Punj Lloyd Ltd.

Corporate Office II, 95 Institutional Area, Sector 32, Gurgaon 122001, India
T+91 124 262 0769 F+91 124 262 0777
info@punjlloyd.com
www.punjlloyd.com

Ref. no: PLL/DS01/Offshore/MbPT/EN/L/007

Dated: 21st October 2016

M/s Engineers India Limited,

Engineers India Bhawan, 1,
Bhikaiji Cama Place,
New Delhi – 110 066, India

Project: Installation of Offshore/Onshore Pipeline and Terminal Works for the

Project of Fifth Oil (J5) Berth at Jawahar Dweep in Mumbai Harbour – Ref.
no. CE.PROJECT/SUBMARINE PIPELINE/2015

Ref: 1) Kick Off Meeting (KOM) dated 27th September 2016 at Chief Engineer’s Office,
MbPT Building, Mumbai

Subject: Minutes of Kick Off Meeting – MbPT Submarine Pipeline Project

Kind Attn: Shri Anil Bhandari, Project Manager

Dear Sir,

It was indeed a pleasure to express Contractor’s understanding of the Project and present a
brief overview of the execution strategy including HSE, QA/QC, Project Control and Execution
Methodology to the Employer & Engineer and Contractor is thankful for the valuable guidance
provided during the meeting.

Please find attached Minutes of Meeting (attached as Annexure – I) summarizing the

discussion held and various points deliberated during the meeting.

This is for your information and records please.

Assuring you of our best services at all times.

Thanking You,
For Punj Lloyd Limited

SAURABH JOLLY
Project Manager

CC: Shri Keshava Sundar, Project Manager, MbPT

Shri J.V. Kadmane, Resident Construction Manager, EIL
Registered Office
Punj Lloyd House, 17-18 Nehru Place, New Delhi 110 019, India
CIN L74899DL1988PLC033314
Page 1 of 1
ANNEXURE I
 MINUTES OF
MEETING

INSTALLATION OF OFFSHORE/ ONSHORE PIPELINE AND TERMINAL WORKS FOR THE

Project:
PROJECT OF FIFTH OIL (J5) BERTH AT JAWAHAR DWEEP IN MUMBAI HARBOUR
Subject: KICK OFF MEETING
Ref. No.: PLL/DS01/Offshore/MbPT/EN/M/001
Date / Time: 27th SEPTEMBER 2016 / 1130 hours onwards
THE CHIEF ENGINEER’S OFFICE MUMBAI PORT TRUST – CONFERENCE ROOM,
Venue:
MUMBAI
Minutes taken by: PUNJ LLOYD LIMITED
Attendee: Company: Designation:
Sh. R. Murugadoss Mumbai Port Trust Chief Engineer
Sh. Keshava Sundar Mumbai Port Trust Dy. Chief Engineer
Sh. Niteen M. Borwankar Mumbai Port Trust Chief Mechanical Engineer
Dr. Lakshmi P. Deosthalee Mumbai Port Trust Dy. Financial Advisor
Sh. Vijaykumar Prabhu Mumbai Port Trust Dy. Chief Mechanical Engineer
Sh. A B Kulkarni Mumbai Port Trust Executive Engineer - MEED
Sh. Anil Bhandari Engineers India Limited Asst. General Manager (Projects)
Sh. Vinay Mittal Engineers India Limited General Manager (Head – Pipeline Design)
Sh. J. V. Kadmane Engineers India Limited Resident Construction Manager
Sh. V. P. Sharma Punj Lloyd Limited Project Director
Sh. Saurabh Jolly Punj Lloyd Limited Vice President Offshore – Project Manager
Sh. J. S. Grover Punj Lloyd Limited Consultant – Procurement & Materials
Sh. M. D. Acharya Punj Lloyd Limited QA&QC Manager / Dy. Project Manager
Sh. R. M. Shukla Punj Lloyd Limited Onshore Construction Manager
Sh. Rahul Barjatya Punj Lloyd Limited Manager – Project Control
Sh. Karan Sinha Punj Lloyd Limited Sr. Engineer – Project Coordination
Sh. D. H. Arun Kumar Punj Lloyd Limited General Manager
Sh. Ganesh Pandey Punj Lloyd Limited Logistics Coordinator

Page 1 of 6
 MINUTES OF
MEETING

To be issued to respective Project Managers for onward circulations in their

Distribution List:
respective organisations.

Agenda:
The Kick-off Meeting was organized on request of MbPT (Employer) and EIL (Engineer) wherein Punj Lloyd
(Contractor) presented a detailed overview of its execution strategy including HSE, QA/QC, Project Control
and Execution Methodology.
S. NO. DESCRIPTION ACTION BY Target Date
Shri R.Murugadoss, Chief Engineer, MbPT welcomed the
1 Engineer and Contractor and wished the team success and Info
timely execution of the Project.
Contractor Senior Management, Shri V. P. Sharma, Project
Sponsor, stated that they have carried out projects in the
vicinity of the current Project routing and are well aware of the
2 Info
Project Location and assured MbPT that a capable team has
been put to execute the Project and Safety and Quality shall be
a prime objective.
Contractor introduced the Project Team and stated that most
of the Key Personnel for the Project are identified and awaits
3 Info
LOA for processing the documentation with the bank for
issuance of the guarantees.
Contractor Project Manager (Contractor’s Representative)
welcomed the gathering and gave a comprehensive
4 Info
presentation. Salient Points discussed during the presentation
are as under:
As there is no separate line item for Engineering in the SOR
which shall be the only work during the coming few months,
accordingly Contractor proposed that 5% weightage to be
assigned for Engineering Works. 28th October
4.1 Contractor
Employer stated that this should be closed with the Engineer 2016
during finalisation of the Baseline Schedule.
It was agreed that the Schedule should be based on the SOR
weightages so that Progress and Billing are aligned.

