PMP Chapter 5 Scope Management PDF

Chapter - 5
PROJEC T S CO PE M A N AGEM ENT

BY – Dilip Chaturvedi, PMP
Email Id : info@justpmp.com
Confidential and Copyrighted material of JustPMP PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, Inc
Agenda
 Why Manage Scope
 Plan Scope Management
 Collect Requirements
 Define Scope
 Create WBS
 Validate Scope
 Control Scope
Confidential and Copyrighted material of JustPMP PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, Inc 2
Why Manage Scope
Plan Scope Management
 To Plan how the project scope will be defined, validated and controlled
Inputs Tools and Techniques Outputs
 Project Management Plan  Expert Judgment  Scope Management

 Project Charter  Meetings  Requirements Management
 Enterprise Environmental factors plan
 Organizational Process assets
Collect Requirements
 To determine, document, and manage stakeholder needs and requirements.
 Scope Management Plan  Interviews  Requirements

 Requirements Management  Focus groups Documentation
Plan  Facilitated workshops  Requirements traceability
 Stakeholders Management  Group creativity techniques matrix
Plan  Group decision making
 Project Charter techniques
 Stakeholders Register  Questionnaires and Surveys
 Observations
 Prototypes
 Benchmarking
 Context diagrams
Confidential and Copyrighted material of JustPMP
 Document Analysis
PMI, PMP, PMBOK and PMI-ACP are registered marks of Project Management Institute, Inc 5
Tools and Techniques
Group Creativity Techniques
Brainstorming
Nominal Group Technique
Delphi Technique
Idea and Mind Map Diagram
Affinity Diagram
Group Decision Making Techniques

Unanimity
Majority
Plurality
Dictatorship
Benchmarking – Compare actual or planned practices to those comparable organizations

To Identify best practices
Generate ideas for improvement
Providing a basis for measuring performance
Organizations compared can be Internal and External

Mind Map Diagram
Context Diagram for IT Case Study
Employee IT Staff
Needs Software Evaluates Software
Responds to requests
Receives Software Software Verification
And Install Process
Receives Request
Acquires Software
Supplies Software
Open Source Approved
Published for download
Vendor Vendors
Requirements Management Plan
Requirements Traceability Matrix
Requirements Traceability Matrix
Define Scope
 To develop a detailed description of the project and product
Inputs Tools & Techniques Outputs
 Scope Management Plan  Expert Judgment  Project Scope

 Project charter  Product analysis statement
 Requirements documentation  Alternatives  Project document
 Organizational Process Assets generation updates
 Facilitated workshops
Project Scope and Product Scope
Project Scope Statement
Elements of the project charter and
project scope statement
Create WBS(Work Breakdown Structure)
 The Process of subdividing project deliverables and project work into smaller, more
manageable components.
 Scope Management plan  Expert Judgment  Scope baseline

 Project Scope statement  Decomposition  Project document updates
 Requirements documentation
 Enterprise Environmental
factors
 Organizational Process Assets
Sample WBS Decomposed Down through
Work Packages
Sample WBS Organized by Phase
Sample WBS with Major Deliverable
WBS Dictionary Template
Miscellaneous Terms
Work Package – A deliverable at the lowest level of WBS
Code of Accounts – Numbering systems used to identify unique components of WBS
Control Accounts – ( Cost Center ) A management control point where scope,budget,actual cost
and schedule are integrated and compared to EV for performance management
Rolling Wave Planning – It is form of Progressive Elaboration. Work for near term is planned in
details
Validate Scope
 To formalize acceptance of the completed project deliverables
 Project Management Plan  Inspection  Accepted deliverables

 Requirements documentation  Group decision making  Change requests
 Requirements traceability techniques  Work performance
matrix information
 Validated deliverables  Project document updates
 Work performance data
Control Scope
 To monitor the status of the project and product scope and managing changes to the scope
baseline
 Project Management Plan  Variance analysis  Work performance

 Requirements documentation information
 Requirements traceability  Change requests
matrix  Project management plan
 Work performance data updates
 Organizational Process Assets  Project document updates
 Organizational process assets
updates
Thank you
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Chapter - 5

PROJEC T S CO PE M A N AGEM ENT

Inputs Tools and Techniques Outputs

 Project Management Plan  Expert Judgment  Scope Management

 Scope Management Plan  Interviews  Requirements

Group Decision Making Techniques

Benchmarking – Compare actual or planned practices to those comparable organizations

Organizations compared can be Internal and External

Inputs Tools & Techniques Outputs

 Scope Management Plan  Expert Judgment  Project Scope

 Scope Management plan  Expert Judgment  Scope baseline

Inputs Tools and Techniques Outputs

 Project Management Plan  Inspection  Accepted deliverables

 Project Management Plan  Variance analysis  Work performance

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