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Shortcut Description

Ctrl + A Select all contents of the page.

Ctrl + B Bold highlighted selection.

Ctrl + C Copy selected text.

Ctrl + D Open the font preferences window.

Aligns the line or selected text to the centre of

Ctrl + E
the screen.

Ctrl + F Open find and Replace box.

Open Find and Replace dialog box with “Go

Ctrl + G
to” tab.

Open Find and Replace dialog box with

Ctrl + H
“Replace” tab.

Ctrl + I Italic highlighted selection.

Aligns the selected text or line to justify the
Ctrl + J

Ctrl + K Insert Hyperlink.

Aligns the line or selected text to the left of

Ctrl + L
the screen.

Ctrl + M Indent the paragraph.

Ctrl + N Opens new, blank document window.

Opens the dialog box or page for selecting a

Ctrl + O
file to open.

Ctrl + P Open the print window.

Aligns the line or selected text to the left of

Ctrl + Q
the screen.

Aligns the line or selected text to the right of

Ctrl + R
the screen.

Save the open document. Just like Shift +

Ctrl + S
Ctrl + T Create a hanging indent.

Ctrl + U Underline the selected text.

Ctrl + V Paste.

Ctrl + W Close the currently open document.

Ctrl + X Cut the selected text.

Ctrl + Y Redo the last action performed.

Ctrl + Z Undo last action.

Ctrl + ] Increase selected text font size by 1 pt.

Ctrl + [ Decreased selected text font size by 1 pt.

Ctrl + Left arrow Moves one word to the left.

Ctrl + Right
Moves one word to the right.
Ctrl + Up arrow Moves beginning of the paragraph.

Ctrl + Down
Moves end of the paragraph.

Ctrl + Del Deleted a word to right of cursor.

Ctrl + Backspace Deletes word to left of the cursor.

Ctrl + End Moves the cursor to the end of the document.

Moves the cursor to the beginning of the

Ctrl + Home

Ctrl + Spacebar Reset highlighted text to the default font.

Ctrl + 0 Toggles 6 pts of spacing before a paragraph.

Ctrl + 1 Single – Space lines.

Ctrl + 2 Double – Space lines.

Ctrl + 5 1.5 – line Spacing.

Ctrl + F1 Open / Close the Task Pane.

Ctrl + F2 Display the print preview.

Cut selected text to the Spike. You can cut as

Ctrl + F3 much text as you want this way and it all
accumulates on the Spike.

Close the current document. You’ll be asked

Ctrl + F4 to save the document if you’ve made any

Ctrl + F6 Go to the next open document window.

Ctrl + F9 Insert new Empty Field {} braces.

Ctrl + F10 Maximize document window.

Ctrl + F11 Lock a field so it cannot be edited.

Ctrl + F12 Open the Open window.

Shortcut keys using Ctrl + Shift

Shortcut Description

Ctrl + Shift + L Quickly create a bullet point.

Ctrl + Shift + F Change the font

Increase selected font by 1pt up to 12pts and

Ctrl + Shift + >
then increase font by 2pts.

Decrease selected font by 2 pts down to 12

Ctrl + Shift + <
pts and then decreased by 1pt.

Ctrl + Shift + * View or hide non printing characters.

Ctrl + Shift + F1 To view Document in full screen.

Insert the contents of the Spike. Performing

Ctrl + Shift + F3
this action also clears any text in the Spike.

Ctrl + Shift + F5 Opens the Bookmark dialog box

Switches to anther open Microsoft Word
Ctrl + Shift + F6

Ctrl + Shift + F8 Enable the Rectangular selection.

Ctrl + Shift + F9 Unlink a field.

Ctrl + Shift + F11 Unlock a field.

Ctrl + Shift + F12 Prints the document.

Shortcut keys using Ctrl + Alt

Shortcut Description

Ctrl + Alt + 1 Changes text to heading 1.

