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City Clerk File No. Res.

ii-miO

Agenda No. 10.N

Approved:.
TITLE:
RESOLUTION AUTHORIZING AN AGREEMENT WITH WEST GROUP
FOR THE PURCHASE OF PRINTED LEGAL MATERIALS AND TO
PROVIDE COMPUTER LAW LIBRARY SERVICES FOR THE JERSEY
CIT LAW DEPARTMENT

COUNCIL offered and moved adoption of the following Resolution:

WHEREAS, West Group, 610 Opperman Drive, P.O. Box 64833, St. Paul, MN, 55164-1803
(West Group), provides printed legal material and computerized legal research servces
necessary for the operatian of a Law Department; and

WHEREAS, the purchase of materials and services for a law library are exempt from public
bidding pursuant to N.I.S.A 40A:11-5(1)(q); and '

WHEREAS, the City of Jersey City ("City") desires to use West Group to provide legal
research serVices for the Jersey City Law Department; and

$14,000.00; and '


WHEREAS, West Group offers a service called the Westpack for a monthly charge of

WHEREAS, the Law Department is presently incurring monthly charges of $16~630; and

WHEREAS, West Group agreès to provide this service for a one year period effective as
of January I, 2011 and ending on December 31, 2011 for a total contract amount not to
exceed $160,418; and

WHEREAS, Seventy-Thousand ($75,000) Dollars is presently available in the temporary


budget Àccount No.: 11-01-201-20-155-314;

NOW, THEREFORE, BE IT RESOLVED, by the Municipal Council of the City of Jersey


City that:

1. Subject to such modification as may be deemed necessary or appropriate by


Corporation Counsel, the Mayor or Business Administrator is authorized to execute an
agreement with West Group to provide printed legal materials as well as computerized
legal research services necessary for the Jersey City Law Department;

2. The term of the contract shall be effective as of July I, 2010 and it shall terminate on
June 30, 2011;

3. Ths contract is awarded without public bidding pursuant to N.J.S.A. 40A:11-5(1)(q);

4. The award of this contract shall be subject to the condition that the vendor/contractor
provide satisfactory evidence of compliance with the Affirmative Action Amendments to
the Law Against Discrimination, N.I.S.A. 10:5-31 !1 §g.;
Continuation of-Resolution Pg.# 2
City Clerlç File No. Res. 11-040
Agenda No. 10.N
TITLE:

RESOLUTION AUTHORIZING AN AGREEMENT WITH WEST GROUP


FOR THE PURCHASE OF PRINTED LEGAL MATERIALS AND TO
PROVIDE COMPUTER LAW I:JBRARY SERVICES FOR THE JERSEY
CITY LAW DEPARTMENT

5 Upon certification by an official or employee of the City authorized to attest that the
contractor has complied with specifications in all respects, and the requirements of the
contract met, then payment to the contractor shall be mad_e in accordance with the
provisions of the Local Fiscal Affairs Law, N.I.S.A. 40A:5-1 et seq.;

I hereby certify that sufficient fuds are available in Account No. 11-01-201-20-155-314.

Donna Mauer, Chief Financial Officer

ms:

APPROVED:

APPROVED: lii~ i

Business Administrator ·
APP VED AS TO LEGAL FORM

Certification ReqUired 0
r oration Counsel

Not Required

,
RECORD OF COUNCIL VOTE ON FINAL PASSAGE J:/Zb/U
COUNCILPERSON AYE NAY N.Y, ' COUNCILPERSON AYE NAY N.Y, COUNCILPERSON AYE NAY N,V.
SOTTOLAO GAUGHAN VElAQUEZ
DONNELLY FULOP FLOOD
LOPEZ RICHARDSON BRENNAN, PRES
.I Indicates Vote N,V.-Nol VoUng (Abstain)
"
Adopted at a meeting of thè Municipal Council of the City of Jersey City N.J.

Peter M. Brennan. President of Council Robert Byrne. Cit Clerk


CITY OF JERSEY CITY
Office of the Corporation Counsel 280 Grove Street
Jersey City, New Jersey 07302
Telephone: (201) 547-4667
Fax: (201) 547-5230

Bil Matsikoudis, Corporation Counsel

Januar 19,2011

Council President and Members of the Council


CityHall-280 Grove Street
Jersey City, NJ 07302

Re: Agreement with West Group

Dear President and Members of the Council:

As some of you may be aware the staff of the Law Deparment has been using computer
legal research for the last ten years or so. Although the cost of "on-line" research is substatial,
it does provide an effcient and--more important--thorough method of legal research.

Because of this year's budgetary constraints, the Business Administrator asked me to


attempt to reduce the cost of the proposed contract with West Group, the firm that provides the
computer research service as well as most of the printed legal texts in the Law Deparment
library; In response to theBusiness Administrator's request; I have carefully reviewed both the
legal texts and the computer data bases which were covered by last year's contract. I am
pleased to advise the Council that by eliminating certain non-essential ancillary computer
services and some print-matter which is also available on-line, we have been able to reduce the
cost of the West .Group contract over last year. Last year's contract for both Westlaw (the
computer component) and print matter was $197,764. This year's contract will be $160,417,
which represents a 19% reduction.

The resolution before the council does not commit the City to the entire $160,417
contract because only $75,000 is available in the temporary budget. The proposed contract with
West includes a contingency clause which allows cancellation of the contract if the full cost of
the contract is not appropriated in the permanent budget.

2
Very truly yours,

¿:
WILLIAM MATSIKOUDIS
CORPORATION COUNSEL

\VM/igp
c: JackKelly, Business 'Administrator
Robert Byre, City Clerk