PROFORMA FOR BIDDER'S PRE-BID QUERIES / CLARIFICATIONS - TECHNICAL
Name of Work : HIRING OF CONSULTANCY SERVICES FOR INSTALLATION OF NEW MOTOR DRIVEN PROCESS AIR COMPRESSOR
Tender No: 6000/S006/039/S006000414 Enquiry Date: 10.06.2020
Bidder Name: Technip India Limited.
S. No.
Part / Vol No.
1 ATTACHMENT-VI-Bid Deliverable list
2 ATTACHMENT-VI-Bid Deliverable list
ATTACHMENT-III-TECHNICAL SCOPE OF
3 3 of 12
WORK
4 Attachment III, Technical scope of work
5 Attachment III, Technical scope of work
6 Attachment III, Technical scope of work
7 Attachment III, Technical scope of work
8 Attachment III, Technical scope of work
9 Attachment III, Technical scope of work
10 Attachment III, Technical scope of work
11 Attachment III, Technical scope of work
12 Attachment III, Technical scope of work
13 Attachment III, Technical scope of work
14 Attachment III, Technical scope of work
15 Attachment III, Technical scope of work
16 Attachment III, Technical scope of work
17 Attachment III, Technical scope of work
18 Attachment III, Technical scope of work
19 Attachment III, Technical scope of work
20 Attachment III, Technical scope of work
21 Attachment III, Technical scope of work
22 Attachment III, Technical scope of work
23 Attachment III, Technical scope of work
24 Attachment III, Technical scope of work
TECHNICAL QUERIES
Refernce of Enquiry Document
Bidder's Queries Owner's Remarks
Page No. Clause No. Subject
Bidder assumes that ETAP Model along with report of the existing Power System will be made available
Power system study reports (Load Flow / Motor
5 of 5 136 and Bidder's scope is limited to updating the model adding the new Electrical system for the Motor Driven
starting / Short circuit studies)
PAC to perform the system studies. Please confirm.
Harmonic study being a steady state analysis is not required to be done, as the VFD is only used for
5 of 5 137 Harmonic Study Report
starting purpose. Hence the bidder has not considered harmonic analysis in the scope. Please confirm
Harmonics, short circuit study, load flow, relay Bidder presumes that System study scope is limited only to the proposed addition of PAC and associated
2.4 Electrical: l)
settings ….. auxiliaries. Please confirm.
Bidder understands that all the controls/startup/shutdown logics of the the existing turbine driven PAC 1 &
Anti-surge control loop & protection shall be
2 are implemented in the Yokogawa DCS and Prosafe RS ESD.
implemented in DCS/PLC. It is envisaged to
Bidder suggest to include all the new PAC controls/startup/shutdown logics in the compressor vendor
2 2.3 a implement Anti-surge control loop & protection of
dedicated PLC since it would maintain the complete preformance guarantee of the compressor under
PAC in existing Yokogawa Centum VP DCS and
vendor responsibility.
Pro-safe RS ESD systems.
Please Confirm
Considering the bidder query on clause 2.3 a above to include all compressor controls in vendor PLC,
Procurement of new Yokogawa Controller & I/O the implementation of controls/logic in existing Yokogawa DCS/ESD will be limited to the overall
modules required for implementation of new PAC control/startup/shutdown logics for management of the existing PAC and new PAC.
shall be done by KRIBHCO. Required modification
in DCS/ESD systems installed in existing Ammonia
plants control rooms shall be done directly by
KRIBHCO through DCS/ESD vendor. Bidder understands that enough space is available in the existing rack room / console room for addtional
panels and consoles for this compressor.
Consultant shall submit philosophy for Logic
2 2.3 b, m, n, o modification required for two stream This would simplify the co-ordination with the existing DCS/ESD vendor.
connectivity (A-1 & A-2). Please Confirm
CONSULTANT shall provide operating philosophy
for startup /shut down and
emergency handling along with logic description.
Integrating the existing ESD with new air
compressor.
Bidder considers the same in vendor scope.
Supply of Machine Monitoring system (MMS) Bidder would like to clarify if a Condition monitoring system ( BN System 1 ) is available in the existing
2 2.3 d including probe / proximeter / cable/JBs / isolator plant. If so whether sufficient spares are available in the existing System 1 including rulepacks for the new
etc. of PAC shall be vendor’s scope. PAC if applicable
Please Confirm
MCC/Distribution panels for 415V/240V, 110V DC, Bidder understands that sufficient spares is available in the existing 110V AC UPS for the new
2 2.4 c
110 V AC (UPS Power Supply) auxiliary loads. Panels/Consoles for the new PAC
Bidder understands any new Fire & Gas devices/fire protection instruments applicable for the new PAC
