selected will display in yellow and the previous days will
display with any previous absence codes entered.

To change the date, click the mouse on Change Date at the top of the screen.

ABI User Documentation Page 4


A date selection box will display with a drop down to access various months. All dates
displayed are color-coded. Each color represents whether the date can be updated or
view only. The System Administrator presets the date range for the attendance
update. The date displayed in green is the current date to be updated. The dates in red
are holidays and cannot be accessed.

The dates displayed in yellow are the dates within the preset date range and can still be
updated, although caution must be taken since some are previous dates. As the date
advances past the date range the buttons display in gray and are View Only.

To display an attendance date by period click the mouse on the date selected. The
following form will display.

ABI User Documentation Page 5


The Current Period for the teacher signed into ABI and all students currently enrolled
will display. The Current Period is determined according to the bell schedule.

The entry field for the date selected will display in yellow and previous days will display
with any previous absence codes entered. Any dates displayed in red indicate the date
was a holiday and cannot be accessed to post attendance.

ATTENDANCE UPDATE

To select the attendance period click the mouse on the period number to be updated in
the View Period: field.

ABI User Documentation Page 6


The View Period: field will display the period selected and the students enrolled.
Attendance for previous days will also display for these students. To update the
attendance click the mouse on the absence mark button for the student selected. A
black dot will display below the absence mark.

After all absence marks have been entered click the mouse on Submit Attendance –
Even if all students are present. This will automatically update the Aeries™ database
and the date displayed in yellow will now contain the absence mark. Once the period is
updated the View Period: field will change from red to black.

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If there is attendance that still needs to be updated, messages will display in red at the
top of the screen.

For example: Need to Take Attendance Yesterday for Period: 2 3 4 6.

Remember: Attendance MUST be submitted daily regardless if there are no


absences or tardies.

ABI User Documentation Page 8


ATTENDANCE BY STUDENT PHOTOGRAPH

To display attendance with a photograph of each student enrolled click the mouse on
Take Attendance by Photo. The following screen will display with the students in
seating chart order.

The Current Period for the teacher signed into ABI and all students currently enrolled
will display. The Current Period is determined according to the bell schedule. A
photograph of the students enrolled will display. No previous days’ attendance will
display and only attendance for the date selected can be marked.

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To update attendance, click the mouse on the period selected in the View Period: field.
The Current Period: field will display the period selected. The students enrolled in this
period and the photograph on file will display.

To update the attendance click the mouse on the absence mark for the student
selected. A black dot will display next to the absence mark. After all absence marks
have been entered click the mouse on Submit Attendance – Do this before leaving
this page. This will automatically update the Aeries™ database.
Once the period is updated the View Period: field will display the period number in blue
for periods that have been updated and red for periods that have not been updated. All
absence marks submitted will display next to the students name.

It is very important that Attendance is submitted as soon as entry is complete.


Absence marks can be lost due to delay.

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ADJUST SEATING CHART

To adjust the seating chart order, click the mouse on Seating Chart. The Seating
Chart displays by row and seat. For example, Ryan Cook is seated in the first row,
second seat.

To change the row, enter the new row number in the left box. To change the seat, enter
the new seat number in the right box. For example, Ryan Cook has now been changed
to the first row, first seat.

Click the mouse on the Submit Changes – Do this before leaving this page. The
student will now display under row number 1 and seat number 1.

ABI User Documentation Page 11


MASS ASSIGN SEATS

To mass assign the seating chart order, click the mouse on Mass Assign Seats for the
Current Period: selected.

The Seating Chart displays by row and seat. A selection box displays at the top to
Mass Assign Seats by Name or Random order. Select the Rows or Seats to fill. Select
to fill Across the chart or Down the chart. Click the mouse on Mass Assign Seats. The
seat chart will massively be re-assigned.

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ATTENDANCE REPORTS

Click the mouse on the Reports tab and the following attendance reports will display.

To print the weekly attendance, click the mouse on Weekly Attendance Report. Select
the Period and Week to print. Click the mouse on the Submit button.

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The following report will display. Click the mouse on the Printer button to print the
Weekly Attendance Report.

To print class address labels, click the mouse on Address Class Labels. The following
screen will display with all students from the period selected. Click the mouse on the
Printer button and class address labels will be generated.

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To print the class rosters, click the mouse on Class Rosters. Select the Period and
Attendance Month to print. Click the mouse on the Submit button.

The following report will display. Click the mouse on the Printer button to print the
Class Rosters.

ABI User Documentation Page 15


GRADE AND PROGRESS REPORTING

The Grade Reporting or Progress Reporting screens can be accessed for update or
display from the Grades tab on the Home page. Click the mouse on the Grades tab.

The following screen will display. Click the mouse on the Grade Reporting tab.

The Grade Reporting screen will display the Current Period for the teacher signed into
ABI. All students currently enrolled will display. To select a different period, click the
mouse on the period number and page in the View Period: field.

The students enrolled in this period and any previous grade marks for this class will
display on the screen. The next grade mark to be utilized, credits for this class,
comments and absences will also display.

NOTE: Progress Reporting procedures are identical to Grade Reporting. Use


Grade Reporting procedures to update the Progress Reporting screen.

