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Electronic Fiscal

Receipting and Invoicing


Solution Server Functions
User Manual

(Client Side for Taxpayer)


Versions No. V 1.0
Document Name EFRIS Server Functions User Manual
Written by Date
Reviewed by Date
Approved by Date

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TABLE OF CONTENTS

1. System Overview ........................................... Error! Bookmark not defined.

1.1. System Introduction ......................... Error! Bookmark not defined.

2. Taxpayer Information Registration ............................................................ 25

2.1. Personal Center ............................................................................ 26

2.2. Registration of Entities ................................................................. 29

3. Receipt/Invoice Validation Management........ Error! Bookmark not defined.

3.1. Validation and Receipt ..................... Error! Bookmark not defined.

3.2. Report Result Inquiry ....................... Error! Bookmark not defined.

4. Request for Document .................................. Error! Bookmark not defined.

4.1. Request for Document-pending ........ Error! Bookmark not defined.

4.2. Request for Document-completed ..... Error! Bookmark not defined.

5. Device Management ...................................... Error! Bookmark not defined.

5.1. Device Application Management ....... Error! Bookmark not defined.

5.2. Distributed Device Replacement Application Management ...... Error!


Bookmark not defined.

6. Performance ................................................. Error! Bookmark not defined.

7. User Guides .................................................. Error! Bookmark not defined.

8. FAQs ............................................................ Error! Bookmark not defined.

9. Regulations................................................... Error! Bookmark not defined.

10. e-Invoicing .................................................... Error! Bookmark not defined.

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1. System Overview

1.1. System Introduction

EFRIS is aimed at improving compliance is by facilitating transactional-based


revenue collections on mainly VAT and Income Tax.

a) EFRIS supplements eTAX as part of a comprehensive compliance


improvement strategy produced effective results, both in terms of
additional revenue and improved taxpayer behavior.

b) EFRIS accommodates both EFDs and e-invoicing.

c) EFRIS facilitates taxpayers to acquire a tool that helps them keep better
records of sales thereby enabling them have a better understanding of
transactions. For URA, the organization will make fair assessments of
taxpayers’ tax positions by EFRIS.

d) EFRIS enhances the capacity of URA to cross match taxpayer declarations


and where anomalies are discovered, corrective action is taken by URA.

e) The implementation of EFRIS requires extensive enforcement measures


which assist in identifying non-registered persons thereby expanding the
taxpayer registration.

EFRIS will be an integral part of a comprehensive compliance improvement


strategy that clearly identifies risks for the different segments of taxpayers from
which measures to mitigate the risks can be drawn, this should entail an
affordable, simplified and secure mechanism through which information on all
transactions is electronically relayed to URA.

1.2. System Initialization

Operating Steps:

Step 1: Start the Chrome browser and enter the corresponding application
address in the address bar. The screen will pop up as shown below.

Step 2: Enter the operator account, password, and verification code, or enter
the account and OTP respectively, and click the login or press the enter key. Log
in to the system successfully and enter the system homepage, as shown below.

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The functional areas on the system home page consists of following sections:

1. Functional Zone 1: The home page menus and corresponding sub-


menus.

2. Functional Zone 2: Fiscal Document Validation, Application Tracking


and other functionalities.

3. Functional Zone 3: Login area.

1.3. Process scope and boundaries

EFRIS is contributed from both EFDs and e-invoicing management.

a) E-invoicing

Electronic invoicing is the sending, receipt and storage of invoices in electronic


format without the use of paper-based invoices as tax originals. e-Invoicing is used
for B2B, B2C and B2G segment. It involves automated processing and exchange
of invoicing information (billing and payment) between business partners
(suppliers and buyers). The use of electronic invoicing will:

i. Reduce revenue leakages through integration of invoices with the URA


systems. This will help in identifying potential and unwilling clients for tax
registration and facilitate assessments and enforcement actions.

ii. Facilitate efficient refund audit processing through readily available online
pre-approved invoices.

iii. Increase security for commercial transactions as these documents will be


admissible in the commercial courts of law.

iv. Develop the use of pre filled returns which will simplify processes and
lessen taxpayers’ time.

