PUNJAB AAB-E-PAK AUTHORITY

GOVERNMENT OF PUNJAB

PRE-QUALIFICATION DOCUMENTS
FOR THE WORK

i) “SUPPLY CONSTRUCTION, INSTALLATION AND O&M

OF DIRECT SUPPLY IN BHALWALPUR & MULTAN
DIVISION”

ii) “SUPPLY CONSTRUCTION, INSTALLATION AND O&M OF

DIRECT SUPPLY IN GUJRANWALA & SARGODHA DIVISION”

OFFICE OF THE DIRECTOR PROCUREMENT, PAPA

Zahoor Elahi Road, Main Market Gulberg-II, Lahore.

 TABLE OF CONTENTS

Description Page

1. Brief of Project 4

Section-I (Instructions to Applicants) - 5

A. General 6

B. Content of PQD 8

C. Preparation of Application 9

D. Submission of Application 10

E. Evaluation of Application 11

F. Prequalification of Application 11

Section –II (Prequalification Criteria) 13

1. General 14

2. Category Weightage /Marks 14

2.1 Basic Eligibility 14

2.2.1 Working Experience-------------------------------------------------------------------15

2.2.2 Tools & Plants 16

2.2.3 Personnel Capabilities 17

2.2.4 Financial Position 18

3. Joint Venture (JV) 19

4. Conflict of Interest 20

2
2.5 Updating Prequalification Information---------------------------------------- 20

2.6 Other Factors 20

Letter of Application - 22

Application Forms A-1(General Information)---------------------------------------- 25

Application Forms A-2(General Experience Record)----------------------------- 26

Application Forms A-3 (Joint Venture Summary)---------------------------------------27

Application Forms A-4 (Contracts of Similar Nature and Complexity)-------- 28

Application Forms A-5 (i) (Personnel Capabilities)-------------------------------------29

Application Forms A-5 (ii) (Personnel Capabilities)-------------------------------------30

Application Forms A-6 (Equipment Capabilities)----------------------------------- 31

Application Forms A-7 (Financial Capabilities)------------------------------------- 32

Application Forms A-8 (Litigation History)----------------------------------------- 34

Application Forms A-9 (Past Performance)--------------------------------------- 35

 1: BRIEF OF PROJECT:

Punjab Aab-e-Pak Authority was established under Punjab Aab-e-Pak Authority

Act (PAPA) promulgated in August-2019 with the mandate of “Provision of clean
drinking water to the people of Punjab”. So, in order to achieve the mandate, PAPA
intends to execute the following Projects:

i) “SUPPLY CONSTRUCTION, INSTALLATION AND O&M OF

DIRECT SUPPLY IN BHALWALPUR & MULTAN
DIVISION”

ii) “SUPPLY CONSTRUCTION, INSTALLATION AND O&M OF

DIRECT SUPPLY IN GUJRANWALA & SARGODHA
DIVISION”

Accordingly, well reputed and established construction companies / firms /

contractors registered with Pakistan Engineering Council (PEC) in the category “C-3 &
Above” and codes (CE-09 or 10) having required technical, financial and managerial
capabilities, and are not blacklisted, invited to participate in the prequalification process
for the afore-stated projects through submission of requisite, required in the
Prequalification Documents. Only prequalified firms / companies / contractors will be
eligible for further tendering processes (Technical & Financial Bid submission) in
accordance with Punjab Procurement Regulatory Authority, 2014.

Each applicant may apply in one or both projects subject to technically,

financially and managerially capable of executing/handling the work/s. It is mandatory to
submit a separate request for each project in case of applying for both projects.
 Section I:
Instructions to Applicants
 1. Instruction to Applicants

A. General

2. Scope of 2.1 In connection with the invitation for prequalification, indicated in

Application Section 2, Application Forms, the Employer’s Representative as
defined in the Application Forms, issues this Prequalification
Document to the Applicants interested in Pre-Qualification and
further Bidding for projects:

i) “SUPPLY CONSTRUCTION, INSTALLATION AND O&M

OF DIRECT SUPPLY IN BHALWALPUR & MULTAN
DIVISION”

ii) “SUPPLY CONSTRUCTION, INSTALLATION AND O&M

OF DIRECT SUPPLY IN GUJRANWALA & SARGODHA
DIVISION”

The scope includes but not limited to the Pre-Qualification of

Applicants for the afore-stated projects.
Punjab Aab-e-Pak Authority, Government of the Punjab is initiating
the procurement process to finalize / shortlist the firms / contractors
/ Companies for participation in bidding process under PPRA Rule,
2014.

