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CONSULT ANC Y SERV ICES FOR P LANN ING , DES IGN ING AND

DEVELOP MENT OF A GREEN FIELD AIRPORT AT C HANDRAPUR

Request for Proposal

for

Consultancy Services for Planning, Designing


and Development of a Greenfield Airport at
Chandrapur

June, 2018

Maharashtra Airport Development


Company Ltd.

8TH FLOOR, WORLD TRADE CENTRE - 1, CUFFE


PARADE, MUMBAI - 400 005.

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CONSULT ANC Y SERV ICES FOR P LANN ING , DES IGN ING AND
DEVELOP MENT OF A GREEN FIELD AIRPORT AT C HANDRAPUR

Request for Proposal

for

Consultancy Services for Planning, Designing & Development of


a Greenfield Airport at Chandrapur

Issue of blank tender document As per e-tender portal

To be received upto As per e-tender portal

To be submitted in the Office of VC&MD, Maharashtra Airport


Development Company Ltd. 8th Floor,
World Trade Centre - 1, Cuffe Parade,
Mumbai - 400 005.

Pre-bid Meeting at Office of MADC. 8th Floor, World


Trade Centre – 1, Cuffe Parade,
Mumbai – 400 005.

Date and Time of Pre-bid Meeting As per e-tender portal

Issued to M/s. ___________________________________________________________

_______________________________________________________________________

on ___________/2018.

Authorised Representative
Maharashtra Airport Development Company Ltd.

-----------------------------------------
Received

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BID DOCUMENT

TABLE OF CONTENTS

Section No. Subject Page No.

Detailed Tender Notice 4

1 Instruction to Bidders 5

2 Terms of Reference 12

3 Contract Conditions 27

4 Special Conditions of Contract 42

Appendices

Appendix 1 Formats for Technical Proposal 47

Appendix 2 Formats for Financial Proposal 53

Appendix 3 Airport Preference 56

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DETAILED TENDER NOTICE

1. INTRODUCTION
MAHARASHTRA AIRPORT DEVELOPMENT COMPANY LTD. (MADC), 8th floor,
World Trade Centre I, Cuffe Parade, Mumbai – 400 005 has been mandated by Govt
of Maharashtra(GOM) to develop/improve, operate & manage the airports in
Maharashtra not belonging to the Airports Authority of India (AAI) and Indian Air Force
(IAF). GOM now mandated MADC to develop a new Greenfield Airport at Chandrapur
and also intends to select contractor/contractors for construction of the airport facilities
For this purpose, MADC intends to appoint Consultants for planning, designing,
preparation of Working Drawings, Cost Estimates and Bid Documents for selection of
the Contractor.

Offers are invited from reputed consulting firms having experience in the field of
planning, designing and pretender activities of airport and related infrastructure and
facilities.

2. TENDERING PROGRAMME
(a) Name of work: Consultancy services for planning, designing and
Development of a Greenfield Airport at Chandrapur
(b) Downloading of bid document:

(c) Cost of bid document:

(d) Earnest Money Deposit:

(e) Pre-bid meeting:


As per e-tender portal
(f) Date of submission:

(g) Opening of technical proposal

(h) Date of opening of


Financial Proposal:

Note:

The bidders are requested to submit their offers on web portal www.mahatenders.gov.in
on or before the scheduled time and date.

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SECTION – 1

Instructions to Bidders

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Instruction to Bidders

Consultancy services for Planning, Designing and Development of a Greenfield


Airport at Chandrapur

Maharashtra Airport Development Co. Ltd. (MADC) invites offers from reputed and
experienced consultant for Consultancy Services for Planning, Designing and
Development of a Greenfield Airport at Chandrapur

1. The main objective of proposed consultancy service is to provide services for


Planning and designing of the proposed greenfield airport, prepare applications for
requisite clearances and obtaining the same, preparation of BOQ, Construction
Drawings, Cost Estimates and Bid Documents for selection of contractor

2. Formats for submission and the Terms of reference (TOR) are enclosed. The TOR
describes broad scope of work and timeline for completion of services.

3. Time schedule
The basic consideration and the essence of the contract shall be strict adherence
to the quality and time schedule for performing the works/ services. The
completion schedule in the TOR shall be the basis of evaluation of offers and
MADC reserves the right to request for a change in the time schedule during pre-
award discussion with the successful Bidder.

4. Submission of Bid

a. Proposals shall be submitted online on www.mahatenders.gov.in for


“Technical Proposal” and “Financial Proposal”.

b. The bidders intending to submit their offers are required to submit tender
document cost and Earnest Money Deposit (EMD) as below:

Tender Document Cost: The bidders are required to pay tender


document cost of Rs 2000/- (Rupees two thousand only) in the form of
demand draft drawn on any nationalized/scheduled bank, in favour of
MADC Mumbai, payable at Mumbai before the last date & time of bid
submission. Any bid without tender document cost along with technical
proposal shall be liable for rejection. Tender document cost shall be non-
refundable.

Earnest Money Deposit: The bidders are required to pay an Earnest


Money Deposit of Rs. 2,00,000/- (Rupees two lakhs only) in the form of
Demand Draft drawn on any nationalized/scheduled bank, in the name of
MADC Mumbai, payable at Mumbai before the last date & time of bid

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submission. Any Bid without E.M.D. along with technical proposal shall be
liable for rejection. The amount of E.M.D. shall not carry any interest.

5. JV/Consortiums are not allowed to bid.

6. Language of Bids
All information in the bid shall be in English. Information in any other language
shall be accompanied by its translation in English. Failure to comply with this shall
disqualify a bid. In the event of any discrepancy in meaning, the English Language
copy of all documents shall govern.

7. Signature of Bids

The bid must contain the name, residence and place of business of the authorized
person or persons making the bid and must be signed by the Bidder with his usual
signature. The names of all persons signing shall be stamped, typed or printed
below the signature. Bids by Corporation / company must be signed with the legal
name of the Corporation / Company by the President / Managing Director or other
person or persons authorized to bid on behalf of such Corporation / Company in
the matter. Significant evidence of authority of the person signing on behalf of the
Bidder shall be furnished with the Bid.

8. Local Conditions
(a) It will be imperative on each bidder to fully inform himself of all local conditions
and factors, which may have any effect on the execution of works / services
covered under these documents and specifications. It must be understood and
agreed that all the factors have properly been investigated and considered
while submitting the proposals. No claim for financial adjustment to the
contract awarded on these specifications and documents will be entertained
by MADC. Neither any change in the time schedule of the contract nor any
financial adjustment arising thereof shall be permitted by MADC, which are
based on lack of such clear information or its effect on the cost of the work /
services by the bidder. In arranging site visit, you may request for help and
guidance from the Executive Engineer, MADC at Mumbai office or
Superintending Engineer at Nagpur office.
(b) Please note that the cost of preparing the proposal, presentation and of
negotiation the contract including site visits etc. will not be reimbursable by
MADC.

9. Price Bids
The Consultants are required to quote a lump sum fee inclusive of all prevailing
taxes and fees except the GST for the consultancy services in the prescribed
format given in Appendix 2. GST as applicable shall be paid separately.

10. Duties and Taxes


All duties, taxes and other levies payable by the bidders in respect of the

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transaction between the bidders and their vendors/sub-suppliers shall be included


in the bid price and no claim on this behalf will be entertained by MADC. All taxes,
duties and levies (except GST) in respect of the transaction between MADC and
bidders shall be included in the bid price.

11. Validity
a. The proposal shall be kept valid for a period of one hundred twenty (120) days
from the stipulated last date for receipt of proposals as mentioned hereafter.
The over all offer including key personnel proposed for the assignment and
your quoted prices shall remain unchanged during the period of validity. In
case the Bidder withdraw, modify or change his offer during validity period, the
Earnest Money Deposit paid by him shall be forfeited forthwith, without
assigning any reason thereof.
b. The E.M.D. paid by the unsuccessful bidders shall be refunded to them
without interest, after the award of work is finalized by MADC; or after the date
of expiry of Validity of offer, unless the validity of offer is extended by mutual
consent.

12. Evaluation of Offers

Bids received and found valid will be evaluated by MADC to ascertain the best
evaluated bid in the interest of MADC for the complete works / services under
these specifications and documents. The Bidder should take enough care to
submit all the information sought by MADC in the desired formats. In case of need
additional paper can be added. The bids are liable to be rejected if information is
not provided in the desired formats. The proposals, in general, shall be evaluated
using the following criteria:

a) Technical Proposal
The Technical Proposal to be submitted as per formats enclosed in
Appendix 1 shall comprise the following:
i) Letter of Transmittal
ii) Check List of the Submission
iii) Experience of similar work in the given format.
iv) Appreciation of the Project - The proposal should demonstrate the bidder’s
knowledge of the project requirement and bidder’s understanding of the
requisite tasks as set forth in the Scope of Work. In the event of
acceptance of the offer of a bidder and appointment as consultant,
stipulation of scope of work and terms and condition indicated in this bid
document and as interpreted by MADC shall prevail.
v) Concept design
vi) Strategy for implementation of the project
vii) Work Programme (in the form of bar chart)
viii) Organization chart and manning schedule of Key Personnel. The manning
schedule of Key Personnel should indicate clearly the estimated duration

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and probable timing of the assignment of each professional to be used.


ix) Comments, if any regarding the scope of work, designed to improve the
in carrying out the assignment.
Note: The comments if needed regarding scope of work should be brought out in
the prebid meeting, for which bidders are requested to send their queries at least
3 working days in advance.
x) Specific proposal to save time and cost.
xi) Bio-data of Key Personnel

Presentation
The consultants will have to make a presentation of the technical proposal
to MADC. The presentation shall cover in sufficient, detail the appreciation of the project,
conceptual design, proposed organizational structure, work program, implementation
strategy, proposal to save time and cost etc. The objective of presentation is to evaluate
the consultants regarding their understanding and preparedness for the assignment and
get clarifications, if any, as required by MADC. The date & venue of presentation will be
decided by MADC and intimated at least 3 working days in advance. During presentation
it is expected that each key person will make presentation about his field of work as
indicated in the proposal.
The technical strength of the consultants is evaluated after combining the
marks scored as under and the presentation. Minimum qualifying score in each part
would be 60% and overall minimum qualifying score shall be 75%.