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v. Increase efficiency in administrative processes that will bring about more
accurate assessments, reduction in costs, audit turnaround time,
objections and appeals.

b) EFDs

EFDs is a tool that helps taxpayers keep better records of sales thereby enabling
them have a better understanding of transactions. For URA, the organization
makes fair assessments of taxpayers’ tax positions by EFRIS. EFDs shall work
alongside the electronic invoicing platform. The introduction of EFDs provides a
mechanism for providing daily taxpayer transaction details to URA.

1.4. Process goals

 Provide for management of EFDs and e-Invoicing

 Select data from/through EFDs/e-Invoicing using the appropriate technology

 Enable checking of EFD and e-Invoice validity using mobile technology

 Monitor importation and sales of EFDs and training of the users that the
supplier sells the EFDs i.e. EFD Sale Monitoring module

 Send out different communications to the taxpayers using EFDs (e.g.


informing taxpayers to file returns, new URA promos)

1.5. Process Steps

a) The taxpayer (seller) issues output invoice/receipt by using fiscal device or


other system which can issue the invoice.

b) The output receipt information is packed and encrypted inside the fiscal
device or other system, and send uploading request to the ‘unified secured
handling platform’ which is deployed in URA via internet. ‘Unified secured
handling platform’– the platform accepts the business, after verifying the security
authentication, distribute the business to different application server.

c) The uploading request is checked by the security authentication service, after


the checking passes, the uploaded data is decrypted to the detailed receipt
information: the detailed receipt information is stored in EFRIS (URA side) via the
‘unified secured handling platform’ (the system marks this output receipt with the
tax office name which the taxpayer (seller) belongs to).

d) Tax information database automatically obtains output receipt information


from EFRIS (taxpayer side), and establish two themes (output receipt theme and
input receipt theme) in the receipt theme database.

e) The buyer obtains the input receipt from the seller, and the buyer can validate
the receipt authentication by scanning QR code or inputting receipt Anti-
counterfeit code in the system, EFRIS (URA side) automatically check the
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authenticity of the receipt. At the same time, the buyer is able to draw lottery
through lottery draw function EFRIS.

f) After all input receipts have done validation, the taxpayer (buyer) is able to
select the input receipts to register in the system for tax deduction purpose. (The
taxpayer needs to indicate the declaration period which the taxpayer would like
to declare).

g) At last, the taxpayer (buyer) can pre-return using the receipt data on eTAX
system. Taxpayer click the pre-return button in eTAX, and then ‘tax database’ of
eTAX extracts the receipt information from EFRIS through System interface, and
automatically generate the pre-return forms. If taxpayer confirm and submit the
pre-return forms, the return will be complete.

1.6. Main Process

2. Taxpayer web- portal

2.1. System Introduction

EFRIS-Taxpayer Side is a sub-system of EFRIS provided for taxpayer. This


sub-system can continuously strengthen the communication between URA and
taxpayers, therefore, URA can timely understand taxpayers’ demand. This sub
system will improve and raise the management level, enhance the relationship
between URA and taxpayers, and increase the taxpayers’ self-awareness of paying
tax and compliance with laws and regulations. The sub system includes taxpayer
invocie issuing management, crdit note, debit note, inquiry and statistics.

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2.2. Performance

The main function: When the user is not logged in, the module will display
number of registered taxpayers and total number of invoices in EFRIS.

When the user is logged in, the module will display total number of your invoices
and total amount (UGX) of your invoices.

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2.3. FAQs

The main function: The user moves the mouse over the FAQs to open the
question list.

The main function: The user clicks a question, and system open the FAQs
list page.

Users enter search key words on this page, then click search to find the data
that meets the conditions.

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The user clicks a question to open the answer page.

2.4. Policy

The main function: The user moves the mouse over the “Policy” tab to open the
sub menu list.

System shows secondary menus when mouse hovers over “Policy” button. Click
on a sub menu to view.

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Click a title, and displays the information.

2.4.1. Regulations

The main function: The user clicks the “Tax Procedures Code (e-Invoicing &
e-Receipting) Regulations” link and system opens the EFRIS “Regulations” page.

