ERP – Accounting Hub Cloud

– Adoption Trends and Best

Practices Q&A

Answers to questions raised during the session

May 14, 2020 | Version 1.02

Copyright © 2020, Oracle and/or its affiliates
Confidential – Public
PURPOSE STATEMENT
The purpose of this document is to answer questions raised during the Cloud Customer Connect ERP – Accounting Hub
Cloud – Adoption Trends and Best Practices session on May 6, 2020.
20B
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QUESTIONS AND ANSWERS

1. How is this different than EPM suite FCC module?

Accounting Hub Cloud is an accounting rules engine that transforms transactional data into auditable accounting
entries feeding into balances. FCC is a consolidation solution.

2. what is limit on the number of records when loading the Mapping Set
Values using the import template? We have seen that after 500 records the
system tends to hang
Consider using FBDI for high-volume mapping data imports. Refer to Import Subledger Accounting Mappings.

3. Can we create multiple Process Category for a Subledger Application?

See #17 below.

4. how does the Audit and Reconciliation in Accunting Hub compare to the
Oracle PMP account reconcilaition application?
Depending on reconciliation requirements you can use the the reports that come with Accounting Hub or extract
the data out and build a reconciliation using EPM Account Reconciliation Cloud or another tool of your choice.

5. I thought the accounting hub was used for the old fusion versions and was
no longer being supported, why was this moved to cloud? Is this required
for ERP cloud?
An on-premise version of Accounting Hub was available before Accounting Hub Cloud was first released.

6. When does an existing ERP Cloud Financials customer need to purchase a

separate license for AH vs. simply defining a custom subledger?
Accounting Hub Cloud is used for bringing transaction data from core applications in industries like banking,
insurance, travel ecommerce etc. and converting it into accounting entries.

7. Like for a eCommerce Application , we can have segregate the Transaction

Data on either Retail, Individual or Wholeseller
See #17 below.

8. What is Accounting Hub benefits compared to integrations in ERP Cloud?

See #59 below.

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 9. is it possible to trace back the source transactions that will make up a
balance in GL?
See #20 below.

10. Can we link the accounting hub with multiple sources application at the
same time?
Yes. You can configure multiple subledger applications.

11. 1.) How can we create a custom Transaction Object for a custom
Subledger.? The Subledger created will be source system of a organization.
Here we did try to achieve multiple Event Class to creating a dependency.

2.) How can we generate a event in Oracle ERP based on an event

integrated from source system.? Example: Need to generate Oracle needs
to generate ""X"" event whenever the source system as sent event ""A"" to
Oracle ERP. This should be a automatic process.
See #17 below.

12. Is the account hub equivalent to the SLA in R12?

Accounting Hub does subledger accounting for 3rd party applications. It uses the Subledger Accounting framework.

13. how can prevent negative entries from ADFDi while loading sub ledgers.
Assuming the question is about subledger journal adjustments, the standard ADFDI spreadsheet would let
authorized users enter and post negative amounts too.

14. Bi-directional drilldown is possible here?

No.

15. How is this differnet than enterprise data management then in EPM?
Enterprise Data Management is for maintaining setup and master data centrally and publishing it across multiple
systems. EDM integrates with General Ledger (and hence Accounting Hub) for maintaining chart of account data.

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 16. If we need to migrate current custom applicaiton/logic to FAH where heavy
ETL is used to create accounting for transactions, can FAH confire
accounting rules handle such complexity?
Yes. Accounting Hub lets business users configure and maintain their own accounting rules rather than relying on
developers to code it for them in ETL.

17. How is Event model different in accounting hub vs EBS. Is Event model also
created through Rapid Implementation sheet?
The setup upload creates one event class per application and a separate event type for each transaction type
defined in the Source System worksheet. You can also add new event types in the event model from the Manage
Subledger Application page. You can create multiple subledger applications instead of multiple event classes.

18. This seems like a duplication of EPM abilities.

Answered in #1 and #15 above.

19. Can we create multiple event classes in one subledger like R12 Hub?
See #17 above.

20. my question is how do I reconcile source to GL?

You can leverage the delivered reports or the OTBI subject areas to reconcile. Alternatively, you can extract
information via BICC and use an external reconciliation tool.

21. Can we drilldown into the balance details from the GL Cloud into the 3rd
party transactions using accounting hub?
No. This feature is not currently available.

22. 3rd party interfaces to GL are needed in 95% of all ERP Cloud GL
implementations. My question was really, "If you want to use custom
subledger rules to enrich this 3rd party data and have an ERP Cloud
Financials subscription, is an ADDITIONAL Accounting Hub license
required?"
Yes, an Accounting Hub Cloud subscription is required for defining 3rd party subledger applications and importing
transactions using that subledger. Positioning Accounting Hub Cloud would depend on the use case – subledger
detail required, benefit vs cost, etc.

