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Reply
Posted: Dec 7, 2010 1:59 PM
Hi,
I have a Fixed assets posted back on April, It was 70% deposit payment
before we get capex started Company went bankrupt,
Now I would like to cancel fixed assets but It is already depreciation
since April-10,
What is the steps the cancel fixed assets,
Please let me know,
Kind regards,,,
Delete fixed assets Reply
Posted: Dec 7, 2010 2:02 PM in
Posts: 9 response to: SANJAY BM
Registered: 10/4/10 Hi,
Forum Points: 0 I have a Fixed assets posted back on April, It was 70% deposit
payment
before we get capex started Company went bankrupt,
Now I would like to cancel fixed assets but It is already
depreciation
since April-10,
What is the steps the cancel fixed assets,
Please let me know,
Kind regards,,,
Sanju
Re: Delete fixed assets Reply
Posted: Dec 7, 2010 2:32 PM in
Posts: 1,009 response to: SANJAY BM
Registered: 5/19/09 Hi Sanju,
Forum Points: 2,178
Scrapping, via ABAVN?
regards Bernhard
I am doing the conversion of the fixed assets ie. transfer of legacy data of the fixed
assets.
I loaded the fixed assets and now the business wants me to delete all the assetsfrom
the company code.
What is the process ? IS it safe to execute the t code OABL or is there any better
method to mass delete.
Thanks
Re: Mass deletion of the fixed assets Reply
Regards
vamsi
Jagdish V
Posts: 273
Registered: 4/3/06
Forum Points: 516
PRe: Mass Reply Back to Thread List
adeletion of
gthe fixed
eassets
sPosted: Nov
:19, 2010 9:22
PM in
1response to:
EMENEM
Hi,
There are couple of
pre-requisites and
implications if you
want to use OABL.
1. Your company code
has to be in test status
which I presume is in
your case.
2. It will wipe out all
master and transaction
data and that includes
any of your AUC data
that could be in your
Order or WBS.
Thanks,
Jagdish
Kind regards
Regards,
Rahul
Re: Fixed Assets for India localization Reply
Regards
Sree
My question is about Fixed Assets Add Ons.In the 8.8 version of SAP Business one in
US chart of account we can see a beautiful Fixed Assets Add Ons.Now suppose in any
Indian Company where there is a SAP Business one running or in any company they
want to buy this same Add Ons is it possible.Is it possible to buy the same Fixed Assets
Add Ons for any Indian company.
Is it possible to run the same Add Ons in the Indian Chart of Company/
Please Reply.....
Re: Fixed Assets Add Ons Reply
Posted: Nov 17, 2010 8:30 PM in
Posts: 21,184 response to: Partha Chowdhury
Registered: 7/29/10 Hi,
Forum Points: 44,788
The answer is no. Fixed Assets Add Ons are only available for
certain localizations. This not include India.
Thanks,
Gordon
Re: Fixed Assets Add Ons Reply
Posted: Nov 18, 2010 6:40 PM in
Posts: 15 response to: GordonDu
Registered: 6/8/10 Thanks Gordon........................................
Forum Points: 0
Regds
Partha
we have some old machinery components that it was decided only now to open as fixed
assets.
(their capitalization dates are ranging from 2002 to 2010).
in this sample, the desired result is to post 800 USD depreciation on 12/2010,
and on the next 2 years to post depreciation of 100 USD each year.
thanks a lot!!
Nitzan Perry
Re: late establishment as fixed assets
Good luck,
Tammy
Re: late establishment as fixed assets Reply
Posted: Jan 13, 2011 7:45 AM in
Posts: 10 response to: Tammy Powlas
Registered: 11/10/09 Hi, the ABNAN works perfectly - except for in our localization
Forum Points: 0 tax reports (Israel),
where the result is not what we would expect.
does anyone has solution for that?
thanks a lot,
Nitzan
3) No integration with the Item Master Data, and the FIXED ASSETS check box doesn’t
do anything. It would be interesting to link all that together.
4) There are 4 UDF available in the header of the Fixed asset Master Data, but it would
be nice to have UDF also in the Depreciation Area.
5) The depreciation forecast shows all assets even if they are not included in the
depreciation area. This should show only assets included in the depreciation area.
8) All depreciation areas use the same acquisition value for depreciation calculation but
we need an acquisition value by depreciation area.