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2.4.2. Laws

The main function: The user clicks a question, and system open the Laws
sub menu.

System opens “Laws” page.

Users enter search key words on this page, then click search to find the data
that meets the conditions.

The user clicks an item to open the Law’s detailed page.


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2.5. Login

Function: Log in EFRIS-Taxpayer Side.

Steps:

1. Log in: Open EFRIS-Taxpayer Side login page. Enter Account and password
and press ‘Login’ button. System verifies login information. If username and
password are correct system displays OTP page. Otherwise, system displays a
message prompting incorrect login information.

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Sub-functions:

Fiscal Document Validation: Users can input fiscal document number, validate
the fiscal document directly.

Track Application Status: User enters the reference number and clicks the "track"
button. The system will display the current status of the task.

2.6. Home

The main function: Messages, Pending Task List, My Dashboard, Track


Application Status, Fiscal Document Validation ( refer to 4.1 ) , Accredited
Suppliers.

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2.6.1. Messages

The main functions: View, Delete, Refresh, Search, All, Mark Read, Marked As,
Send Message.

Users can enter search conditions on this page and click search to find the
data that meets the conditions.

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2.6.1.1. View

The main function: The user selects a piece of data, click view, and all
necessary information will be presented as shown below.

2.6.1.2. Delete

The main function: The user selects a piece of data, click delete, the deleted
confirmation prompt will then pop out. Click OK to complete.

2.6.1.3. Refresh

The main function: The user clicks Refresh, the page refreshes, showing all
the latest messages.

2.6.1.4. Search

The main function: The user clicks delete, the Message inquiry prompt will
then pop out.

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Users enter search conditions on this page, then click search to find the
messages that meets the conditions.

2.6.1.5. All

The user selects all, unread, read, important to refresh the page and display the
corresponding messages.

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2.6.1.6. Mark Read

The user selects a piece of data and clicks Mark Read, the system marks the piece
of data as read

2.6.1.7. Marked As

The user selects a piece of data and clicks Marked As “unread”, “read”, “important”,
or “cancel important”, the system marks the piece of data as “unread”, “read”,
“important”, or “cancel important”.

2.6.1.8. Send Message

The user selects a piece of data and clicks Send message, the Send a message
prompt will then pop out. The user can select the recipient, edit the content of the
message, and click Send to send the message.

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2.6.2. Pending Task List

The main function: Document, Offline Parameters (refer to 5.1)。

Pending List: The system displays the tasks that the user needs to handle
here. When the user clicks the task item, the system will display the processing
page of the task.

2.6.2.1. Requests for Documents

The main functions: Handle, View, Export.

Users can select a commodity category or enter search conditions on this page,
then click search to find the data that meets the conditions.

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2.6.2.1.1. Handle

The main function: click handle, and all necessary information will be
presented as shown below.

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2.6.2.1.2. View

The main function: click view, and all necessary information will be presented
as shown below.

2.6.2.1.3. Export

The main function: select a record click Export, and the excel file will begin
download.

2.6.3. My Dashboard

The main function: Statistics on all invoices issued by currently registered


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taxpayers are divided into four time periods: year, month, week, and day. When
the user hovers the mouse over the chart, the chart will show the number or
amount of invoices for the statistical period.

2.6.4. Track Application Status

The main function: The user enters reference No. in the text box, then clicks
Track to find the application information that meets the conditions.

Track Application Status: User enters the reference number and clicks the
"track" button. The system will display the current status of the task.

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2.6.5. Accredited Suppliers

The main functions: Devices (refer to 5.2), Invoicing Software, Z-Reports (refer
to 7.1.1), Report Non-compliance, Download Forms.

2.6.5.1. Download Forms

The main function: User clicks Download Forms to open the “Download Manual
Forms” page, and clicks a document to download it.

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2.7. Site Map

The main function: User clicks Site Map to open the menu page, and clicks a
menu to enter the corresponding function

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2.8. e-Invoicing

The main function: Before using this function, users need to log in to the
system. After the user logs in, click "E-Invoicing" to enter the 'Fiscal Document
Issue' page.

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3. Registration (Taxpayer Portal)

The main functions: View my profile, registration, registration management.

