(Sample) Project Finalisation Report

Project Management: Principles, Processes and Practice

Document Management
Distribution List
Record the details of all project stakeholders accessing this document.
Name Position Signature Date

Version Control
Record all approved changes to this document.
Revision # Change Description Approval Author
Date

Project Registration
Project Name
Record the project name in a way that clearly communicates what it is about.

Project #
Record a unique identifier for the project that enables appropriate referencing.

Sponsor/Client
Record the name and contact details of the project sponsor/client.

Project Manager
Record the name and contact details of the project manager.

Project Review
1 Integration Management
Record an evaluation of the success/failure of how the project processes were managed throughout
the project, including reference (but not limited) to:
 methodology
 project planning
 performance reporting

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 (Sample) Project Finalisation Report
Project Management: Principles, Processes and Practice

 project change controls

 lessons learned.

2 Scope Management
Record an evaluation of the success/failure of how the project scope was managed throughout the
project, including reference (but not limited) to:
 deliverables
 inclusions
 exclusions
 lessons learned.

3 Time Management
Record an evaluation of the success/failure of how the project scope was managed throughout the
project, including reference (but not limited) to:
 estimating accuracy
 milestone and or deadline achievement
 schedule revisions
 lessons learned.

4 Cost Management
Record an evaluation of the success/failure of how the project scope was managed throughout the
project, including reference (but not limited) to:
 estimating accuracy
 cost reporting and control measures
 access to contingency funds
 budget revisions
 lessons learned.

5 Human Resource Management

Record an evaluation of the success/failure of how the project’s human resources were managed
throughout the project, including reference (but not limited) to:
 performance levels
 corrective action and/or reinforcement
 professional development opportunities
 supervision and or management issues
 lessons learned.

6 Communications Management
Record an evaluation of the success/failure of how the project’s communications were managed
throughout the project, including reference to:

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 (Sample) Project Finalisation Report
Project Management: Principles, Processes and Practice

 stakeholder management
 access to information
 escalation processes
 document management
 lessons learned.

7 Procurement and Contracts Management

Record an evaluation of the success/failure of how the project procurement and contract processes
were managed throughout the project, including reference (but not limited) to:
 compliance with specification
 contractor performance
 value for money
 contract breaches
 dispute resolutions
 lessons learned.

8 Risk Management
Record an evaluation of the success/failure of how the project risk was managed throughout the
project, including reference (but not limited) to issues relating to risk:
 level and accuracy of assessment and analysis undertaken
 effectiveness of management strategies
 stakeholder commitment
 lessons learned.

9 Quality Management
Record an evaluation of the success/failure of how the project quality was managed throughout the
project, including reference (but not limited) to issues relating to quality:
 compliance with requirements, standards and or definitions
 inspection, testing and control regimes
 opportunities for improvement
 lessons learned.

Authorisation
Acceptance
Record the confirmation that the sponsor/client has accepted complete and final delivery.
Sign off

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 (Sample) Project Finalisation Report
Project Management: Principles, Processes and Practice

Record the name, signature and date of all appropriate stakeholders signing this project finalisation
report.
Document Register
Record the details of all supporting documents, retention requirements, archiving procedures,
security and access restrictions applicable.

Appendices
Record the details of any other information and or documentation supporting the project finalisation
report.

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