Microsoft Word 2010 Vocabulary
Subject: Microsoft IT Academy - Wrd, Pub, and Ppt
Language: English
Book: Last Updated on 10/15/2012
Author(s): Daniel Smith
Publisher: http://problemstosolve.wordpress.com/
1 Introduction to Microsoft Word 2010
Document A digital file in a format that word processors can
understand. Short for Word Processing document.
Microsoft Word The most popular word processing
application made by Microsoft Corporation.
Word Processing Computer software for working with words
to create documents. Examples: Microsoft Word and
OpenOffice Writer.
2 File Operations
Close To unload the current document.
Compatibility Mode An open mode for documents created in
earlier versions of Microsoft Word. Limits access to newer
features since the older format cannot store them.
Default The original settings for software features.
Exit To close the current program. ALT+F4
File A digitally-stored document, image, sound, or movie that
can be read by computer software.
File Extension The type of file as identified by part of the
file's name. Word processing formats include: .DOC, .DOCX,
.ODT, .TXT, and .RTF.
File Type The type of content in a file and specifially the
storage format of that content. Determines which
applications can read the file.
Folder A storage container for files. Formerly known as
Directory.
New Create a blank document. CTRL+N
Open The process of loading stored information. Same as
Load, Retrieve. CTRL+O
PDF A popular document format that displays identically
across all computer platforms. Invented by Adobe Systems.
Short for Portable Document Format.
Protected Mode An open mode for documents from an
Internet source. The document can be read, but full editing
access is restricted to protect the user's computer from
potential malware.
Run To load a program to the computer's memory for use.
Same as Execute, Launch, Start.
Save To store the current open document as a file. If the file
has not been saved yet, prompts for a filename. Same as
Quick Save. CTRL+S
Save and Send New saving, sharing, publishing, and printing
options available from [File] in Microsoft Office 2007 and
higher applications.
Save As To store the current open document with a new
name or location. CTRL+A
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Sharing To give another user access to a document or a
copy thereof.
3 Parts of the Word 2010 Window
Backstage View Commands and tools to manage document
permissions, properties, sharing, and other meta settings.
Same as File Screen.
Command An action that can be applied to a document.
Examples include making text bold, inserting a table, and
printing.
Dialog Box A pop-up window of command options that
appears floating on top of the window.
Group An organized set of commands located on a Tab.
GUI Short for Graphical User Interface. The interface or
environment that allow a user to interact with a program.
Composed of buttons, sliders, menus, toolbars, drawers, and
other controls.
Quick Access Toolbar Shortcuts to common commands like
Print, Save and Undo that are located above the ribbon
which is always visible. Similar to Quick Launch Toolbar.
Ribbon The new interface for Microsoft Office that organizes
commands in tabs and groups instead of menus and
toolbars. Began with version 2007.
Status Bar The bottom toolbar displaying document
information and offering quick access to document views
and zoom options.
Style Gallery A collection of preset styles for the selected
object. Same as Drawer.
Tab A set of related command groups located on the Ribbon.
Task Pane A pop-up window of command options that
appears docked on one side of the window. Same as
Window Pane.
4 Parts of a Document
Body The main and central section of a document where the
majority of the content will be included.
Character Any single letter, number, symbol, punctuation
mark, or space.
Footer The document section below the Body. Content in this
section is displayed and printed at the bottom of every page.
Commonly contains page numbers.
Header The document section above the Body. Content in
this section is displayed and printed at the top of every page.
Commonly contains titles and author names.
Line A single strip of text from the left margin all the way to
the right margin or the end of the text, whichever comes first.
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Microsoft Word 2010 Vocabulary
Margins The non-printable area surrounding a printed page.
This area of space is reserved for borders and binding
purposes.
Orphan The ending of a paragraph that appears at the top of
a page or column separated from the rest of the paragraph
across a break.
Paragraph A block of text made up of sentences and
organized around one central theme or thought.
Soft Break The automatic form of a page break that is
inserted whenever the maximum number of lines for a
printed page have been reached. Related to Word Wrap.
Widow The beginning of a paragraph that appears at the
bottom of a page or column separated from the rest of the
paragraph across a break.
Word A sequence of one or more characters not including
spaces.
Word Wrap A feature of many word processing programs that
automatically moves words to new lines whenever the words
no longer fit on their current line. Related to Soft Break.
5 Document Navigation (Keyboard)
Bookmark A named location in a document used to aid
navigation.
Browse By Button A button located near the bottom of the
vertical scrollbar that allows open documents to be navigated
in novel ways.
End Key used to move the cursor to the end of a line of text.
Find A document tool that allows the user to quickly search a
document for a word or phrase. Same as Search.