3.1. View my profile

3.1.1. View my profile

The main function: click View my profile, system will display taxpayer’s
details, contact person details, Register and Apply of Devices.
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3.2. Registration

3.2.1. First-time Registration

The main function: click First-time registration, and all necessary information will
be presented as shown below.

Input section B: Purpose of registration

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Click Select to add goods or services. Select a record on the prompt.

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In the Other Branch list, users can click add, modify, delete and view buttons to operate the
branch.

In section C, users can upload and view Uploaded attachments

3.2.2. Amendment

The main function: click amendment, and all necessary information will be
presented as shown below.

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Modify section B: register and apply of devices

Click maintenance to modify goods or services. Select a record on the left.


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In the Other Branch list, users can click add, modify, delete and view buttons to operate the
branch.

In section C, users can upload and view attachments

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3.2.3. Deactivation

The main function: click deactivation, and a new page will open, set the
information, and then click save as shown below.

Section A:

Please input the deactivation information.

Deactivating a taxpayer

If the operation object you selected is “Taxpayer”, all EFRIS receipting and
invoicing functionality for the taxpayer shall be deactivated. The e-Invoicing
under the webportal, any System to System integration and all EFDs registered
under the taxpayer.
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Deactivating a branch

If the operation object you selected is “Branch”, you can choose to deactivate all
branches, or select a particular branch that you would like to deactivate.

To select a particular branch that you would like to deactivate, you must first
select Branch as an “Operating Object” after which a menu will appear (above
Section B) to allow you to select a branch. To select a branch, click the “+Add”
button to add the branch information you would like deactivated.

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Deactivating EFDs

If the operation object you selected is EFD or e-Invoicing, you can choose to
deactivate all EFD or e-Invoicing, or select the EFD you want to deactivate in the
Type of Deactivation list.

To select a particular EFD that you would like to deactivate, you must first select
EFD as an “Operating Object” after which a menu will appear (above Section B) to
allow you to select a EFD . To select a EFD , click the “+Add” button to add the
EFD you would like deactivated.

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3.2.4. Reactivation

The main function: click reactivation, and a new page will open, set the
information, and then click save as shown below.

Section A:

Please input the reactivation information.

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The operating object selected during reactivation should correspond to the
operating object that was selected during deactivation. If taxpayer was selected as
the operating object during deactivation then taxpayer should be selected as the
operating object during reactivation as so on. If a particular branch or EFD was
selected during deactivation, then the same procedure should be followed to
deactivate the particualr branch/EFD.

To select a particular branch/EFD select the apppropriate operating object and


in the “Type of reactivation” menu that appears above Section B, click “+Add”
button to add the relevant branch/EFD reactivation information.

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If the operation object you selected is EFD or E-invoicing, you can choose to
reactive all EFD or E-invoicing, or select the EFD you want to reactive in the Type
of reactivation list.

When you select the type of reactivation, click ‘+Add’ button to add EFD
reactivation information.

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Section B:Supporting Document

Select a record and click ‘Select’ button.

When you finished above, click submit.

3.2.5. Deregistration

The main function: click deregistration, and a new page will open, set the
information, and then click save as shown below.

Section A:

Please input the deregistration information.

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Deregistering a taxpayer

If the operation object you selected is “Taxpayer”, all EFRIS receipting and
invoicing functionality for the taxpayer shall be deregistered. The e-Invoicing
under the webportal, any System to System integration and all EFDs registered
under the taxpayer shall be deregistered.

Deregistering a branch

If the operation object you selected is “Branch”, you can choose to deregister all
branches, or select a particular branch that you would like to deregister.

To select a particular branch that you would like to deregister, you must first
select Branch as an “Operating Object” after which a menu will appear (above
Section B) to allow you to select a branch. To select a branch, click the “+Add”
button to add the branch information you would like deregistered.When you select
the type of deregistration, click ‘+Add’ button to add branch deregistration
information.

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Deregistering EFDs

If the operation object you selected is EFD or E-invoicing, you can choose to
deregister all EFDs, or select the EFD you want to deregister in the Type of
deregistration list.