(b) Financial proposal

Those pre-qualified applicants as above, who secure minimum 60% in each part
and overall minimum 75% or more in the technical proposal shall only qualify for
consideration of opening of financial proposal. Financial Proposals of all qualifying
bidders will be opened online for which intimation will be given to all prequalified bidders
who so desire can remain present. The score on price quote will be calculated in the
following manner:

Proposal evaluation : 20* X/Y


Where,

X = Price of lowest responsive bidder


Y = Price of any other bidder

The marks allocated to the lowest responsive bidder will be 20 and to any other bidder,
20*X/Y.

In the price bid, the bidders have to quote: - Lump sum price for conducting the
assignment related to Survey, Planning, designing, preparation of drawings & tender
document, cost estimates, obtaining various approvals and selection of contractor

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This financial bid score is added with Technical score (out of 80) of each bidder and
whoever secures maximum marks out of 100 will be the preferred bidder for award of
work.

13. Minimum Eligibility Criteria


Financial Criteria: The firms having average annual turnover in airport consultancy work
of Rs. 3 Crore during last 3 years.
Technical Criteria: The bidder must have completed one Detailed Project Report (DPR)
of any one airport of Code ‘C’ and above completed in previous five years.
Note:

In case if more than one bidder scores equal marks (both Technical and Financial score
together) as highest score, the award of work shall be decided on the basis of higher
marks scored in Financial offer.

Proposed marking system:


Total marks = 100
(A) Year of incorporation: 5.0 marks (Max.)

(i) 5 – 10 years old company - 3.0 marks


(ii) More than 10 – 15 years old company - 4.0 marks
(iii) More than 15 years old company - 5.0 marks
(Incorporation certificate shall be submitted)

(B) Organization: 35 marks (Max.)

(i) Organizational status – 5 marks (max)


(a) Partnership – 1.5 marks
(b) If Pvt. Ltd. Company – 3.0 marks
(c) Public limited Company – 5.0 marks

(ii) Manning schedule – 5 marks (max)


(iii) Key personnel CVs, experience as per clause 8 of TOR – 15 marks (max)

a) Team Leader - 3 marks

b) Airport Planning Engineer - 1.5 marks


c) Runway Pavement Design Expert - 1.5 marks
d) Airport Services Design Expert - 1.5 marks

e)
Structural Engineer - 1.5 marks

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Airfield Ground Lighting,


f)
Electrical Service Designer - 1.5 marks
g) Quantity Surveyor - 1.5 marks
h) CNS/ATM specialist - 1.5 marks

i) Environmental Engineer - 1.5 marks


(CVs shall be signed by respective named persons and also by authorized representative
of firm submitting bid)

(iii) Financial status of Company – 10 marks (max)

Average Annual turnover in Airport consultancy (Design/PMC) work during last 3


years to be adjusted for cost increase by 8%.
 Less than Rs 3 Crores – 0 marks
 Rs. 3 Crores to 6 Crores – 05 marks
 More than Rs. 6 Crores to 10 Crores – 07 marks
 More than Rs. 10 Crores and above – 10 marks

Note : 1. The firms having average annual turnover in Airport consultancy work
less than Rs. 3 crores during last 3 years will not be eligible to participate in the
tender.

2. The annual turnover shall be supported by audited financial statements.

(C) Experience: 30 marks (Max.)


(i) DPR / Feasibility study / PMC of Airports of Code ‘C’ and above in last 5 years
Up to 2 Greenfield/Brownfield Airports - 10 marks
More than 2 and upto 5 Greenfield/Brownfield Airports - 18 marks
More than 5 Green field/Brownfield Airports - 30 marks
(Bids not having experience even in one Airport shall be rejected)

(D) Presentation on work program, methodology and concept design, time & cost
saving measures, economy in construction and environmental safeguards, Quality
assurance & quality control and another relevant information – 10 marks
(max)
(E) Financial proposal – 20 marks (Max.)
Note: For the evaluation of experience, only the completion certificates from the client
shall be considered.

14. Award of Contract


(a) The selected bidder shall be awarded the consultancy services for the airport
and MADC at its sole discretion shall decide such award.
(b) Notification on Award of Contract for the Consultant will be made in writing to

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the successful Bidder by MADC. The bids received and accepted will be
evaluated by MADC to ascertain the best offer with due weightage to technical
and financial proposals, for the complete Works / services under these
specification and documents.
(c) The contract for the consultancy services would be awarded to the best
qualified and responsive Bidder offering the bid in conformity with the
requirements of these specifications and documents and MADC shall be the
sole judge in this regard.
(d) The selection of Consultant shall be at the sole discretion of MADC which
reserve the rights to accept or reject any or all the proposals without assigning
any reason. MADC reserves the right to call for additional information from the
bidding consultants.
(e) The consultant selected for this assignment shall not be allowed to accept any
consultancy with the contractors appointed by MADC or any airport within the
region covering almost the area covered under the radius of about 500 Km,
other than airports under MADC’s possession.

15. Professional Liability Insurance


This is required to be taken with the minimum coverage equal to cost of the
consultancy fee and shall be valid for the entire period of consultancy.

16. Employers Workers Compensation Insurance


This is required in respect of the personnel of the consultant and any of the sub-
consultant in accordance with relevant provisions of the applicable law.

17. Purchase of Bid Document


Please note that blank bid document shall not be supplied or dispatched by post,
courier, etc. and agencies are requested to bid for the job onlin

18. Schedule of tendering program is given below :

Downloading of blank bid As per on e portal


document
Pre-bid meeting As per on e portal

Date of submission online As per on e portal

Date of opening of Bid As per on e portal

Note: No offer will be accepted after the last date and time of submission.

19. The Bidders are requested to go through (i) the instructions to Bidders, (ii) Terms

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of Reference, (iii) Conditions of Contract, (iv) Special Conditions of the Contract


and (v) the List of Various Enclosures to be submitted by them along with
complete bid document and the scope of work under the Consultancy Services to
be offered by them for this Project. The bidders should fully inform themselves of
all the terms and conditions, scope of work and the local conditions of this project.

Vice Chairman and Managing Director

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SECTION – 2

Terms of Reference

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TABLE OF CONTENTS

1 BACKGROUND
2 OBJECTIVES OF CONSULTANCY SERVICES
3 JURISDICTION
4 SCOPE OF CONSULTANCY SERVICES
5 CONSULTANCY DURATION
6 CONSORTIUM/ JOINT VENTURE BIDS and SUB-CONSULTANTS
7 SCHEDULE OF PAYMENT
8 PROJECT TEAM
9 MONITORING SYSTEM
10 SPECIFICATIONS and BID
11 ESTABLISHMENT
12 FACILITIES
13 CO-ORDINATION
14 PROPREITORY RIGHTS
15 GUIDANCE
16 POWER TO VARY OR OMIT WORK
17 RIGHT TO APPOINT PROJECT MANAGEMENT CONSULTANT

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TERMS OF REFERENCE

1 BACKGROUND
Maharashtra Airport Development Company Limited (MADC) is constituted in the year
2002 by the Government of Maharashtra (GoM) as a Special Purpose Company.
MADC has been mandated to develop a Greenfield Airport at Chandrapur.
Accordingly MADC has conducted a prefeasibility study through AAI for a site near
Mauja-Murti and Vihirgaon Tal Rajura, Dist. Chandrapur for development of a
Greenfield airport. Site found feasible subject to OLS and a total land of 840 acres for
A-320 operations has been identified. Initially the airport can be made operational for
Q-400 type of aircrafts for which 720 acres land is required. The land acquisition is
already underway.

MADC now intends to appoint a Consultant for Project Preparation, obtaining


necessary clearances required for airport operations, preparation of master plan,
detailed design and cost estimates and bidding documents for selection of contractor.

2 OBJECTIVES OF CONSULTANCY SERVICES

a. To carry out necessary studies for preparation of master plan and obtaining the
required clearances, detailed design, cost estimates, preparation of construction
drawings, and preparation of bidding documents for selection of Contractor.

3 JURISDICTION

a. The project area includes the area of airport as indicated in the index map given
in Appendix 4 of the bid document.
b. The Scope of Study shall include the entire influence zone of the airport under
consideration.

4 SCOPE OF CONSULTANCY SERVICES

The Scope of Consultancy Services:


Preparation of Master Plan, survey, soil investigation, obtaining clearances for various
authorities for airport operation, design of all the facilities at the airport, Preparation of
working drawings, cost estimates, bid documents and assistance in selection of
contractor

4.1 The scope of Consultancy Services for the project under Part-A will, inter-alia,
includes the following:

i. Site Data Collection including traffic data


ii. Field Surveys (Topographic survey, soil investigation)
iii. Social and Environmental Impact Assessment
iv. Assessment of Facilities required
v. Design of all facilities

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vi. Preparation of Master Plan


vii. Cost estimation, preparation of specifications for various facilities
viii. BOQ, tender document preparation
ix. Cost & Revenue streams, feasibility
x. Simulation Study
xi. Development Strategy
xii. Assistance to MADC in obtaining various clearances

4.1.1 Site Data Collection

The Consultant will collect the following data:


 Site Map
 Regional Maps
 Topography sheets and contour maps
 Meteorological data (wind, temperature, rain, visibility, humidity etc. relevant
for aviation purpose), traffic data
 Grading, drainage, and soil characteristics
 Schedule of rates (State PWD/ CPWD/ AAI)
 Aviation Policy Review of present policy of the Civil Aviation Ministry of the
Government of India

4.1.2 Field Surveys

 Site conditions analysis (in terms of visibility, obstructions, accessibility etc.)