Go To A document navigation tool similar to find. Allows open
documents to be navigated in novel ways.
Home Key used to move the cursor to the beginning of a line
of text.
Hyperlink Text or an image that can be clicked to access an
Internet URL or another location in the current document.
Appears blue and underlined by default.
Navigation Pane A task pane to aid document navigation and
display search results.
Page Down Key used to scroll the document down one
screenful at a time. Abbreviated as PgDn.
Page Up Key used to scroll the document up one screenful at
a time. Abbreviated as PgUp.
Ruler A bar displayed at the top or side of a document used
to measure distances.
Scroll Bar A vertical or horizontal bar sliding in a track with
arrows that allows for easy document navigation.
6 Selecting Text (Mouse)
Arrow Keys A set of 4 keys marked with arrows used to move
the cursor up, down, left, and right on the screen. Use in
combination with the Control (CTRL) and Shift (SHFT) Keys
to navigate the document and select text. Same as
Directional Keys.
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Cursor A blinking line that indicates where text added to an
open document will appear.
I Beam The form the mouse pointer takes when hovering over
text. Indicates where the cursor can be inserted in a
document.
Mouse Pointer The arrow appearing on-screen that moves in
relation to the mouse. Clicking mouse buttons will activate
whatever it is pointing at.
Select To choose a portion of text in a document in
preparation for editing or formatting. Same as Block.
Select All The process of blocking the entire contents of a
document.
Show Hidden Formatting A feature of many word processing
programs that causes invisible characters like spaces, tabs,
and paragraph marks to become visible. Useful when
formatting according to strict guidelines.
7 Editing
Backspace Key used to delete text to the immediate left of
the cursor in an open document.
Clipboard A task pane that stores the last 24 items that were
cut or copied.
Copy To duplicate by placing a copy on the clipboard.
CTRL+C
Cut To remove data and place it on the clipboard. CTRL+X
Delete Key used to remove text to the immediate right of the
cursor in an open document.
Drag and Drop To relocate part of a document to a new
location by selecting and dragging with the mouse pointer.
Equivalent to Cut and Paste. Same as Move.
Edit To modify a file by inserting, deleting, correcting, or
rearranging the content.
Format To modify a file by changing the appearance of the
content.
Paste To insert cut or copied data into a document from the
clipboard. CTRL+V
Paste Special Additional options for greater formatting control
when pasting content.
Redo To reapply the last command or operation that was
reversed by Undo. CTRL+Y
Replace A document tool that will exchange a word or phrase
found in a document with a different word or phrase.
Sort To organize the sequence of content in a list or table
either alphabetically or numerically. Same as Reorder.
Undo To reverse the last command or operation. CTRL+Z
8 Document Layout
Heading Styles Collections of format settings that can be
named, stored, and applied to text to quickly format titles,
headings, and body text.
Landscape A page orientation that prints wider than it is tall.
Line Numbering Numbers for each line in a document.
Displayed in the left margin.
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Microsoft Word 2010 Vocabulary
Lorem Ipsum Dummy text used by printers and typesetters to
simulate text in document layouts.
Orientation The alignment of an entire page or document
when printing.
Page Border A page formatting feature that enhances the
appearance of a document by adding a graphical frame
around the page contents in the margin space.
Page Color The background color, gradient, or texture
applied to a document. Same as Page Background.
Page Number A number indicating the order of pages in a
document. Commonly displayed in the footer. Same as
Pagination.
Page Setup The master control window for how the page will
look when printed.
Portrait A page orientation that prints taller than it is wide.
The default orientation of most documents.
Style Sets Collections of text and heading formats with
matching formatting characteristics.
Themes Sets of Font Colors, Fonts, and Object Effects with
matching formatting characteristics.
Vertical Alignment A page-level format that aligns text and
other content vertically. Used with sections and pages.
Watermark A faint word or image in the background of a
document. Most often used to indicate status or ownership.
9 Viewing and Printing
Document Views Different ways to view a document.
Draft View The document view in a word processor that does
not display page layout features such as the header, page
margins, or footer.
Print To send a document to the printer in order to create a
paper copy also called a hard copy. Same as Quick Print.
CTRL+P
Print Layout View The document view in a word processor
that displays the page as it will print.
Print Preview Allows the user to see a preview of the
document exactly as it will be printed.
View Shortcuts Shortcut icons of the Document Views.
Located on the status bar in Microsoft Word 2010 beside the
Zoom Slider.
Window Options Options for arranging multiple open
documents in Microsoft Word 2010 onscreen.
WYSIWYG Abbreviated from "What You See Is What You
Get". Refers to how the printed version will look exactly like
the layout of elements on the page .
