CONTRACT ADMINISTRATION FORM

Address of the Contractor

Name of the Date of Signature of
Name of the Contract: Design-Build of Metolong Water Treatment Works Contract Reference: WS-A-016-09 including, Phone, Fax and
Contractor: Contract:
Email id and Contact Person
Actual Contract
Duration of Contract Date of Completion
Contract Amount (Excluding Tax): Amount at Date of Start as per Contract:
as per Clause……: as Per Contract:
Completion
Date of Handling Notification of
Date of issue of Validity of
over of the site Date of Submission of Acceptance of
Actual date of Completion of Work: Letter of Performance
(Letter or Minutes of Perfromance Guranty Performance
Acceptance Guranty
Site Handover) Guaranty
Notification of Actual date of
Evidence of Insurance need to Contractual date of
Date of Submission of Advance Payment Acceptance of Validity of Advance Submission of
be Submitted by the Submission of
Guaranty Advance Patment Payment Guaranty Evidence for
Contractor Insurance
Guaranty Insurance
Acceptance of
Actual date of Submission of Insurance Validity of Insurance
Insurance

Base Date

2nd 10th 11th 12th 13th 14th 15th 16th 17th 18th 19th 20th 21st 22nd 23rd 24th 25th 26th 27th 28th
Description Clause Reference Unit 1st Month 3rd Month 4th Month 5th Month 6th Month 7th Month 8th Month 9th Month
Month Month Month Month Month Month Month Month Month Month Month Month Month Month Month Month Month Month Month Month

Expected Contract Amount at Completion USD

Variation - 1
Variation - 2

Expected Completion of Work: -

Variation - 1
Variation - 2

Contractors date of Submission of

Date
Request of first Interim Payment
Engineer submitted of Certification of
Date
First Interim Payment Certificate
Payment Made by MCA-L agains first
Date
Interim Payment Certificate

Recovery of Advance Payment

Errors in Employers Requirement: Any

error identified by the Contractor, date of 1.9
notice, time, cost and profit claimed

Right of Access to the Site: Employer

must give right of access to site within 2.1
(….days) time stated in the Contract.
Employer's Cliam: Give notice for
claiming the extension of Defects
Notification Period to the Contractor. It
shall be given as soon as practicable 2.5
after Employer became aware of the
event or circimstances giving rise to the
claim.
Setting Out: The Refernce Points, lines
and levels must provided by the 4.7
Engineer/Employer must be correct.
Unforseeable Physical Conditions: If
identified, when notice given, any claim 4.12
for time and cost
Electricity, Water and Gas 4.19
Employers Equipment and Free issue
4.20
Material
Fossils 4.24
Testing 7.4
Rejction 7.5
Remedial Work: 7.6
Extension of Time for Completion: 8.4
Delay Casues by Authorities 8.5
Rate of Progress 8.6
Delay Damages: 8.7
Consequences of Suspension 8.9
Failure to Pass Twest on Completion 9.4
Taking Over of Parts of the Works 10.2
Interference with Tests on Completion 10.3
Extension of Defects Notification Period 11.3
Failure to Remedy Defect 11.4
Contractor to Search 11.8
Delayed Tests 12.2
Retesting 12.3
Failure to Pass Tests of Completion 12.4
13.2

Name of the Contract:
CONTRACT ADMINISTRATION FORM
Address of the Contractor
Name of the Date of Signature of
Design-Build of Metolong Water Treatment Works Contract Reference: WS-A-016-09 including, Phone, Fax and
Contractor: Contract:
Email id and Contact Person

Variation Procedure: The Contract price

13.3
gets adjusted as a result of Variation.

Adjustment for Changes in Legislation 13.7

Schedule of Payments 14.4
Delayed Payment 14.8
Valuation at Date of Termination 15.3
Payment after Termination 15.4
Contractor's Entitlement to Suspend
16.1
Work
Payment on Termination 16.4
Indemnities 17.1
Consequnces of Employers Risks 17.4
General Requirements for Insurances 18.1
Insurance for Works and Contractors
18.2
Equipment (last paragraph)
Consequnces of Force Majeure 19.4
Optional Payment, Termination and
19.6
Release
Contractor's Claims 20.1

Test on Completion
 CONTRACT ADMINISTRATION FORM
Address of the Contractor
Name of the Date of Signature of
Name of the Contract: Design-Build of Metolong Water Treatment Works Contract Reference: WS-A-016-09 including, Phone, Fax and
Contractor: Contract:
Email id and Contact Person
Date of Completion
Actual Contract as Per
Duration of Contract
Contract Amount (Excluding Tax): Amount at Date of Start as per Contract: Contract/Delivery/In
as per Clause……:
Completion stallation of the
Notification of Goods:
Date of issue of Validity of
Actual date of Date of Submission of Acceptance of
Notification of Performance
Completion/Delivery/Installation: Perfromance Guranty Performance
Award Guranty
Guaranty
Actual date of
Notification of
Expected Date of Submission Submission of
Date of Submission of Advance Payment Acceptance of Validity of Advance
of Insurance, Shipping Evidence for
Guaranty Advance Patment Payment Guaranty
Document Insurance and
Guaranty
Shipping Document
Acceptance of
Validity of Insurance
Insurance

Good Received as per Conditions of

Contract and GRN filled Properly

2nd 10th 11th 12th 13th 14th 15th 16th 17th 18th 19th 20th 21st 22nd 23rd 24th 25th 26th 27th 28th
Description Clause Reference Unit 1st Month 3rd Month 4th Month 5th Month 6th Month 7th Month 8th Month 9th Month
Month Month Month Month Month Month Month Month Month Month Month Month Month Month Month Month Month Month Month Month

Timely Information of Goods to be

received to be passed to the Goods
receiving person/entity.

Goods receiving entity must have the

copy of the Contract and any Amendment
to the Contract with him/them.

The Person who is going to received the

Goods has been Authorized by the
Authority
The Person who is going to receive the
Goods has capability to carry out the
inspection
Availability of the person receiving the
goods at right time at right place
Good Received as per Conditions of
Contract and GRN filled Properly
Taking care that no dispute is arising and
taking positive action to short out any
issues raised.

Expected Contract Amount at Completion USD

Variation - 1
Variation - 2

Expected Completion of Work: -

Variation - 1
Variation - 2

Contractors date of Submission of

Date
Request of first Interim Payment
Engineer submitted of Certification of
Date
First Interim Payment Certificate
Payment Made by MCA-L agains first
Date
Interim Payment Certificate

Recovery of Advance Payment