We are going to start using asset accounting in SAP. We have a list with all the fixed
assets, their original value and their current value. What's the best way
(transactions/postings) to create the master data and depreciations in SAP?
Regards, Jan
Re: Original and current values fixed
assets
Posts: 606 Posted: Nov 9, 2010 6:46 PM in
Registered: 4/30/08 response to: J. Borgerink
Forum Points: 1,054 Hi,
You have to upload all the legacy assets thru AS91. However, you
need to fix a cutover date to bring all these assets into SAP. You
may have to update this date in IMG.
Best Regards,
Madhu
Re: Original and current values fixed
assets
Posts: 917 Posted: Nov 9, 2010 7:41 PM in
Registered: 9/6/06 response to: J. Borgerink
Forum Points: 832 Please search first next time.
Diagnosis
The document cannot be posted, as it is contrary to the net book value rule which is
checked in area 51.
Procedure
This error usually occurs when you enter proportional values. The proportional values
exceed the amount posted, for example, post capitalization of 100 but proportional
depreciation to the amount 110. Check your entries and correct them if necessary.
Thanks
reddy786
Re: Fixed assets calculation error Reply
Posted: Nov 29, 2010 9:31 AM in
Posts: 1,009 response to: reddy786
Registered: 5/19/09 Hi,
Forum Points: 2,178
There are 2 options to avoid AA660
Since you have posted "-"ve values onto the asset, you should
activate the 'Negative values allowed' indicator (ANLB-
XNEGA).Note that this change only takes effect for fixed assets
that are created after the indicator is set. For existing fixed assets,
set this indicator in the detail screen of the depreciation areas in
the asset master (Transaction AS02). You may have to adjust the
screen layout rule to do so. Make this setting in AS02 for relevant
individual assets.
Before you set the 'Negative values allowed' indicator, consider
the related Note 141656. Since your NBV would not allow
"-"ve values, this should work for you.
Regards Bernhard
Re: Fixed assets calculation error Reply
Posted: Dec 16, 2010 8:27 AM in
Posts: 16 response to: reddy786
Registered: 1/3/10 many thanks for given great answer
Forum Points: 0
any one can explain me in detail (with example) the folowing please?
1- the difference of direct and indirect Posting of Depreciation in the depreciation area
2- the difference between gross and net Posting of Retirement in the depreciation are
3- the Leave with Expense Net Book Value in the fixed assets account determination
4- Leave with Revenue Net Book Value in the fixed assets account determination
thank you Dear; Reply
Re: Fixed Assets Questions
Posted: Aug 22, 2008 9:28 AM in
Posts: 141 response to: Dany Bittar
Registered: 12/13/07 Dear Dany,
Forum Points: 666
1- the difference of direct and indirect Posting of Depreciation in
the depreciation area
Regards,
Ivy Zhang
SAP Business One Forums Team
Re: Fixed Assets Questions Reply
Posted: Aug 22, 2008 10:01 AM in
Posts: 115 response to: Ivy Zhang
Registered: 5/10/06 Dear Ivy;
Forum Points: 0
thank you for your answer, what about the others?
regards
Re: Fixed Assets Questions Reply
Posted: Aug 22, 2008 10:04 AM in
Posts: 141 response to: Dany Bittar
Registered: 12/13/07 Dear Dany,
Forum Points: 666
2, the difference between gross and net Posting of Retirement in
the depreciation are
1, Scenario 'Net':
(1)Settings
Posting of Depreciation : Indirect
Posting of Retirment : Net
Debit Credit
Default Revenue Acct Retirement 8000
Clearing Acc Asset Acquisition/BP 9400
VAT 1400
2, Scenario 'Gross':
(1) Settings
Posting of Depreciation : Indirect
Posting of Retirment : Gross
Debit Credit
Default Revenue Acct Retirement 8000
Clearing Acc Asset Acquisition/BP 9400
VAT 1400
Regards,
Ivy Zhang
SAP Business One Forums Team
Re: Fixed Assets Questions Reply
Posted: Aug 22, 2008 10:07 AM in
Posts: 141 response to: Dany Bittar
Registered: 12/13/07 Hi Dany,
Forum Points: 666
Pegarding the accounts you mentioned in question3 &4:
loss -> If the sales price is lower than the net booking value of the
fixed Assets which is sold, the 'Leave with Expense Net Book
Value' account will be debited
profit-> If the sales price is higher than the net booking value of
the fixed Assets which is sold, the 'Leave with Revenue Net Book
Value' account will be credited.