 Preparation of Cadastral maps, topographical surveys, geotechnical
investigation will be done by consultant.
 The Consultants will themselves carry out Topographic survey, Geotech
investigation and obstacle survey for identifying the objects which may
endanger aircraft operations and preparation of zoning maps and various
charts as required by Directorate General of Civil Aviation (DGCA). OLS study
completed by MADC and will be made available to selected consultant.
 The consultant shall be required to submit these survey details to the
DGCA/Airports Authority of India (AAI) through MADC and assist MADC in
obtaining approval of such competent authority for construction of the airport
facilities. However, all such applications and recommendation letters, as
prepared by the consultants, shall be submitted under the seal and signature
of MADC.
 The Consultant will carry out Hydrological Study and also prepare Wind Rose
Diagrams, meteorological study as may be required for approval of the
statutory authorities for the airport site. The Consultant will prepare the
location of airport on survey of India map and will also prepare the details of
the site required for obtaining approvals from various statutory authorities like
Airport Authority of India, MOCA, DGCA, Ministry of Defense, MOEF etc.
 The consultant shall be fully responsible for obtaining all approvals from the
concerned statutory bodies/Govt. Departments, State/Central, from site

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approval to commissioning/licensing of the airport.

4.1.3 Social and Environmental Impact Assessment


The Consultant shall carry out the social and environmental impact assessments
due to the project for identification and quantification of significant social and
environmental impacts on the environmental media including effects on air, noise,
traffic congestion, land drainage, aesthetics, heritage monuments, project
objectives to minimize adverse social and environmental impacts and formulate
feasible Rehabilitation Action Plan (RAP) and Environmental Management Action
Plan (EMAP) including mitigating measures both during and after construction and
during operation, in accordance with the latest MoEF Notification. The Consultant
shall also prepare application to MPCB / MOEF, organise public hearing if any
attend meetings, offer clarification till MoEF clearance is finally obtained.

4.1.4 Assessment of Facilities required


Various facilities and infrastructure required on airside and landside for the
projected traffic are to be identified, assessed and estimated. The Consultant shall
identify the planning requirements over the thirty-year horizon for the facilities to
cater to the projected traffic. The facilities to be provided at the airport, may,
interalia include:
a. Airside Facilities

 Runway
 Taxiways
 Apron
 GSE Storage area
 Airport Maintenance area
 General Aviation area
 Helicopter area
 ATC Tower
 Navigational Aids
 Visual Aids
 Meteorological facilities
 Airfield ground lighting
 Airport lighting
 Drainage
 Cargo Facility
 Obstacle and Navaids clearances
 Rescue and Fire fighting and other safety requirements
 Airside road network
 Maintenance hangers
 Baggage handling system & fuel farm etc.

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b. Passenger Terminal Building

 Terminal Sizing
 Functional Concept
 Architectural Concept
 Various facilities required for functioning of airport like Checkin counter,
passenger lounge, Cafetaria, Restaurants, Airline offices, Security hold,
shopping etc.

c. Supporting Infrastructure

The Consultant shall collect data on existing sources of water supply, wastewater
treatment and disposal, power and telecommunications, access road network etc.,
for the selected site duly considering requirements for support infrastructure at the
proposed project.

 External Connectivity (Roads etc.)


 Car Parks
 Utilities (e.g. power, telecommunication, water supply, sewerage, storm water
drainage etc.)
 Other facilities to enhance Commercial Viability of the Project

Based on data collected, the Consultant shall identify, plan & design following with
respect to support infrastructure at the proposed airport:

Water Supply: source, quantity and quality of treated water available, scheme for
off-take of water, specifications and cost estimate

Wastewater Disposal: quantify and prepare scheme for wastewater disposal to a


suitable location and preparation of cost estimate for the same.

Power Supply: sources, capacity and scheme for off-take of power from at least
two sources, specifications and cost estimate, etc.

Telecommunications: connectivity requirements to existing networks, scheme,


specifications and cost estimates, etc.

Access Road Network: The proposed site shall be connected to existing road
networks in such a way that resultant network provides an efficient access to and
from the airport. The consultant shall plan the Scheme and prepare cost estimates
including the cost of land acquisition.

Standards and Regulations


The consultant shall follow all the relevant guidelines and standards (ICAO guidelines,
Indian Standards and codes, guidelines of AAI / DGCA etc.) as may be applicable for

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various studies to be carried out and design of Airport Facilities.

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4.1.5 Preparation of Master Plan

Draft Master Plan


Based on the assessment of facilities the Consultant shall prepare draft master
plans for the airport and associate access links showing at least three alternative
layouts including phased development. The Consultant shall chalk out land
allotment to various usages in the conceptual plan, which shall be detailed out in
the detailed Master Plan. An evaluation of alternative plans shall be made with
reference to relevant evaluation parameters namely cost, landuse efficiency,
phased development, future expansion, aesthetics etc.

Preferred Master Plan


Upon the Client’s agreement the Consultant shall prepare a detailed Master Plan
for the airport. The Master Plan shall inter-alia contain ancillary facilities such as
hotels, banks, communication and other complimentary facilities etc. necessary
for its development. While planning for the airport, the lease/sale component of
land for various services to be provided by the third party shall be borne in mind
and worked out by the Consultant.

4.1.6 Simulation Study for Conflict Free Operation with Neighboring Airports
Study the Air Space architecture and work out the requirements to enable
operation at the airport simultaneously with operations at neighbouring airports.
These requirements should, inter-alia include CNS/ATM infrastructure,
integrated/coordinated approach procedures and modifications to air routes and
restricted air space.

4.1.7 Development Strategy


The Consultant shall develop a strategy for development of the project. The
Consultant shall phase out development so as to optimize the investment
requirement for the development of the airport. For implementation in each phase,
various works can be grouped into suitable packages. The Consultant shall keep
in mind the utilization of land, which is already under acquisition, for immediate
development while phasing out the project development.

4.1.8 Assistance in obtaining clearances


To assist MADC in obtaining all the required clearances/ approvals for
commissioning the Airport project, and the same include, besides preparation of
reports, preparation of audio-visual presentation material, attending various
meetings, making presentation in different forum, giving additional information
etc., as may be necessary and required by MADC in connection with the
approvals to the project.
The following clearances are required:
 Ministry of Civil Aviation(MoCA)/ DGCA
 Ministry of Defence

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 Site Clearance from Ministry of Environment and Forest (MoEF)


 Approval from Maharashtra Pollution Control Board (MPCB)
 Local Body clearances
 EIA clearance from MoEF after completion of EIA study
 Any other clearance required as per the latest MOCA policy for development &
operation of green field airports.

The clearances are required at various stages and the consultant shall be
responsible for assisting MADC in obtaining all the requisite clearances.

4.1.9 Pre-Tender – Detail planning and Design Stage


The facilities to be planned and designed (Phase 1 for Q400/ATR 72 and Phase 2
for Airbus/Boeing type of aircrafts), inter alia, are:
 Runway, Taxiways, parking apron, terminal building and other related
infrastructure as shown in the master plan.
 Airfield Ground Lighting systems, airport lighting, other visual aids as well as
Navigational Aids
 Security Fence, Perimeter Road and other Service Roads as required.
 Detailed design of the bridge over nallah or river if any
 Pavement design for runway, taxiway, roads within the airports etc.
 Planning and design of approach road to the airport, vehicular parking
 Planning and designing of compound wall
 Structural design for terminal building, ATC tower
 Airfield pavement designs shall be designed to support the loads imposed by
aircraft. The designs shall be such as to provide a smooth, stable and firm
surface with required friction characteristics so that the pavement is usable in
all seasons and weather conditions. Various alternatives may be evaluated
and presented for MADC’s consideration.
 Terminal building of Greenfield Airport at Chandrapur shall be designed for
peak passenger capacity of 200.
 Plan and design the Drainage system with suitable outfalls. The drainage
system shall be sized keeping in view the future expansion of the airport.
Suitable rainwater harvesting system shall also be designed.
 Ducts for utilities shall be planned of sufficient size and designed at suitable
locations so that the utilities (viz. Cables, distribution pipes etc) run in these
ducts when they have to cross the paved areas. These should be sized for
overall airport area for its final vision.
 Any other services, instrumentation or the provision for the same, acquired to
make it an efficient airport.
 Planning and designing of airfield ground lighting
 Fire station and other fire & rescue infrastructure

These are the broad activities. Consultant shall have to plan and design all those
modern services/facilities that are required for smooth and efficient functioning of a

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modern airport.

On approval of designs by MADC, prepare BoQ, cost estimate and technical


specifications for each component of work, which should inter-alia include the list and
addresses of the vendors for various specialized services and solutions.
 Preparation of QA/QC system and methodology to implement the same.
 Prepare tender documents along with evaluation criteria for the tenders.

Note: - The construction drawings shall be frozen at the time of bidding itself and in case
it is unavoidable, any change suggested by consultant and or contractor shall be
incorporated only with the approval of MADC.

4.1.10 Post Tender – Bid Process Management

The Consultant shall prepare various agreements to be signed by the


implementing authority with various statutory authorities like DGCA, AAI, IMD,
IAF, BCAS and any other Central or State Government or Local bodies.

The Consultant shall assist MADC in tender evaluation and selection of


contractor. The scope of work under this includes:
 Assist MADC in pre-bid meetings in responding to queries of prospective
bidders.
 Review the tenders received from bidders in consultation with MADC and
assess the completeness of documentation and seek clarification wherever
appropriate.
 Assist MADC in technical evaluation of pre-qualified bids received.
 Assist MADC, if requested, in final selection of successful bidder and award of
contract.
 Assist MADC, to prepare letter of award and other documentation.

4.1.11 Site visits, preparation of presentation material

Consultant has to make enough no. of site visits to capture the details for efficient
planning, design & estimation of Airport as per prevailing norms.
Prepare materials required to support the various meetings throughout the
consultancy service period including power point presentation, Prepare 4 minute 3
dimensional modelling video on mini-CDs capable of running on a computer
providing an overview of the Airport. These video will be for use during public
information meetings and hearings. The 3-D physical model of the aerodrome also
needs to be prepared to the satisfaction of MADC.