3. Source of Funds 3.1 Government of Punjab

4. Corrupt 4.1 Standard Anticorruption Policy of the Government of Punjab
Practices including the Employer requires bidders, suppliers and
manufacturer under contracts to observe the highest standard of
ethics during the procurement and execution of such contracts. In
pursuance of this policy;
(a) for the purposes of this provision, the terms set forth below as
follows are defined as:
i. “corrupt practice” means the offering, giving, receiving, or soliciting,
directly or indirectly, anything of value to influence improperly the
actions of another party;
ii. “fraudulent practice” means any act or omission, including
misrepresentation, that knowingly or recklessly misleads, or
attempts to mislead, a party to obtain a financial or other benefits
or to avoid an obligation;
iii. “Coercive practice” means impairing or harming, or threatening to
impair or harm, directly or indirectly, any party or the property of
the party to influence improperly the actions of a party;
iv. “Collusive practice” means an arrangement between two or more
parties designed to achieve an improper purpose, including
influencing improperly the actions of another party.

(b) The Employer will reject a proposal / application from bidding

 proceedings if it determines that the bidder recommended for
award has, directly or through an agent, engaged in corrupt,
fraudulent, collusive, or coercive practices in competing for the
Contract; and

(c) The Employer will sanction a party or its successor, including

declaring ineligible, either indefinitely or for a stated period of
time, to participate in bidding activities in Pakistan if it at any
time determines that the applicant has, directly or through an
agent, engaged in corrupt, fraudulent, collusive, or coercive
practices in competing for, or in executing contract.

5.Eligible 5.1 An Applicant shall be a registered contractor / firm / company in

Applicants PEC (Pakistan Engineering Council) with in the relevant category
and code as stated in brief of project.

5.2 An Applicant shall have the nationality of an eligible country. An

Applicant shall be deemed to have the nationality of a country if the
Applicant is a national of that country; or is constituted,
incorporated, or registered and operates in conformity with the
provisions of the laws of that country.

5.3 The above requirements shall apply to the determination of the

nationality of applicant.

5.4 Employer considers a conflict of interest to be a situation in which a

party has interests that could improperly influence that party’s
performance of official duties or responsibilities, contractual
obligations, or compliance with applicable laws and regulations.
The Employer will take appropriate actions to manage such
conflicts of interest which may include rejecting a proposal if it
determines that a conflict of interest has flawed the integrity of any
procurement process. At the time, applicant may be considered to
be in a conflict of interest with one or more parties if they, including
but not limited to participate as a consultant in the preparation of
the design or technical specifications of the works / goods that are
the subject of this prequalification.

5.5 Applicant that is under a declaration of ineligibility / blacklisting by

the Government of Pakistan / Government of Punjab / Any
International Agency / Any Public Sector Entity / Autonomous Body
including the Employer in accordance with ITA Clause 4, at the
date of submission of the application or thereafter, shall be
considered as disqualified.

5.6 Applicants shall provide such evidences of their continued

eligibility, satisfactory to the Employer as the Employer shall
reasonably request.

5.7 An Applicant shall submit only one application for one work in the
 prequalification process. In case of applying for both projects, the
applicant must submit a separate request for each project. The
applicant must have technically, financially and managerially
capable of executing / handling the works in case of applying
for both projects. An Applicant who submits more than one
application for single a work thereby liable for disqualification of all
the applications.

6. Eligible 6.1 The materials, equipment and services must meet the eligible
Materials, criteria as defined in this document.
Equipment and
Services

i) CONTENTS OF PREQUALIFICATION DOCUMENTS

7. Contents of 7.1 The Prequalification Documents consist of sections indicated below,
Prequalification and should be read in conjunction with any Addenda issued in
Documents accordance with ITA Clause 9.
7.2 The “Invitation for Prequalification” issued by the Employer is a part
of the Prequalification Documents.
7.3 The Employer accepts no responsibility for the completeness of the
Prequalification Documents and its addenda unless they were
obtained directly from the Employer or downloaded from
www.ppra.punjab.gov.pk .
7.4 The Applicant is expected to examine all instructions, forms, and
terms in the Prequalification Documents and to furnish all
information or documentation required by the Prequalification
Documents.

8.Clarification of 8.1 A prospective Applicant requiring any clarification of the

Prequalification Prequalification Documents shall contact the Employer in writing
Documents at the Employer’s Representative address as shown in ITA. Sub-
Clause 8.2. The Employer will respond in writing to any request for
clarification provided that such request is received not later than
ten (10) days prior to the deadline for submission of Applications.
The Employer shall forward copies of its response to all Applicants
or upload the clarification / addendum on its website including a
description of the inquiry but without identifying its source. Should
the Employer deem it necessary to amend the Prequalification
Documents as a result of a request for clarification, it shall do so
following the procedure under ITA. Clause 9 and in accordance
with the provisions of ITA Sub-Clause 16.2.

