Sample - Publisher 2016 Foundation Training Manual PDF

Publisher 2016 Foundation
Publisher 2016
Foundation
SAMPLE
Microsoft Publisher 2016 Foundation - Page 2
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SAMPLE
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COUSE SETUP INSTRUCTIONS ............................................................................................................ 6

MICROSOFT PUBLISHER 2016 .............................................................................................................. 7
WHAT IS PUBLISHER 2016? .............................................................................................................................. 7
OPENING PUBLISHER 2016 ............................................................................................................................... 7
THE PUBLISHER 2016 WINDOW ........................................................................................................................ 8
CLOSING PUBLISHER ......................................................................................................................................... 9
WHERE TO SAVE FILES TO ............................................................................................................................... 10
CREATING A PUBLICATION ................................................................................................................ 12
SELECTING A PUBLICATION TYPE AND TEMPLATE............................................................................................ 12
SEARCHING FOR ONLINE TEMPLATES .............................................................................................................. 14
OPENING AN EXISTING PUBLICATION ............................................................................................................... 16
USING COLOUR SCHEMES ................................................................................................................................ 18
MODIFYING THE FONT SCHEME ........................................................................................................................ 19
TEXT FORMATTING............................................................................................................................... 21
CREATING A TEXT BOX AND ENTERING TEXT ................................................................................................... 21
SELECTING TEXT .............................................................................................................................................. 22
MODIFYING FONT COLOUR ............................................................................................................................... 23
MODIFYING THE FONT SIZE .............................................................................................................................. 24
MODIFYING THE FONT TYPE ............................................................................................................................. 24
MODIFYING LINE SPACING ................................................................................................................................ 25
MODIFYING TEXT ALIGNMENT........................................................................................................................... 28
INSERTING DROP CAPS .................................................................................................................................... 28
CREATING A CUSTOM DROP DOWN CAP STYLE .............................................................................................. 29
INSERTING SYMBOLS ........................................................................................................................................ 30
INSERTING THE DATE AND TIME ....................................................................................................................... 33
USING THE FORMAT PAINTER .......................................................................................................................... 35
USING UNDO AND REDO .................................................................................................................................. 35
USING KERNING................................................................................................................................................ 36
USING TRACKING .............................................................................................................................................. 39
USING SCALING ................................................................................................................................................ 41
INSERTING BULLETS ......................................................................................................................................... 43
INSERTING NUMBERING .................................................................................................................................... 46
SAMPLE
PAGE FORMATTING.............................................................................................................................. 49
INSERTING PAGES ............................................................................................................................................ 49
MOVING PAGES ................................................................................................................................................ 50
DELETING PAGES ............................................................................................................................................. 52
INSERTING PAGE NUMBERS .............................................................................................................................. 52
INSERTING SECTIONS ....................................................................................................................................... 53
INSERTING HEADERS AND FOOTERS ................................................................................................................ 55
GRAPHICS .............................................................................................................................................. 57
INSERTING AN ONLINE PICTURE ....................................................................................................................... 57
INSERTING A PICTURE FROM A FILE ................................................................................................................. 60
THE PICTURE TOOLS FORMAT TAB ................................................................................................................. 61
INSERTING AUTOSHAPES ................................................................................................................................ 62
MODIFYING AUTOSHAPE PROPERTIES ............................................................................................................ 63
GROUPING AND UNGROUPING AUTOSHAPES .................................................................................................. 67
ROTATING AND FLIPPING AUTOSHAPES .......................................................................................................... 69
INSERTING A WORDART OBJECT ..................................................................................................................... 70
MODIFYING WORDART PROPERTIES ............................................................................................................... 72

ARRANGING OBJECTS ........................................................................................................................ 74

DISPLAYING THE RULERS ................................................................................................................................ 74
THE HORIZONTAL AND VERTICAL GUIDES ........................................................................................................ 74
THE LAYOUT GUIDES DIALOG BOX ................................................................................................................... 75
BASELINE GUIDES ............................................................................................................................................ 77
GRID GUIDES .................................................................................................................................................... 78
MARGIN GUIDES ............................................................................................................................................... 79
ALIGN COMMANDS ............................................................................................................................................ 80
DISTRIBUTE COMMANDS .................................................................................................................................. 82
NUDGE COMMANDS .......................................................................................................................................... 83
PERSONALISING THE PUBLICATION ................................................................................................ 85
CUSTOMIZING THE BACKGROUND .................................................................................................................... 85
APPLYING A COLOUR SCHEME ......................................................................................................................... 87
CREATING A CUSTOMISED COLOUR SCHEME................................................................................................... 89
DELETING A COLOUR SCHEME THAT YOU HAVE CREATED ............................................................................... 90
APPLYING A FONT SCHEME .............................................................................................................................. 91
CREATING A FONT SCHEME .............................................................................................................................. 91
DELETING A FONT SCHEME .............................................................................................................................. 93
INSERTING INFORMATION INTO A PUBLICATION ............................................................................................... 94
CREATING A NEW BUSINESS INFORMATION SET ............................................................................................. 96
EDITING YOUR BUSINESS INFORMATION ......................................................................................................... 97
TABLES ..................................................................................................................................................100
INSERTING TABLES ......................................................................................................................................... 100
SELECTING TABLES ........................................................................................................................................ 101
MERGING CELLS ............................................................................................................................................. 101
SPLITTING CELLS ............................................................................................................................................ 101
DELETING TABLES .......................................................................................................................................... 102
USING TABLE AUTOFORMAT ......................................................................................................................... 102
FORMAT TABLE DIALOG BOX OPTIONS ........................................................................................................... 104
TEXT BOXES .........................................................................................................................................106
INSERTING A TEXT BOX .................................................................................................................................. 106
MOVING A TEXT BOX ...................................................................................................................................... 106
MODIFYING TEXT BOX DIRECTION .................................................................................................................. 106
RESIZING A TEXT BOX .................................................................................................................................... 107
SAMPLE
TEXT FIT ......................................................................................................................................................... 108
DELETING A TEXT BOX.................................................................................................................................... 109
MASTER PAGES ...................................................................................................................................110
MASTER PAGES ............................................................................................................................................. 110
CREATING MASTER PAGES ........................................................................................................................... 110
EDITING MASTER PAGES ................................................................................................................................ 112
APPLYING A MASTER PAGE ............................................................................................................................ 113
PUBLISHER CUSTOMISATION OPTIONS..........................................................................................116
AUTORECOVER OPTIONS ............................................................................................................................... 116
AUTOCORRECT OPTIONS ............................................................................................................................... 117
SPELLING OPTIONS ........................................................................................................................................ 119
PROOFING & PRINTING.......................................................................................................................121
SPELL CHECKING A PUBLICATION .................................................................................................................. 121
PRINT PREVIEW & ZOOM ............................................................................................................................... 122
THE DESIGN CHECKER .................................................................................................................................. 123
PRINTING OPTIONS ........................................................................................................................................ 126

PACKING A PUBLICATION OPTIONS................................................................................................................. 128
SAMPLE
Couse Setup Instructions

 Please copy the sample files folder called Publisher 2016 Foundation to
your My Documents folder.
SAMPLE
Microsoft Publisher 2016
What is Publisher 2016?