4.1.12 Services during Construction Phase

The consultant shall be required to visit the construction site from time to time. He
shall be required to satisfy various queries raised during the construction phase, sort

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out various issues related to the plans, designs and specifications of the various
facilities, services and update the drawings from time to time depending upon site
conditions and construction needs. The consultant shall be required to satisfy the
minimum requirements of the plans, designs and specifications as may be specified
by ICAO, DGCA, Defence or any other international prevailing norms.

4.2 General

 In all phases of the work ensure compliance with requirements of following entities
and agencies:
o AAI, DGCA, MoCA and ICAO standards and recommendations as applicable
and as required.
o Other Users of Airport facilities and MADC
o Coordinate with MADC to sequence construction activities of contractor as per
work area availability both in space and time.
 Consultant shall collect all data required for planning and designing of various
components.
 All designs shall be as per national and international codes in vogue and in their
absence as per best engineering practices.
 Drawings shall be prepared in such detail that they provide all information required
for execution of work at site.
 The detail designs done by the consultant shall be properly documented including
all calculations and shall be submitted to MADC for approval and record.
 The designs shall be done in such a way that connectivity to the elements to be
constructed in future is maintained and it should be possible to undertake the
expansion programme of the airport without disturbance to airport operations.

5 CONSULTANCY DURATION
The consultancy duration for this project shall be as follows:-

Date of submission
Broad Major Essential Aspects to be No. of
Report w.e.f.
covered Copies
commencement date
 Detailed Method Statement
 Detailed work plan
Inception  Manpower Deployment
3 1 week
Report  Work Plan for surveys along with
survey formats
 Presentation of above

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Date of submission
Broad Major Essential Aspects to be No. of
Report w.e.f.
covered Copies
commencement date
 Project site and meteorological
perspective
 Traffic assessment
 Airport facilities
 Obstacle Survey
 Runway orientation & proposed
Pre –Feasibility
Master Plan 3 7 weeks
Report
 Preliminary cost estimate
 Financial viability analysis
 Environmental and social issues
 Overview of project
implementation & operation
management
 Field Survey and Investigation
 Bid documents for Area
Interim Report - Levelling and Approach road
should inter-alia  Environmental and Social Impact 3 10 weeks
cover Assessment study
 Meteorological and Hydrological
study
 Invitation of bids for area leveling
and approach road and selection
of contractor for the same
 Applications for approval from
various agencies
 Master Plan
 Architectural Plan 3
 Detailed planning and designing
of Runway, Taxiway, Apron,
Draft Final Terminal building, Landside
Report facilities, airside services,
parking and other services
 Structural design including RCC,
18 weeks
pavement designs
 Bid documents for –
 Runway, Apron etc.
 Terminal facilities, ATC,
maintenance building, land Comple
side facilities etc. te
 Infrastructure - Water supply, Airport
sewer, drainage, power etc.
 Preparation of QA/ QC manual
 Obtaining all necessary
approvals from various agencies
for Airport site and compliance
with Greenfield Airport Policy

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Date of submission
Broad Major Essential Aspects to be No. of
Report w.e.f.
covered Copies
commencement date
 Final Master Plan with Final
Layout
 Construction drawings and
specifications for Runway,
Terminal facilities, drainage,
parking and other allied services
Final Report  Invitation of bids for – 3 21 weeks
 Runway, Apron etc.
 Terminal facilities, ATC,
maintenance building, land
side facilities etc.
 Infrastructure - Water supply,
sewer, drainage, power etc.
 Evaluation of bids and
Evaluation of recommendations
bids and award  Award of works - 25 weeks
of work  Obtaining balance final
approvals for starting works

6 CONSORTIUM/ JOINT VENTURE BIDS AND SUB-CONSULTANTS

JV/Consortiums are not to allowed to bid.

7 SCHEDULE OF PAYMENT
The payment shall be made on lump sum basis and is related to the progress and
satisfactory completion of tasks. The schedule of payment is envisaged to be in
terms of percentage basis of total agreed consultancy fee of respective parts as
given under:

Schedule of break-up of payment


Payment to
Sr. No. Activity
be released
1. On submission of Inception Report 5%
2. On Submission of Pre-feasibility report 10%
3. Preparation of Interim Report 10%
4. Preparation of Draft Final Report 25%
Preparation of Final Report and Obtaining approval of the
5. 20%
statutory authorities like DGCA/ICAO, MOEF, MPCB
6. Invitation and evaluation of Tenders and selection of contractor 10%
Preparation & issuance of Good for construction drawings
7. 20%
incorporating changes, if any, site visits for clarifications***
Total 100%

*** Payment under this activity shall be released proportionately during


construction phase based on issuance of GFC drawings, site visits for

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clarifications. The construction period for this work may be taken as 18 months
subject to the provisions of clause of consultancy fee and payment schedule
which shall be applicable. However no claim based on this construction period
shall be entertained by MADC.

The fees under this part shall be paid to the consultant after deducting retention amount
of 10% from each stage of work. The retention amount of all stages of the work shall be
released to the consultant in the following stages.

Sr. Payment of the


Activity
No. retention amount
1. On completion of 50% of the construction work of airport 25%
2. On completion of 75% of the construction work of airport 25%
3. On commissioning of the airport for commercial operations 25%
Three months from the start of commercial operations of
4. 25%
airport

8 PROJECT TEAM
The bidders shall provide the list of specialists in various fields supported by
middle/junior level professionals. It is expected that the consultant shall provide
following key personnel having requisite background and normally having minimum
professional experience in the respective areas of specialization, as indicated below.

Project Team during planning, designing, till award of work

Sr. No. Key Personnel Minimum Relevant Experience


15 years of experience in Master Planning and
1 Team Leader Detailed Designing of Airport and served in capacity of
Team Leader for similar assignments
Airport Planning
2 10 years of experience in Planning of Airport
Engineer
Runway Pavement
3 10 years of experience in Runway pavement design
Design Expert
10 years of experience in Airport Services design like
Airport Services
4 water supply, sewage disposal, drainage, firefighting,
Design Expert
HVAC etc
10 years of experience in Structural Design of
5
Structural Engineer Terminal Building, ATC tower and other allied airport
facilities
Airfield Ground
10 years in design of AGL & electrical facilities of
6 Lighting, Electrical
airports, solar power system
Service Designer
10 years of experience in quantity estimation and cost
7 Quantity Surveyor
estimation for airports
CNS/ATM He will develop communication and navigation system
8
specialist for airport and its quantification. .

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Sr. No. Key Personnel Minimum Relevant Experience


Environmental 10 years of experience in carrying out EIA / EMP
9
Engineer studies for airports

The above key personnel requirement is minimum and indicative. However selected
bidder is required to provide all the experts in various field in order to complete the
job in hand professionally & in timely manner. The expert team shall visit the site
adequate no of times in order to properly capture the details for completing the job
in hand professionally.

9 MONITORING SYSTEM
The progress of the work shall be monitored by MADC. The consultant will be
required to submit their fortnightly progress report on various activities which will be
reviewed every fortnight by MADC. The consultant shall be required to attend the
review meeting and make Power Point presentation of the work done by them.

10 SPECIFICATIONS AND BID


The specifications of various items of works shall be in conformity with all the airport
planning norms, Indian standards and National Building codes, DGCA Norms/ ICAO
Norms.

11 (i) ESTABLISHMENT
The consultant shall put their office at Mumbai fully equipped with required facilities
and various experts; mainly Team Leader shall be available to MADC on phone calls.
It is expected that one senior person shall be available to Head Office of MADC in
Mumbai on short notice.
(ii) FACILITIES TO BE PROVIDED TO MADC BY THE CONSULTANT
The consultant shall provide one Graduate Engineer as selected by MADC with
minimum 5 years of good experience in the field of Airport planning & Engineering to
be stationed at Mumbai/Nagpur for entire consultancy period. This Engineer will work
under MADC and his salary & other perks will be borne by the consultant. The
Engineer is required to execute the duties as directed by Engineer-in-charge of
MADC.

12 FACILITIES
To facilitate smooth progress of work, MADC shall offer due help namely-
a. To vest the team with authority to carry out surveys as per items mentioned in the
scope of services.
b. To secure permission from respective departments for the entry into private
properties or restricted areas for the purpose of this project.
c. To issue authority/recommendation letters required for the project.
d. To make all data available with MADC to the Consultant that is required for the
project.

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13 CO-ORDINATION
Executive Director (Tech) of MADC shall be In-Charge for the Project and all the day-
to-day co-ordination shall be done through him.

14 PROPREITORY RIGHTS
All designs and software developed, drawings, data accomplished by the consultants
shall be the sole property of MADC. The data collected in the course of work shall be
handed over to MADC in suitable format and suitable software media, including hard
copy to the satisfaction of MADC.

11 GUIDANCE
The appointed consultant shall obtain advise from MADC in respect of any other
matter which may arise from or in connection with the subject study.

12 POWER TO VARY OR OMIT WORK


No alterations, amendments, omission, suspensions or variations of the work under
the contract shall be made by the consultant except as directed in writing by the
MADC, but MADC shall have full power subject to the provision hereinafter contained
from time to time during the consultancy to make such variations.