When you select the type of deregistration, click ‘+Add’ button to add EFD
deregistration information.

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3.2.6. Update My Logo

The main function: click Update My Logo, and a new page will open, Click
picture to upload a logo, and then click submit as shown below.

3.3. Registration Management

3.3.1. First-time Applications

The main functions: View, Modify, Delete and Export.

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3.3.1.1. View

The main function: click view, and all necessary information will be presented
as shown below.

3.3.1.2. Modify

The main function: select a record and click modify to edit the information.

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3.3.1.3. Delete

The main function: select a record and click delete, the deleted confirmation
prompt will then pop out. Click OK to complete.

3.3.1.4. Export

The main function: select a record click Export, and the excel file will begin
download.

3.3.2. Amendment Application

The main functions: View, Modify, Delete and Export.

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3.3.2.1. View

The main function: click view, and all necessary information will be presented
as shown below.

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3.3.2.2. Modify

The main function: select a record and click modify to edit the information.

3.3.2.3. Delete

The main function: select a record and click delete, the deleted confirmation
prompt will then pop out. Click OK to complete.

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3.3.2.4. Export

The main function: select a record click Export, and the excel file will begin
download.

3.3.3. Deactivation Application

The main functions: View, Modify, Delete and Export.

3.3.3.1. De-activated

The main function: click deactivated, and a new prompt will pop out, set the
information, and then click save as shown below.

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3.3.3.2. View

The main function: click view, and all necessary information will be presented
as shown below.

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3.3.3.3. Modify

The main function: select a record and click modify to edit the information.

3.3.3.4. Delete

The main function: select a record and click delete, the deleted confirmation
prompt will then pop out. Click OK to complete.

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3.3.3.5. Export

The main function: select a record click Export, and the excel file will begin
download.

3.3.4. Reactivation Application

The main functions: View, Modify, Delete and Export.

3.3.4.1. View

The main function: click view, and all necessary information will be presented as
shown below.

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3.3.4.2. Modify

The main function: select a record and click modify to edit the information.

3.3.4.3. Delete

The main function: select a record and click delete, the deleted confirmation
prompt will then pop out. Click OK to complete.

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3.3.4.4. Export

The main function: select a record click Export, and the excel file will begin
download.

3.3.5. Deregistration Application

The main functions: View, Modify, Delete and Export.

3.3.5.1. View

The main function: click view, and all necessary information will be presented
as shown below.

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3.3.5.2. Modify

The main function: select a record and click modify to edit the information.

3.3.5.3. Delete

The main function: select a record and click delete, the deleted confirmation
prompt will then pop out. Click OK to complete.

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3.3.5.4. Export

The main function: select a record click Export, and the excel file will begin
download.

4. Stock Management

The main functions: Goods/Services Configuration, Stock-in Management,


Stock Adjust Management, Stock Transfer Management, Stock Inquiry.

4.1. Goods/Services Configuration

The main functions: Add Product Code, Modify, Delete, View, Enable, Disable.
Users enter search conditions on this page, then click search to find the data that
meets the conditions

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4.1.1. Add Product Code

click Add Product Code, and input the information as shown below,then click
Save to save it.

Users input the information as shown above, then click Add Similar code, and the
system will save the entered information and clear the page for the user to enter
the next product information again.

4.1.2. Modify

The main functions: The users select a record, and click modify, and after
modifying the information, click Save to complete.

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4.1.3. Delete

The main functions: select a record in the disabled status and click delete,
the deleted confirmation prompt will then pop out. Click OK to complete.

4.1.4. View

The main functions: click view, and all necessary information will be
presented as shown below.

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4.1.5. Enable

The main functions: select a record in the disabled status and click Enable,
the Enable confirmation prompt will then pop out. Click OK to complete, then the
record status becomes enable.

4.1.6. Disable

The main functions: select a record in the enabled status and click Disable,
the Disable confirmation prompt will then pop out. Click OK to complete, then the
record status becomes disable.

4.2. Stock-in Management

The main functions: Stock-in, View Stock-in History, View, Export.


Users enter search conditions on this page, then click search to find the data
that meets the conditions.

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4.2.1. Stock-in

click Stock-in, and input the information as shown below.