Hope it is helpful!
Regards,
Ivy Zhang
SAP Business One Forums Team
Re: Fixed Assets Questions Reply
Posted: Jan 12, 2011 8:16 AM in
Posts: 44 response to: Dany Bittar
Registered: 10/20/08 Hi Ivy
Forum Points: 0 Can I still change the fixed asset from direct to indirect after they
have performed depreciation? if Yes, is there any steps need to
do?
Regards,
Catea k.
I need to customize the WDV for India. From what I read, it is a fixed percentage of the
NBV.
So, if the percentage is 20. and the acquisition value is 10000$, the first year, it should be
10000 * 20%.
The second year would be the NBV * 20%.
My question is how do I set up the system so that the depreciation should be applied to
the NBV?
Regards,
Maria Marta Porrone
Re: WDV in fixed assets Reply
Posted: Nov 23, 2010 2:30 PM in
Posts: 1,009 response to: merys_p
Registered: 5/19/09 Hi,
Forum Points: 2,178
you need a depreciation key with
Base value: 24 Net book value
regards Bernhard
Re: WDV in fixed assets Reply
Posted: Nov 23, 2010 2:32 PM in
Posts: 22 response to: merys_p
Registered: 7/28/08 Hi Maria,
Forum Points: 2
You can define the Declining Balance Method using the
transaction code AFAMD. You can assign the method to
Depreciation Key in Tcode AFAMA.
Thank you,
Praveen
Re: WDV in fixed assets Reply
Posted: Nov 23, 2010 6:09 PM in
Posts: 8 response to: Bernhard Kirchner
Registered: 11/11/10 hELLO Bernard,
Forum Points: 4
By Base value, you mean Base method??
KInd regards,
Maria Marta
Re: WDV in fixed assets Reply
Posted: Nov 23, 2010 6:14 PM in
Posts: 8 response to: Bernhard Kirchner
Registered: 11/11/10 Bernhard,
Forum Points: 4
I found it!.
Thks!
Re: WDV in fixed assets Reply
Posted: Nov 24, 2010 2:15 AM in
Posts: 460 response to: merys_p
Registered: 11/7/06 Maria,
Forum Points: 744
So how does your depreciation key look like? Could you give
some details for everyone's benefit?
Regards,
Vishal.
Re: WDV in fixed assets Reply
Posted: Nov 25, 2010 6:18 PM in
Posts: 8 response to: Vishal Thakur
Registered: 11/11/10 Hi Vishal,
Forum Points: 4
As soon as I end up the tests I will let you know!.
Regards,
Maria Marta
Re: WDV in fixed assets Reply
Posted: Nov 26, 2010 11:58 AM in
Posts: 26 response to: merys_p
Registered: 2/22/08 Guys!
Forum Points: 8 Don't be smart! Always try to follow some ideological stand. Do
not juggle with the words.Either say that the problem is solved or
you need any more clarification. If it is resolved award points to
the respective person. This is our forum rule. Behave
profesionally.
Re: WDV in fixed assets Reply
Posted: Nov 26, 2010 12:05 PM in
Posts: 1,009 response to: merys_p
Registered: 5/19/09 Hi Guys!
Forum Points: 2,178
take it easy.
No need to argue :-)
Could you please guide us on the steps for data migration of fixed assets. We have
recently completed the configuration for new company and need to transfer the fixed
assets data from legacy system to SAP. The Year end closing in legacy system is
31.12.2010 and Go Live in SAP is 01.01.2011. We are doing this for the first time and
will appreciate your help.
Thanks!
Regards
Re: Fixed Assets - Data Migration
from Legacy system
Posts: 11 Posted: Dec 3, 2010 11:59 AM in
Registered: 2/27/09 response to: Homi_c
Forum Points: 0 Dear Raj,
Upload first group assets through tr. code AS81 if you are using
group assets.
Upload assets through tr. code AS91 (main assets) and AS94 (sub
no. assets).