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SECTION – 3

Contract Conditions

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CONTRACT CONDITIONS

GENERAL CONDITIONS OF CONTRACT

1.0 GENERAL PROVISIONS:

1.1 DEFINITIONS

Unless the context otherwise requires the following terms whenever used in this
contract have the following meanings

(a) “Applicable law” means the law and any other instruments having the force of
law in India, as they may be issued and in force from time to time;

(b) “Contract” means the contract signed by the parties, to which these General
Conditions of Contract are attached, together with all the related documents of
such signed contract;

(c) “Effective Date” means the date on which this contract comes into force and
effect pursuant to clause GC 2.1;

(d) “GC” means these general conditions of contract;

(e) “Government” means the Government of India;

(f) “State Government” means the State Government of Maharashtra;

(g) “Local Currency” means Indian Rupees;

(h) “Member” in case the consultants consist of a joint venture or consortium of


more than one entity, means any of these entities, and “members” means all
of these entities;

(i) “Personnel” means persons hired by the consultant or by any sub consultant
as employee and assigned to the performance the services or any part there
of; “Local Personnel” means such persons who at the time of being so hire
had their domicile inside India and ‘Key Personnel’ mean the personnel
referred to in clause GC 4.2 (a);

(j) “Party” means the client or the consultant, as the case may be and parties
means both of them;

(k) “Services” means the work to be performed by the consultants pursuant to this
contract for the purposes of the project, as described in Terms of reference
hereto;

(l) “SC” means the special conditions of contract by which these general
conditions of contract may be amended or supplemented;

(m) “Sub consultants” means any entity to which the consultants sub contract any
part of the services in accordance with the provisions of Clause GC 3.7;

(n) “Third Party” means any person or entity other than the Government, the
Client, the consultants or a sub consultant;

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(o) “Company”, “Employer”, “Client” means “Maharashtra Airport Development


Company Ltd.”; represented by the Managing Director or any office so
nominated by the Managing Director.

(p) “Managing Director” means Managing Director of Maharashtra Airport


Development Company Ltd;

(q) “Executive Director (Tech)” means Executive Director (Tech) of the Company;

(r) “Technical Proposal” means the technical proposal submitted by the


consultant and accepted by the client;

(s) “Chief Town Planner” means the Chief Town Planner of MADC; or an officer
designated by MADC.

(t) “Superintending Engineer” means the Superintending Engineer of MADC; if


there are more than one than any one so nominated for the project by M.D.
(MADC).

(u) “Executive Engineer” means the Executive Engineer of MADC nominated by


the MADC.

(v) Engineer In charge: The Engineer In charge shall be a firm of consultants, or a


person or an officer so nominated by MADC for this work.

(w) Proof Consultant: The proof consultants shall be a firm of consultants, or a


person so nominated by MADC to check the correctness and quality of the
work done by the consultants. The consultant shall be required to submit his
designs, drawings to the proof.

(x) “Airport” means the proposed greenfield airport at Chandrapur by MADC.

(y) “AAI” means Airport Authority of India.

1.2 RELATIONS BETWEEN THE PARTIES

Nothing contained herein shall be construed as establishing a relation of master and


servant or of agent and principal as between the client and the consultants. The
consultants, subject to this contract, have complete charge of Personnel performing
the services and shall be fully responsible for the services performed by them or on
their behalf hereunder.

1.3 LAW GOVERNING CONTRACT

This contract, its meaning, interpretation, and the relation between the Parties shall
be governed by the Applicable Law of India and Maharashtra State.

1.4 LANGUAGE

This contract has been executed in English, which shall be binding and controlling
language for all matters relating to the or interpretation of this contract.

1.5 HEADINGS

The headings shall not limit, alter or affect the meaning of this contract.

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1.6 NOTICES

1.6.1 Any notice, request or consent required or permitted to be given or made pursuant
to this contract shall be in writing. Any such notice, request or consent shall be
deemed to have been given or made when delivered in person to an authorised
representative of the party to whom the communication is addressed, or when sent
by registered mail, telex, telegram or facsimile to such party at the address specified
in the SC.

1.6.2 Notice will be deemed to be effective as specified in the SC.

1.6.3 A party may change its address for notice hereunder by giving the other party,
advance notice of such change pursuant to the provisions listed in the SC with
respect to clause GC 1.6.2.

1.7 LOCATION

The Services shall be performed at such locations as approved by the client hereto
and, where the location of a particular task is not so specified, at such locations,
whether in India or elsewhere, as the client may approve.

1.8 AUTHORITY OF MEMBER IN CHARGE

In case the consultants consist of a joint venture / consortium of more than one
entity, the members hereby authorize the entity specified in the SC to act on their
behalf in exercising all the consultants’ rights and obligations towards the client
under this contract, including without limitation the receiving of instructions and
payments from the client.

1.9 AUTHORISED REPRESENTATIVES

Any action required or permitted to be taken, and document required or permitted to


be executed, under this contract by the client or the consultants may be taken or
executed by the officials specified in the SC.

1.10 TAXES AND DUTIES

Unless otherwise specified in the SC, the consultants shall pay such taxes, duties,
fees and other impositions as may be levied under the Applicable Law.

2.0 Commencement, Completion, Modification and Termination of Contract

2.1 EFFECTIVENESS OF CONTRACT

This contract shall come into force and effect on the date (the “Effective Date”) of
the client’s notice to the consultants instructing the consultants to begin carrying out
the services. This notice shall confirm that the effectiveness conditions that, if any,
listed in the SC have been met.

2.2 TERMINATION OF CONTRACT FOR FAILURE TO BECOME EFFECTIVE

If this contract has not become effective within such time period after the date of the
contract signed by the parties as shall be specified in the SC, either party may, by
giving not less than four (4) weeks written notice to the other party, declare this

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contract to be null and void and in the event of such a declaration by either party
neither party shall have any claim against the other party with respect hereto.

2.3 COMMENCEMENT OF SERVICES

The consultant shall begin carrying out the services at the end of such time period
after the effective date as shall be specified in the SC.

2.4 EXPIRATION OF CONTRACT

Unless terminated earlier pursuant to clause GC 2.9 hereof, this contract shall
expire when services have been completed and all payments have been made at
the end of such time period after the effective date as shall be specified in the SC.

2.5 ENTIRE AGREEMENT

This contract contains all covenants, stipulations and provisions agreed by the
parties. No agent or representative of either party has authority to make, and the
parties shall not be bound by or be liable for, any statement representation, promise
or agreement not set forth herein.

2.6 MODIFICATION

Modification of the terms and conditions of this contract, including any modification
of the scope of the services, may only be made by written agreement between the
parties, however each party shall give due consideration to any proposals for
modification made by the other party.

2.7 FORCE MAJEURE

2.7.1 DEFINITION

(a) For the purposes of this contract, “Force Majuro” means an event which is
beyond the reasonable control of a party and which makes parties performance
of its obligations hereunder impossible or so impractical as reasonably to be
considered impossible in the circumstances, and includes, but is not limited to,
war, riots, civil disorder, earthquake, fire explosion, storm, flood or other adverse
weather conditions, strikes, lockouts or other industrial action (except where
such strikes, lockouts or other industrial action are within the power of the party
invoking Force Majuro to prevent), confiscation or any other action by
government agencies or by an order of any court of law.

(b) Force Majuro shall not include (i) any event which is caused by the negligence
or intentional action of a party or such party’s sub consultants or agents or
employees, nor (ii) any event which a diligent party could reasonably have been
expected to both [A] take into account at the time of the conclusion of this
contract and [B] avoid or overcome in the carrying out its obligations hereunder.

(c) Force Majuro shall not include insufficiency of funds or failure to make any
payment required hereunder.

2.7.2 NO BREACH OF CONTRACT

The failure of a party to fulfill any of its obligations hereunder shall not be
considered to be a breach of, or default under, this contract insofar as such inability
arises from an event of Force Majuro, provided that the party affected by such an

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event has taken all reasonable precautions, due care and reasonable alternative
measures, all with the objective of carrying out the terms and conditions of this
contract.

2.7.3 MEASURES TO BE TAKEN

(a) A party affected by an event of Force Majuro shall take all reasonable
measures to remove such party’s inability to fulfill its obligations hereunder
with minimum of delay.

(b) A party affected by an event of Force Majuro shall notify the other party of
such event as soon as possible and in any event not later than fourteen (14)
days following the occurrence of such event providing evidence of the nature
and cause of such event and shall similarly give notice of the restoration of
normal conditions as soon possible.

(c) The parties shall take all reasonable measures to minimize the consequences
of any event of Force Majuro.

2.7.4 EXTENSION OF TIME

Any period which a party shall pursuant to this contract complete any action or task
shall be extended for a period equal to the time during which such party was unable
to perform such action as a result of Force Majuro.

2.7.5 PAYMENTS

During the period of their inability to perform the services as a result of an event of
Force Majuro, the consultants shall be entitled to be reimbursed for additional costs
reasonably and necessarily incurred by them (i.e. cost escalation) during such
period for the purposes of the services and in reactivating the services after the end
of such period.

2.7.6 CONSULTATION

Not later than thirty (30) days after the Consultants, as the result of an event of
Force Majuro, have become unable to perform a material portion of the services, the
parties shall consult with each other with a view to agreeing on appropriate
measures to be taken in the circumstances.

2.8 SUSPENSION

The client may by written notice of suspension to the consultants, suspend all
payments to the consultants hereunder if the consultants fail to perform any of their
obligations under this contract, including the carrying out of the services provided
that such notice of suspension (i) shall specify the nature of the failure and (ii)
request the consultant to remedy such failure within the period not exceeding thirty
(30) days after the consultants of such notice of suspension.

2.9 TERMINATION

2.9.1 BY THE CLIENT

The client may by not less than thirty (30) days written notice of termination to the
consultants (except in the event listed in paragraph (f) below, for which there shall
be a written notice of not less than forty five (45) days, such notice to be given after

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the occurrence of the events specified in the paragraph (a) through (f) of this clause
GC 2.9.1 terminate this contract.

(a) If the consultants fail to remedy in the performance of their obligations


hereunder, as specified in a notice of suspension pursuant to clause GC 2.8
herein above, within thirty (30) day of receipt of such notice of suspension or
within such further period as the client may have subsequently approved in
writing;

(b) If the consultants become (or, if the consultants consist of more than one entity,
if any of their members becomes) insolvent or bankrupt or enter into any
agreements with their creditors for relief of debt or take advantage of any law for
the benefit of debtors or go into liquidation or receivership whether compulsory
or voluntary;

(c) If the consultants fail to comply with any final decision reached as a result of
arbitration proceedings pursuant to clause GC 8 hereof;

(d) If the consultants submit to the client a statement which has a material effect on
the rights, obligations or interests of the client and which the consultants know to
be false;

(e) If as the result of Force Majuro, the consultants are unable to perform a material
portion of the services for a period of not less than thirty (30) days; or

(f) If the client, in its sole discretion and for any reason whatsoever, decides to
terminate this contract.