 Microsoft Office Publisher 2016 is a publishing program that helps you create,
design and publish professional-looking marketing and communication
materials.
Opening Publisher 2016

 Click on the Windows Start button and locate the Microsoft Publisher
2016 icon. You will normally find this under All Apps scroll to “P”
SAMPLE
 Click on the Publisher 2016 icon to open the application.

The Publisher 2016 Window

 When you first start Publisher it will look like this.
 Click on the Blank template as illustrated.
SAMPLE
 The main Publisher window is now displayed.

 The main area of the window displays the publication page that is currently
being edited.
 The Page Navigation pane at the left of window shows you a preview of all
the pages in your publication. You can click on those previews to move from
page to page within the publication.
 Across the top of the window is the ribbon. The ribbon contains all the
commands you will use to create a publication. More commands can be
displayed by clicking on the tabs at the top of the ribbon.
SAMPLE
Closing Publisher
 To close the Publisher program, click on the Close icon in the top-right of the
Publisher window.
 If you have made any changes to the publication you will be asked to save
the publication before Publisher closes.

Where to save files to

 To save a publication that you have created, you need to click on the Save
icon.
 This will display the Save As screen.
SAMPLE
 You have the choice of where to save your file. The two main choices are to
save the file to a drive on your computer (such as your hard disk or a thumb
drive) or to save the file to your SkyDrive (cloud based storage). During this
course you will save the files to your hard disk, so you would need to select
‘This PC’ as illustrated above. Then click on the Browse button and
navigate to a folder called Publisher 2016 Foundation, which is located
under your My Documents folder. When saving files, your Save As dialog
box will look like this.

SAMPLE
Creating a Publication
Selecting a publication type and template

 When you open Publisher 2016, a window will be displayed from which you
can select a template to use for your new publication. You can select from
the list of Featured Templates as illustrated below.
 Scroll down the list to see even more templates.
SAMPLE
 If you click on the Built-In link, you will see yet more templates.
 Across the top of this opening screen you will see a range of suggested
searches.
 Try clicking on the Personal link.
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 This will display a screen displaying a wide variety of different Personal
templates.

 Click on the Back button.
 Check out what templates are available under the Suggested searches
links.
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 As you can see there is an extensive range of templates available within
Publisher. This means that in many cases you can use a pre-designed
template to create a new publication, rather than have to design the whole
publication from stretch.
Searching for online templates

 You can use the search box at the top of the screen to search for online
templates.

 Enter the word Birthday and then click on the Search icon. As you can see
a range of templates related to birthdays will be displayed.
SAMPLE
 Try clicking on some of the Category listings (displayed to the right of the
screen).

 Try a few searches of your own and see what is available.
Opening an existing Publication

 Click on the Open Other Publications link.
SAMPLE
 This will display the Open screen.

 Your choices are to open a recent publication, open a publication stored on

your SkyDrive, or to open a publication stored on your computer. During this
course you will open sample files which are stored in a folder called
Publisher 2016 Foundation, which in turn is stored under the My
Documents folder. To open files from your computer, click on This PC and
then click on the Browse button. This will display the Open Publication
dialog box. Navigate to the /My Documents/Publisher 2016 Foundation
folder, as illustrated and select the file called My Calendar.
SAMPLE
 Double click on the My Calendar file to open the file and display the
publication. The publication will look like this.
SAMPLE
Using colour schemes
 Clicking on the Page Design tab will display the colour schemes. You can
apply a colour scheme by clicking on it.

 For this example, click on the Burgundy colour scheme.
 This will apply the Burgundy colour scheme to your calendar publication.
You may see some of the text changes colour.
Modifying the font scheme
SAMPLE
 Click on the Page Design tab and select the Fonts command. This will
display a list of font schemes.

 You can click on a font scheme from the list and apply the selected font
scheme to your publication. For this example, click on the Verdana font
scheme. This will apply the selected font scheme to your calendar
publication.
 Close the Publisher program without saving any changes that you may have
made.
SAMPLE
Text Formatting
Creating a text box and entering text

 Start Publisher and create a new publication based on the Blank template.
 This will create a new blank publication.

 To insert a text box into your publication, click on the Insert tab and select
the Draw Text Box command.
SAMPLE
 Click anywhere in your publication page to create the text box.

 This will insert a text box into your publication.

 Click inside the text box to type your text, i.e. type My Text.
 Save your publication as My Text Box within your samples files folder (i.e.
within the folder called Publisher 2016 Foundation, located under the My
Documents folder.
 Close your publication.
Selecting text
 Open a file called Text Formatting contained within the Publisher 2016
Foundation folder.
SAMPLE
 To select text within a text box, click inside the text box. For example, click
inside the My Company text box and while keeping the left mouse button
pressed move your mouse over the text.

 This will select your text.
Modifying font colour

 After selecting the text, you wish to colour, click on the Home tab. For this
example, select the text “My Company”.
 Click on the down arrow to the right of the Font Color icon within the Font
section of the ribbon.
SAMPLE
 Select the required colour. In this case select the Pink colour.
NOTE: Had you wanted a wider range of colours to choose from, you could
have clicked on the More Colors option.

Modifying the font size

 Select the text you want to re-size. For this example, select the text “My
Company”.
 Click on the Home tab.
 Click on the down arrow to the right of the Font Size control within the Font
 Select the required font size. In this case select the 8 pt size.
Modifying the font type

 Select the text you want to modify. For this example, select the text “My
Company”.
SAMPLE
 Click on the down arrow to the right of the Font Type control within the Font

 Select the required font type. In this case select Arial.
Modifying line spacing

 Select the first paragraph of text (starting with the words “We offer you…”).
SAMPLE


Click on the Home tab.
Click on the Line Spacing command in the Paragraph section of the ribbon.

 You can select your required line spacing from the displayed menu. Choose
1.5. As you can see the lines are now more widely separated.
SAMPLE
 To have more control of line spacing choose the Line Spacing Options
command.