23. Can we use Oracle BI & OTBI in Cloud to create a report from AHC?
Yes. You can use both BI Publisher and OTBI for reporting. Use BICC to extract data for high volume scenarios.

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 24. so there is no automated recs available in the product?
Refer to Oracle Fusion Subledger Accounting Predefined Reports.

25. Can EPM module extract AHCS supporting reference data for Cash
forecasting?
Yes. You can export supporting reference data to a reporting system. Leverage BICC for extracting data.

26. We have 1.5 billions rows in xla_ae_lines, we have source columns we want
to query for a day BI Intelligence fails to reports data on sourec columns
are there no indexes on source columns.. how can we query on criteria with
source columns also
Consider using BICC for large volume extracts.

27. Once FAH is implemented can we add more business events in future and
configure new rules to accomodate changing business needs.
Yes.

28. Can you please give more expanation on the BICC extracts for transaction
objects?
Starting 20B you can use BICC to extract header and line records from Accounting Hub transaction objects.

29. Is there multi-currency translation functionality on AHCS?

Yes.

30. Is there a roadmap item for allowing users to re-order the column structure
of the upload? As in if I wanted to add a new source I currently have to
make it the last of the alphanumeric for example, but would love to be able
to place it in the middle of all the alphanumeric sources if possible
This is currently available with the classic upload (Flexible Configuration~ feature disabled).

31. Is FBDI based mapping set import is same as of importing mapping values
using the csv template inside the mapping set window?
No.

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 32. Does transaction reversal also reverse supporting reference balances that
are pushed to the GL through SLA? or does it only reverse the GL journal
that came from the original upload?
Yes. Transaction reversal creates a subledger accounting entry for the reversal event, updating both GL balances
and subledger balances (if configured).

33. Are there any bulk error correction options planned outside of using FBDI
spreadsheet upload option? Ie at the online form level, any bulk error
correciton options planned?
You can delete invalid transactions, adjust transaction data in the data file, and reimport. See Accounting Hub
Maintenance. There are some enhancement coming too, watch the Accounting Hub readiness page for details.

34. Can Transactional reversal happen automatically based on set up - say in

next month for accruals?
For transaction reversal you need a new transaction record passed from the source system – like a cancellation of a
travel booking – not something that would happen automatically. Refer to Transaction Reversal. You can flag
accrual entries for reversal in the next period. Refer to Accrual Reversals in Accounting Hub.

35. Is there an option to migrate AHCS subledger setups including mapping

values from one instance to another?
Yes. See Migrating subledger accounting rules.

36. Does AHCS provide adjustment functionality to solve the reconciliation

problem?
Yes. Refer to Subledger Journal Adjustment.

37. how can we move gaap to ifrs secondary ledger at the sametime.
You can use a secondary ledger. Check out the ERP – Record to Report Enterprise Structures Best Implementation
Practices for considerations.

38. Is it possible to create data conversion rules in Accounting Hub?

Yes. Depending on your requirements you can define one set of rules to be used for accounting during initial data
migration and a separate set of rules for ongoing transaction accounting.

39. Hi Mannu, Should transaction need to reverse in source system and

automatically reflect in AH or need to reverse in Accounting Hub itself?
See #34 above.

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 40. So can I interpret this BICC 20B update to mean we can now move, out of
box, accounting hub details into EPM? We are currently working through
some tricky joins between XLA Header and Line tables and GL information
with DFFs to link everything together, and something cleaner would
definitely be desired
See #28 above.

41. Does the accounting hub work with cash management?

See #67 below. If that is not the use case you had in mind, please post a question on the Subledger Accounting &
Accounting Hub forum.

42. 2nd question is, what types of valuation method is there for Fixed asset
prespective? And how reserve is transacted. As per IFRS when subsequent
valuation is downword and upword then how Accounting Hub support?
The Assets subledger is valuation method enabled, allowing to track amounts independently for corporate vs tax
reporting needs with different asset books feeding into separate ledgers for different accounting representations.

43. Correction* And how valuation** is transacted?

Check out the What's New in 19C: Valuation Methods for Accounting Hub Cloud Subledgers. In addition, the
Financials Cloud Learning Subscription includes an Accounting Hub Valuation Methods course.

44. How do I add Custom business rules for General Ledger ?

You can use Accounting Hub to define accounting rules for your business use case.

45. Does 19c Bulk Exceptions, handle automated way if I correct 1 entry will it
correct other entries with similar error or I have to manually correct each
entry ?
It would depend on the type of the error. Opening a period or fixing an account rule would resolve all related errors.