8.2 For clarification purposes only, the Employer’s address

is: Attention: Zohaib Butt, Director Procurement & Contracts,
Address: B- Block Gulberg-II, WASA Head Office, Lahore.
Telephone: 03214020055
Email: engr.zuhaib.butt@gmail.com
 Designated Website: www.ppra.punjab.gov.pk

9. Amendment of 9.1 Not later than Seven (07) days prior to the deadline for submission
Prequalification of Applications, the Employer may amend the Prequalification
Documents Documents by issuing addenda.

9.2 Any addendum issued shall be part of the Prequalification

Documents and shall be communicated in writing or uploaded on
its designated website.

9.3 To give prospective Applicants reasonable time in which to take an

addendum into account in preparing their Applications, the
Employer may, at its discretion, extend the deadline for the
submission of applications.

C. PREPARATION OF APPLICATIONS

10. Cost of 10.1 The Applicant shall bear all costs associated with the preparation
Applications and submission of its application, and the Employer shall in no
case be responsible or liable for those costs, regardless of the
conduct or outcome of the prequalification process.

11. Languages of 11.1 The application, as well as all correspondence and documents
Application relating to the prequalification exchanged by the Applicant and the
Employer, shall be written in the English language. Supporting
documents and printed literature that are part of the application
may be in another language, provided they are accompanied by
an accurate translation, duly authenticated by Embassy or
counsel, of the relevant passages into the English language, in
which case, for purposes of interpretation of the application, the
translation in English shall govern.

12.Documents 12.1 The Application shall comprise the following:

Comprising the (a) Application Submission Sheet, in accordance with ITA Clause 13;
(b) Written confirmation authorizing the signatory of the application to
Application
commit the Applicant, in accordance with ITA Sub-Clause 15.3;
(c) Documentary evidence establishing the Applicant’s eligibility to
prequalify, in accordance with ITA Clause 14;
(d) Documentary evidence establishing the Applicant’s
qualifications, in accordance with ITA Clause 15;

13.Application 13.1 The Applicant shall prepare an Application Submission Sheet

Submission Sheet using the form furnished in this document. This form must be
completed without any alteration to its format. The application
must be signed and stamped by authorized person of the
applicant having valid power of attorney or authorization letter.

14. Documents 14.1 To establish its eligibility in accordance with ITA Clause 5, the
Establishing Applicant shall complete the eligibility declarations in the
Application Submission Sheet and Forms included in, Application
 the Eligibility of Forms.
the Applicant
15. Signing of the 15.1 The Applicant shall prepare one original of the documents
Application comprising the application as described in ITA Clause 12 and
clearly mark it “ORIGINAL”. The original of the application shall be
and Number of
typed or written in indelible ink and shall be signed by a person
Copies duly authorized to sign on behalf of the Applicant.

15.2 The Applicant shall submit one original along three (03) hard and
soft copies individually clearly marked as “ORIGINAL” and
“COPY” on the title page for one project or in case of applying in
more than one projects. In the event of any discrepancy between
the original and the copies, the original shall prevail.

15.3 The requirements regarding the legal instrument evidencing the

authorization to represent and sign on behalf of the Applicant shall
be a power of attorney duly notarized OR Authorization Letter in
original indicating that the person(s) signing the Application
has/(ve) the authority to sign the Application for Prequalification.

D. SUBMISSION OF APPLICATIONS
16. Sealing and 16.1 The Applicant shall enclose one original along with three (03) hard
Marking of and soft copies for every project. The application shall be
submitted in a sealed envelope; which shall
Applications
(a) Bear the name and address of the Applicant;
(b) Be addressed to the Employer’s Representative, in accordance
with Sub-Clause ITA 8.2; and;
(c) Bear the specific identification of this prequalification document
indicated in the ITA Sub-Clause 2.1.
16.2 If the envelope is not sealed and marked as required, the
Employer will assume no responsibility for the misplacement of
the application.
16.3 The applicant should attach the detail of contents with page
numbers at the start and should properly flag / append the
relevant pages in the application.

17. Deadline for 17.1 Applications shall be submitted by the Applicant through courier /
Submission of express mail or by hand at the address indicated in the ITA Sub-
Applications Clause 8.2. However, applicant must ensure that the application
must reach not later than the following deadline:

28th July, 2020, 11:30 AM PST

Electronically submitted application shall not be entertained and treated
as rejected.

17.2 The Employer may, at its discretion, extend the deadline for the
submission of Applications by amending the Prequalification
Documents in accordance with ITA Clause 9, in which case all
 rights and obligations of the Employer and the Applicants subject
to the previous deadline shall thereafter be subject to the deadline
as extended.
18. Late 18.1 The application received after the deadline will not be entertained
Applications and shall be considered as rejected.
19. Opening of 19.1 The Employer shall prepare a record of the opening of
Applications Applications that shall include, as a minimum, the name of the
Applicants.