 This will display the Paragraph dialog box where you can set more options.
SAMPLE
Modifying text alignment

 Click on the Home tab.
 Click each of the alignment icons in the Paragraph section of the ribbon and
observe the effect.
Inserting drop caps

 While your text is selected, click on the Text Box Tools Format tab and
select the Drop Cap command.
 Select a drop cap type by clicking on one of the previewed styles.
SAMPLE
 Try experimenting. A typical effect is illustrated below.
Creating a custom Drop Down Cap style

 You can create your own custom drop cap style by clicking on the Custom
Drop Cap command.
SAMPLE
 This will open the Drop Cap dialog box from where you can set options.

 Have a quick look at some of the options you could customise and then click
on the OK button to close the Drop Cap dialog box.
Inserting symbols
 Insert a text box into your publication by clicking on the Insert tab and
selecting the Draw Text Box command. Click on an empty area to the left
on your page to place the text box.
SAMPLE
 Click on the Insert tab and select the Symbol command. You can click on
one of the symbols to insert the symbol, such as the copyright symbol.
SAMPLE
 If you want to see more symbols. Click on the More Symbols command.

 The Symbol dialog box will be displayed.
 You can select a symbol from the Symbol dialog box.

 You can also select a special character, click on the Special Characters tab
and select a character from the list. For this example, select the © symbol
under the Symbols tab.
SAMPLE
 Click on the Insert button. This will insert the © symbol into your publication
text box.
NOTE: You can click on the Font drop down list under the Symbols tab and
select a different font, which will display different lists of symbols related to
the selected font.
 For example, you can try the Wingdings font.

 Close the dialog box.
SAMPLE
Inserting the date and time
 Click within the text box that you have just created (containing the copyright
symbol).
 Click on the Insert tab and select the Date & Time command.
 This will open the Date and Time dialog box.

 Select a date format from the Available formats list box.

 Select your desired language from the Language drop down list.
SAMPLE
 Click on the OK button. This will insert the date and time into your text box.

Using the Format Painter

 The Format Painter is used to copy the formatting of an object such as text
and apply that formatting to another object or piece of text.
 Click inside the My Company text box and select the text ‘My Company’.
 Click on the Home tab and select the Format Painter command.
 You will notice that your mouse pointer will change to a ‘paintbrush’ shape.
 Drag across the Date that you previously inserted and when you release the
mouse button you will notice that the text has been formatted to match the
original text you selected.
Using Undo and Redo
SAMPLE
 The Undo button is used to undo the changes you made to your publication
while the Redo button is used to redo the changes you have undone.
 To undo changes, click on the Undo button on the Quick Access Toolbar to
undo the last change you made to your publication.
 You can click on the down arrow of the Undo button to view the list of all the
available changes.

 You can select the number of changes you wish to ‘undo’.

 For this example, simply click on the Undo button.
Using kerning
 Kerning is used to change the spacing between two text characters.
 To adjust kerning, select the first paragraph of text (starting with the words
“We offer you…”).
SAMPLE
 Click on the Home tab and select the Character Spacing command.

 Experiment with applying the different settings, such as very tight, tight,
normal, loose and very loose.
 For more options click on the More Spacing command.
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 The Character Spacing dialog will be displayed.

 Under the Kerning section select the Expand option from the first drop
down box.
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 Leave the value as it is displayed within the By this amount box.

 Click on the OK button.
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Using tracking
 To change the spacing between all text characters, you need to adjust
tracking. Tracking is available only if you are working on a print publication.
 To adjust tracking select the paragraph you want to change. In this case
select text starting with the words “Computer training courses include…”,

as illustrated.
 Click on the Home tab and select the Character Spacing icon. From the
pop-up displayed click on the More Spacing command.
SAMPLE
 This will open the Character Spacing dialog box. To adjust tracking
automatically, select a pre-set option from the first drop down box under the
Tracking section.

 To adjust tracking manually, select the Custom option from the first drop
down box under the Tracking section and then enter a value in the By this
amount box. For this example, select a pre-set option from the first drop
down box under the Tracking section, i.e. select Very Tight option.
SAMPLE
Using scaling
 Scaling is available only if you are working on a print publication. Scaling is
used to shrink or stretch the width of text characters.
 To adjust scaling, select the text characters you want to change. In this case
select text starting with the words “Computer training courses include…”,
as illustrated.

 Click on the Home tab and select the Character Spacing command. From
the pop-up displayed choose the More Spacing command. This will open the
Character Spacing dialog box.
 Under the Scaling section enter a value in the Shrink or stretch selected
text box or click on the up or down arrows for the Shrink or stretch
selected text box. For example, enter 80.
SAMPLE
 Click on the OK button. Your publication will look similar to the image below.

 Click on the Save button to save the changes to your publication.

 Click on the File tab and select the Close command to close your publication.
Inserting bullets
 Open a publication called Paragraph Manipulation contained within the
Publisher 2016 Foundation folder.
 Select the text shown below.
SAMPLE
 Click on the Home tab and then the Bullets button.
 From the pop-up displayed, select the Small Bullets option as illustrated.
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 The selected paragraph will be formatted as illustrated.

 Click on the Undo button to remove this formatting.

 You can use different types of bullet formatting. Click on the Home tab and
then the Bullets button, select the Bullets and Numbering command.
SAMPLE
 This will open the Bullets and Numbering dialog box.

 Under the Bullets tab select a bullet style from the Bullet character section
by clicking on it.
 In the Size box choose the value for the bullet size, i.e. select 12pt.
 In the Indent list by box select a value for bullet indenting, i.e. select
0.5cm.
 In the Sample box you can view a sample of your selected bullets.
SAMPLE
Inserting numbering
 To insert numbers, select the paragraph text as shown below.

 Click on the Home tab and then the Numbering button.
 From the pop-up displayed, select the first numbering option as illustrated.
SAMPLE
 The selected paragraph will be formatted as illustrated.

 Click on the Undo button.

 You can use different numbering formats. Click on the Home tab and then
the Numbering button, select the Bullets and Numbering command. The
Bullets and Numbering dialog box will be displayed.
 Click on the Numbering tab.
SAMPLE
 Select a format from the Format drop down box, i.e. select the first option.
 Select a separator from the Separator drop down box, i.e. select the Dot (.)
option.
 Enter an initial value for numbering in the Start at box, i.e. enter 1.
 Enter a value for the number list indenting in the Indent list by box, i.e.
enter 0.5cm. A sample of your selected numbering list will be displayed in
the Sample box.

