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City

 of  Jersey  City  


Budget  Projec3ons  
CITY OF JERSEY CITY
DEPARTMENT OF ADMINISTRATION
DIVISION OF MANAGEMENT AND BUDGET

Interdepartmental Memorandum
Date: November 15, 2010

To: Department Directors


Fiscal Officers
Department of Administration Division Directors

From: Robert J. Kakoleski, Asst. Business Administrator

Subject: CY 2011 Budget

Time flies when you’re having fun (not!) or when you change budget years. Yes, it is that time
again – Department Budget Requests!!! As you all know, several months ago the City changed
from a “fiscal year” to a “calendar year” municipality for budget purposes. We are currently in a
“six (6) month transition budget” as we prepare for the upcoming “Calendar Year 2011”.
Obviously, it is quickly approaching which means each department must prepare and submit their
budgetary needs for January 1, 2011 – December 31, 2011. Again the City will be facing
another difficult and trying economic period where each department must make significant
budget cuts in salary and operating costs. We as managers must lead by example and find
budgetary solutions without adversely impacting the Jersey City taxpayers.

For months now, the Business Administrator has in detail explained the current financial
conditions of the City. He has also told you to review your department and be prepared to make
difficult decisions during this process. Each Department was provided a targeted number at the
last director’s meeting. Your budget submission needs to reflect that number.
.
As in prior fiscal years, the budget submission process will remain the same with a couple of
exceptions.

1. All division/department budget requests and backup must be entered in the


"Budget Preparation Edit" screen of the City's financial system (directions are
included). This process was started last year. We are asking that all of the salary
and wage information (employee names and salaries) be entered in the financial
system as well as the backup for your operating requests.

2. Each division/department MUST budget for all contractual increases as outlined


in the respective collective bargaining agreements for your employees. This
includes base salary and longevity increases, health benefit waivers and the health
benefit "consideration payments" agreed to in the recent civilian contracts.

Along with this memorandum you are also being emailed the following:
Major  Revenue/Appropria3on  Changes  
MAJOR  REVENUE  CHANGES   2010  ADOPTED   2011  PROJECTED     PROJECTED  INCR/DECR  
1   STATE  AID   $77,366,590     $63,844,685     ($13,521,905)  
2   UEZ  -­‐  POLICE  SALARIES   $2,900,000     $1,350,000     ($1,550,000)  
3   EXTRAORDINARY  AID   $14,000,000     $0     ($14,000,000)  
4   MUA  FRANCHISE   $16,000,000     $12,000,000     ($4,000,000)  
5   SALE  OF  MUNICIPAL  PROPERTY   $5,800,000     $1,800,000     ($4,000,000)  
6   SURPLUS   $12,096,000     $3,500,000     ($8,596,000)  
7   OTHER  REVENUES   $14,086,426     $6,579,508     ($7,506,918)  

TOTAL  REVENUES   $142,249,016     $89,074,193     ($53,174,823)  

MAJOR  APPROPRIATION  CHANGES   2010  ADOPTED   2011  PROJECTED     PROJECTED  INCR/DECR  


1   SALARIES:    POLICE   $93,530,240     $96,102,322     $2,572,082    
2   SALARIES:    FIRE   $64,565,031     $65,206,463     $641,432    
3   SALARIES:    ALL  OTHER   $42,850,624     $44,029,016     $1,178,392    
4   ACCUMULATED  ABSENCE   $8,404,000     $9,000,000     $596,000    
5   PENSION  (POLICE,  FIRE,  ERS,  PERS)   $42,989,369     $48,148,093     $5,158,724    
6   HEALTH  BENEFITS   $69,100,000     $76,010,000     $6,910,000    
7   INSURANCE   $6,390,500     $9,500,000     $3,109,500    
8   DEBT  SERVICE:  GENERAL   $37,481,257     $40,703,929     $3,222,672    
9   ADDITION  TO  LOCAL  DISTRICT  SCHOOL  TAX   $7,506,918     $8,298,847     $791,929    
10   INCINERATOR  AUTHORITY   $28,000,000     $28,700,000     $700,000    
11   LIBRARY  &  MUSEUM   $8,347,535     $8,514,486     $166,951    
12   UTILITIES   $7,869,100     $7,900,000     $30,900    
13   UNEMPLOYMENT  &  SOCIAL  SECURITY   $4,445,000     $6,000,000     $1,555,000    
14   OTHER  EXPENSES   $27,134,680     $27,677,374     $542,694    