2 2.6 Safety and Fire Protection shelter shall be connectted to the plant F&G system and sufficient spares are available for the same.
Please Confirm
b. Fire alarm systems in buildings as per statutory Bidder understands that the new Fire alarm system shall be of same make as per existing plant and will
requirements. be hookedup to the existing system
4 2.6b
3D model for the new unit shall be developed at Bidder would like to clarify that instrumentation scope of 3D model will be limited to cable trays/junction
this stage and review shall be conducted in boxes outside the compressor vendor battery limits. Bidder does not consider 3D nodelling for field
CONSULTANT’s home office. instruments/control room equipments
3D model for compressor from vendor will be integrated with the 3D model of bidder.
4.3 Detail
7
Engineering
Bidder would like to clarify if Smartplant Instrumentation sofware ( SPI ) is to be used for detailed
engineering deliverables . Vendor documents of compressor will not be integrated in SPI.
Bidder understands that no Telecommunication equipments/systems like Public address speakers,
CCTV, Field call stations, Field telephones are in bidder scope for the new compressor shelter of the new
PAC
As per Section 1 Technical scope of work, new PAC to feed Process air fully for 1 ammonia plant and
2 1 Existing PAC partially to the 2nd ammonia plant.
Client to confirm whether 80T/h is inclusive of partial Process air requirement for 2nd Ammonia plant.
According to Section 2.1.a Technical scope of work, compressor capacity is approx. 80 MT/h rated
2 2.1.a Major equipment capacity.
Client to specify is there any additional over design margin requirement?
Is there any extraction air requirement (passivation for Urea plant & air requirement for Instrument air
2 2.1.a Major equipment generation) for new process air compressor.
If yes, then Client to specify the Extraction air quantity, pressure and temperature.
Client to clarify whether new process air compressor to be designed for site maximum ambient
2 2.1.a Major equipment temperature.
If yes, Client to specify maximum ambient temperature.
Client to confirm that pressure required at the compressor discharge is 40 kg/cm2A and is inclusive of
2 2.1.a Major equipment hydraulic losses till tie-in inside ammonia plant for existing process air compressor.
Client to also confirm that the suction pressure is 0.99 kg/cm2A.
2 2.1.a Major equipment Client to provide site data and utility conditions ( eg Cooling water )
As per Section 4.1 Technical scope of work, "Existing steam and electric power network balance of the
whole complex shall be evaluated at the operating load".
Bidder understanding is that existing steam balance and power balance for actual operating load will be
6 4.1 Data collection provided by Owner and no endorsement of same by Consultant is required. Steam balance update due to
removal of PAC steam turbine and impact on HRSG steam generation with higher GT load ( Additional
load New PAC motor ) . Power balance update due to addition of PAC motor only to be evaluated.
Client to confirm,
6 4.1 Data collection OWNER to confirm the availability of input for existing GTG (curves , performance table ) . New operating
condition of GTG will have variation on exhaust condition of GTG . Exhaust flow rate , temperature and
compositon needed as input for new HRSG condition . CONSULTANT prefer to discuss same in
advance to clarify the inputs.
6 4.1 Data collection OWNER to confirm the availability of rating data for existing HRSG (curves , performance table ) . New
operating condition of GTG will have variation on exhaust condition of GTG which in turn changes HRSG
steam generation operating point. CONSULTANT prefer to discuss same in advance to clarify the inputs.
As per Technical Scope of Work, "The area classification
shall be considered as Non-hazardous”. However, as per Deliverable List, "HAC Layout" is required under
4 of 12 3.c Area Classification
LOSPE.
Client to kindly clarify if HAC layout is required for a Non-Hazardous Area.
The HAZOP Chairman will be recommended Internally (from Bidder Office). The propose chairman will be
5 of 12 3.p HAZOP Chairman independent from this Project. CV will be submitted to Owner for review and approval.
Client to confirm.
Bidder has to do Hydraulic Study for
It is assumed, if required new hydrant, hose reels to be provided for the scope area. However, Bidder
adequacy for additional fire fighting
4 of 12 2.6 c Hydrant Network need not to study existing firewater network, capacity, adequacy and hydraulics study.
system for Builidng escape hydrant and
Client to confirm.
HVWS System for Transformer.
1 of 4
 Refernce of Enquiry Document
S. No. Bidder's Queries Owner's Remarks
Part / Vol No. Page No. Clause No. Subject