Regards,
Homi
Re: Fixed Assets - Data Migration
from Legacy system
Posts: 482 Posted: Dec 3, 2010 12:28 PM in
Registered: 12/21/07 response to: Homi_c
Forum Points: 72 Dear Homi,
Regards,
Raajive Nayar
Re: Fixed Assets - Data Migration
from Legacy system
Posts: 734 Posted: Dec 3, 2010 1:29 PM in
Registered: 10/14/08 response to: raj n
Forum Points: 982 Hi,
6. Till this step, the income Tax Value is not updated, so for
updating the income Tax values, transaction code AS82 is to be
updated with values for Group assets
Regards,
SAPFICO
Can I run a report in SAP that shows me the fixed assets per vendor?
I need the detail of the depreciations (start and end date, purchase price, depreciation rate,
method…) and the fixed assets register (purchase amount, purchase date, vendor
name…)
Could you kindly explain to me in simple steps what report I should run?
Alex
Re: Report in SAP that shows me the Reply
fixed assets per vendor
Posts: 1,181 Posted: Dec 2, 2010 2:01 PM in
Registered: 12/18/08 response to: Alex2828
Forum Points: 1,630 Hi, there is no such report in SAP. You can develop your own,
The main issue is that to get vendor for asset to which were issued
material from storage. You can do it via batch(write down while
purchasing to some field, or to find it via batch). Fir material for
which batch management is not active it's not possible to, because
you can buy one material from different vendors.
Re: Report in SAP that shows me the Reply
fixed assets per vendor
Posts: 7,797 Posted: Dec 3, 2010 11:41 AM in
Registered: 11/2/06 response to: Alex2828
Forum Points: 13,858 Check t.code AW01N ?,See Object related to asset --> Vendor
Regards
Is there any clean up for tables that needs to be done in terms of logging or anything
along those lines. Our Basis people are junior and don't really have a lot of experience
with BW basis clean up in BW.
Re: Taking forever to load data into Reply
BW for Fixed Assets
Posts: 996 Posted: Jan 7, 2011 9:10 PM in
Registered: 1/14/09 response to: Andrew Ciavaglia
Forum Points: 1,752 What is technical name of DataSource for Fixed Assets?
Is there any customer specific extension of this DataSource? If so
try to see if there is a room to improve its performance.
Re: Taking forever to load data into Reply
BW for Fixed Assets
Posts: 11 Posted: Jan 7, 2011 9:44 PM in
Registered: 11/8/10 response to: Martin Maruskin
Forum Points: 0 The Datasources are 0FIAA_DS11, 0FIAA_DS12 & 0FIA_DS13,
Regards,
Francisco Milán.
Re: Taking forever to load data into Reply
BW for Fixed Assets
Posts: 45 Posted: Jan 10, 2011 3:05 PM in
Registered: 1/22/10 response to: Francisco Milan
Forum Points: 0 Francisco,
I am the BI Analyst that works with Andrew. He has asked me to
answer your questions.
Thx,
Erik (for Andrews)
Re: Taking forever to load data into Reply
BW for Fixed Assets
Posts: 45 Posted: Jan 10, 2011 3:10 PM in
Registered: 1/22/10 response to: Martin Maruskin
Forum Points: 0 Martin,
I am responding for Andrew.
Thanks,
Erik
any one can explain me in detail (with example) the folowing please?
1- the difference of direct and indirect Posting of Depreciation in the depreciation area
2- the difference between gross and net Posting of Retirement in the depreciation are
3- the Leave with Expense Net Book Value in the fixed assets account determination
4- Leave with Revenue Net Book Value in the fixed assets account determination
Regards,
Ivy Zhang
SAP Business One Forums Team
Re: Fixed Assets Questions Reply
Posted: Aug 22, 2008 10:01 AM in
Posts: 115 response to: Ivy Zhang
Registered: 5/10/06 Dear Ivy;
Forum Points: 0
thank you for your answer, what about the others?