E. EVALUATION OF APPLICATIONS

20.Confidentiality 20.1 Information relating to the evaluation of Applications, and

recommendation for prequalification, shall not be disclosed to
Applicants or any other persons not officially concerned with such
process until the notification of prequalification is made to all
Applicants.
20.2 From the deadline for submission of Applications to the time of
notification of the results of the prequalification in accordance with
ITA Clause 28, if any Applicant wishes to contact the Employer on
any matter related to the prequalification process, it may do so in
writing.

21.Clarification of 21.1 To assist in the evaluation of Applications, the Employer may, at

Applications its discretion, ask any Applicant for a clarification of its application
which shall be submitted within a stated reasonable period of
time. Any request for clarification and all clarifications shall be in
writing in English Language.

21.2 If an Applicant does not provide clarifications of the information

requested by the date and time set in the Employer’s request for
clarification, its Application may be rejected.

22.Responsiveness 22.1 The Employer may reject any Application which is not responsive
of Applications to the requirements of the Prequalification Documents.

22.2 The Employer reserves the right to waive minor deviations, if

these don’t materially affect the capability of an Applicant to
perform the contract. Subcontractor’s experience and resources
shall not be taken into account in determining the Applicant’s
compliance with the qualifying criteria.

F. PREQUALIFICATION OF APPLICANTS
23. Evaluation of 23.1 The Employer shall use the criteria and methods define in Section
Applications II, Prequalification Criteria to evaluate the qualifications of the
Applicants for every project.

23.2 As stipulated in ITA 2.1, this prequalification exercise shall be for

 projects:
i) “SUPPLY CONSTRUCTION, INSTALLATION AND O&M
OF DIRECT SUPPLY IN BHALWALPUR & MULTAN
DIVISION”
ii) “SUPPLY CONSTRUCTION, INSTALLATION AND O&M
OF DIRECT SUPPLY IN GUJRANWALA &
SARGODHA DIVISION”

24. Employer’s 24.1 The Employer may reject all Bids or Proposals at any time prior to
Right to Accept the acceptance of the Bid or Proposal as provided in Rule 35 of
or Reject Punjab Procurement Rules, 2014.
Applications
25. Prequalification 25.1 All Applicants, whose applications have been determined to be
of Applicants responsive to the requirements of the Prequalification Documents
and who have met or exceeded the specified criteria (Passed)
shall be prequalified by the Employer.

26. Notification of 26.1 Once the Employer’s Representative has completed the
Prequalification evaluation of the Applications, it shall notify all Qualified &
disqualified Applicants in writing.

27. Invitation to Bid 27.1 Promptly after the notification of the results of the prequalification,
the Employer shall invite bids from all the Applicants that have
been prequalified.
27.2 Bidders may be required to provide bid security in the form of a
Call Deposit Receipt (CDR) for an amount as specified in the
bidding document.

28. Changes in 28.1 Any change in the prequalification status of an Applicant after
Qualification of being prequalified in accordance with ITA Clause 25 shall be
subject to the written approval of the Employer. Any such change
Applicants
shall be submitted to the Employer not later than fourteen (14)
days after the date of the Invitation to Bid. Such approval shall be
denied if as a consequence of any change;

(a) The prequalified Applicant, after the change, no longer

substantially meets the prequalification criteria set forth in this
document.
 Section II:
Prequalification Criteria
1. General
Pre-qualification will be based on the criteria given in the instant part of the
prequalification document regarding the Applicant’s Basic Eligibility, Experience Record,
Personnel Capabilities, Equipment Capabilities and Financial Soundness, and as
demonstrated by the Applicant’s responses in the forms attached to this letter. If the
applicant has worked as sub-contractor then the sub-contractor’s experience and
resources shall be taken into account in determining the applicant’s compliance with the
qualifying criteria and shall not be considered for the main contractor / firm’ experiences
and resources. Experience and resources of consortium or Association of firms and
Joint Venture experience & resources shall be considered jointly for evaluation.

2. Weightage /Marks
The weight age / distribution of the marks is as given below:

1. Work Experience 45

2. Tool & Plants 10

3. Personnel Capabilities 15

4. Financial Soundness 30
Note:-Prequalification status shall be determined on the Pass/Fail basis. The applicant
must score total 65 marks and at least 50% marks in each category, to qualify. If
applicant fails to score 50% marks in any of above mentioned categories, will be
considered disqualified.