Building Fire and Gas detection System

It is clear from Technical Scope of Work that, Firealarm system is required for Buildings. However Client
should be connected local Fire Alarm
to confirm for field area (i.e. compressor shelter)
25 Attachment III, Technical scope of work 4 of 12 2.6 b Fire Alarm System Control Panel at substation building and
if MAC, beacons and audible alarms are required to provided, Client to Clarify whether it will be
from FACP signal will be given to
connected to FAS or existing F&G system.
Ammonia Control Room.

It is understood, the LOSPE deliverable list provided is minimum requirement. Bidder understands that,
26 Attachment-VI 5 of 5 - LOSPE Deliverables LOSPE deliverable will include Spec/Datasheet, MR and TBE for safety items like hydrant, deluge valve,
safety equipments and safety signs etc. Client to confirm.
Agreed

Clean Agent System is not required,

only Fire and Gas detection System for
Bidder is considering Clean Agent System (NOVEC) as fire protection measure for the Sub Station Building, Line Sensors for Cable cellar,
27 - - - Fire Protection requirement for Substation
Building. Client to confirm. Hydrogen Detector for Battery Room,
Local Hooter will be connected to
common Fire Alarm Control panel.

Yes, HVWS system for Transfomer if Oil

Deluge Spray (HVWS) system will be considered for transformers with high capacity.
28 Attachment III, Technical scope of work 4 of 12 2.6 a Fire Protection requirement for Transformers tank of capacity 2000Litre or more with
Client to confirm.
reffer to IS Code.

Bidder requests Client to provide the Topography survey & foundation recommendation during Detailed
29 Attachment III, Technical scope of work - - Site Grading & Soil Investigation
Engineering

30 Attachment III, Technical scope of work 5 of 12 4.1 Special Note- Project Cost Estimate Client to Clarify the Accuracy of Cost Estimate required.
ITB to PO placement is shown under Scope of Client .
31 Technical Scope of Work 8 of 12 5 Scope of Work Commercial evaluation , Expediting , Inspection and transport shall be in the scope of Client
Client to Confirm

As the compressor procurement cycle is under the scope of Client, the delivery of the compressor will
32 Attachment III, Technical scope of work 9 of 12 8 Project Schedule - Delivery Of Compressor at Site also to be taken care by client. Consultant is not responsible for the compressor delivery. Client to
confirm.

Bidder Understands that the Scope is for Field Engineering.

If Client requests bidder to perform Site Construction management services, It will be on reimbursable
33 Attachment III, Technical scope of work 11 of 12 12 Field Engineering.
Manmonth Basis
Client to confirm.

34 Attachment III, Technical scope of work 9 of 12 8 Project Schedule - LLI Order Placement Bidder Requests Client to Define the Schedule for Placement of Order for LLI From BDEP Completion.

Biider Request Client for a Milestone schedule as below for Energy Savings Report and Cost Estimate:
4 Weeks From KOM -Submission of Draft Energy Saving Report
35 Attachment III, Technical scope of work 9 of 12 8 Project Schedule - Energy Saving Report 1 Week for Client to provide their Comments
2 weeks for Incorporating Comments and submission of Final report with Cost Estimate
Total of 7 Weeks for Energy Saving report Submission