TOTAL  EXPENSES   $448,614,254     $475,790,529     $27,176,275    

PROJECTED  FY2011  
DEFICIT   ($80,351,098)  
Accumulated  
Absences  
Local  School  District   2010   Adopted  Budget  Chart  
U3li3es   Total  Adopted  Budget  
All  Insurance  
$509,869,483  
Salary  and  Wages  
Salary  and  Wages                                                                  
Grants  
200,945,895  
Salary  Related  Items                                                        
Def  Chgs/RUT/  Cap  Improv   116,534,639  
Ambulance  Service   Other  Expenses                                                                          
16,656,746  
Parking  Authority  
JCIA                                                                                                                    
28,000,000  
Library/  Museums                                                                
8,347,535  
Debt  Service                                                                                    
43,350,036  
Debt  Service   Parking  Authority                                                                    
1,232,237  
Ambulance  Service                                                              
3,540,320  
Library/Museums   Def  Chgs/  RUT/Cap  Improv                                  
2,551,514  
Grants                                                                                                          
45,196,587  
JCIA   All  Insurance                                                                                    
6,390,500  
U3li3es                                                                                                      
12,799,200  
Other  Expenses  
Accumulated  Absences                                              
8,404,000  
Local  School  District                                                          
15,920,544  

Salary  Related  Items  


City  Clerk/  Council,  1,306,440  
Mayor,  1,030,000  
Administra3on,  16,777,015  

Tax  Assessor,  1,000,200  


JCIA,  28,000,000  
Law,  2,730,500  
Public  Works,  7,123,420  
HEDC  6,022,630   Recrea3on,  2,945,000  
Health  &  Human  Svs,  4,055,419  

Police  93,390,240   Fire,  64,565,031  

Total  Uniformed  Departments-­‐  $157,955,271  


Total  Non-­‐Uniformed  Departments  -­‐  $70,990,624     2010  Salary  and  Wages  
(Including  JCIA)  
Breakdown  
Property  Tax  Levy  
    AMT  TO  BE  RAISED   INC/DEC  

FY2005   $109,527,950  

FY2006   $130,405,474   19.06%  

FY2007   $140,201,968   7.51%  

FY2008   $151,199,997   7.84%  

FY  2009   $151,216,111   0.01%  

FY2010   $185,032,628   22.36%  

ESTIMATED  FY2011  (+$80m)   $265,032,628   43.23%  

ESTIMATED  FY2011  (+$35m)   $220,032,628   18.92%  

ESTIMATED  FY2011  (+$15m)   $200,032,628   8.11%  


Select  Departments  2009  Average  W-­‐2  Amounts  
140,000  

120,000  

100,000  

80,000  

60,000  

40,000  

20,000  

0  
Fire  Superiors   Police  Superiors   Police  Officers   Firefighters   Full  Time  Agorneys        DPW  
    Management   DPW  Unions  
$134,640   $123,939   $96,318   $90,570   $89,430   $65,596   $27,191  
Employee  Break  Down  as  of  June  1st
1997 2000 2005 2010 December  1,  2010
FT PT SL Total FT PT SL Total FT PT SL Total FT PT SL Total FT PT SL Total

Mayor's  Office 15 2 4 21 16 4 0 20 15 4 1 20 15 1 0 16 14 1 15

City  Clerk  &  Council 23 0 3 26 31 1 2 34 34 1 0 35 36 1 0 37 34 1 35

Administration 354 21 8 383 262 9 19 290 302 4 13 319 317 4 3 324 264 4 2 270

Tax  Assessor 12 0 0 12 12 0 0 12 13 0 0 13 17 0 0 17 17 17

Law  Department 52 5 3 60 40 6 0 46 49 2 1 52 45 2 0 47 41 2 43

Public  Works 328 25 201 554 238 9 6 253 203 5 25 233 166 3 1 170 191 2 2 195

Recreation 31 6 153 190 24 7 136 167 25 11 252 288 23 10 66 99 23 10 83 116

Health  &  Human  


Services 88 11 10 109 80 8 11 99 112 12 36 160 122 7 14 143 119 7 14 140

Fire
       Uniform 600 0 0 600 589 0 0 589 581 0 0 581 548 0 0 548 497 497
       Civilian 26 13 4 43 43 6 0 49 51 2 0 53 52 4 0 56 50 4 54
Total 626 13 4 643 632 6 0 638 632 2 0 634 600 4 0 604 547 4 0 551

Police
       Uniform 874 0 0 874 876 0 0 876 851 0 0 851 880 0 0 880 831 831
       Civilian 123 1 2 126 138 2 13 153 175 1 1 177 158 2 0 160 155 2 157
       Crossing  Guards 0 176 0 176 0 162 1 163 0 187 0 187 0 205 0 205 0 195 195
Total 997 177 2 1176 1014 164 14 1192 1026 188 1 1215 1038 207 0 1245 986 197 0 1183

