Scottish Roads Works Register v3.

3 Training
In March 2011 Symology will be upgrading the Scottish Road Works
Register to run the latest version of the Register software, V3.3. This
upgrade signals the start of Symology’s new 5 year contract as service
provider for the Register. To introduce the changes expected in the new
system the following training is now being organised.

240 places on a one-day General SRWR Workshop. This is a new hands-on

workshop scheduled for 20 dates between the 22nd February 2011 and the 25th
March 2011.

5 one-day SRWR Seminars at various locations throughout Scotland. These are

scheduled to take place between the 7th March 2011 and the 18th March 2011.

Please note there is no charge to attend any of these events.

These courses and seminars are free!

A detailed description of the training is given below;

General SRWR Workshop

This workshop is aimed at the general community of SRWR users, and is only
appropriate for those who already have experience of using the SRWR. There are
two prime objectives for this workshop;

1. Provide full training on the new facilities in Version 3.3 of the SRWR, in
particular the major additional functionality to the Inspections system,
demonstrating how this meets the needs of the new Inspections Code of
Practice.

2. Identify areas of the SRWR, and/or associated procedures, where it is

thought there may be a general lack of understanding, or where the
functionality is not being used to maximum effect, using case study examples
with the objective of improving performance.

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Subjects covered by this course are:

Inspections

Review of the new Code of Practice

Statutory sample inspections
• Inspection units and Derivation of Sample Size
• Selection method in sampling process
Notification of defects
• Inspection types & Inspection recording
• Inspections by Statutory Undertakers on their own works
• Manually clearing inspections
• Automatic clearing of time-expired inspection prompts
• Cancelling an incorrectly recorded inspection
Responses and actions required when receiving a defect
• Response periods
• Response types -accept, decline, comments
• Remedial works notifications
• Automatic follow-up and status monitoring
Follow-up Inspections
• Automatic scheduling of follow-up inspections
• Follow-up procedures
• Reporting Improved inspection statistics facilities
• Inspection charges on the charge enquiry
• Improvements to audit trail

Improving Performance

• Identifying real problems that occur on the SRWR live system.

• How to monitor performance
• Best Practice guidelines in various areas, e.g. Defective Apparatus.
• Using task list (with new highlighting and dashboard functionality) to
ensure rule conformance.
• Making full use of enquiry and monitoring facilities.
• Focus on existing areas of functionality that have not been utilised
extensively.
• Using maps or areas of interest to highlight information in
geographical areas.
• Tips and Tricks in using SRWR facilities.

Workshop Booking Instructions

All organisations currently making use of the SRWR will be guaranteed 4 places on
these courses. Any places not taken will be offered back to the community with
priority given to larger organisations. Bookings will be made using the SRWR
webpage, with a form available to allow you to book places and indicate how many
additional places you desire for your organisation. Booking will be taken between
11th January 2011 and the 18th February 2011. Please ensure you book early to
avoid losing your allocation.

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 SRWR Seminars
The intention of these seminars is to provide a general update to users across the
community, including infrequent or less regular users of the SRWR and management
staff, to ensure that they are aware of the full potential of what is being offered in the
latest version of the Scottish Road Works Register. The seminars will use
PowerPoint presentations accompanied by demonstrations of the latest version of
the software.

The agenda is as follows;

Summary of Progress over the last 5 years

Scope of the current Version 3.2 Software
Utility Works Noticing
Roads Authority Works Noticing
Roads (Scotland) Act Functions
Permits and Works under Licence
Non-Works Disruptions
Unattributable Works
Defective Apparatus
Damage Reports
Plant Information Requests
Co-ordination Facilities, including map-based functionality
Fixed Penalty Notices
Emergence of Standards and Advice Notes
Reporting Facilities
System Interfaces

The New SRWR Contract

Improved Performance Levels
New Hosting Centre
Project Implementation Plan
Mobile Devices support
Further Reporting Improvements

SRWR Version 3.3

New Inspections Code of Practice
SRWR Inspections module enhancements
FPNs for Roads (Scotland) Act functions
FPNs for Unattributable Works

Plans for Version 3.4

Temporary Traffic Signals
Agreements Register
Historic ASD
Enhanced Dashboard

Potential (Optional) Developments

Project Vista and Underground Apparatus
System Interfacing using Web Services

Seminar Booking Instructions

A further flyer will be produced with details of these events and will be circulated
early next year.

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