Page Formatting
Inserting pages
 Open a file called Page Formatting contained within the Publisher 2016
Foundation folder.
 To insert a page, click on the Insert tab and click on the down arrow below
the Page icon. From the pop-up displayed click on the Insert Page
command.
 This will open the Insert Page dialog box.
SAMPLE
 In the Number of new pages box, enter the number of new pages you
want to insert, for instance to insert only one page enter 1.
 Select an option to either insert the new page before the current page or
after the current page. For example, select the After current page option.
 In the Options section, select the first option to insert a blank page, select
the second option to insert a page with a text box in it, or select the third

option to insert a page with the duplicate copy of the current page that will
include all the objects from the current page into the new page.
For this example select the first option.
 Click on the OK button. This will insert a new page into your publication.
Moving pages
 Move the mouse pointer over the newly created page (displayed in the pane
to the left of the screen).
 To move a page right-click on the page in the Page Navigation pane at the
left of the Publisher window, i.e. right-click on page 2.
 From the pop-up menu select the Move command.
SAMPLE
 This will open the Move Page dialog box.
SAMPLE


Select an option to move the page before or after the selected page. For this
example, select the Before option.
Select a page from the This page list box to move your page before this
selected page, i.e. select Page 1.
Note: you can also click on the page number in the Page Navigation pane
and drag it after or before another page.

Deleting pages
 To delete a page right-click on the page in the Page Navigation pane at the
left of the Publisher window, i.e. right-click on page 1.
 From the pop-up displayed select the Delete command.
SAMPLE
 This will delete the selected page.
Inserting page numbers

 To insert the page numbers, click on the Insert tab and select the Page
Number command.

 A pop-up will be displayed showing the different locations that the page
number can be placed.
 For this example, select the Top Centre option. This will insert the page
number at the top centre of each page in your publication.
Inserting sections
SAMPLE
 You can use sections to change the page number format or to restart page
numbering within a publication. For example, you can use lowercase Roman
numerals (i, ii, iii) for the introduction to your publication and then use Arabic
numerals (1, 2, 3) for the main body of your publication.
 Inserting sections is useful if you need to break your publication up into
different sections such as chapters.
 Sections require that you have more than one page in your publication.
Insert one new page into your publication, this new page will be numbered
page 2.
 To insert a section right-click on the page in the Page Navigation pane at

the left of the Publisher window, i.e. right-click on page 2.

 From the menu select the Insert Section command.

 A bar will appear between the pages in the Page Navigation pane to
represent the section.
SAMPLE
 You can right-click on the section bar to set header, footer and page
numbering options for that section of your publication.
Inserting headers and footers

 Headers and footers can contain automatic page numbering, current date and
time display, inline objects such as a picture or other objects, or any text you
want to appear on the header or the footer of all the pages. You can add
headers and footers on your master page.
 To add or edit your page headers and footers, click on the Insert tab and
select either the Header or Footer command. For this example, click on the
Header command.
SAMPLE
 This will display the header and tools you can use to edit it.

 Click inside the header area and then within the ribbon, you can click on the
buttons to insert page numbers, date and time into your header or footer.
For this example, click on the Insert Time button.
 To add text to your header, click inside the header area at the top of the
page and at the end of the time, type your text. For instance, type My
Header.
 Click the Close Master Page button on the ribbon to return to your
publication.
SAMPLE
 Use the same method to add your name to the footer.
 Save and close your publication.

Graphics
Inserting an online picture

 Open a publication called Graphics which is stored within the Publisher
2016 Foundation folder.
 To insert clip art into your publication, click on the Insert tab and then click
on the Online Pictures icon.
SAMPLE
 This will open the Insert Pictures dialog box.

 Type in the word ‘computer’.
SAMPLE
 Press the Enter key to start the search process. After a shot delay you will
see a dialog box displayed, containing relevant picture files.

 Select an item of clip art and then click on the Insert button. In this
example the clip art has been inserted, but as you can see it needs to be
move within the publication and also re-sized.
SAMPLE
 Click on the Undo icon to remove the picture you have just inserted.
Inserting a picture from a file

 To insert a graphic file into your publication, click on the Insert tab and
select the Picture command.
 This will open the Insert Picture dialog box. Navigate to the Publisher
2016 Foundation within the My Documents folder.
 Click a file called Icon file.
SAMPLE
 Click on the Insert button to insert the picture. Your presentation will now
look like this.

 Resize the image by dragging it inwards from the corners and place it on your
publication as shown below.
SAMPLE
The Picture Tools Format Tab
 When you insert a picture from a file or click on an image, the Picture Tools
Format tab will be displayed on the ribbon.

 The Picture Tools Format tab contains all the commands required to edit
and fine tune images in your publication.
The Adjust section can be used to change the brightness or contrast of an

image.
Use the Picture Styles section to add various border effects to the picture.
The Arrange section is used to position the picture in front of, or behind,
other pictures or text in the publication.
You can Crop the picture to remove unwanted areas of the image.
Inserting AutoShapes
 AutoShapes are a collection of predefined shapes.
 To insert an AutoShape in your publication, click on the Insert tab and select
the Shapes command.
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 A gallery of the available shapes will be displayed.

 For example, select the Smiley Face. Click and drag your mouse to the top
left corner to place the AutoShape as shown below.
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 This will insert the selected AutoShape into your publication.
Modifying AutoShape properties

 To modify an AutoShape, right-click on the AutoShape. For this example,
right-click on the Smiley Face that you have just inserted.

 Select Format AutoShape command from the pop-up menu.
 This will open the Format AutoShape dialog box.
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 Under the Colors and Lines tab, you can modify the colours and line styles
for the AutoShape. For example, you may click on the Color drop down
arrow within the Fill section and click on the More Colors command.
 This will open the Colors dialog box.
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 Select a Blue colour and click OK.
 Under the Size tab, you can modify the height and width of the AutoShape.
For this example, don’t make any changes.
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 Under the Layout tab, you can edit the layout properties for the AutoShape.
For this example, do not make any changes.

Grouping and ungrouping AutoShapes

 Grouping two or more shapes together will join them together, so that they
act as a single shape. Once shapes are grouped, if you move or resize one
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shape it will have the same effect on the other shapes in the group.
 Insert a second AutoShape into your publication. For this example, use the
rectangle shape as illustrated.

 You now have two AutoShapes, as illustrated below.
 You need to select the shapes you want to group. Hold down the Shift key
and click on the rectangle and the smiley face. Both shapes will be selected
as illustrated.
 To group the shapes together click on the Home tab select the Group
command.
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 This will group the selected objects together.

Notice that a single selection box outline now encloses both shapes.
 To ungroup the shapes, click on the shapes which you have just grouped.
 Click on the Home tab select the Ungroup command.
 This will ungroup the grouped shapes.
Rotating and flipping AutoShapes

 To rotate an AutoShape, select the shape by clicking on it. For example, click
on the Smiley face.
 Click on the Home tab and click on the Rotate icon.
 From the drop down menu displayed, select the required option.
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 For this example, click on the Free Rotate command to rotate freely and
then point your mouse to any of the green rotation handles of the Smiley
Face AutoShape.
NOTE: The term ‘handles’ applies to the small shapes that you see displayed

around a selected object.
 Drag the handle in the direction you want the object to rotate.
You can also select either the Rotate Left 90-degree or the Rotate Right
90-degree command to rotate the object to an angle of 90 degrees to the
left or right.
 Select the Flip Horizontal command to flip the object horizontally.