Zoom Options Options to change the scaled size of the
document relative to the screen. Expressed as a percentage.
Zoom Slider Makes the page larger or smaller so the user
can see the document from different viewpoints.
10 Font Formatting (Character Level)
ALL CAPS A font format that converts lowercase text to
uppercase.
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Bold A font format that makes text look thicker and darker
than normal. Same as Boldface.
Font A set of characters - letters, number, punctuation, and
other symbols - that share the same typographic style.
Examples: Arial, Courier, and Times New Roman.
Font Color The color of text.
Font Size The display size of text. Measured in Points. Higher
values result in larger text.
Hidden A font format that makes text invisible.
Highlight The color behind text.
Italic A font format that makes text appear to lean to the right.
Used for emphasis.
Point The unit of measurement for font size.
Sans Serif Any font containing characters whose defining
feature is having clean edges without serifs. Typically used
for headlines and titles on printed materials. Example: Arial
and Calibri.
Serif Any font containing characters whose defining feature is
having serifs for easier readability. Typically used for body
text on printed materials. Example: Times New Roman and
Cambria.
Small Caps A font format that displays lowercase letters as
uppercase letters but without the normal height of uppercase
letters. Creates an illusion of capitalized words using all
capital letters.
Strikethrough A font format that displays a horizontal line
through the center of words. Same as Strikeout.
Subscript A font format that displays text smaller and below
the baseline than normal. Examples: Chemical Formulas.
Superscript A font format that displays text smaller and
above the baseline than normal. Examples: Math Exponents
and Ordinal Numbers (1st, 2nd, 3rd, etc.).
Text Effects Special graphical effects - including Glow,
Outline, Reflection, and Shadow - that can be applied to text.
Theme Colors The current palette of available colors in a
document.
Theme Font The current set of fonts for headings, styles, and
body text.
Underline A font format that draws a line under text.
11 Paragraph Formatting
Align Left A paragraph format that aligns text to the left
margin giving it the appearance of a straight left edge. Same
as Left Justify. CTRL+L
Align Right A paragraph format that aligns text to the right
margin giving it the appearance of a straight right edge.
Same as Flush Right and Right Justify. CTRL+R
Borders The perimeter or frame around text, tables, and
objects that can have a style, color, and thickness.
Center A paragraph format that centers the text horizontally
on the line giving it the appearance of jagged edges. Same
as Align Center and Center Justify. CTRL+E
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Microsoft Word 2010 Vocabulary

Format Painter A formatting feature that can copy Style and

Formatting settings (including Borders, Font, Font Size, Font 14 Tables
Color, Line Spacing, and more) from text and apply them to AutoFit Options to resize a table's rows and columns to better
another selection of text. present or display the data.
Justify A paragraph format that inflates the space between Cell The basic unit of a table. Formed by each intersection of
words pushing the text against both the left and right margins a column and a row.
to give the appearance of straight left and right edges. Often Column A vertical division of a table.
used to format Newspaper columns. Same as Full Justify.
Convert One of a pair of commands to reformat data into and
Line Spacing The amount of space between lines of text in a
out of a table format.
document.
Merge To combine two or more adjacent cells into a single
Paragraph Spacing The amount of space between
cell.
paragraphs in a document.
Quick Tables A selection of predefined tables including
Shading The area inside borders and behind content that can
calendars and other starter tables. Related to Building
be filled with a color or pattern.
Blocks.
Single Space The default amount of space between lines of
Row A horizontal division of a table.
text in a document.
Split To separate a single cell into two or more cells.
Table A grid made of rows and columns used to organize
12 Outlines and Indenting
information.
AutoFormat Formatting for outlines, fractions, styles, and View Gridlines Faint table borders that identify the location,
more as you type. shape, and size of table cells for editing purposes. They do
Bullets Graphical symbols or icons used to display an not print.
unordered list of items in a document.
Demote To increase by one indent level. 15 Objects (Illustrations)
First Line Indent A paragraph format in which the first line of
Caption A short text-based description of an image. Inserted
each paragraph is further in from the edge of the page.
as a Text Box.
Hanging Indent A paragraph format in which all lines
Chart A visual aid used to display and explain data.
EXCEPT the first are indented. The inverse of indenting a
Composed of a graph, labels, and titles.
paragraph. Examples: Dictionary entries, Thesaurus entries,
Clip Art Images provided with Microsoft Word 2010 for
Phone Book information.
royalty-free use as illustrations in documents.
Multi Level List A list with one or more sublists like an
Picture Digital artwork included in a publication to supplement
outline. Can use bullets, numbers, or a mixture of the two.
other content.