2.9.2 BY THE CONSULTANTS

The consultants may, by not less than thirty (30) days written notice to the client,
such notice to be given after the occurrence of any of the events specified in
paragraphs (a) through (d) of this clause GC 2.9.2, terminate this contract.

(a) if the client fails to pay any money due to the consultants pursuant to this
contract and not subject to dispute pursuant to clause 8 hereof within forty (45)
days after receiving written notice from the consultants that such payment is
overdue;

(b) if the client is in material breach of its obligations pursuant to this contract and
has not remedied the same within forty five (45) days (or such longer period as
the consultant may have subsequently agreed in writing) following the receipt by
the client of the Consultants notice specifying such breach;

(c) if, as the result of Force Majuro, the consultants are unable to perform a material
portion of the services for a period of not less than sixty (60) days; or

(d) If the client fails to comply with any final decision reached as a result of
arbitration pursuant to clause GC 8 hereof.

2.9.3 CESSATION OF RIGHTS AND OBLIGATIONS

Upon termination of this Contract pursuant to Clauses GC2.2 or 2.9 hereof, or upon
expiration of this Contract to Clause GC2.4 hereof, all rights and obligations of the
Parties hereunder shall cease, except:

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i. Such rights and obligations as may have accrued on the date of termination or
expiration;

ii. The obligation of confidentially set forth in Clause GC3.3 hereof;

iii. Any right which a Party may have under the Applicable Law.

2.9.4 CESSATION OF SERVICES

Upon termination of this Contract by notice of either Party to the other pursuant to
Clauses 2.9.1 or 2.9.2 hereof, the Consultants shall, immediately upon dispatch or
receipt of such notice, take all necessary steps to bring the Services to a close in a
prompt and orderly manner and shall make every reasonable effort to keep
expenditures for this purpose to a minimum. With respect to documents prepared by
the Consultants and equipment and materials furnished by the Client, the
Consultants shall proceed as provided, respectively, by Clauses GC 3.9 or 3.10
hereof.

2.9.5 PAYMENT UPON TERMINATION

Upon termination of this Contract pursuant to Clauses GC 2.9.1 or 2.9.2 hereof, the
Client shall make the following payments to the Consultants (after offsetting against
these payments any amount that may be due from the Consultant to the Client):

(i) Remuneration pursuant to Clause GC 6 hereof for Services satisfactorily


performed prior to the effective date of termination

(ii) Reimbursable expenditures pursuant to Clause GC6 hereof for expenditures


actually incurred prior to the effective date of termination; and

(iii) Except in the case of termination pursuant to paragraphs (a) through (d) of
Clause GC 2.9.1 hereof, reimbursement of any reasonable cost incident to the
prompt and orderly termination of the Contract.

2.9.6 DISPUTER ABOUT EVENTS OF TERMINATION

If either Party disputes whether as event specified in paragraphs (a) through (e) of
Clause GC 2.9.1 or in Clause GC 2.9.2 hereof has occurred, such party may, within
45 days after receipt of notice of termination from the other Party, refer the matter to
arbitration pursuant to Clause GC 8 hereof, and this Contract shall not be
terminated on account of such event except in accordance with the terms of any
resulting arbitral award.

3.0 OBLIGATIONS OF THE CONSULTANTS

3.1 GENERAL

3.1.1 STANDARD OF PERFORMANCE

The Consultants shall perform the Services and carry out their obligations
hereunder with all due diligence, efficiency and economy, in accordance with
generally accepted professional techniques and practices, and shall observe sound
management practices, and employ appropriate advanced technology and safe and
effective equipment, machinery, materials and methods with a view to ensure
highest quality of service at the most economical cost, comparable to world
standard. These services may be supervised by proof consultants which may be

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appointed by MADC. The consultant shall satisfy proof consultant on all matter of
design, drawing. The Consultants shall always act, in respect of any matter relating
to this Contract or to the Services, as faithful advisors to the Client, and shall at all
times support and safeguard the Client’s legitimate interests in any dealings with
sub-consultants or third parties.

3.1.2 LAW GOVERNING SERVICES

The Consultants shall perform the Services in accordance with the Applicable Law
and shall take all practicable steps to ensure that any sub-consultants, as well as
the personnel and agents of the Consultants and any sub-consultant comply with
the Applicable Law. If required the Client shall advise the Consultants in writing of
relevant local customs and the Consultants shall, after such notifications, respect
such customs.

3.2 CONFLICT OF INTERESTS

3.2.1 CONSULTANTS NOT TO BENEFIT FROM COMMISSIONS, DISCOUNTS, etc.

The remuneration of the Consultants pursuant to Clause GC 6 hereof shall


constitute the Consultants’ sole remuneration in connection with this Contract or the
Services and, subject to Clause GC 3.2.2 hereof, the Consultants shall not accept
for their own benefit any trade commission, discount or similar payment in
connection with activities pursuant to this Contract or to the Services or in the
discharge of their obligations hereunder, and the Consultants shall use their best
efforts to ensure that any sub-consultants, as well as the personnel and agents of
either of them, similarly shall not receive any such additional remuneration.

3.2.2 PROCUREMENT RULES

If the Consultants, as part of the Services, have the responsibility of advising the
Client on the procurement of goods, works or services, the Consultants shall at all
times exercise such responsibility in the best interest of the Client and take all
measures to reduce the cost of project without compromising quality of work-
performance. Any discounts or commissions obtained by the Consultants in the
exercise of such procurement responsibility shall be for the account of the Client.

3.2.3 CONSULTANTS AND AFFILIATES NOT TO ENGAGE IN CERTAIN ACTIVITIES

The Consultants agree that, during the term of this Contract and after its
termination, the Consultants and any entity affiliated with the Consultants, as well as
any other sub-consultant and any entity affiliated with such sub-consultant, shall be
disqualified from providing goods, works or services (other than the services and
any continuation thereof) for any project resulting from or closely related to the
Services.

3.2.4 PROHIBITION OF CONFLICTING ACTIVITIES

Neither the consultants nor their sub-consultants nor the personnel of either of them
shall engage, either directly or indirectly, in any of the following activities:

(a) During the term of this Contract, any business or professional activity in the
Governments’ country which would conflict with the activities assigned to them
under this Contract; or

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(b) After the termination of this contract, such other activities as may be specified in
the SC.

3.3 CONFIDENTIALITY

The Consultants, their sub-consultants and the personnel of either of them shall not,
either during the term or within two (2) years after the expiration of this contract,
disclose any proprietary or confidential information relating to the project, the
Services, this Contract or the Client’s business or operations without the prior
written consent of the Client.

3.4 LIABILITY OF THE CONSULTANTS

Subject to additional provisions, if any, set forth in the SC, the Consultants’ liability
under this contract shall be as provided by the Applicable Law.

3.5 INSURANCE TO BE TAKEN BY THE CONSULTANTS

The Consultants (i) shall take out and maintain, and shall cause any sub-
consultants to take out and maintain, at their (or the sub-consultants’, as the case
may be) own cost but on terms and conditions approved by the Client, insurance
against the risks, and for the coverage’s, as shall be specified in the Special
Conditions (SC), and (ii) at the Client’s request, shall provide evidence to the Client
showing that such insurance has been taken out and maintained and that the
current premiums thereof have been paid.

3.6 ACCOUNTING, INSPECTION AND AUDITING

The Consultants (i) shall keep accurate and systematic accounts and records in
respect of the Services hereunder, in accordance with internationally accepted
accounting principles and in such form and detail as will clearly identify all relevant
time charges and cost, and the bases thereof and (ii) shall permit the Client or its
designated representative periodically, and up to one year from the expiration of
termination of this Contract, to inspect the same and make copies thereof as well as
to have them audited by auditors appointed by the client.

3.7 CONSULTANTS’ ACTIONS REQUIRING CLIENT’S PRIOR APPROVAL

The Consultants shall obtain the Client’s prior approval in writing before taking any
of the following actions :

(a) Appointing such members of the Personnel as are listed in Technical proposal
merely by title but not by name.

(b) Entering into a subcontract for the performance of any part of the Services, it
being understood (i) that the selection of the sub-consultant and the terms and
conditions of the subcontract shall have been approved in writing by the Client
prior to the execution of the subcontract, and (ii) that the Consultants shall
remain fully liable for the performance of the Services by the Sub-consultant and
its Personnel pursuant to this Contract; and

(c) Any other action that may be specified in the SC.

(d) Any modification in the design during execution of work which result into cost or
time overrun.

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3.8 REPORTING OBLIGATIONS

The Consultants shall submit to the Client the reports and documents specified in
Terms of Reference, in the form, in the numbers and within the time periods as
specified.

3.9 DOCUMENTS PREPARED BY THE CONSULTANTS TO BE THE PROPERTY OF


THE CLIENT

All plans, drawings, specifications, designs, reports and other documents prepared
by the Consultants in performing the Services shall become and remain the property
of the Client, and the Consultants shall, not later than upon termination or expiration
of this Contract, deliver all such documents to the Client, together with a detailed
inventory thereof. The consultants may retain a copy of such documents for their
reference. Restrictions about the future use of these documents, if any, shall be
specified in the SC.

3.10 EQUIPMENT AND MATERIALS FURNISHED BY THE CLIENT

Equipment and the materials made available to the Consultants by the Client or
purchased by the Consultants with funds provided by the Client shall be the
property of the Client and shall be marked accordingly. Upon termination or
expiration of this contract, the Consultants shall make available to the client an
inventory of such equipment and materials and shall dispose off such equipment
and materials in accordance with the Client’s instructions. While in possession of
such equipment and materials, the Consultants unless otherwise instructed by the
Client in writing shall insure them at their cost in an amount equal to their full
replacement value.