After the user selects local Purchase, the commodity information can be brought
out by entering the invoice number. If the user does not enter the invoice number,
he can click Add to add the commodity information

4.2.2. View Stock-in History

The main functions: click View Stock-in History, and all Stock-in records will
be presented as shown below.

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4.2.3. View

The main functions: select a record click view, and all necessary information
will be presented as shown below.

4.2.4. Export

The main functions: click Export, and the excel file will begin download.

4.3. Stock Adjust Management

The main functions: Adjust, View Adjusted stock, View, Export.


Users can enter search conditions on this page and click search to find the
application information that meets the conditions.

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4.3.1. Adjust

The main functions: click adjust, and input the information as shown below.

The user input Headquarter/Branch Name, clicks “add”, then selects the
product and enters quantity to be adjusted.

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4.3.2. View Adjusted Stock

The main functions: click View Adjusted Stock, and all Adjusted Stock records
will be presented as shown below.

4.3.3. View

The main functions: click view, and all necessary information will be presented as
shown below.

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4.3.4. Export

The main functions: click Export, and the excel file will begin download.

4.4. Stock Transfer Management

The main functions: transfer, View Stock Transfers, View, Export.


Users can enter search conditions on this page and click search to find the
application information that meets the conditions.

4.4.1. Transfer

The main functions: click Transfer, and input the information as shown below.

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The user input Headquarter/Branch Name, clicks “add”, then selects the
product and enters quantity to be adjusted.

4.4.2. View Stock Transfers

The main functions: click View Stock Transfers, and all stock transfers will
be presented as shown below.

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4.4.3. View

The main functions: select a record and click view, and all necessary information
will be presented as shown below.

4.4.4. Export

The main functions: click Export, and the excel file will begin download.

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4.5. Stock Inquiry

The main functions: Export


Users enter search conditions on this page, then click search to find data that
meets the conditions.

4.5.1. Export

The main functions: click Export, and the excel file will begin download.

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5. Fiscal Document Management

The main functions: Issue Fiscal Document, Fiscal Document Inquiry,


Frequent Contacts, Request Credit Note/Debit Note.

5.1. Receipt/Invoices

The main functions: Issue Fiscal Document, Fiscal Document Inquiry ,


Frequent Contacts.

5.1.1. Issue

Function: Press 'Issue' menu to start the function module. User use this module
to issue fiscal document.

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Steps:
1. Fill in Seller 's Information, including Headquarter / Branch, Currency,
Operator, Seller's reference number. Fill in buyer's details,user can key in

buyer's details or retrieve it from 'Frequent Contacts'.


If the taxpayer needs to issue an export invoice, the following questions are
checked for "Yes": "Is the buyer a non-resident?" and "Is this transaction an
export?", Otherwise select "No".
The system will issue the invoice or receipt according to the branch tax type
judgment.

2. Add Goods / Services Details, press 'Add' button to select a goods/service


from the goods/services list and enter quantity. The goods/service should be
edited in 'Stock Management -> Goods/Services Configuration' module
before selected. Non-service goods need to add stock to the branch before
sales.

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3. Discount: If you need a discount on goods/services, you can select item and
click the 'discount' button. Then enter 'Discount rate' or 'Discount amount'.

4. Press the 'Settle' button to generate a fiscal document.

5.1.2. Fiscal Document Inquiry

Function: Inquire Invoices/Receipts.

Step: User enters the query conditions such as the fiscal document number and
clicks the 'View' button to view the details.

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5.1.3. Frequent Contacts

Function: View and add frequent customers.

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Steps:
1. Press 'Add/Modify' button to open 'Frequent Contacts' page. Enter
information and press 'Save' button to save the customer.

2. Press 'Delete' button to delete the selected frequent contacts.

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5.2. Credit Note

Function: The seller initiates the credit note application and the buyer or URA
examines and approves the application. After the application is approved, the
system will automatically generate the credit note.

5.2.1. Request Credit Note

Steps:
1. Request Credit Note:
(1) Seller enters the ' Request Credit Note' page, presses the 'Apply' button and
selects the original invoice.

