WAGO: Efficient solution for automated incoming

invoices, for medium sized companies.

SAM – Invoice Management® is a well-thought-out and effi-

cient solution for automated handling of incoming invoices.

Save money with invoices. The customer - WAGO.

An important, although often underestimated German manufacturers are the world leaders
part of the success from companies lies in the for electronic connection systems or spring
area of finance. clamp systems.

The handling of incoming invoices is time- WAGO Kontakttechnik GmbH & Co KG is a

consuming and expensive. The average cost of pioneer and market leader for spring clamp
this handling is €8.00 (Germany). These costs systems.
can be reduced by up to 90%.

Time and Quality advantages.

Matching between invoices and orders, co-

ordination and discussions with departments
or asking further questions of employees all
complicate everyday life in the Finance
Department. These things have to be done,
but they delay the process of dealing with in-
coming invoices. Quality-control of invoices
can get worse and mistakes can creep in.

Trade discounts and claiming back VAT.

An invoice management system is obviously

attractive, because more efficient procedures
will lead to cost-saving. However, such a
system will also lead to quicker clearing of
invoices, which in turn may enable trade
discounts, and the ability to claim back VAT
quicker.
Pro-active and efficient.
The use of the invoice management system is
a logical step for greater efficiency and suc-
cess. SAM combines a long-term experience in
book-keeping and finance with proven and
standardised information technology.
SAM is integrated100% in SAP and is an SAP
certified system for invoice management.
At the moment, WAGO has 2,500 employees
in Germany and 4,600 worldwide.
The challenge.
Over 200 incoming invoices per day needed to
be automated and the handling-time reduced.
A clear user-interface and transparency of the
whole process needed to be realised.
The SAP business workflow solution had to be
introduced with the new invoice process.
Invoices and credit notes had to be cleared, no
matter whether or not there was an order entry
in the SAP system. An automated function was
required to check, accept and clear invoices.

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Realise your solution.

At a single glance.

• Over 200 invoices per day. • Preparation of accounting records.

• Solution for middle sized companies.
• Introduction of SAP business workfow.
• Integration of External Workflow (ELO).
• Fully integrated into and certified by SAP.
• Modular system that remains stable in the
future in the secure workflow- and
namespace /SAM/.
• Adaptive with plausibility checks.
• Monitor functionalities.
• Quick and calculable projects.
• Easy and self-explanatory user interface.
WAGO
- a satisfied customer of SAM.

The implementation had to be quick and Benefits for the customer.

efficient, integrating different departments
and utilising market-standard technologies. Today, WAGO is the owner of a more efficient,
and well-structured solution.
The solution.
The return of investment(RoI) was realised
The whole process, from scanning the invoice, after a short time. Direct cost-savings were
to clearing and payment was realised and accomplished.
automated with SAM Invoice Management.
The SAP certified solution simplified the han-
dling dramatically.

The scanned digital invoices are transferred to

the SAP system with the standardised inter-
face. This interface includes an adaptive OCR
recognition. Automatically, the invoice is
interpreted and displayed in the Invoices
Cockpit.

The users have an overview of all orders and

invoice positions as well as relevant informa-
tion from their supplier. Trade discounts can
be identified and utilised and VAT can be
claimed back quicker. Architecture of SAM - Invoice Management® with all modules.

In the background, the proof of plausibility of The quote of recognition and automated
the invoice is automatically activated. This throughput of invoices is very high and
reduces handling time and error quotas. surpasses the original target.

The procedure is quicker because the system The necessary transparency and clarity of
provides ready-made accounting records as invoices is guaranteed with SAM Invoice
well as a clearing mechanism. Management.

The system Sam Invoice was introduced and

implemented successfully within two weeks.

Contact and published by: Technical requirements

Sivis GmbH - SAP 4.6c or higher
Tobias Zeller, Business Development - SAP Certification with secure wofklow- and namespace
Kleinoberfeld 7 /SAM”
76135 Karlsruhe, Germany - MIRO functionalities
- Standardised interface for scanning system
Phone: + 49 (721) 942 47 -0 - all operating systems on which is SAP running
Telefax: + 49 (0)721 942 47-19 - realised in Java and ABAP
E-Mail: tobias.zeller@sivis.com - integrated “stampfunctions”
Internet: www.sivis.com