regards
Re: Fixed Assets Questions Reply
Posted: Aug 22, 2008 10:04 AM in
Posts: 141 response to: Dany Bittar
Registered: 12/13/07 Dear Dany,
Forum Points: 666
2, the difference between gross and net Posting of Retirement in
the depreciation are
1, Scenario 'Net':
(1)Settings
Posting of Depreciation : Indirect
Posting of Retirment : Net
Debit Credit
Default Revenue Acct Retirement 8000
Clearing Acc Asset Acquisition/BP 9400
VAT 1400
2, Scenario 'Gross':
(1) Settings
Posting of Depreciation : Indirect
Posting of Retirment : Gross
Debit Credit
Default Revenue Acct Retirement 8000
Clearing Acc Asset Acquisition/BP 9400
VAT 1400
Regards,
Ivy Zhang
SAP Business One Forums Team
Re: Fixed Assets Questions Reply
Posted: Aug 22, 2008 10:07 AM in
Posts: 141 response to: Dany Bittar
Registered: 12/13/07 Hi Dany,
Forum Points: 666
Pegarding the accounts you mentioned in question3 &4:
loss -> If the sales price is lower than the net booking value of the
fixed Assets which is sold, the 'Leave with Expense Net Book
Value' account will be debited
profit-> If the sales price is higher than the net booking value of
the fixed Assets which is sold, the 'Leave with Revenue Net Book
Value' account will be credited.
Regards,
Ivy Zhang
SAP Business One Forums Team
Re: Fixed Assets Questions
Posted: Jan 12, 2011 8:16 AM in
Posts: 44 response to: Dany Bittar
Registered: 10/20/08 Hi Ivy
Forum Points: 0 Can I still change the fixed asset from direct to indirect after they
have performed depreciation? if Yes, is there any steps need to
do?
Regards,
Catea k.
Could you please guide us on the steps for data migration of fixed assets. We have
recently completed the configuration for new company and need to transfer the fixed
assets data from legacy system to SAP. The Year end closing in legacy system is
31.12.2010 and Go Live in SAP is 01.01.2011. We are doing this for the first time and
will appreciate your help.
Thanks!
Regards
Re: Fixed Assets - Data Migration
from Legacy system
Posts: 11 Posted: Dec 3, 2010 11:59 AM in
Registered: 2/27/09 response to: Homi_c
Forum Points: 0 Dear Raj,
Please follow below process:
Upload first group assets through tr. code AS81 if you are using
group assets.
Upload assets through tr. code AS91 (main assets) and AS94 (sub
no. assets).
Regards,
Homi
Re: Fixed Assets - Data Migration
from Legacy system
Posts: 482 Posted: Dec 3, 2010 12:28 PM in
Registered: 12/21/07 response to: Homi_c
Forum Points: 72 Dear Homi,
Regards,
Raajive Nayar
Re: Fixed Assets - Data Migration
from Legacy system
Posts: 734 Posted: Dec 3, 2010 1:29 PM in
Registered: 10/14/08 response to: raj n
Forum Points: 982 Hi,
6. Till this step, the income Tax Value is not updated, so for
updating the income Tax values, transaction code AS82 is to be
updated with values for Group assets
Regards,
SAPFICO
Year-End Closing Issues for Fixed Assets - FAQ
-------------
Regards,
Thomas Michael
Michael Management Corporation
-------------
http://www.michaelmanagement.com - http://www.michaelmanagement.com
Replies:
Strange message -- haven't had this problem before -- when I tried to close assets in test
mode found that one asset #85861 somehow received dollars through a transfer but
while the asset has the acquisition dollars, it does not have a capitalization date. Get
the error message FGV004 00/00/0000 not expected. When we go through AS02 to
try to change the asset and add capitalization date, the system won't even let us look at
the asset. The only way to view it is through reports. Any way to get a cap date in
the asset when this problem occurs so that we can close the year?
Hi Judy,
Indeed, quite interesting...my guess is that the transaction type used in the transfer was
not configured to set the capitalization date.
I would suggest ot reverse the transfer, correct the transaction type configuration and
re-post the transfer while the 2006 year is still open.
Hope this helps!
Tom
-------------
Regards,
Thomas Michael
Michael Management Corporation
-------------
http://www.michaelmanagement.com - http://www.michaelmanagement.com
The user used standard transaction type 380 xfer current yr affiliated company. Since
we had this problem, he created a new different asset and put the cap date on the new
asset and transferred the dollars from the asset 85861 to a new asset. Now 85861
doesn't have dollars but still gives the error so we'll still have problems closing. Any
way to go into the table and put in that cap date?
Have you checked the configuration for transaction type 380? I am sure that the
capitalization flag is not set.
What error are you getting in transaction AS02? Have you checked OSS?