2.1 Basic Eligibility

The firms fulfilling the following basic requirements shall only be considered for further
evaluation (relevant documents to be attached):

a. Renewed / Latest registration with PEC in the respective Category and

relevant code defined with the limit of construction cost of project. (Lead
Partner in case of JV at minimum).
 b. Memorandum and Article of Association / Registration certificate of the Firm
with SECP (Security & Exchange Commission of Pakistan).
c. Renewed Income Tax registration certificate / NTN / PNTN Certificate and
PRA registration.
d. Affidavit of sole proprietorship duly attested by Oath Commissioner or
Partnership deed on (Judicial stamp paper) registered with sub registrar.
e. No Blacklisting / declared ineligible / litigation / conflict of interest affidavit on
judicial stamp paper duly certified by Notary Public / Oath Commissioner.
2.1.1 Note:-
In case of joint venture / consortium, all the firms have to fulfill the basic eligibility criteria
except condition a.
The applicant must submit JV agreement in case of projects completed as a partner of
JV clearly showing percentage share of all partners of JV, if the JV agreement showing
percentage of the partners is not attached, the submitted project will not be considered
during evaluation. The applicant must submit the JV agreement illustrating Lead and
other partner/s along with application if applying as JV. The lead partner must hold at
least 50% shares whereas other partner/s should hold not less than 25% shares. In
case of consortium between local and foreign company, the local company at the stage
of prequalification must meet the qualification requirement as per PEC category &
codes and thereafter, for award of project, the JV must be registered with PEC as per
PEC by –Laws.

Detail Eligibility criteria

2.2.1 Working Experience

Marks for work experience of the firm or JV shall be awarded on the basis of following
criteria:

Sr.# CRITERIA Documents Max Marking

to Attach Marks
1. The contractor completed water Certified copies Maximum-Marks if total 120
supply projects for worth not less of Million rupees work through 1
than Rs. 120 Million (either Contract project. 30-Marks in case of
Document
through one or more projects) in 02-projects accumulatively
with completion
last 10-years. certificate from 40 worth 120 Million. 20-Marks in
Employer of case of 03- projects

OR
Completed at least 01-Project of
Civil work for worth not less than
120 Million in last ten years
involving water supply
component.
(The involving component may
be completed by the firm itself or
through subcontractor / JV
partner).
2. Satisfactory report from other
organizations where already
performed. (Projects considered
in Sr. No 1 above)
2.2.2 Tools & Plants
Credit Marks for tools & plants of the firm or JV shall be awarded under this category
using the following criteria:
S.# NAME OF EQUIPMENT / MACHINERY
1 Excavators 1No.
2 Dump truck & tractor trolley (1-Each)
contractor and accumulatively worth 120
subcontractor / Million. No marks if total 120
JV partner. Million rupees projects through
≥ 4 projects.
OR
Full marks in case of water
supply component ≥ 30 Million.
30-Marks in case of water
supply component ranging
from 25-29.99 Million. 25-
marks in case of water supply
component ranging from 20-
24.99 Million. 20-marks in case
of water supply component
ranging from 15-19.99 Million.
No marks in case of water
supply component less than 15
Million.
Performance 5 Full marks on satisfactory
report performance report on the
attached Performa. No marks
in case the satisfactory report
is not as per Performa
attached.
MARKS Remarks
03 No marks if
02 manufacturing
 3 Mechanical lift & Total station (1-Each) 01 certificate / Purchase
4 Wielding Plants for different diameter HDPE 01 Certificate/
pipe jointing. Ownership/ rental
5 Water pump & Chain Pulley blocks 01 agreement or any
6 Water Tank & Wheel Barrows. 02 other Proof is not
Total marks equipment (T&P) 10 attached.

2.2.3 Personnel Capabilities

Credit Marks for personnel capabilities of the firm or JV shall be granted on the basis of
the following criteria:

Sr. MAX
DESCRIPTION / CRITERIA REMARKS
# MARKS
Finance /Business Management Staff
(1 No. MBA / M.com (Finance /
Accounts / HR) with at least 3 years of Add CV's, experience
experience. certificates, affidavit of
OR employee on judicial
i) 2.5
1 No. BBA / B.com with at least 5 years stamp paper. No marks if
of experience. required documents are
No marks for less than minimum not attached.
experience.

ii) Graduate Engineers

Add CV's, experience

certificates, affidavit of
Project Manager – Engineer with 15
5 employee on judicial
A Years’ relevant experience.
stamp paper. No marks if
required documents are
not attached.

Add CV's, experience

certificates, affidavit of
Project Engineer – Engineer with 07
2.5 employee on judicial
B Years’ relevant experience.
stamp paper. No marks if
required documents are
not attached.

iii) DAE Associate Engineers

 Add CV's, experience
Number of Associate Engineers (2.5 certificates, affidavit of
marks if 5 No Associate Engineers, 2.5 employee on judicial
A
Proportionate marks for less No. of stamp paper. No marks if
Associate Engineers ) required documents are
not attached.
Add CV's, experience
Experience of Associate Engineers certificates, affidavit of
(Associate Engineer with 3-years of 2.5 employee on judicial
B
experience, 1/2 mark), No marks for less stamp paper. No marks if
than 3 years’ experience required documents are
not attached.
Total Marks Of Personnel Capabilities 15