 Select the Flip Vertical command to flip the object vertically.
 Save your changes and close the file.
Inserting a WordArt object

 Create a new blank publication. Save the blank publication using the file
name WordArt.
 To insert a WordArt object into your publication, click on the Insert tab and
select the WordArt command.
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 This will open a gallery of the various WordArt styles.

 Select a WordArt style by clicking on it. This will open the Edit WordArt
Text dialog box.
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 Select your desired font from the Font drop down box and size of the text
from the Size drop down box.
 Enter your text into the Text area. For example, type My Company.
 Click on the OK button. This will insert the WordArt object into your
publication.
 Resize the WordArt object by dragging it from the corners and place it on
your publication as shown.
h lt
Modifying WordArt properties
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 To modify the WordArt, right-click on the WordArt that you have just
inserted.
 Select the Format WordArt command from the pop-up menu.

 This will open the Format WordArt dialog box.
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Select your options for colours and lines under the Colors and Lines tab,
Size tab, and Layout tab.
For this example, select any colour from the Color drop down box within the
Fill section under the Colors and Lines tab.
 Click on the OK button after selecting your options.
 Save your publication and then close the file.

Arranging Objects
Displaying the Rulers

 Open a publication called Arranging objects.
 There are two Rulers for a page, the Horizontal Ruler and the Vertical Ruler.
 Rulers display the measurement of the page.
 To view the Rulers, click on the View tab and select the Rulers command. It
will display the Rulers if the Rulers are not visible.
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To hide the Rulers, click on the View tab again and select the Rulers
command.
Make sure that the rulers are displayed before continuing.
The horizontal and vertical guides

 To create a horizontal guide, position the mouse pointer over the horizontal
ruler until you see the pointer change into a double arrow.

 Drag the pointer until the new guide is where you want it.
 To create a vertical guide, position the mouse pointer over the vertical ruler
until you see the pointer change into a double arrow.
 Drag the pointer until the new guide is where you want it.
The Layout guides dialog box

 The Layout Guides dialog box provides options for the Margin guides, Grid
guides and Baseline guides.
 To open the Layout Guides dialog box, click on the Page Design tab and
select the Guides command.
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 From the displayed options select the Grid and Baseline Guides command
at the bottom.

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 This will open the Layout Guides dialog box.

 Under the Margin Guides tab, you can set margins for the Margin Guides.
 Under the Grid Guides tab, you can set the column & row settings for the
Grid guides.
 Under the Baseline Guides tab, you can set the spacing & offset options for
the Baseline Guides.
 After selecting your options click on the OK button to apply changes and
close the dialog box.
Baseline guides
 The Baseline Guides help you align horizontal text lines across multiple
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columns.
 To add a Baseline Guides click on the Page Design tab and select the
Guides command. From the displayed options select the Grid and Baseline
Guides command at the bottom. This will open the Layout Guides dialog
box.

 Under the Baseline Guides tab, set your options for the Baseline Guides.
 To view the Baseline Guides on your publication page, click on the View
tab and select the Baselines option.
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Grid guides
 The Grid Guides are a blue layout guide, which divides your publication
pages into columns & rows.
 The Grid Guides appear on every page in your publication and are useful for
aligning objects and text.
 To add Grid Guides, click on the Page Design tab and select the Guides
command. From the displayed options select the Grid and Baseline Guides
command at the bottom. This will open the Layout Guides dialog box.
 Under the Grid Guides tab, set your options for the Grid Guides.

 Set the column options for the Grid Guides under the Column Guides
section, i.e. set the number of columns on the page and the spacing between
them.
 Set the row options for the Grid Guides under the Row Guides section, i.e.
set the number of rows on the page and the spacing between them.
 You can view the changes in the Preview box.
Margin guides
 Use margin guides to set the amount of white space that you want around
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the edges of a master page.
 Margin guides are part of a master page, and they are displayed on any page
to which that master page is applied.
 To set the margin guides, click on the Page Design tab and select the
Guides command. From the displayed options select the Grid and Baseline
Guides command at the bottom.
 This will open the Layout Guides dialog box.
 Under the Margin Guides tab, set your options for the Margin Guides.

 Enter the amount of space that you want between the left, right, top and the
bottom edge of the page and the margin guides.
Align commands
 Before aligning object(s) you must first select them.
 Click and drag around the objects to select those that you want to align.
 Alternatively, you can press and hold the Shift key and click on each object
to select them. For this example, press & hold the Shift key and click on
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each of the objects on the page.

 Click on the Home tab. Click on the Align command, from the menu
displayed select the Align Right command
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 This will align the objects to the right.

 You can also select the Align Left command to align objects to the left.
 You can also select the commands to align centre, top or bottom.
 Spend a little time experimenting with aligning the objects. You can use the
next few pages within the publication to experiment.
 Click on the Undo button a few times to reset the objects to their original
positions.
Distribute commands
 Reselect the objects on page one and click on the Home tab. Click on the
Align command and from the menu displayed select the Distribute
Horizontally or Distribute Vertically command to distribute the objects
horizontally or vertically.
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 Experiment with using some of the other options.

Nudge commands
 The nudge command is used to move objects a set distance each time you
press an arrow key. The default nudge distance is 0.32cm, however, you can
change the nudge distance.
 To nudge an object, select one of the graphics, such as the Tiger picture and
press the left, right, up or down arrow to nudge left, right, up or down.
 To change the Nudge distance, click on the File tab and select the Options
command. This will open the Publisher Options dialog box.
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 Select the Advanced command at the left of the Publisher Options dialog
box.
 Tick the Use custom nudge setting option.
 Enter your value in the Nudge objects by box i.e. enter 1.


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Personalising the Publication
Customizing the background

 You can apply a colour or picture to your publication background.
 Open a publication called Customising Your Publication contained within
the Publisher 2016 Foundation folder.
 To apply a background to your publication, click on the Page Design tab and
select the Background command.
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This will display a list of the available backgrounds. You can click on a
background to apply it to your publication.
For this example, click on the Background command and select a purple
gradient background.

 You can also click on the More Backgrounds command, which will open the
Fill Effects dialog box. You can then select various effects including solid fill
or gradient fill effects combining up to two colours of your choice.
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 To insert a picture as a background for your publication, you can click on the
More backgrounds command. This will open the Fill Effects dialog box.
Here you can set the Gradient, Texture, Pattern, Picture and Tint
properties for your background. For this example, do not make any changes.
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Applying a colour scheme
 To apply a colour scheme to your publication, click on the Page Design tab
to display the colour schemes. You can apply a colour scheme by clicking on
it.