(2) The system automatically displays the items of original invoice. Seller may
edit the items and issue credit note in whole or in part.

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(3) Seller presses the 'Next' button to enter the 'Reason' page. Seller fills in the
reason for issuing the credit note and presses the 'Settle' button to submit
the application.

2. Buyer Approve Credit Note:


(1) The buyer can enter the 'Home Page' and check the credit note application in
pending list when buyer has a TIN. Buyer clicks the credit note task item,
the system will display the processing page of the task.

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(2) Click the 'Handle' button to enter the approve page, buyer may 'Approve' or
'Reject' the application.

3. URA Approve Credit Note:


URA can approve or reject the credit note application from EFRIS URA side
when buyer doesn’t have a TIN or the TIN is in abnormal status.

5.2.2. Cancel

(1) Seller enters the 'Cancel' Credit Note page, selects a credit note from the list
to perform the apply operation.

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(2) Seller fills in the reason and presses the 'Submit' button to cancel the credit
note.

5.3. Debit Note

5.3.1. Request Debit Note

Function: Seller issues debit note directly.

Steps:
1. Seller enters the ' Request Debit Note' page, presses the 'Add' button and
selects the original invoice.

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2. The system automatically displays the items of original invoice. Seller may
modify the quantity and total of the items.

3. Seller presses the 'Next' button to enter the 'Reason' page, and presses the
'Settle' button to issue the debit note.

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5.3.2. Cancel

Function: The seller initiates the debit note cancellation application and the
buyer or URA examines and approves the application. After the application is
approved, the system will automatically cancel the debit note.

Steps:
1. Debit Note Cancellation Application:
(1) Seller enters the 'Cancel' Debit Note page.

(2) Click Search to display the Debit Notes issues. Select a debit note from the
list displayed in the table. Click the 'Aply' button.

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(3) Seller fills in the reason for cancelling the debit note and presses the
'Submit' button to submit the application.

2. Buyer Approves Cancellation of Debit Note:


(1) Where the buyer’s TIN was input during Invoice/receipt issuing, the buyer
can enter his/her 'Home Page' and check the cancellation application of
debit note in the “Pending Tasks” list. Buyer clicks the pending task item,
the system will display the processing page of the task.

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(2) Buyer may 'Approve' or 'Reject' the application.

3. URA Approve Cancellation of Debit Note:


The URA can approve or reject the cancellation application of debit note from EFRIS
URA side when the buyer doesn’t have a TIN or the TIN is in abnormal status.

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6. Fiscal Document Validation

The main functions: Validation and Receipt, Report Result Inquiry

6.1. Validation

The main functions: input FDN, Receipt Date, then click Validate.

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Or click Advance Search, and input FDN, Receipt Date, Verification Code,
DSN, then click Validate.

Open Validation results page

Click “View Document” button at the bottom of the pop up window, and the

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system will open the “Validation details” page for more information on the
invoice/receipt being validated. You can click “Show more Information” button to
view further security information/details for the invoice/receipt

Further security information shown e.g: digital signature, internal data:

Click “Report non-complaince”, and the system will open the “Report non-
complaince” page, where you can enter information, then click submit.

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7. Reports

The main functions: sales reports, return filling reports, other reports.

7.1. Sales Report

The main functions: Z-Report Daily, Z-Report Monthly, Z-Report Annual.

7.1.1. Z-Report Daily

The main functions: User can input serial number or date range to query daily
fiscal document summary.

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7.1.1.1. View

The main functions: Select an item and click the view button to view the detailed
report of the day.

7.1.1.2. Export

The main functions: click Export, and the excel file will begin download.

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7.1.2. Z-Report Monthly

The main functions: User can input month range to query monthly fiscal
document summary. Select an item and click the view button to view the detailed
report of the month.

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7.1.2.1. View

The main functions: Select an item and click the view button to view the
detailed report of the month.

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7.1.2.2. Export

The main functions: click Export, and the excel file will begin download.

7.1.3. Z-Report Annual

The main functions: User can input annual range to query annual fiscal
document summary.

7.1.3.1. View

The main functions: Select an item and click the view button to view the
detailed report of the fiscal year.