2.2.4 Financial Position

Credit Marks for financial position of the firm or JV shall be awarded on the basis of the
following criteria:
Sr. MAX
DESCRIPTION / CRITERIA REMARKS
# MARKS
Available Bank Credit Line/Bank
Guarantee Limit
a. 6 Marks if the available bank
credit line limit is equal to Rs.30
million.
b. For available bank credit line limit less 10 No marks if latest bank credit
i)
than Rs.30 million, no marks line certificate is not attached.
c. For the limit more than Rs.30 million
but less than Rs.60 million use following
weightage 6+[((A-30)/30)x4]
A= Available Bank Credit Line Limit
d. Full Marks are given in case of credit
line limit is Rs.60 million or more.
Average Working Capital
a. 6 Marks if the average capital in last
five years is equal to Rs.30 million. No marks if Annual Audit
b. For average working capital less than Report of last five years duly
Rs.30 million, no marks. certified by charted
c. For capital more than Rs.30 million 10 accountant is not attached.
ii)
but less than Rs.60 million use following No marks if Bank statement
weightage 6+[((A-30)/30)x4] of last 10 years showing the
A= Average working capital in last five transactions of completed
years. work is not attached.
d. Full Marks are given in case capital is
Rs.60 million or more.
 Bid Capacity a. 6 Marks if the net bid
capacity is equal to Rs.30 million.
b. For bid capacity less than
Rs.30 million, no marks
c. For bid capacity more than Rs.30
iii)
million but less than Rs.60 million use
following weightage 6+[((A-30)/30)x4]
A= Bid capacity
d. Full Marks are given if bid capacity
is Rs.60 million or more.
Total Marks of Financial Position
Net Bid Capacity = Available
capital - 20% of the cost of all
balance works in hand
Available Capital = Available
10 Bank credit line + Average
working capital of last five
years as per annual audit
report.
NOTE: Cost of balance works
in hand should be attached.
30

3. Joint Venture (JV)

3.1 Joint Venture must comply with the following requirements:-

a) Following are minimum qualification requirements:-

i) The joint venture must collectively satisfy the criteria illustrated at points 2.2.1 to
2.2.4 for which purpose the relevant figures for each of the partners shall be added
together to arrive at the JV’s total capacity. Individual members must satisfy each of
the requirements of point 2.1.1, 5 and 6 heretofore.
b) Any change in a pre-qualified JV after prequalification, shall be subject to written
approval of employer prior to deadline for submission of bids. Such approval may be
denied if:-
(i) Partner (s) withdraw from a JV and remaining partners do not meet the qualifying
requirements.
(ii) The new partners to a JV are not qualified individually or as another JV.
(iii) In the opinion of employer, a substantial reduction in competition would result.

c) Bid shall be signed by all members in the JV so as to legally bind all partners, jointly
and severally, and bid shall be submitted with a copy of the JV agreement providing the
joint and several liabilities with respect to the contract.

d) The JV must submit the copy JV agreement clearly showing the percentage shares
of each member of JV along with the application.
3.2 The prequalification of a JV does not pre-qualify any of its partners individually or as
a partner in any other JV or association. In case of dissolution of JV or association,
each one of the constituent firms may pre-qualify if they meet all the prequalification
requirements and any partner of J.V has requested / shall request for the same and
then his prequalification shall be subject to the written approval of the Employer.

4. Conflict of Interest

4.1 The Applicant (including all members of a JV) must not be associated, nor have
been associated in the past, with the consultant or any other entity that has prepared
the design, specifications, and other prequalification and bidding documents for the
project, or was proposed as Engineer for the contract, over the last five years. Any such
association may result in disqualification of the applicant.

5. Updating Prequalification Information

5.1 Bidders shall be required to update the financial, personnel and equipment
information used for prequalification at the time of submitting their bids, to confirm their
continued compliance with the qualification criteria and verification of the information
provided at the time of prequalification. A bid shall be rejected if the Applicant’s
qualification thresholds are no longer met at the time of bidding.

6 Other Factors

6.1 Only firms and JVs that have been pre-qualified under this procedure shall be
invited to bid. A qualified firm or a member of a qualified JV may participate only in one
bid for the contract. If a firm submits more than one bid, singly or as a JV, all bids
including that bidder will be rejected. This rule will not apply in respect of bids which
include specialist sub-contractors who are used by more than one bidder.

6.2 The Employer reserves the right to:-

a) Amend the scope and value of any contract(s) to be bid, in which event the bidder(s)
will only bid among those pre-qualified bidders who meet the requirements of the
contract(s) as amended.
b) Reject or accept any application; and
c) Cancel the prequalification process and reject all applications.
d) The Employer shall neither be liable for any such actions nor be under any obligation
to inform the Applicant of the grounds for rejection, however, maybe debriefed if
solicited.
e) The employer shall inform the applicants who have not been pre-qualified.
 Annex-A

Letter of Application

[Letterhead paper of the Applicant, or partner

responsible for a joint venture, including full
postal address, telephone no.fax no., telex no.,
cable and email address]

Date:................................