46. Considering heavy volumes of transactions some customers are processing

through the AHCS daily, would it be better to feed pre-calculated attributes
from the source or provisioning layer OR use the Hub formulas, i.e. is there
a performance impact?
There should be no substantial difference.

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 47. How can we mass upload chart of account mapping between secondary and
primary ledgers wehn adding new COA's to our cloud scope?
See My Oracle Support: Need An Automated Upload Procedure For Chart Of Accounts Mapping (Doc ID 2027774.1).

48. FBDI - whn you say it can handle 1 million transactions, does it has capacity
to import the data or it has to be manually bring the data into templates ?
The 1 million example was in the context of mapping set import, not transaction import. Transaction import is not
using FBDI. Refer to Upload Transaction Data for Accounting.

49. Is there anyway we can share a mapping set or user defined formula across
the subledger applications?
You can’t use a mapping set or a formula across subledger applications. Instead, use the setup data export and
import to replicate setup data across subledger applications. See also #35 above.

50. I'm referring to data that is imported from an external system and I require
you to display information as a result of these data conversion rules. Thank
you!
See #38 above.

51. EBS accounting has "no summarization" option that is not in Fusion. A
thick ledger. Does accounting hub allow no summarizaion?
No.

52. Currenlty EPM extracts only GL Balances. It does not extract any data from
Sub ledger. How it can extract data from FAH Supporting Reference?
See #24 above.

53. are these pre-process done in AHCS ?

No. Pre processing is typically done in a staging area before sending data to Accounting Hub leveraging the Oracle
PAAS offering or another tool of choice. See slide 11 in the deck.

54. Is there a maximum number of imported transactions that is included with

the ERP Cloud Financials subscription?
See #58 below.

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 55. did you say flatten has to be done outside AHCS?
Yes.

56. Can accounting hub post to OFC subledgers or just GL?

Accounting Hub posts to General Ledger.

57. Are Event class and event type not valid any more.. They were crucial in
EBS??
Refer to #17 above.

58. Is there a limit on the number of transactions that can be pushed through
AH or stored in the system - both staging data and core tables? Is there a
time limit on how long will you keep AH data in teh system before purging?
Are there archiving capabilities?
Considering the service is priced based on number of transactions, you would evaluate the granularity of individual
transactions truly required for accounting and reporting. Technically, the solution can scale for very large volumes,
but you would typically do some basic summarization before feeding the data to the rule engine.
Processed transaction data is kept for 90 days by default before getting purged, see Accounting Hub Maintenance.

59. if source system is a Payroll system, why would I bring payroll system into
accounting hub custom Subledger verus straight integration from payroll
system directly into GL?
Accounting Hub lets you configure different accounting rules to meet your corporate and statutory accounting
requirements. Unlike a direct GL integration, it gives finance users visibility into the logic behind the resulting
accounting entries and control over any changes required to meet business needs.

60. How is accounting hub reducing close cycle with an example?

Check out the Reimagining Finance at Oracle sessions on Cloud Customer Connect.

61. Can users input adjustments or create adj journal entries via user interface?
Yes.

62. what is considered Transaction in Accounting for Accounting Hub Cloud

subscription value calculation
The number of the transaction lines sourced from source application.

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 63. Where can I access the PPT and the video of this training?
Replay and slide deck are already available from the event page.

64. If accounting exceptions are due to source data issues (with data already
loaded to transaction objects), are there any mass update feature on data
already loaded to transaction objects?
See #33 above.

65. Will these links and materials send to us?

Replay and slide deck are already available from the event page.

66. Limit of any file size in the FBDI

See #68 below.

67. Does the accounting hub load cash transactions by tender into cash
management for bank reconciliation?
No, it transfers accounting data into General Ledger. Cash Managements integrates with Subledger Accounting for
accounting of external transactions imported for cash reconciliation.

68. because my client had a file size of 110 GB, please let us know if we can
process that size
Mapping data prepared in csv is zipped before uploading to UCM. 110 GB would translate into millions of records.
You may post on the forum with details of your use case. Was that mapping data?

69. I understand accounting hub purges transaction records after a certain

number of days, is this correct? Would the reconciliation platform be the
only way to drill back comparing both systems once the records are
purged?
Transaction details required for reconciliation would typically be mapped to accounting entry attributes (like
descriptions or supporting references for instance), which are never purged.

70. Can you send us the PowerPoint (and any other related material) from
today's training
Replay and slide deck are already available from the event page.

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 71. How does Accounting Hup complements/supports Month-End and Year-
End?
See #60 above.

72. When the source system have their own accounting structure (SLA) and
AHCS have their own. What if any transactional/ Accounting conflict
between them?
See #20 above.

73. Can I link that FAH data through BICC to other subledgers like Accounts
Receivable?
No.

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ERP – Accounting Hub Cloud – Adoption Trends and Best Practices Q&A
May 2020