Page 2 of 6
 MINUTES OF
MEETING

To effectively manage and mitigate the risk by not delaying the

offshore pipeline operation to second and last working season,
Contractor stated that it is necessary that the critical
operation of pipeline operation is carried out before the
4.2 commencement of monsoon season 2017.
Accordingly, the two most critical items i.e. Line pipe and
Subsea Composite Cable are planned to be procured as
following:
For Line Pipe, following were duly discussed and deliberated:
• Pipeline and associated works are designed by the
Engineer
• As per schedule, execution of subsea pipeline is
planned for March/April’2017.
• Discussion for supply of Linepipe along with 3LPE and
CWC on going with:
• Essar
• Jindal
• Mann 15th October
4.2a Contractor
• Welspun 2016
• Quoted Delivery period is approx. 5 months, if we wait
for survey, issuance of survey report and revalidation
of design by the Engineer, the execution of critical
subsea works (~75% contract weightage) will be spilled
over to post September’17 and would push Pipeline
Installation on critical path.
• Accordingly the order for procurement of the linepipe
is planned to be placed by second week of October’16.
The Engineer confirmed that the pipeline order can be placed
based on the specifications and design provided in the Tender.

Page 3 of 6
 MINUTES OF
MEETING

For Subsea Composite Cable, following were discussed:

• Subsea Power Cable is changed to Subsea Composite
Cable during bid stage and no data sheet for Composite
Cable is provided.
• Engineer provided the specifications for Composite
Cable, however no vendor list for Subsea Composite
Cable is provided in the Contract.
• Some of the vendors of Power Cable who also
manufacture Composite Cable have regretted. Vendors
who have quoted delivery of 6-8 months ex-works
which is not at all in line with the construction
schedule.
28th October
4.2b • If the cable cannot be laid with the pipeline, then Contractor
2016
marine spread incl. dredging has to be mobilized again
which is neither considered in the bid nor in the
execution strategy.
• Thus, vendors with international PTR of supplying
Submarine Composite Cable and who are also able to
meet the delivery schedule are being evaluated and
subsequently Purchase order for procurement will be
placed soon in consultation with the Engineer. The
commissioning of the Submarine Composite Cable will
be done by the Contractor.
The Engineer advised Contractor to formally propose the
vendors for cable for evaluation and approval.
It was informed to Employer/Engineer that Contractor is under
process of finalising M/s Fugro as the Survey Agency and
requested Employer/Engineer to allow mobilization of Survey
Spread prior to submission of Performance Security and 4th October
4.3 Contractor
Insurance for the Project. 2016
Employer/Engineer advised to write a formal letter regarding
the same.
Employer advised to conduct regular Project Review Meetings
between Employer, Engineer and Contractor for Progress
4.4 Info
Monitoring of the Project especially during the Engineering and
Procurement phase.

Page 4 of 6
 MINUTES OF
MEETING

Employer confirmed that all Project related communication

shall be addressed:
To: Shri Anil Bhandari,Project Manager,EIL
CC: Shri J.V. Kadmane, Resident Construction Manager, EIL
and Shri Keshava Sundar, Project Manager, MbPT
4.5 Info & Records
Only for matters such as issuance of passes of equipments and
manpower etc., Contractor may directly write to the Employer.
Contractor also confirmed that correspondence to the
Contractor shall be addressed to the Contractor Representative
– Shri Saurabh Jolly, Project Manager, PLL.
Contractor informed that it is noted that the Port Entry Passes
and offshore access for Contractor’s personnel and equipment
shall be provided at no charge by the Employer. Within the
4.6 Employer stated that a minimal fee shall be charged for Employer next 2-3
Contractor’s equipment. Employer advised for Biometric months
passes (cards) for Contractor’s manpower for the ease of
movement.
The Contractor stated that special emphasis shall be given to
Major Procurement items:
Linepipe & LR Bends
Subsea Composite Cable
Valves
Surge Relief Valve skid
4.7 Contractor Ongoing
Scraper-Launcher & Receiver
Monolithic Insulation Joints
Flow Tees
Cathodic Protection
Accordingly, Engineering Subcontractor will be appointed in the
first week of October’2016.

Page 5 of 6
 MINUTES OF
MEETING

The Contractor stated that the water depth is just 4.5 metres
above CD that to based on survey carried out in the year 1999.
Based on Contractor’s experience within the vicinity and
current conditions, the water depth is insufficient for handling
and manoeuvring of bigger vessels, AHTs and associated
anchor movements.
Accordingly, the Pipeline Installation has been planned as
detailed in the presentation and summarized hereunder:
4.8 OPTION I Info
In this option, the offshore section of the pipeline is planned to
be installed by use of Lucker Winch and Barge. The Pipeline will
be installed in two section and a mid point tie-in will be carried
out.
OPTION II
In this option the offshore section of the pipeline is planned to
be installed in single section by use of Lucker Winch only.
5 The KOM Presentation is attached as ANNEXURE – I.
Contractor requested Employer/Engineer that the first co-
6 Info & Request
ordination meeting to be held at Contractor office in Gurgaon.
The Contractor proposed that it will carry out a detailed site
15th - 20th
visit with its Engineering Subcontractor, Trenching, Backfilling
7 Contractor October
& Cable Lay Subcontractor along with its pipelay team in mid
2016
October’2016.
The Meeting was duly concluded and the teams exchanged contact details among each other.

Page 6 of 6