Tom
-------------
Regards,
Thomas Michael
Michael Management Corporation
-------------
http://www.michaelmanagement.com - http://www.michaelmanagement.com
I checked the configuration for trans type 380 and you are correct that the capitalization
flag was not set. The error I get in AS02 is SYST: Date 00/00/0000 not expected.
Message FGV004. I can't find any notes in OSS to help me fix it. Do you think I
should tell the user to reverse both of his transactions related to the asset (the addition
and the retirement) and then start over? If both are reversed, do you think we could
add a cap date at that point? We probably want to change the config as you
suggested, but I 'm trying to think of the quickest fix for this particular asset too. I can
also send a message to OSS to request their help, but they are not always very helpful,
especially when we have some urgency to resolve this.
Yes, that's what I would do...reverse all transactions to get back to square 1 and then fix
the config. to make sure that the cap. date gets set (or set it manually prior to posting)
and then re-post the whole thing.
In addition, I would report this to OSS as this seems pretty buggy to me...
Tom
-------------
Regards,
Thomas Michael
Michael Management Corporation
-------------
http://www.michaelmanagement.com - http://www.michaelmanagement.com
Have previously received fy end close errors related to depn not completely posted or
even periodic posting not completed. We do perform a repeat dep run or rerun periodic
posting to resolve the error but there have been cases where the issue is still not
resolved. What tables should be checked to verify the config/setup being checked by
SAP? Sometimes it looks like this error message could be misleading?
Using transaction AJRW in test mode everything looks fine, but when we run it in the
background in update mode we get a message that says "List contains no data" and the
assets are not rolled into 2007.
What is causing this?
I had a project not marked technically complete-it resulted in unposted assets. How do
I fix this?
-------------
Regards,
Thomas Michael
Michael Management Corporation
-------------
http://www.michaelmanagement.com - http://www.michaelmanagement.com
Just wanted to let you know that I followed your advice on the capitalization date
problem and it is now resolved. Thank you.
Judy
Hi Judy,
You are welcome! Glad that it worked for you.
Tom
-------------
Regards,
Thomas Michael
Michael Management Corporation
-------------
http://www.michaelmanagement.com - http://www.michaelmanagement.com
Our auditors had me capitalize some leases via journal entries into 2006. If I add them
in 2007 ith a cap date of 12/31/06 and put the depreciation start date as the start of the
lease. Will the system do catch up depreciation. I do not want these to pull as
acquisitions for 2007 and want to avoid manually adjusting my acquisition reports .
When I pull my acquisions I usually pull transactions 331-336.
I went back and reviewed your fixed asset class and did not see anything that pertained
to this.
You should use the post-capitalization transaction. This allows you to show
depreciation from the prior year without it being considered in the 2007 depreciation.
-------------
Regards,
Kent Bettisworth
Peritus SAP Expert
http://www.peritusonline.com - www.peritusonline.com
Hi,
In your 12 steps to a successful YE closing, on step 1 you mention the 'dreaded'
depreciation not completely posted. I have this problem for a period 12 2007 unposted
amount on a dozen assets for some reason. There is a posted amount for period 12, but
then there is a small planned depreciation amount for the same period (obviously not
posted).
How should I approach this? I cannot open 2009.....
Thanks in advance!
Deborah
Hello Deborah,
The 'official' way to handle this is to open up the fiscal year 2007 and post the
remaining depreciation amounts...obviously, that's not really a good options.
There is an alternative though...it involves an SAP-supplied correction program to
update some tables directly to make this error go away. If you want to discuss in detail
please consider our Remote Consulting service:
http://www.michaelmanagement.com/remote-consulting.asp -
http://www.michaelmanagement.com/remote-consulting.asp
Tom
-------------
Regards,
Thomas Michael
Michael Management Corporation
-------------
http://www.michaelmanagement.com - http://www.michaelmanagement.com
Hi Thomas,
Whe I try to run year end close for one of our company codes, Iam getting the error
message blow but this asset is an AUC which doeas not calcualte depreciation. The
dpereciation key in the asset master record is 0000-NO depreciation. Please help
Message no. AU069
Diagnosis
The depreciation values for asset 000004000253-0000 in company code 9000 were not
calculated completely and correctly.
System Response
The year-end closing cannot be carried out for company code 9000.