ABI User Documentation Page 16


A message will also display in yellow below the Current Period indicating the period of
time that a teacher can post a students grades. To add or update a current mark for the
grading period displayed, click the mouse on the arrow to the right of the grade mark
field. A drop down listing will display the valid grade marks.

To view all valid grade marks click the mouse on the scroll bar. Click the mouse on the
valid mark and the new mark will display in the grade mark field. To add marks for
Citizenship, Work habits or Comments enter the code into the field.

After all grade marks have been entered click the mouse on Submit Grades – Do this
before leaving this page!. This will automatically update the grades in the Aeries™
database and a message will display in red at the top of the screen.

NOTE: It is very important that the grades are submitted as soon as entry is
complete. Grades entered can be lost due to delay.

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DISPLAY CODES AND DESCRIPTIONS
The codes for the Citizenship, Work habits and Comments fields are available for
display. The headings for these fields are abbreviated and underlined (CI, WH, C1, C2,
C3).

To display the codes and descriptions click the mouse on the abbreviated heading and
the codes and descriptions will display. Click the mouse on the Back button to return
to Grade Reporting.

ABI User Documentation Page 18


LOAD GRADES FROM GRADEBOOK

After the Gradebooks have been completed, the grade marks can be calculated from the
Gradebook and transferred over to the student’s grades. To load grades click the
mouse on Load From Gradebook in the top right hand corner.

The following screen will display. From Load Grades into click the mouse on the drop
down and select the period. Click the mouse on the Next button.

From Which Mark? click the mouse on the drop down and select the correct marking
period. Click the mouse on the Next button.

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The following screen will display with current gradebook assignments. From
Gradebook click the mouse on the drop down and select which gradebooks will be
used to calculate grades. Enter the Assignment Range and % of Overall Mark. Click
the mouse on the Next button.

The following screen will display with Gradebooks and Marks to be calculated and
loaded. The High and Low Percentages must be entered to calculate the Marks. After
all High and Low Percentages have been entered click the mouse on the Next button.

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The following screen will now display the Gradebooks and Marks to be calculated.
Below that will display the students with their Overall percentage and the grade mark
that was calculated. To update the marks into grades click the mouse on the Update
Grade Reporting button.

The Gradebook Reporting screen will now display. All marks calculated above for the
students will display on the Grade Reporting screen. To add any marks for
Citizenship, Work habits or Comments enter the code into the field.

After all marks have been entered click the mouse on Submit Grades – Do this before
leaving this page!. This will automatically update the grades in the Aeries™ database
and a message will display in red at the top of the screen.

ABI User Documentation Page 21


STUDENT INFO

The District ABI Administrator can select certain student information that can be
viewed by teachers. To view the student information available, click the mouse on the
Student Info tab.

The following screen will display with a class listing displayed on the left hand side of the
screen for the teacher signed into ABI. Tabs will display to the right of the different data.
Click the mouse on the drop down to select the period in the View Period field.

The students currently enrolled for the teacher and period selected will display. To view
a particular students information click the mouse on the student’s name. Select the data
to be viewed and click the mouse on the tab. The data will display on the screen for the
student selected.

REMEMBER: The student data available for the teacher to view is determined
and setup by the District ABI Administrator.

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STUDENT DATA

To display student demographics click the mouse on the Student Data tab. The
following screen will display with the demographic information for the student selected.

ATTENDANCE

To display a student’s attendance click the mouse on the Attendance tab. The following
screen will display with the attendance for the student selected.

ABI User Documentation Page 23


ASSERTIVE DISCIPLINE

To display assertive discipline for the student selected click the mouse on the Assertive
Discipline tab. The following screen will display with information if available.

CLASS SCHEDULE

To display the class schedule for the student selected click the mouse on the Classes
tab. The following screen will display with the classes the student is currently enrolled in.

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CONTACTS

To display the contacts and emergency contacts for the student selected click the
mouse on the Contacts tab. The following screen will display.

COURSE REQUESTS

To display the classes that a student has requested for the upcoming semester click the
mouse on the Course Requests tab. The following screen will display with the courses
requested.

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DISCIPLINE

To display discipline for the student selected click the mouse on the Discipline tab. The
following screen will display with information if available.

GRADES

To display a student’s grades for this class click the mouse on the Grades tab. The
following screen will display.

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MEDICAL

To display medical information for the student selected click the mouse on the Medical
tab. The following screen will display with the option to view the student’s medical,
medical history and immunizations.

PROGRESS

To display a student’s progress reports for this class click the mouse on the Progress
tab. The following screen will display.

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TESTING

To display a student’s test scores click the mouse on the Testing tab. The following
screen will display.

TRANSCRIPTS

To display a student’s transcript information click the mouse on the Transcripts tab.
The following screen will display with all previous transcript history for the student
selected.

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GRADUATION STATUS

To display a student’s graduation status click the mouse on the Grad Status tab. The
following screen will display with the graduation requirements and the graduation status
for the student selected.

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PRINT STUDENT INFO

To print student information, select the student and data to print. For example, below
Transcript information for Alice Abbott is displayed. Click the mouse on Printer Friendly
Version.

The following screen will display with all data for the student selected. Click the mouse
on the Printer button and a report will be generated.

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PRINT CLASS LABELS

To print class labels, click the mouse on View Period and select the period to print.
Click the mouse on Print Class Labels.

The following screen will display with all students from the period selected. Click the
mouse on the Printer button and class labels will be generated.

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