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PROFORMA FOR BIDDER'S PRE-BID QUERIES / CLARIFICATIONS - COMMERCIAL

Name of Work : HIRING OF CONSULTANCY SERVICES FOR INSTALLATION OF NEW MOTOR DRIVEN PROCESS AIR COMPRESSOR
Tender No: 6000/S006/039/S006000414 Enquiry Date: 10.06.2020
Bidder Name: Technip India Limited.
COMMERCIAL QUERIES
Refernce of Enquiry Document
S. No. Bidder's Queries Owner's Remarks
Part / Vol No. Page No. Clause No. Subject
As per Tender Bid due date is 01st July 2020. Curretnly our team is working form home (WFH) in non-ideal situation in the present time of
Covid-19. Further 3-4 days will also be required for currier also for submission of Hard copy. Hence considering all these things, we request you
1 - - Bid Due date
to please extend the bid due date suitably to 15th July 2020. BIDDER request client to provide the time of 2 weeks after reciept of query
responses for bid submission.

Please note that the General Terms and Conditions (GTC) forming part of the tender documents is designed for EPC contract and not for
2 - - - General
service contracts, hence we have considered only CTC to be applicable for the current SOW and accordingly raised the below queries

Please add the below in view of ongoing Pandemic:

"Project Schedule and Cost will be impacted due to ongoing “COVID 19” pandemic event by way of various government imposed restrictions
and other circumstantial considerations. Contractor shall submit the updated schedule and cost after cessation of the COVID19, taking into
consideration its impact.

Attachment-II-Commercial Terms And
3 4 of 8
Conditions
Hence the entire proposal in terms of cost and final Project delivery schedule has been and continues to be impacted due to COVID19 and
4 of CTC DELIVERY & SCHEDULE such impacts shall be agreed upon potential award and after cessation of the event.
In the frame of COVID-19 outbreak, which developments are unpredictable today, the Owner and the Bidder will jointly address potential issues
based on the actual circumstances at the time of award.

In case of any such event like COVID-19 (or other epidemic) during execution, Contractor shall be entitled for time and cost impacts affecting
Contractor’s performance of the services.

Attachment-II-Commercial Terms And

4 5 of 8 11.4 of CTC Confidentiality Please add the word "Consultant's" before the word "counsel" as appearing in the 7th line of second para of this sub-clause.
Conditions

Please add the following exclusion of Consultant's Patent indemnity:

Attachment-II-Commercial Terms And
5 5 of 8
Conditions
Consultant will not be liable for Intellectual Property infringement that arises from the following situations, and Owner must indemnify, defend
and hold Consultant harmless from any infringement claims brought against Consultant arising from:
• Owner's use of Consultant's works in combination with work not provided by Consultant or
12.1 of CTC PATENT INFRIGEMENT
• Modifications to Consultant's works, or
• Instances where:
- Consultant works have been specially modified, designed to meet Owner's specifications or other written instructions,
-where the Owner's use of Consultant works does not correspond to Consultant's published standards or specifications

Please add the below in the list of Force Maejure events:

Attachment-II-Commercial Terms And
6 6 of 8
Conditions
Attachment-II-Commercial Terms And
7 6 of 8
Conditions
(f) Epidemics/Pandemics
(g) and other causes of a similar nature, beyond the reasonable control of the party
11 of CTC FORCE MAJEURE
Please add the below:
"If Force Majeure persists for more than 15 days, Consultant shall be entitled to Price adjustment, with compensation of the cost
incurred/committed till the date of cessation of impact of Force Majeure."
Please add the below at the end of Consequential Loss para:
GENERAL LIMITATION OF LIABILITY &
12 of CTC "The aforesaid shall apply (i) mutually and on a group wide basis, (ii) irrespective of cause, (iii) regardless of whether the losses are direct or
CONSEQUENTIAL LOSS
indirect and (iv) regardless of whether such losses were foreseeable at the time of entering into the contract"

Attachment-II-Commercial Terms And

8 7 of 8 15 of CTC DEFECT LIABILITY CLAUSE Please add the words "or 24 months from the effective date of the Zero date" afther words "12 (Twelve) months from the Mechanical completion"
Conditions

Please replace the Arbitration Clause as below:

"In the event of any dispute or difference arising between the Client and the Consultant touching or concerning the interpretation or
performance of this Contract or relative to this Contract or in connection therewith or the rights and liabilities of either of the parties hereto, the
parties shall endeavour to settle the same amicably.