Procedure
You can recalculate depreciation in the 'Change asset master record' transaction by
choosing the menu option 'Edit' -> 'Recalculate values.'
The system then either completely recalculates depreciation for this asset, or provides a
detailed error message explaining the error
Hi Isaac,
Actually, the system still calculates depreciation for an AuC - it just happens to be zero
based on the depreciation key 0000.
Therefore, try the recalc to either correct the asset or find out more about the reason for
the depreciation error.
Tom
-------------
----------
Michael Management Corporation
www.michaelmanagement.com - www.michaelmanagement.com
The Asset Accounting sub-module manages a company’s fixed assets. Within the
Financial Accounting system, FI-AA serves as a sub-ledger to the General Ledger,
providing detailed information on asset-related transactions.
The chart of depreciation contains the defined depreciation areas. It also contains the
rules for the evaluation of assets that are valid in a given country or economic area. The
chart of depreciation is a catalog of country-specific depreciation areas structured to meet
the various business needs.
Each company code is allocated to one chart of depreciation. Several company codes can
work with the same chart of depreciation.
3. What is the difference between the chart of accounts and chart of depreciation?
The chart of accounts can be global, country specific and industry specifics based on the
needs of the business. The chart of depreciation is only country specific. The charts are
independent of each other.
Postings to depreciation can be made through a cost object such as a cost center or
internal order. Also, an asset can be assigned to a cost center, internal order, activity
type, or a maintenance order.
This is the main criterion for classifying assets by business and legal requirements. The
asset class, created at the client level, consists of a master data and depreciation area
section. Each asset master record must be allocated to one asset class.
A depreciation area shows the valuation of assets for a particular purpose (for example,
for individual financial statements, balance sheets for tax purposes, and cost accounting
values)
During the life of an asset there are a number of changes that affect the value of the
asset. The FI-AA System recognizes a wide range of business transactions. Transaction
types make it possible to handle all of the necessary postings appropriately.
2. It is possible that an asset acquisition is posted in two steps or in two different
departments? How do the two entries clear?
When the asset acquisition is posted in two steps or two different departments, you
normally post to a clearing account. Use a general ledger account with open item
management to guarantee that this account can be cleared. Either the FI department
includes this clearing account in their periodic run of SAPF123 (Automatic clearing
program) or the clearing account has to be cleared in an additional step (Menu path:
Posting > Acquisition > External acquisition > Clearing offsetting entry).
3. What is the difference between non-valued and valued? Explain their implications
on Asset Accounting.
For non-valued, the goods receipt takes place before the invoice receipt and the values
are not yet posted to Asset Accounting. The line items are created and the values are
updated instead at the time of the invoice receipt. However, the system uses the date of
the goods receipt as the capitalization date. At time of invoice receipt the asset is
capitalized, line items are created, and the value fields are updated.
For valued, the goods receipt takes place before the invoice receipt and the values are
posted directly to Asset Accounting. The asset is capitalized, line items are created, and
the value fields in the asset are updated. When the invoice is received later, there may be
differences between the invoice amount and the amount posted at the time of goods
receipt. In this case, the corresponding adjustment postings are made to the asset.
4. There are certain pieces of information automatically set in the asset master record at
time of acquisition. What are they?
The following information is automatically set in the asset master record at the time of
the first acquisition posting:
5. Most asset transfers are described as either inter-company or intra-company. What is
the difference?
Inter-company transfer indicates a transfer between company codes. This transfer creates
a new record at the target company and posts the values according to the posting method
selected.
Intra-company transfer indicates a transfer within one company. Reasons for such a
transfer include:
• The asset has changed location. As a result, you have to change organizational
allocations (i.e., asset class, business area) in the master record that cannot otherwise be
changed.
• The asset needs to split. Therefore, a portion of the original asset will be transferred
to a new asset.
• The asset under construction needs to transfer its costs to a real (depreciable) asset.
7. For assets that the company produces itself, why are there two phases relevant to
Asset Accounting? What are they?
The two phases relevant to Asset Accounting for assets produced in house are the under
construction phase and the useful life phase. The assets have to be shown in two
different balance sheet items during these two phases. Therefore, they have to be
managed using a different object or asset master record for the under-construction phase
and for the completed asset. The transfer from under-construction phase to completed
asset is referred to as “capitalization of the asset under construction”.