To: ............................................................

.............................................................

[ name and address of the Employer]

Sir,

1. Being duly authorized to represent and act on behalf of ...................................

(hereinafter “the Applicant”), and having reviewed and fully understood all the
prequalification information provided, the undersigned hereby apply to be pre-qualified
as a bidder for the following contract(s) under the.............................................[ name
of
the Project to be listed by the User/Employer] project:

SR. # Description of Contract Contract No.

1
2
3
4

{Note: The Applicant is to delete, any contract for which he does not wish to pre-qualify,
and sign and date the deletion. If the prequalification refers to only one contract, delete
this note and spaces for additional contract references}.

2. Attached to this letter are copies of original documents defining:

(a) The Applicant's legal status;

(b) The principal place of business; and

(c) The place of incorporation (for applicants who are corporations); or the place of
registration and the nationality of the owners (for applicants who are partnerships or
individually-owned firms).

3. Your Agency and its authorized representatives are hereby authorized to conduct any
inquiries or investigations to verify the statements, documents, and information
submitted in connection with this application, and to seek clarification from our bankers
and clients regarding any financial and technical aspects. This Letter of Application will
also serve as authorization to any individual or authorized representative of any
institution referred to in the supporting information, to provide such information deemed
necessary and requested by yourselves or the authorized representative to verify
statements and information provided in this application, or with regard to the resources,
experience, and competence of the Applicant.

4. Your Agency and its authorized representatives may contact the following persons for
further information, if needed.

Contact 1------------------------------ Telephone 1-------------------------------------

Contact 2------------------------------ Telephone 2-------------------------------------
Note: For applications by joint ventures, all the information requested in the
prequalification documents is to be provided for the joint venture, if it already exists and
for each party to the joint venture separately. The lead partner should be clearly
identified. Each partner in the joint venture shall sign the letter. Application by joint
ventures should provide information on separate sheet information for each party to the
application.

Contact 1------------------------------ Telephone 1-------------------------------------

Contact 2------------------------------ Telephone 2-------------------------------------
5. This application is made with the full understanding that:

(a) Bids by prequalified applicants will be subject to verification of all information

submitted for prequalification at the time of bidding;
(b) Your Agency reserves the right to:
(i) Amend the scope and value of any contract under this project; in such event bids will
only be called from prequalified bidders who meet the revised requirements; and
(ii) Reject or accept any application, cancel the prequalification process, and reject
applications; and
(c) Your Agency shall not be liable for any such actions and shall be under no obligation
to inform the Applicant of the grounds for actions at 5(b) here above.
(d) Your Agency shall not be liable for consequence of, and shall be under no obligation
to inform the applicant of the grounds for, actions taken under para 5(b) here above.

Applicants who are not joint ventures should delete para 6&7 and initial the
deletions.

6. Appended to this application, we give details of the participation of each party,

including capital contribution and profit/loss agreements, to the joint venture or
association. We also specify the financial commitment in terms of the percentage of the
value of the (each)contract, and the responsibilities for execution of the (each) contract.
7. We confirm that in the event that we bid, that bid as well as any resulting contract will
be.
(a) Signed so as to legally bind all partners, jointly and severally; and
(b) Submitted with a Joint Venture agreement providing the joint and several liabilities of
all partners in the event the contract is awarded to us.
8. The undersigned declare that the statements made and the information provided in
the duly completed application are complete, true, and correct in every detail.
Signed Signed

Name Name

For and on behalf of For and on behalf of

(name of Applicant or lead partner of a JV) (name of Applicant or lead partner of a
JV)

Application Form A-1

General Information
All individual firms and each partner of a joint venture applying for prequalification are
requested to complete the information in this form. Nationality information is also to be
provided for foreign owners or applicants who are forming part of the Joint Ventures as
required under the PEC Bye-Laws as a Partnership/Joint Venture.

Where the Applicant proposes to use named subcontractors for critical components of
the works or for work contents in excess of 10 percent of the value of the whole works,
the following information should also be supplied for the specialist subcontractor(s).

1 Name of Firm
2 Head Office Address
3 Telephone Contact Person:
Name:
Title:
4 Fax Telex

5 Place of Year of incorporation/

incorporation/Registration registration

The applicant must attach the following basic eligibility documents with basic
information form duly illustrated in detail of the Section II.
 Application Form A-2

General Experience Record

Name of Applicant or partner of a joint venture or Specialist Subcontractor

All individual firms and all partners of a joint venture are requested to complete the
information in this form. The information supplied should be the annual turnover of the
Applicant (or each member of a joint venture), in terms of the amounts billed to clients
for each year for work in progress or completed over the past ten years.

Use a separate sheet for each partner of a joint venture.

Annual Turnover (Construction only)

Year
Turnover Rs. in
(in actual currency) Millions.
1.

2.