Attachment-II-Commercial Terms And
9 7 of 8
Conditions
If the parties hereto should fail to settle such difference or dispute amicably within a period of 30 days of 1stfirst raising of dispute, the same
may be referred to arbitration and shall be finally settled by arbitration at the request of either of the parties hereto, as mentioned hereunder.
SETTLEMENT OF DISPUTE AND
16 of CTC Any claim dispute or difference whatsoever, that was not settled amicably as mentioned in the above clause, shall, whether or not both parties
ARBITRATION
agree that such claim dispute or controversy exists, to be finally settled by arbitration in accordance with the rules of conciliation and arbitration
of the International Chamber of Commerce (hereinafter referred to as “the ICC”) as in effect on the date of such referral

The arbitration panel shall consist of a sole arbitrator to be appointed in accordance with the said ICC Rules. The award rendered by the
arbitration panel shall be final, conclusive and binding on all parties to this Agreement . Each party shall bear the cost of preparing and
presenting its case, and the cost of arbitration, including fees and expenses of the arbitrators, shall be shared equally by the disputing parties,
unless the award otherwise provides. All arbitration proceedings shall be held in New Delhi. All documentation shall be prepared, and all oral
proceedings shall be conducted, in the English language."

Consultant should also have a right of suspension/termination of work in case the Client fails to fulfill its contractual obligations including but not
Attachment-II-Commercial Terms And
10 8 of 8 17 of CTC TERMINATION CLAUSE limited to timely payments, even after serving to it a 30 days’ notice in this regard. Such suspension is continued till all the outstanding
Conditions
payments are made by the Client to the Consultant

Please add the below:

Attachment-II-Commercial Terms And "LD as stated herein shall be the sole financial remedy for delay by the Consultant available to the Client"
11 8 of 8 18 of CTC LIQUIDATED DAMAGES
Conditions
Please replace the words "Time is the essence of the Work Order" with "Time is an important condition of Work Order" as appearing in Clause
4 of GCC

Please insert following ‘Mutual Hold Harmless Clause” to state that:

“Neither party shall be liable to the other and shall keep each other Party (including subcontractors and vendors) indemnified from any
injury/accident/ death, damage /action / loss caused to its personnel or property for whatever reasons, including any act or default or negligence
of the other Party”.
12 - - New clause Indemnity Clause
“OWNER shall indemnify and hold harmless the Contractor for any injury /accident/ death of any third party personnel and loss or damage
caused to any third party’s property”.

“The Owner shall indemnity the Contractor from any liabilities arising from pollution and contamination of any kind, including hydrocarbon
effluents or product escape, emanating from any spread, equipment or property other than any liability from the pollution spread, equipment or
property belongs to the Contractor or its sub-contractor.”

Please insert following ‘Rely-upon information Clause” to state that::

"The Services shall be provided based on information and documents made available to TPFMC by Client. TPFMC will not make any further
13 - - - Rely Upon Information enquiries to verify the information and documents made available by the Client or its Representatives. In case there is any discrepancy
between the actual data and Client's provided information and documents or any change in such information and documents affecting the
bases of supplied services, the same shall amount to variations and TPFMC shall be compensated for any time and cost impact of the same.
This will be formalized by issuance of change order to be mutually agreed."
Bidder understand that Owner shall reimburse any statutory variation in tax and duties arising due to introduction of any new taxes and levies
 Attachment-II Commercial terms and
14  2 of 8 (V)  Statutory Variation in Taxes vis a vis any increase in rate of existing tax laws.
conditions
Owner to confirm.
 Attachment-II Commercial terms and Bidder understand that GST shall be reimbursed on any actual reimbursement under the contract.
15  2 of 8  (III&IV) GST on reimbursement
conditions Owner to confirm.

As per referred clause in general terms and condition,

“The Contractor has to quote only ‘Basic Rates’ in the ‘Schedule of Rates (SOR)’ Annexure-6, the ‘Service Tax’ against the item rates shall be
16  Annexure-3 General Terms and conditions 6 of 9 1.02 Taxes
payable as ‘EXTRA AS APPLICABLE’………………..tax has to be deposited in Government treasury.”

Here bidder understand that Service tax means “Goods and Service Tax “. Owner to confirm.