Housing,  Economic  
Development  
&Commerce 118 4 2 124 93 2 2 97 131 4 6 141 136 5 0 141 129 6 135
Grand  Totals 2644 264 390 3298 2442 216 190 2848 2542 233 335 3110 2515 244 84 2843 2365 234 101 2700
   
• Police  Academy  
• Lease  @  “Y”  (P.A.L.)  
• Tradi3onal  Plan  for  Management  EE’s/Elected  Officials  
• 12  Day  Furlough  
•   Police  officer  at  Front  door  of  City  Hall  
• Reduc3on  of  City  Automobile  Fleet  
• Reduc3on  in  City  Work  Force  
• Ambulance  Contract  3.6M  (Liberty  Health)  
• 30M  Communica3on  Center  
• Monthly  monitoring  No.  of  EE’s/Annual  Summary  
• Reduce  Leased  Space  (HUB)  
• JCIA/PWKS  
• JC  Pension    
• Tenant(lease)  tax/payroll  tax  (steve  miller)  
• City  Owned  Property  (Grant  St.,  Loews,  8  Erie  St.)  
• Library  Funding  
• JC  Museum  funding  
• Port  Authority  
• City  Hall  overflow  parking  –  Develop  Block  
• Split  Rock  Reservoir  
• Red  light  camera’s  
• 39M  Tips  a/r  
• Furlough  Semi-­‐Autonomous  agencies  
• STD  Clinic  
• WIC,  Immuniza3on,  Senior  Nutri3on  
• Bayfront  Development    
Adopted  Budget   Budget
FY  09 FY  10 Percent   Proposed   CY  11 Percent   Percent  
Change Budget   (proposed) Change Change
(FY09/FY10) Reductions (FY10/CY11) (FY09/CY11)

Mayor's  Office $    1,329,800 $  1,088,000                          (18.2) $                      50,000 $      1,038,000                        (4.60)            (22.78)


City  Clerk  &  Municipal  Council        2,622,000        1,604,640                          (38.8)                          50,000          1,554,640                        (3.12)            (41.92)
Department  of  Administration    22,794,055  21,146,405                              (7.2)              2,600,000      18,546,405                    (12.30)            (19.52)
Office  of  the  Tax  Assessor        1,175,100        1,281,400                                  9.0                      100,000          1,181,400                        (7.80)                    1.24
Department  of  Law        3,935,350        3,677,300                              (6.6)                      350,000          3,327,300                        (9.52)            (16.08)
Department  of  Public  Works    13,556,350  11,451,080                          (15.5)              3,000,000          8,451,080                    (26.20)            (41.73)
Department  of  Recreation        4,134,000        3,297,235                          (20.2)                      200,000          3,097,235                        (6.07)            (26.31)
Department  of  Health  and  Human  Services        6,241,599        5,099,030                          (18.3)                      700,000          4,399,030                    (13.73)            (32.03)
Department  of  Fire  and  Emergency  Services    66,264,516  66,345,731                                  0.1              2,000,000      64,345,731                        (3.01)                (2.89)
Department  of  Police    96,536,947  95,912,990                              (0.6)              3,000,000      92,912,990                        (3.13)                (3.77)
Department  of  Housing  &  Econ.  Dev.  &  Commerce        6,890,600        6,500,830                              (5.7)                      900,000          5,600,830                    (13.84)            (19.50)
JCIA    31,100,000  28,000,000                          (10.0)              2,700,000      25,300,000                        (9.64)            (19.61)
JCPA        1,359,256        1,232,237                              (9.3)                      150,000          1,082,237                    (12.17)            (21.52)
Library        8,280,000        7,723,535                              (6.7)                      400,000          7,323,535                        (5.18)            (11.90)
$    16,200,000

                                       Beginning  Budget  Deficit $    80,000,000


                                       Less  :    Proposed  Budget  Reductions          16,200,000
                                       Budget  Deficit  after  reduction  in  Appropriations              63,800,000
                                       Less  :  Increase  in  Amt  to  be  Raised  by  Taxation  (2%)              5,000,000
ADJUSTED  BUDGET  DEFICIT $    58,800,000

ADDITIONAL  REVENUE/EXPENDITURE  REDUCTION


R 1.5%  Health  Care  contribution $800,000
R 12  Furlough  Days $2,000,000
R Sale  of  8  Erie $2,000,000
R Sale  of  City  Hall  Annex  Property $10,000,000
E Museum  Appropriations  Cut $500,000
E Accumulated  Absence  Reduction $6,500,000
R Red  L ight  Camera   $2,000,000
R Abatement  Transfer  Payment $2,800,000
E Retirees  Removed  from  Traditional $2,600,000

SUBTOTAL $29,200,000
PROJECTED  DEFICIT $29,600,000

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