4.0 CONSULTANTS PERSONNEL

4.1 GENERAL

The consultants shall employ and provide such qualified and experienced personnel
as are required to carry out the services.

4.2 DESCRIPTION OF PERSONNEL

(a) The titles, job descriptions, minimum qualification and estimated periods of
engagement in carrying out of the services of each of the consultant’s Key
personnel as described in Technical proposal. If any of the key personnel has
already been approved by the clients, his/her name is listed as well.

(b) If required to comply with the provisions of clause GCC 3.1.1 of this contract
adjustments with respect to the estimated periods of engagement of key
personnel set forth in Technical proposal may be made by the consultants by
written notice to the client provided; (i) that such adjustments shall not alter the
originally estimated period of engagement of any individual by more than 10% or
one week whichever is larger and; (ii) that the aggregate of such adjustment
shall not cause payments under this contract to the ceilings set forth in clause
GC. 6.1 (b) of this contract. Any other such adjustments shall only be made with
the clients written approval.

(c) If the additional work is required beyond the scope of the services specified in
Terms of reference the estimated periods of engagement of key personnel set

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forth in Technical proposal may be increased by agreement in writing between


the client and the consultants provided that any such increase shall not except
as otherwise agreed cause payments under this contract to exceed the ceilings
set forth in clause GC 6.1 (b) of this contract.

4.3 APPROVAL OF PERSONNEL

The key personnel and sub consultants listed by title as well as by name in
Technical Proposal and accepted by the Client shall deemed to be approved by the
Client. In respect of other Key Personnel that the consultants propose to use in
carrying out of the service, the consultants shall submit to the client for review and
approval a copy of their bio data. If the client does not object in writing (stating the
reasons for the objection) within twenty one (21) calendar days from the date of
receipt of such biographical data and (if applicable) such certificate, such key
personnel shall be deemed to have been approved by the client. The client may
delegate this power to proof consultants under intimation to consultant.

4.4 REMOVAL AND / OR REPLACEMENT OF PERSONNEL

(a) Except as the client may otherwise agree, no changes shall be made in the Key
Personnel. If, for any reasons beyond the reasonable control of the consultants,
it becomes necessary to replace any of the personnel, the consultants shall
forthwith provide as a replacement a person of equivalent or better
qualifications.

(b) If the client (i) finds that any of the personnel has committed serious misconduct
or has been charged with having committed a criminal action or (ii) has
reasonable cause to be dissatisfied with the performance of any of the
personnel, then the consultants shall at the clients written request specifying the
grounds therefore, forthwith provide as a replacement a person with qualification
and experience acceptable to the client.

4.5 RESIDENT PROJECT MANAGER

If required by the SC, the consultants shall ensure that at all times during the
consultants performance of the services in the Government’s country, a resident
project manager, acceptable to the client, shall take charge of the performance of
such services.

5.0 OBLIGATIONS OF THE CLIENT

5.1 ASSISTANCE AND EXEMPTIONS

Unless otherwise specified in the SC, the client shall use its best efforts to ensure
that the client shall;
(a) Assist the consultants, Sub consultants and Personnel in obtaining work permits
and such other documents as shall be necessary to enable the Consultants, Sub
consultants or Personnel to perform the services;
(b) Assist for the personnel and if appropriate, their eligible dependence to be
provided promptly with all necessary entry and exit visas, residence permits,
exchange permits and any other documents required for their stay in India;
(c) Provide to the consultants, sub consultants and personnel any such other
assistance as may be specified in the SC.

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5.2 ACCESS TO LAND

The client will provide necessary permission that the consultants shall have, free of
charge, unimpeded access to all land in the Government’s country in respect of
which access is required for the performance of the services. The client will be
responsible for any damage to such land or any property thereon resulting from
such access and will indemnify the consultants and each of the personnel in respect
of liability for any such damage, unless such damage is caused by the default or
negligence of the Consultants or any sub-consultants or the personnel of either of
them.

5.3 CHANGES IN THE APPLICABLE LAW

If after the date of this contract, there is any change in the Applicable Law with the
respect to taxes and duties which increase or decrease the cost or reimbursable
expenses incurred by the consultants in performing the services then the
remuneration and reimbursable expenses otherwise payable to the Consultants
under this Contract shall be increased or decreased accordingly and corresponding
adjustments shall be made to the ceiling amounts specified in Clause GC 6.1 (b).

5.4 SERVICES, FACILITIES AND PROPERTY OF THE CLIENT

The Client shall make available to the Consultants and the personnel, for the
purposes of the Services and free of any charge, the Services, facilities and
properties described in Terms of reference at the times and in the manner specified
in said Terms of reference, provided that if such services, facilities and property
shall not be made available to the Consultant as and when so specified, the Parties
shall agree on (i) any time extension that it may be appropriate to grant to the
Consultants for the performance of the services (ii) the manner in which the
Consultants shall procure any such services, facilities and property from other
sources, and (iii) the additional payments, if any, to be made to the Consultants as a
result thereof pursuant to Clause GC 6.1.c hereinafter.

5.5 PAYMENT

In consideration of the Services performed by the consultants under this Contract,


the Client shall make to the Consultants such payments and in such manner as is
provided by the Clause GC 6 of this Contract.

6.0 PAYMENTS TO THE CONSULTANTS

6.1 COST ESTIMATE : CEILING AMOUNT


(a) Except as may be otherwise agreed under Clause GC 2.6 and subject to Clause
GC 6.1 (b), payments under this contract shall not exceed the ceilings specified
in the SC. The Consultants shall notify the Client as soon as cumulative charges
incurred for the Services have reached 80% of the ceilings.
(b) Notwithstanding the Clause GC 6.1(a) hereof, if pursuant to Clauses GC 5.3, 5.4
hereof, the parties shall agree that additional payments in local as the case may,
shall be made to the Consultants in order to cover any necessary additional
expenditures not envisaged in the cost estimates referred to in Clause GC 6.1(a)
above, the ceiling or ceilings, as the case may be, set forth in Clause GC 6.1(a)
above shall be increased by the amount or amounts, as the case may be, of any
such additional payments.

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6.2 CURRENCY OF PAYMENT

All payments shall be made in Indian Rupees.

6.3 MODE OF BILLING AND PAYMENT

Billing and payment in respect of the Services shall be made as follows :

(a) Unless otherwise specified in SC, as soon as practicable and not later than
fifteen (15) days after the completion of each stage as specified in payment
schedule during the period of Services, the Consultants shall submit to the
Client, in duplicate, itemized statements, accompanied by copies of recipient
invoices, vouchers and other appropriate supporting materials, wherever
applicable, of the amounts payable pursuant to Clauses GC 6.2 and 6.3 for such
month.

(b) Unless otherwise specified in the SC, the Client shall cause the payment of the
Consultants periodically as given in schedule of payment above within 15
(Fifteen) days after the receipt by the Client of bills with supporting documents.
Only such portion of a monthly statement that is not satisfactorily supported may
be withheld from payment. Should any discrepancy be found to exist between
actual payment and costs authorised to be incurred by the Consultants, the
Client may add or subtract the difference from any subsequent payments.
Interest a the rate specified in the SC shall become payable as from the above
due date on any amount due by, but not paid on, such due date.

(c) The final payment under this clause shall be only after the final report and a final
statement, identified as such, shall have been submitted by the Consultants
through the proof consultant and approved as satisfactory by the Client. The
Services shall be deemed completed and finally accepted by the Client and the
final report and the final statement shall be deemed approved by the Client as
satisfactory within thirty (30) calendar days after receipt of the final report and
final statement by the Client unless the Client, within such thirty (30) days
period, gives written notice to the Consultants specifying in detail the
deficiencies in the Services, the final report or final statement. The Consultant
shall thereupon promptly make any necessary corrections, and upon completion
of such corrections, the foregoing process shall be repeated. Any amount which
the Client has paid or caused to be paid in accordance with this Clause in
excess of the amounts actually payable in accordance with the provisions of this
Contract shall be reimbursed by the Consultants to the Client within thirty (30)
days after receipt by the Consultants of notice thereof. Any such claim by the
Client for reimbursement must be made within three (3) calendar months after
receipt by the Client of a final report and a final statement approved by the Client
in accordance with the above.

(d) All payments under this Contract shall be made to the account of the Consultant
specified in the Contract Condition.

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7.0 FAIRNESS AND GOOD FAITH

7.1 GOOD FAITH

The parties undertake to act in good faith with respect to each other’s rights under
this contract and to adopt all reasonable measures to ensure the realization of the
objectives of this Contract.

7.2 OPERATION OF THE CONTRACT

The parties recognize that it is impractical in this contract to provide for every
contingency which may arise during the life of the Contract, and the parties hereby
agree that it is their intention that this contract shall operate fairly as between them,
and without detriment to the interest of either of them, and that, if during the term of
this Contract either party believes that this Contract is operating unfairly, the parties
will use their best efforts to agree on such actions as may be necessary to remove
the cause or causes of such unfairness, but no failure to agree on any action
pursuance to this Clause shall give rise to a dispute subject to arbitration in
accordance with Clause 8 hereof.

8.0 SETTLEMENT OF DISPUTES

8.1 AMICABLE SETTLEMENT

The parties shall use their best efforts to settle amicably all disputes arising out of or
in connection with this Contract or the interpretation thereof.

8.2 DISPUTE SETTLEMENT

Any dispute between the Parties as to matters arising pursuant to this contract
which cannot be settled amicably within thirty (30) days after receipt by one party on
the other party’s request for such amicable settlement may be submitted by either
party for settlement to sole arbitration of VC and MD, MADC who shall decide the
dispute as far as possible within eight weeks and whose decision shall be binding
on both the parties under the provisions of Arbitration Act.

9.0 FORECLOSURE

9.1 The client may, by not less than thirty (30) days written notice of foreclosure (the
expiry of the notice period whereof being the date of termination) to the consultant,
without assigning any reason whatsoever at any stage of the contract, terminate the
contract.