8. True or False? Using the Asset Accounting module, it is no longer necessary or
possible to manually plan depreciation.
Depreciation area 01, which can be set up as the book depreciation, can make automatic
postings to the general ledger. Other depreciation areas may get their values from
depreciation area 01 but calculate and post different depreciation values to the general
ledger. Other depreciation areas can be set up to show: country specific valuation (i.e.,
tax depreciation); values/depreciations that differ from depreciation area 01 (i.e., cost-
accounting reasons); consolidated versions in local/group currency, book depreciation in
group currency; and the difference between book, 01, and country-specific tax
depreciation (‘derived depreciation area’).
• A header, containing control parameters for master data maintenance and account
determination,
• A master data section with default values for administrative data in the asset master
record,
• A valuation section with control parameters for valuation and depreciation terms.
The most important function of an asset class is to establish the connection between the
asset master records and the relevant accounts in the general ledger. The account
determination in the asset class determines the posting top the general ledger accounts.
Several asset classes can use the same account determination assuming the asset classes
use the same chart of accounts and post to the same general ledger accounts.
4. If the company code is in implementation status and assets exist in an asset class with
no transactions, you can delete and add new asset classes.
[True] or False
• No assets have been created in an existing asset class; this class is deleted and
generated again
• There are assets in an existing asset class (but no transactions)
- Delete all asset classes and their assets and generate them again or
- Only add new asset classes.
• Transactions exist for the assets: you can only add new asset classes
If the company code is in production status: the system creates only asset classes that
were not yet created. Exiting classes remain unchanged.
6. Define maintenance level. What are the possible maintenance levels?
Maintenance level defines the level (asset class, main asset number, sub-number) at
which a field in an asset master record is to be maintained. Maintenance level definition
is part of the screen layout rule.
If, for example, you define the maintenance level ‘main asset number’ for a field, then the
field will be filled with a default value from the asset class. However you will be able to
change the field when maintaining master data at the asset main number level.
Depreciation key ‘0000’ is a SAP delivered key that ensures depreciation and interest is
not calculated and posted. This key can be used for the assets under construction,
however, special tax depreciation and investment support are possible even on assets
under construction.
8. What are the options for creating and asset master record?
• Use the asset class, to which the asset will belong, to provide default values. The
asset class then supplies the most important control parameters in the asset master record.
• Use an existing asset as a reference for creating the new asset master record (possibly
the reference asset has default values that are more suitable than those in the asset class).
A complex fixed asset can be represented in the system using several master records, that
is, sub-numbers. Assets may be divided using sub-numbers if:
• Managing the values for subsequent acquisitions in following years (i.e., buildings)
separately
• Managing the values for individual parts of assets separately,
• Dividing the asset according to various technical aspects.
Work lists are used for mass retirements, mass changes and work on incomplete assets.
There are three steps in using work lists:
1. Base on quantity, what are the three methods of old asset data transfer? In what
status does the company code have to be so that the transfer is possible?
1) small quantity - Create old asset manually (dialog transaction)
2) large quantity - Batch-input procedure (RAALTD01)
3) very large quantity – Direct data import (RAALTD11)
The company code must be set up to the status for old assets data takeover when no
posting is possible.
2. True or False? With the old assets data transfer through any of the three methods,
appropriate G/L accounts in Financial Accounting are updated.
False. Balance reconciliation with the relevant G/L accounts must take place separately.
G/L personnel can input these via FI or AA personnel can input them via the transfer
balance screen in AA With up-to-date accounts in the already productive FI there is no
need to update them.
3. What are the two possibilities for the transfer date.
4. What data is transferred at the year-end transfer and the sub-annual transfer?
Sub-annual transfer (if the transfer date after the closed fiscal year)
• Master data
• Cumulative values as of the end of the last closed fiscal year
• Depreciation and asset transactions posted in the current year (transfer parameters)
5. Explain the two methods of transferring the depreciation posted in the current year.
• Transferring the depreciation posted in the current fiscal year up to the point of
transfer- it is necessary to specify the last posted depreciation period In the legacy system
for each depreciation area for every asset company code.
• Posting the total depreciation for the current fiscal year up until the transfer date after
the old data transfer –it is done in AA by performing a posting run for unplanned
depreciation.
6. Which activities should be done before the production start-up? Give a brief
description of each of them.