 To display more colour schemes, click on the More button in the bottom-right
corner of the schemes list.
 This will display an expanded list of colour schemes.
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 Experiment with applying different colour schemes.

Creating a customised colour scheme

 To create a new colour scheme, click on the Page Design tab.
 Click on the More button in the bottom-right corner of the schemes list.
 Click on the Create New Color Scheme command that is located at the
bottom of the colour schemes list.
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 This will open the Create New Color Scheme dialog box.

 Select your colours from the New drop down list for any of the options.
 Your colour scheme preview will be displayed in the Preview section on the
right side. For this example, select the blue colour from the New drop down
list for Main. After setting your colour scheme options, enter a name for
your colour scheme in the Color scheme name box at the bottom, i.e. enter
My New Colour Scheme.
 Click on the Save button. This will create and save your colour scheme.
Deleting a colour scheme that you have created
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 To delete a colour scheme, right-click on the colour scheme you want to
delete, i.e. My New Colour Scheme and then click on the Delete Scheme
command in the pop-up menu.
 This will delete your selected colour scheme.

Applying a font scheme

 To apply a font scheme to your publication, click on the Page Design tab
and then click on the Fonts command. This will display a listing of the font
schemes.
 Select a font scheme from the list by clicking on it. Experiment with applying
different font schemes.
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Creating a font scheme
 To create a new font scheme, click on the Create New Font Scheme
command displayed at the bottom of the font scheme listing.

 This will open the Create New Font Scheme dialog box.
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Select a font for headings from the Heading font drop down list, for
example select the Berlin Sans FB font (or some other font if this one is not
available).
Select a font for the body from the Body font drop down list, for example
select the Arial font.
You can preview your font scheme in the Sample box on the right side.
Enter a name for your new font scheme in the Font scheme name box, i.e.
enter My Font Scheme and then click on the Save button. This will create
and save your font scheme. Your newly created font scheme will now be
listed at the top of the font scheme listing.

Deleting a font scheme

 To delete scheme, click on the Page Design tab and then click on the Fonts
command.
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 This will display the font schemes listing.
 Right-click on the font scheme you wish to delete, i.e. My Font Scheme,
and select the Delete Scheme command from the pop-up menu.
 A dialog box will be displayed to confirm deletion. Click on the Yes button.
This will delete the font scheme.
NOTE: You can delete only custom font schemes that you have created.

Inserting information into a publication

 Business information sets are customised groups of information, about either
an individual or an organisation that can be used to quickly fill in appropriate
places in publications.
 The business information set can include components such as an individual's

name, job position or title, organisation name, address, phone and fax
numbers, e-mail address, tagline or motto, and logo.
 When you create a publication, the business information set that you have
used most recently is used to populate the new publication.
 If you have not yet created any business information sets, the user and
organisation's names are inserted from the information that you provided
when Microsoft Office 2016 system was installed.
 To insert the business information into your publication, click on the Insert
tab and select the Business Information command.
 The business information fields list will be displayed.
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 To insert a business information field into your publication, click on the field
within the listing. For example, click on Address.
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 This will insert the selected business information into your publication.
 You will need to re-size and re-position the information.

Creating a new Business Information Set

 To create your business information, click on the Edit Business
Information command that is displayed at the bottom of the business
information field list.
 This will open the Create New Business Information Set dialog box.
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 By default, the user and organization's names are inserted from the
information that was provided when Microsoft Publisher 2016 was installed.
 Edit the information in the boxes. For example, in the Organization name
text box change the text to My Company.
 In the Business Information set name box enter a name for your business
information set. For example, enter My Business Information set.

 Click on the Save button.

 Click on the Close button to close the Business Information dialog box.
Editing your Business Information

 Click on the Business Information icon within the Insert tab.
 From the drop down list displayed, click on the Edit Business Information
command.
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 This will display the Business Information dialog box.

 Make changes to your business information. For this example, click on the
Add Logo button. This will open the Insert Picture dialog box.
 Navigate to the folder named Publisher 2016 Foundation within the My
Documents or Documents folder. Click on the Icon file.
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 Click on the Insert button. This will insert your selected picture as a logo into
your business information.

 Click on the Save button to apply changes.

 Click on the Update Publication button in the Business Information
dialog box to update your publication with the updated business information.
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 Save your changes and close the publication.

Tables
Inserting tables
 Create a new blank page publication.
 To insert a table into your publication page, click on the Insert tab and then
click on the Table command.
 This will open a grid.
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Move your mouse over the grid to choose the number of rows & columns for
your table.
Click using the left mouse button. This will insert the table into your
publication page.

Selecting tables
 To select a table in your publication page, click within the table.
Merging cells
 To merge cells in your table, click and drag your mouse over the cells in the
table that you want to merge. This will highlight the selected cells.
 Click on the Table Tools Layout tab.

 Click on the Merge Cells command.
 This will merge your selected cells.
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 Experiment with using this option now. Undo your changes when you have
finished experimenting.
Splitting cells
 To split merged cells, click inside a cell that you have previously merged.
 Click on the Table Tools Layout tab. Click on the Split Cells command.

 This will split the merged cells. Experiment with using this option now. Undo
your changes when you have finished experimenting.
Deleting tables
 To delete a table, right-click on the table you have just created and from
the pop-up menu displayed, select the Delete command. From the submenu
displayed click on the Delete Table command.
NOTE: You can also delete a column or row by selecting the Delete Rows or
Delete Columns command.
Using Table AutoFormat

 Insert a table into your publication page by clicking on the Insert tab and
select the Table command. Click on the Table command. This will open the
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table grid selector.
 Use the grid to create a table with 5 rows and 5 columns.

 To apply Auto Formatting to your table, click within the table to select it.
 Click on the Table Tools - Design tab. The table formats are displayed on
the ribbon.
 More table formats are available if you click on the More icon, displayed at
the bottom-right of the table formats.
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 To apply a format to your table simply click on the style you require.
Format Table dialog box options
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 The Format Table dialog box is used to format the tables.
 Right-click on the table and from the pop-up menu displayed, click on the
Format Table command.