Payments including Final bills ,should be released for undisputed invoices within 30 days of submission. There should be a timeframe of 10
days to notify issues or disputes if any in invoice sibmitted, from date of submission of invoice.
17 Commercial Conditions 3/8 2 Interest on delayed payment
Bidder requests that Interest shall be provided if the payment is not made within 30 days from the date of bills for the undisputed bills @ 12%
per annum

In case of suspension by Owner, for no default of contractor, the later should be entitled to recover full cost, including but not limited to
irrevocable commitments made, escalation of cost and working capital cost for full period of suspension and loss of profit, if any.

Further, if suspension has been requested by Owner, with no default of Contractor and the work remains suspended for a period of 90 days
from first notice, the Contractor should also be entitled to terminate the contract with rights, as stated above for the work already executed
and/or part under execution,

18 Commercial Conditions 8/8 17 Termination If instances of suspension by Owner are frequent, and makes it impossible for contractor to execute its scope within tenure stipulated at
inception of contract, Contractor should be entitled to terminate along with right to recover cost as stated above.

Contractor should be allowed to terminate the contract for non clearance of undisputed dues of Contractor beyond 90 days

In case of irrevocable commitments or non-refundable advances, against commitments made by Contractor, and where termination is for no
fault of Contractor, full compensation including loss of profit, shall be payable by Company to Contractor

Bidder requests for the Payment terms as Below .

1. Bidder request for 10 % Advance Payment with LOI
2. Bidder request 5 % Payment for the completion of KOM (Milestone 1)
19 Payment Terms 3/8 New clause Cash flow 3. Bidder requests for 10% of Payment for Submission of Energy Saving report with estimated cost (Milestone 2)
4. Bidder request revision of payment for Milestone 8 and Milestone 9 to 5 % each

Bidder requests Client to Accept Bidders proposed payment terms.

20 General Terms and conditions 7/9 3.01 PBG Bidder requests that BG to be submitted within 30 days instead of 15 days of issuance of LOI

21 General Terms and conditions 7/9 3.01 PBG Bidder requests that claim period of Three months to be considered instead of Six months.
22 General Terms and conditions Add new clause PBG Bidder requests that PBG value to be reduced to half during warranty period
23 Annexure 7 2/2 6 PBG Format Bidder requests to delete words 'and the bank hereby waives all and any of its rights of suretyship'

24 Annexure 7 2/2 9 PBG Format Bidder requets to add words in 2nd line'……date of expiry of guarantee i.e._______ (claim date)…...

Bidder requests to delete clause 'The Bank declares that it has power to issue the guarantee under Regulations 1959 and the undersigned has
25 Annexure 7 2/2 14 PBG Format full powers to do so on behalf of bank.' and replace the same with " The Bank doth hereby declare that Mr ______ and Mr ________ are
authorised to sign this guarantee on behalf of the bank and to bind the bank thereby"

26 Annexure 7 Add new clause PBG Format Bidder requests for addition of new clause in BG format : Bank Guarantee is not assignable or transferable by you.'

3 of 4
 Refernce of Enquiry Document
S. No. Bidder's Queries Owner's Remarks
Part / Vol No. Page No. Clause No. Subject

Bidder requests to add following lines in clause 13 of the PBG format : 'BG to expire and be null and void whether original returned or not to
27 Annexure 7 2/2 13 PBG Format
issuing bank.'

Bidder requests for addition of clauses in the Tender & BG format: 'Enforcement/invocation with prior written & substantiated notice allowing a
28 Annexure 7 & General Terms and Conditions 2/2 Add new clause PBG Format
30 days period to remedy'.

29 Annexure 7 2/2 Add our point PBG Format Bidder requests for addition of clause in BG format 'This Guarantee is subject to ICC uniform rules for Demand Guarantees 2010 (URDG758)'

As per tender Hard copy submission of Bid is mandatory. We request client to allow to submit the bid online or soft copy sumission through mail
- - - Online bid submission
or share point. BIDDER can provide the sharepoint location on its server to client. Kribhco team can access the location and take

In case of any delay in BIDDER's work and services which is not attributable to BIDDER and attributable to Client or vendor side, LD shall not
30 - - LIQUIDATED DAMAGES
be applicable.

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