3.
 Application Form A-3

Joint Venture Summary

Names of all Partners of a Joint Venture

1. Lead Partner

2. Partner

3. Partner

4. Partner

5.Partner

6.Partner

Total value of annual construction turnover, in terms of work billed to clients,

Annual Turnover Data

(Construction only; Pak Rupees, Millions)
Partner
Form A-
Name Year 1 Year 2 Year 3 Year 4 Year 5
2Page No.
1. Lead
Partner
2. Partner

3.Partner

4.Partner

5.Partner

6.Partner

Total
 Application Form A-4

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture or Specialist Subcontractor

Use a separate sheet for each contract.

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

4 Nature of works and special features relevant to the contract for which the Applicant wishes
to prequalify

5 Contract Role (Tick One)

(a) Sole Contractor (b) Sub- Contractor (c) Partner in a Joint Venture
6 Value of the total contract (in specified currencies) at completion, for current contract
Currency…………. ….Currency……………… Currency…………………
7 Contract cost at completion in Pak/Rs………………….

8 Date of Award………………………………………………………………

9 Date of Completion………………………………………………………..

10 Contract Duration (Years and Months)

Years Months
11 Specified Requirements
 Application Form A-5(i)

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation, Applicants should provide

the names of candidates qualified to meet the specified requirements stated for each
position. The data on their experience should be supplied on separate sheets of CV’s.

Title of Position
1
Name of Prime Candidate

Title of Position
2
Name of Prime Candidate

Title of Position
3
Name of Prime Candidate

Title of Position
4
Name of Prime Candidate

Title of Position
5
Name of Prime Candidate

Title of Position
6
Name of Prime Candidate
 Application Form A-5(ii)

Engineers Details

Name of Firm/Contractor:

Summary of Salary and Income Tax of Engineers

Net
Sr. Engineer's PEC Monthly Total Paid Salaries of Tax
NTN Salary
No. Name No. Salary Last Three Years Deposited
Paid
1

10

Note:- Add CV's, PEC certificate, affidavit of employment.

Application Form A-6

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the
capability to meet the requirements for each and all items of equipment listed in the
Instructions to Applicants. A separate Form shall be prepared for each item of
equipment listed in para 2.2.5of the Instructions to Applicants, or for alternative
equipment proposed by the Applicant.

Item of Equipment
Name of manufacturer Model and power rating
Equipment
information
Capacity Year of manufacture

Current location
Current
Details of current commitments ------------------------------------------------------
status

Source Indicate source of the equipment

Owned Rented Leased

Omit the following information if it is owned by the Applicant or partner.

Owner Name of owner
Address of owner

Telephone Contact name and title

Fax Telex
Agreement Details of rental/lease specific to the Project.

Application Form A-7

Financial Capability
 Name of Applicant or Partner of a Joint Venture

Applicants, including each partner of a joint venture, should provide financial information
to demonstrate that they meet the requirements stated in the Instructions to Applicants.
Each applicant or partner of a joint venture must fill-in this form. If necessary, use
separate sheets to provide complete banker information. A copy of the audited balance
sheets should be attached.

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex
Summarize actual assets and liabilities in Pak Rupees for the previous five years, based
upon known commitments, projected assets and liabilities in Pak Rupees.

Detail of Last five year

Financial information in
Pak Rs. 1 2 3 4 5
1. Total assets
2. Current assets
3. Total liabilities
4. Current liabilities
5. Profits before taxes
6. Profits after taxes

Specific proposed sources of financing to meet the cash flow of the Project, net of
current commitments.
 Source of financing Amount (Pak Rs.)
1.
2.
3.
4.

Annual Audit Report for the last five years duly certified by Chartered Accountant Firm
and Bank statement for the last ten years showing the transactions of completed works
of last ten years.

Firms owned by individuals, and partnerships, may submit their balance sheets certified
by registered accountant, and supported by copies of tax returns, if audits are not
required by the laws of their countries of origin in case of foreign firms.
 Application Form A-8

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants, including each of the partners of a joint venture, should provide information
on any history of litigation or arbitration resulting from contracts executed in the last five
years or currently under execution. A separate sheet should be used for each partner of
joint venture.

Disputed
Award for or
Name of client, cause of Amount(current
Against
Year litigation, and matter in dispute value
Applicant
Pak Rs.)
 Application Form A-9

Past Performance

Organization Name:

Remarks
Sr. No Description
A B C
1 Managerial capabilities
2 Planning capabilities
3 Execution capabilities
4 Equipment capabilities
5 Quality of the executed works
6 Handling of urgency of works
7 Execution of mega projects
8 Litigation History
9 Safety measures
10 Fulfillment of Project time period

Note: Certificate should be signed by an officer not below the rank of SE/Director
Works showing name, designation, department and official contact number.
Performance should be evaluated/ranked as:
A= 1 Mark
B= 0.5 Mark
C= 0 Mark