 This will open the Format Table dialog box.
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Under the Colors and Lines tab, set the options for table colours and lines.
Under the Size tab, set the height, width and rotation options for the table.
Set the layout options for the table, including position and text wrapping,
under the Layout tab.
Click on the Cell Properties tab to set the cell properties, including margin
sizes & alignment.
 Click on the OK button to save the changes and close the Format Table
dialog box.
 Save your changes and call the publication My Tables. Close the
presentation

Text Boxes
Inserting a text box

 Text boxes are used to insert text into your publication.
 Create a new blank page publication.
 To insert a text box into your publication, click on the Insert tab and select
the Draw Text Box command.
 Click anywhere in your publication page where you want to place the text
box. This will place the text box in your publication.
 Click inside the text box and type My Text Box.
Moving a text box

 To move the text box, click on it to select it.
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 Move your mouse over the edge of the text box until your pointer changes to
the 4 headed arrows (Move) sign.
 Click and hold your left mouse button and drag the text box to where you
want to move it.
Modifying text box direction

 To modify the text box direction i.e. to rotate the text, click on the text box
to select it.

 Move your mouse over the green coloured ball that appears on the top of
your text box until your mouse pointer changes into a round curve shape.
 Click and hold your left mouse button and drag your mouse in the direction
you want to rotate the text box.
 When you release the mouse button the text box will be rotated.
Resizing a text box
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 To resize the text box, click on the text box to select it.
 Move your mouse over the white balls that appear on the sides of the text
box until your mouse pointer shape is changed to a two-sided arrow.
 Click and hold your left mouse button and drag your mouse to resize the
text box, then release the mouse button.

Text Fit
 To make the text fit into the text box automatically, click anywhere in the
text.
 Click on the Text Box Tools - Format tab and select the Text Fit command.
 A menu is displayed.
 Select the Shrink Text On Overflow command to reduce the point size of
text until there is no text in overflow.
Select the Grow Text box to Fit command to automatically expand the size
of the text box to fit the text.
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Select the Best Fit command to shrink or expand text to fit in the text box.
For this example select the Best Fit command to shrink or expand text to fit
to the text box.

Deleting a text box

 To delete a text box, right-click on a text box. From the pop-up menu
displayed, click on the Delete Object command. This will delete the selected
text box.
 Save your changes and call the publication My Text Boxes. Close the
presentation.
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Master Pages
Master Pages
 Every new publication starts with one Master page applied to it by default.
 Master pages contain the elements that you want to repeat on multiple pages
in a publication.
 By using master pages for these common elements, you can give your
publication a more consistent appearance.
 Master pages are an invisible layer on which your publication is built. They
can contain design and layout elements such as margin guides, headers,
footers, and pictures.
 In publications that have more than one page, you can create multiple
master pages.
 Master pages make updates easier, because you can add and update the
page elements in one place, instead of changing them on each publication
page.
Creating Master Pages

 Create a blank publication.
 To create a new Master Page, click on the View tab and select the Master
Page command.
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 This will display the master pages in a pane on the left side.

 Click on the Add Master Page button on the ribbon.
 This will open the New Master Page dialog box.
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Enter a name for your master page in the Description box, i.e. enter My
Master Page.
Click on the OK button. This will create a new master page and it will be
available in the pane at the left of the window.

Editing master pages

 To edit your master page, select your master page by clicking on it within the
page navigation pane at the left of the window.
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 Make changes to your master page that is now displayed in the main window.
 For example, place a text box on the master page and type your text, such
as your name.

 You can place shapes and pictures onto the master page. You can change the
background colour of the master page etc.
 After editing your master page, click on the Master Page tab and select the
Close Master Page button.
 This will close the master page view and return you to your publication.
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Applying a master page
 To apply a master page to your publication page, right-click on the page in
the Page Navigation pane at the left of the window.
 From the menu select the Master Pages command.

 From the drop down list that displays all the available master pages, select a
master page that you want to apply, i.e. select My Master Page.
 This will apply the selected master page to your publication page.
 To apply the selected master page to all the pages in your publication, click
on the Apply Master Page command that appears at the bottom of the
master pages’ list.
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 This will display the Apply Master Page dialog box.
 From the Select a master page drop down list select a master page, i.e.
select My Master Page.
 In the Apply to section, select the All pages option or enter the range of
pages in the Pages from and to boxes. This will apply the master page to all
the pages in the selected range.
 To apply the selected master page to your current page, click on the Current
page(s) option.
 Close the publication without saving your changes.
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Publisher Customisation Options
AutoRecover options
 Create a new blank publication.
 The AutoRecover option can help you avoid losing your work. If you enable
AutoRecover, your publication file will be automatically saved as often as you
define it.
 To control the AutoRecover feature, click on the File tab and select the
Options command.
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 This will open the Publisher Options dialog box. Click on the Save button
in the left side of the dialog box.

 Check the Save AutoRecover information every check box to enable the
AutoRecover feature.
 In the minutes list, specify how often you want Publisher to save your
publication.
 Click on the OK button. The AutoRecover feature will save your Publisher file
automatically after every number of minutes, which you specified in the
minutes list.
AutoCorrect options
 You can use the AutoCorrect feature to correct typos and misspelled words,
as well as to insert symbols and other pieces of text. The AutoCorrect list is
global across the Office programs that support this feature.
 To view, add or edit the AutoCorrect list, open the Publisher Options dialog
box and click the Proofing button in the left side of the dialog box.
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 Select the AutoCorrect Options command.

 This will open the AutoCorrect dialog box.
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 Under the AutoCorrect tab, select your options by clicking on the check box
options.
 In the Replace box add text which would be replaced, and enter the
replacement text in the With box which will replace the character entered in
the Replace box.

In this case enter SE in the Replace box and enter Special Edition in the
With box.
 Click on the Add button. This will add your replaced text to the AutoCorrect
list. You can view the AutoCorrect list below the Replace and the With
text boxes.
 Check the Automatically use suggestions from the spelling checker

option to automatically correct the mistakes by clicking on the AutoCorrect
list.
 Click on the OK button after selecting your options to close the AutoCorrect
dialog box.
 Click on the OK button to close the Publisher Options dialog box.
 Insert a text box into your blank publication, within the text box enter the
text SE. When you press the Spacebar this will change to the text that you
entered into the With box.
Spelling Options
 To select the spelling options, open the Publisher Options dialog box and
click the Proofing button in the left side of the dialog box.
 This will display the spelling options.
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 Select your options by clicking on the check boxes for different options.
 You can also add a new dictionary or edit the current dictionaries by clicking
on the Custom Dictionaries button.
 Click on the OK button in the Publisher Options dialog box after setting
your spelling options.
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Proofing & Printing
Spell checking a publication

 Open a publication called Spelling within the Publisher 2016 Foundation
folder.
 Press the F7 key or click the Spelling button on the Review tab.
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 You will see the Check Spelling dialog box displayed.

 Click on the required button within the dialog box. In the first case, click on
the Change button to change the word ‘bext’ to ‘best’. Make other changes
as you see fit. Eventually you will see the following dialog box.
 Click on the OK button and then save and close your publication.
Print Preview & Zoom

 You can use the Print Preview feature in Publisher 2016 to preview the page
in print mode, which will display the page exactly how it will be printed.
 Open a publication called Previewing contained within the Publisher 2016

Foundation folder.
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 To preview the page, click on the File tab and select the Print command
from the list on the left of the window.