Ctrl + Alt + 2 Changes text to heading 2.

Ctrl + Alt + 3 Changes text to heading 3.

Opens the dialog box or page for selecting a

Ctrl + Alt + F2
file to open.
Other Shortcut keys Using Ctrl, Shift and Alt

Shortcut Description

Ctrl + / + c Insert a cent sign.

Insert a character with an accent (grave) mark,

where <char> is the character you want. For
Ctrl + ‘ + example, if you wanted an accented è you
<Char> would use Ctrl+’+e as your shortcut key. To
reverse the accent mark use the opposite
accent mark, often on the tilde key.

Jump to the next field if you’ve got fields in your

Alt + F1

Alt + F3 Create an AutoText entry from selected text.

Quit Microsoft Word. This closes all open

Alt + F4 documents (giving you the chance to save
changes first) and exits Word.

Find the next spelling or grammar error in your

Alt + F7
Alt + F9 Toggle the display of a field’s code.

Alt + Shift + D Insert the current system date.

Alt + Shift + T Insert the current system time.

Alt + Shift + F1 Jumps to the previous field in your document.

Save your document. If you haven’t saved your

Alt + Shift + F2 document previously, it opens the Save As

Alt + Shift + F7 Open the Translation pane.

Alt + Shift + Display a menu or window for an available

F10 selection.

Alt + Shift +
Start the Microsoft Script Editor.

Open Word’s “Reveal Formatting” pane, where

Shift + F1 you can see the character and paragraph
formatting of whatever text you have selected.
Shift + F2 Copy selected text. It’s just like hitting Ctrl+C.

Change the case of selected text. Pressing this

combo repeatedly cycles through the following
Shift + F3
case styles: Initial Letter Case, ALL CAPS
CASE, and lower case.

Repeat the last “Find” action. This one’s handy

because you can use it to browse search
Shift + F4
results without having the Find and Replace
window or Navigation pane open.

Jump the previous edit you made in your

document. Press it again go one more edit
back. Word remembers your last two edits. This
Shift + F5
works even after saving and closing a
document, letting you return to where you left
off when you open the document again.

Shift + F6 Go to the previous pane or frame.

Open the thesaurus. If you have a word

selected when you press this combo, Word
Shift + F7
opens the thesaurus and looks up the selected
Reduce a selection. This works the same way
Shift + F8
as expanding a selection, but backward.

Shift + F9 Reveal a field’s code.

Display a context menu. This works just like

Shift + F10

Shift + F11 Jump to the previous field in your document.

Shift + F12 Save your document.

Shift + Enter Create a soft break instead of a new paragraph.

Shift + Insert Paste.

Using of Function Keys in MS – Word

Function Keys Description

F1 Open Help.
Move text or objects. Select the text or object
you want to move and then hit F2. Place your
F2 insertion point where you’d like to move the
item and then hit Enter.

Expand an AutoText entry. Type at least the

first four letters in the name of your AutoText
F3 entry and then press F3 to expand it to the full

F4 Repeat your last action.

Open “Go To” tab on the Find and Replace

F5 window. You can use this to quickly jump to a
page, section, bookmark, and so on.

Go to the next pane or frame in your Word

F6 window. You can use this to navigate the
window without using your mouse.

Open the Editor pane and start a spelling and

F7 grammar check.

Enter Word’s selection mode and expand a

selection. While in this mode, you can use the
arrow keys to extend your selection. You can
also press F8 up to five times to extend the
selection outward. The first press enters
selection mode, the second press selects the
word next to the insertion point, the third
selects the whole sentence, the fourth all the
characters in the paragraph, and the fifth the
whole document.

Update a field. This is the same as right-

F9 clicking a field and choosing the “Update
Field” command.

Show key tips. Pressing this combo reveals

F10 single letter shortcuts you can use to access
Word’s menu commands.

F11 Jump to the next field in your document.

F12 Open the Save As window.