9.2 Upon termination of this contract, the consultant shall take necessary steps to bring
the work to a close in a prompt orderly manner and shall handover all the
documents / reports prepared by the Consultant up to and including the date of
termination to the Client.

9.3 The consultant shall be duly paid for the works carried out and services rendered till
the date of termination. The consultant shall also be reimbursed for reasonable
demobilization expenses, if the contract is terminated.

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SECTION – 4
Special Conditions of Contract

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SPECIAL CONDITIONS OF CONTRACT

NUMBER OF GC CLAUSE

A Amendments of, and Supplements to, Clauses in the General Conditions

1.4 The language is : English

1.6.1 The addresses are for the :


Client : Maharashtra Airport Development
Company Limited,
World Trade Centre - 1, 8th floor
Cuffe Parade,
Mumbai 400 005.

Attention : VC&MD

Telephone : 022-49212121

Facsimile : 022-22163814

Email : vcmd@madcindia.org

For the Consultants : _________________________

Address _________________________

_________________________

Attention : _________________________

Telephone : _________________________

Facsimile : _________________________

e-mail : _________________________

(Note: Fill in the Blanks)

1.6.2 Notice will be deemed to be effective as follows:

(a) In the case of personal delivery or registered mail, on delivery;

(b) In the case of telegrams, 24 hours following confirmed transmission; and

(c) In the case of facsimiles, 24 hours following confirmed transmission.

1.8 The Member-in-Charge is:

(Note: If the Consultants consist of a joint venture of more than one entity, the name
of the entity whose address is specified in SC 1.6.1 should be inserted here. If the
Consultant consists of only of one entity, this Clause 1.8 should be deleted from the
SC.)

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1.9 The Authorised Representatives are:


For the Client : Executive Director (Tech), MADC
Engineer - in - Charge

For the Consultant : _________________________

_________________________

(Note : Fill in the Blanks)

ED(Tech), MADC or any other officer so nominated will be the official representative
of Managing Director of MADC.

2.1 The effectiveness conditions are the following:

The Client informs the Consultant that the Contract has been approved by the
competent authority of the MADC.

2.2 The time period shall be 180 days.

3.4 Limitation of the Consultants’ Liability towards the Client

(A) Except in case of gross negligence or willful misconduct on the part of the
Consultants or on the part of any person or firm acting on behalf of the
Consultants in carrying out the Services, the Consultants with respect to
damage caused by the Consultants to the Client’s property, shall not be liable
to the Client:

(i) For any indirect or consequential loss or damage; and

(ii) For any direct loss or damage that exceeds


(a) The total payments for professional Fees and Reimbursable
Expenditures made or expected to be made to the Consultants
hereunder, or
(b) The proceeds the Consultants may be entitled to receive from any
insurance maintained by the Consultants to cover such a liability,
whichever of (a) or (b) is higher.
(B) This limitation of liability shall not affect the consultants’ liability, if any, for
damage to third parties caused by the Consultants or any person or anyone
authorised to act on behalf of the consultants in carrying out the services.

3.5 The risks and the coverage’s shall be as follows :

(a) Third party motor vehicle liability insurance as required under Motor Vehicles
Act, 1988 in respect of motor vehicles operated in India by the Consultants or
their Personnel or any Sub-consultants or their Personnel for the period of
Services.

(b) Third party liability insurance, with a minimum coverage, as specified by the
Client per year for the period of Services.

(c) Professional liability insurance, with a minimum coverage equal to


remuneration estimated (as required under 3.4 (A) (ii) of SC of the Services).

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(d) Employer’s liability and workers’ compensation insurance in respect of the


Personnel of the Consultants and of any Sub-consultant, in accordance with
the relevant provisions of the provisions of the Applicable Law, as well as, with
respect to such Personnel, any such life, health, accident, travel or other
insurance as may be appropriate : and

(e) Insurance against loss of or damage to (i) equipment purchased in whole or in


part with funds provided under this Contract, (ii) the Consultants’ property
used in the performance of the Services, and (iii) any documents prepared by
the Consultants in the performance of the Services.

3.7(c) The other actions are:


(i) Taking any action under a civil works contract designating the Consultants as
“Engineer” for which action, pursuant to such civil works contract, the written
approval of the Client as “Employer” is required.
(ii) The Consultants shall not use these documents for purposes unrelated to this
contract without the prior written approval of the Client.
4.1 The person designated as Team leader in Technical Proposal shall serve in that
capacity, as specified in Clause GC 4.5.”
5.4 Not applicable in the present service.
6.1(a) Deleted
6.1(b) Deleted
6.3(a) No advance payments will be made by the Client. Payments shall be made as
given in the payment schedule.

6.3(b) Payments shall be made as given in the payment schedule.

6.3(c) The interest rate will be prime lending rate of State Bank of India +2% for the
period over and above 15 days.

6.3(d) Payments will be made as per the payment schedule

8.2 Disputes shall be settled by arbitration in accordance with the following


provisions :

For a dispute of any kind whatsoever arises between the Engineer In charge an
officer so designated by MADC. and the Consultant in connection with, or arising
out of, the Contract or the scope of the work, whether during the study period or
after completion of the study and whether before or after repudiation or termination
of the Contract, including any dispute as to any opinion, instruction, determination,
certification or valuation of the Engineer In charge, the matter shall be in the first
place, be referred in writing to the Engineer In charge within 14 days of its
occurrence for review, with a copy to the Employer. If the Consultant fails to refer
the dispute for review within 14 days, the Engineer In charge’s decision shall be
final and binding on the Consultant. Such reference shall state that it is made
pursuant to this Clause. No later than the fourteenth day after the day on which he
received such reference, the Engineer In charge shall give notice of his decision to
the Employer and the Consultant. Such decision shall state that it is made pursuant
to this Clause.

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DEVELOP MENT OF A GREEN FIELD AIRPORT AT C HANDRAPUR

Not withstanding the arising of any dispute, unless the Contract has already been
repudiated or terminated, the Consultant shall, in every case, continue to proceed
with the work with all due diligence and the Consultant and the Engineer In charge
shall give effect forthwith to every such decision unless and until the same shall
have been revised, as hereinafter provided.

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APPENDIX – 1
Formats of Technical Proposal

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TECHNICAL PROPOSAL
Letter of Transmittal

From : To :
______________________
_______________________
_______________________
_______________________
______________________
_______________________

Sub: Consultancy Services for Planning, Designing & Development of a Greenfield


Airport at Chandrapur

Sir,

I/We ____________________________ Consultant herewith enclose Technical Proposal


for selection of my/our firm/organization as Consultant for Consultancy services for
Planning, Designing & Development of a Greenfield Airport at Chandrapur.

Yours faithfully,

Signature ____________________
Full Name ____________________
Designation __________________
Address _____________________

Tele Nos.:

Fax Nos. :

(Authorized Representative of consultant)

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Checklist for Submission

I. Technical Proposal (One Original)

1. Letter of Transmittal (in given format).

2. Earnest Money Deposit of Rs. 2,00,000/- (Rupees Fifty Two Lakhs only) in the
form of D.D. drawn on any nationalized/scheduled bank in the name of MADC
payable at Mumbai.

3. Agreement or MOU of JV/Consortium or Sub-Consultant - NA

4. Appreciation of the project

5. Strategy for implementation of the project

6. Work Program

7. Organization Chart and Manning Schedule (in given format).

8. Comments / suggestions of Consultant

9. Specific proposals to save time and cost

10. Composition of Technical and support team and task assigned (in given
format).

11. Bio-data of Key Personnel

12. Additional Information (if any).

II. Financial Proposal (in one original)

1. Covering letter (in given format)

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Format - 1

APPRECIATION OF THE PROJECT

Indicate in detail the bidder’s knowledge of the project requirement and bidder’s understanding
of the requisite tasks as set forth in the Scope of Work

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DEVELOP MENT OF A GREEN FIELD AIRPORT AT C HANDRAPUR

Format - 2
WORK PROGRAMME

(Work Programme of the project in the form of bar chart)

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DEVELOP MENT OF A GREEN FIELD AIRPORT AT C HANDRAPUR

Format - 3

COMPOSITION OF THE PROPOSED TECHNICAL AND SUPPORT


STAFF TEAM AND THE TASK ASSIGNED TO EACH TEAM MEMBER

1. Technical/Managerial Staff

S. No Name Present Commitment Proposed Commitment*


on the project

Project Man days Position Man days

....

....

2. Support Staff

S. No. Name Present Commitment Proposed Commitment*


on the project

Project Man days Position Man days

....

....

Note : 1. * - for --------------- Airport project (mention name of the airport)

2. “Work plan/Time schedule” may be attached indicating the above information.

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Format - 4

COMMENTS / SUGGESTIONS OF CONSULTANT

On the Scope of Work

1.
2.
3.
4.
5.

On the Date, services and facilities to be provided by the client indicated in the Terms of
Reference.

1.
2.
3.
4.
5.

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Appendix – 2

Formats of Financial Proposal

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Format - 5
Financial proposal
Letter of Transmittal
(On the letter head of bidder)

From: To:
_____________________ _______________________

Sir,

Subject: Consultancy Services for Planning, Designing & Development of a


Greenfield Airport at Chandrapur

I/We ____________________________ Consultant herewith submit the financial offer for


the consultancy services for the subject work. Our fees inclusive of all taxes, but
excluding GST shall be as follows:

Subject work Lump sum fee in Rs


Consultancy Services of Planning, Designing &
Development of a Greenfield Airport at Chandrapur

The schedule of payment of the fee is as per the Terms of Reference.


Note:
1. Above costs should be quoted inclusive of all prevailing taxes and fees
except GST.
2. No escalation on whatsoever account, shall be paid to the consultant on
the fees quoted by him for the scope of services mentioned in the bid
document.
Yours faithfully,

Signature ____________________

Full Name ____________________

Designation __________________

Address _____________________

Tele Nos :(O)


(R)
Fax No. :

(Authorized Representative of the lead Consultant)

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Page No. 59

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