 A preview of the publication is displayed on the right of the window. You can
use the buttons in the bottom-right of the window to display single or
multiple pages.
 To zoom your publication page, click on the Zoom In or Zoom Out buttons
to zoom in or out.
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The Design Checker
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The Design Checker reviews your publication for a variety of design and
layout problems. It identifies potential problems and provides options to fix
them.
To run the Design Checker, click on the File tab, click on the Info button at
the left of the window and select the Run Design Checker command.

 This will display the Design Checker task pane on the right side.
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 You can select the options for running Design Checker by checking or un-
checking the check boxes above the Select an item to fix list box.

 The Run general design checks option checks for design problems, such as
empty text boxes, that may adversely impact your publication.
 The Run commercial printing checks option checks for problems, such as
pictures in RGB mode which may adversely impact printing your publication
at a commercial printing business.
 The Run web site checks option looks for problems, such as pictures
without alternative text that may adversely impact your Web site publication.
 The Run e-mail checks (current page only) option checks for problems,
such as text that contains a hyphenation, which may cause gaps in the
message when it is viewed in certain e-mail viewers.
 The Select an item to fix list box displays the list of errors that are found in
your publication.
 Move your mouse over an item in the list and then click on the drop down
arrow that appears at the right corner of the selected item.
SAMPLE
 If there is an automatic fix available then you can click on it, otherwise click
on the Explain option that will display help on how to fix the problem.
 To set the options for the Design Checker, click on the Design Checker
Options command at the bottom of the Design Checker task pane.

 This will open the Design Checker Options dialog box.
 Select your options under the General tab and the Checks tab.
SAMPLE
 Click on the OK button after selecting your options.
 Click on the Close Design Checker button to close the Design Checker
task pane.
Printing Options
 To set your Publisher 2016 printing options click on the File tab and select
the Print command on the left. This will display the printing options.

 Select your printer in the Printer section.

 Under the Settings section select the paper size and which pages are to be
printed.
 To print to publication, click on the Print button, located near the top of the
window.
SAMPLE

Packing a publication options

 If you need printing options that you don't have on your desktop printer, you
can take your publication to a commercial printer who can reproduce your
work.
 The Pack and Go Wizard creates a packed Publisher file that contains all
the elements that your commercial printer needs.
 The Pack and Go Wizard creates linked graphics and embeds fonts in your
publication so that your printing service has access to the graphics and
typefaces that are in your publication.
 Open a publication called Packing a publication contained within the

 To pack your publication file, click on the File tab and select the Export
command on the left.
 From the Pack and Go section displayed you have two choices, to pack a file
for another computer or to pack a file for a commercial printer.
 If you need to take your publication file to another computer at a different
location, then select Save for Another Computer and select the Pack and
Go Wizard command.
SAMPLE
 This will open the Pack and Go Wizard dialog box.

 Click on the Next button. The next dialog box will ask for the location to
save your file or to burn directly to a disc. Select the required option. In this
case click on the Other location button, as illustrated.
SAMPLE
 Click on the Browse button and navigate to the Publisher 2016
Foundation folder, as illustrated.

 Click on the Select Folder button.

 Click on the Next button. Select which options you want to include in the
file.
SAMPLE
 For example, tick the box for Embed TrueType fonts if you need to include
the fonts that you used in your publication.

 Likewise tick the box for Include linked graphics if you want to include the
graphics that you used in your publication.
 Click on the Finish button to pack your publication. It will pack your
publication and display the information that your file is packed successfully.
SAMPLE


Click on the OK button. The publication will be stored as a ZIP file within the
Save and close your publication.


Sample - Publisher 2016 Foundation Training Manual PDF

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Sample - Publisher 2016 Foundation Training Manual PDF

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Publisher 2016 Foundation

© 2015 Cheltenham Group Pty. Ltd.

All trademarks acknowledged. E&OE.

Sample versions of courseware from Cheltenham Group.

For current license information:

Australia / Asia Pacific / Europe (ex. UK) / Rest of the World

COUSE SETUP INSTRUCTIONS ............................................................................................................ 6

FOR USE AT THE LICENSED SITE(S) ONLY

ARRANGING OBJECTS ........................................................................................................................ 74

FOR USE AT THE LICENSED SITE(S) ONLY

PACKING A PUBLICATION OPTIONS................................................................................................................. 128

Couse Setup Instructions

Microsoft Publisher 2016

What is Publisher 2016?

Opening Publisher 2016

FOR USE AT THE LICENSED SITE(S) ONLY

The Publisher 2016 Window

 Click on the Blank template as illustrated.

FOR USE AT THE LICENSED SITE(S) ONLY

FOR USE AT THE LICENSED SITE(S) ONLY

Where to save files to

 This will display the Save As screen.

FOR USE AT THE LICENSED SITE(S) ONLY

Selecting a publication type and template

 Scroll down the list to see even more templates.

 Try clicking on the Personal link.

FOR USE AT THE LICENSED SITE(S) ONLY

 Click on the Back button.

Searching for online templates

FOR USE AT THE LICENSED SITE(S) ONLY

FOR USE AT THE LICENSED SITE(S) ONLY

 Try a few searches of your own and see what is available.

Opening an existing Publication

FOR USE AT THE LICENSED SITE(S) ONLY

 Your choices are to open a recent publication, open a publication stored on

FOR USE AT THE LICENSED SITE(S) ONLY

 For this example, click on the Burgundy colour scheme.

Modifying the font scheme

FOR USE AT THE LICENSED SITE(S) ONLY

Creating a text box and entering text

 This will create a new blank publication.

FOR USE AT THE LICENSED SITE(S) ONLY

 This will insert a text box into your publication.

FOR USE AT THE LICENSED SITE(S) ONLY

 This will select your text.

Modifying font colour

FOR USE AT THE LICENSED SITE(S) ONLY

Modifying the font size

Modifying the font type

FOR USE AT THE LICENSED SITE(S) ONLY

 Select the required font type. In this case select Arial.

Modifying line spacing

FOR USE AT THE LICENSED SITE(S) ONLY

FOR USE AT THE LICENSED SITE(S) ONLY

Modifying text alignment

Inserting drop caps

 Select a drop cap type by clicking on one of the previewed styles.

 Try experimenting. A typical effect is illustrated below.

Creating a custom Drop Down Cap style

FOR USE AT THE LICENSED SITE(S) ONLY

FOR USE AT THE LICENSED SITE(S) ONLY

 The Symbol dialog box will be displayed.

 You can select a symbol from the Symbol dialog box.