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7.1.3.2. Export

The main functions: click Export, and the excel file will begin download.

7.2. Return Filling Reports

The main functions: VAT Sales Report, VAT Purchases Report

7.2.1. VAT Sales Report

The main functions: User can search the report of VAT sales

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7.2.1.1. Export

The main functions: click Export, and the excel file will begin download.

7.2.2. VAT Purchases Report

The main functions: User can search the report of VAT purchases

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7.2.2.1. Export

The main functions: click Export, and the excel file will begin download.

7.3. Other Reports

The main functions: Validation History, Report History, Request for Documents
Completed, Approved Credit Notes, Approved Debit Notes

7.3.1. Validation History

The main functions: User can search the history of fiscal document validation

7.3.1.1. View

The main functions: select a record and click 'View' button to view the
validation detail.

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7.3.1.2. Export

The main functions: click Export, and the excel file will begin download.

7.3.2. Report History

The main functions: User can retrieve the requested report here and click the
'View' button to view the process of the report.

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7.3.2.1. View

The main functions: Select a record and click the 'View' button to view the
process of the report.

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7.3.2.2. Export

The main functions: click Export, and the excel file will begin download.

7.3.3. Request for Documents Completed

The main functions: User can search the request for documents history that
have completed,and click 'View' button to view the request detail.

7.3.3.1. View

The main functions: Select a record and click 'View' button to view the request
detail.

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7.3.3.2. Export

The main functions: click Export, and the excel file will begin download.

7.3.4. Approved Credit Notes

The main functions: Seller enters 'Approved Credit Notes' page to view all
approved credit note applications.

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7.3.4.1. View

The main functions: Select a record and click to view the detail of the
application.

7.3.4.2. Export

The main functions: click Export, and the excel file will begin download.

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7.3.5. Approved Debit Notes

The main functions: Seller enters 'Approved Debit Notes' page to view all
settled debit note.

7.3.5.1. View

The main functions: Click an item to view the detail of the application.

7.3.5.2. Export

The main functions: click Export, and the excel file will begin download.

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7.3.6. Export

The main functions: click Export, and the excel file will begin download.

8. Device Management

The main function: Request change in offline parameters, Device Application,


Refund/Replacement Device Application.

8.1. Request change in offline parameters

The main function: Apply, view, modify.


Users can enter search conditions on this page and click search to find the
application information that meets the conditions.

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8.1.1. Apply

The main function: click apply, and input the information as shown below.

Users can click Select Device(s) and select one or more devices that need to
request change in offline parameters.

8.1.2. View

The main function: click view, and all necessary information will be presented as
shown below.

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8.1.3. Modify

The user can select a piece of saved data and click modify to modify the relevant
information.

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8.2. Device Application

The main function: view, add, modify, delete, void, history, Export.
Users can enter search conditions on this page and click search to find the
application information that meets the conditions.

8.2.1. View

The main function: click view, and all necessary information will be presented
as shown below.

8.2.2. Add

The main function: select a record and click add to input the information as
shown below.

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In the section B: Order's Details, input the taxpayer's details.

Then click “+Select” button. Select a record, and click confirm.

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8.2.3. Modify

The main function: select a record and click modify to edit the information as
shown below.

8.2.4. Delete

The main function: select a record and click delete, the deleted confirmation
prompt will then pop out. Click OK to complete.

8.2.5. Void

The main function: select a record and click void, the confirmation prompt
will then pop out. Click submit to complete.

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8.2.6. History

The main function: select a record and click history, all the operating results
will display below.

8.2.7. Export

The main function: click Export, and the excel file will begin download.

8.3. Distributed Device Replacement Application

Management

The main function: view, modify, delete, replacement, Export.

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8.3.1. View

The main function: select a record and click view, and all necessary
information will be presented as shown below.

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8.3.2. Modify

The main function: select a record and click modify to edit the information as
shown below.

8.3.3. Delete

The main function: select a record and click delete, the deleted confirmation
prompt will then pop out. Click OK to complete.

8.3.4. Replacement

The main function: click replacement, the confirmation prompt will then pop
out. Set the information. Click Save button to save the information and click
submit to complete.

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