Numbering Numbers used to display an ordered or
Screenshot An image capture of the current monitor display
chronological list of items in a document.
or any part thereof. Same as Screen Grab, etc.
Outline A hierarchical list that displays items organized in
Shapes A collection of built-in objects - arrows, banners,
relation to one another.
callouts, lines, rectangles, stars, and more - for use as
Outline View A view of the current document arranged as an
illustrations in documents.
outline.
SmartArt Built-in graphic organizers used to organize
Promote To reduce by one indent level.
content. Formerly known as Organization Charts.
Text Box A container for holding text that behaves like an
13 Tabs image. Same as Text Frame.
Clear Tabs To remove all custom tab settings for the selected WordArt Specially formatted text in a publication that
text. behaves like an image.
Decimal Tab A tab alignment for numbers that aligns
numbers vertically at their decimal positions. 16 Object Formatting
Leaders Tiny dots or dashes that lead the eye making it
Anchor An icon identifying the location in a document where
easier to accurately read information displayed in columns.
a floating object such as a picture is moored. Visible in the
Same as Dot Leaders.
margin only when hidden formatting marks are displayed.
Set Tabs To set a custom tab for the selected text.
Artistic Effects A set of procedurally-generated special
Tab Key A button on the keyboard used to align text vertically
effects that can be applied to pictures. Same as Filter.
in a document. Text entered after pressing the Tab key will Aspect Ratio The width of an image in relation to its height.
line up at that position.
Common ratios are 3:4 or 4:3.
Tab Stops The stop positions when pressing the Tab key in a
document. The default is every 1/2 inch. These positions are
often marked on a ruler above the document.

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Microsoft Word 2010 Vocabulary
Compression Process for reducing file size. A compressed
image can be copied or moved faster and easier. The trade
off is the inability to edit the image later.
Crop To remove unwanted portions from a graphic image to
better fit in a publication.
Fill To replace the background of an enclosed shape or other
object with a color, gradient, or pattern.
Flip To reverse an image either horizontally or vertically.
Floating An option for positioning pictures in a document in
which the picture is anchored to a paragraph but otherwise
can be placed anywhere on any page.
Grouping To combine multiple objects into one object that is
easier to manipulate than each is individually.
Handle Clickable areas along the perimeter of selected
objects that allow them to be resized, rotated, morphed, and
moved. Click and Drag while holding CTRL, SHIFT, or both
to use alternate functionality.
Inline with Text An option for positioning pictures in a
document in which the picture behaves like a character and
can be formatted like text. Same as Inline.
Layering The position of an object relative to other objects in
a publication such that one appears on top of or behind
another. Same as Ordering.
Resize To change the size of an image either larger or
smaller while maintaining the image's aspect ratio. Same as
Scale.
Rotate To change the orientation of an object by degrees
either clockwise or counterclockwise.
Selection Pane A task pane listing each object on a
document page and controls over visibility options for those
objects.
Skew To stretch, squish, or otherwise distort out of shape.
Text Wrapping Options controlling how text reacts to, and
flows around, embedded objects.
Theme Effects The current format settings for newly created
shapes in a document.
17 Writing Tools (Text)
AutoCorrect Corrects spelling, grammar, and capitalization
mistakes as you type.
Date and Time Inserts the current date as text into the
document. Choese from a variety of formats. Can also be
inserted as a field which updates each time the document is
opened or printed.
Drop Cap An ornate or oversized first letter of a paragraph
inserted as a Field. Commonly found in centuries-old
manuscripts.
Macro A series of computer-based commands, including key
presses and mouse clicks, that exactly reproduce their
content and were recorded to automate common tasks.
Readability Statistics Counts of characters, words,
sentences, and paragraphs that are used to calculate the
general reading level of a document. The more text used in
the calculation, the more accurate the result.
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Signature Line Information appended to the end of a letter or
other correspondence.
Spelling and Grammar Checker A document tool that
checks the spelling of each word and the grammar of each
sentence in the current document.
Symbols Uncommon characters and glyphs available for use
as part of a font but not easily or directly accessible from the
keyboard.
Thesaurus A document tool that provides synonyms and
antonyms for words and phrases.
Translate A language translation feature in Microsoft Word
2010.
Word Count A count of the number of words with or without
spaces in a document.
18 Document Permissions
Document Properties Meta information about a document.
Commonly includes: Created on Date, Last Modified Date,
Size on Disk, Category Tags, and Authors.
Encrypt with Password A document permission to prevent
unauthorized viewing.
Mark as Final A document permission to prevent future
changes.
Restrict Editing A document permission to prevent
unauthorized editing changes.
19 Reviewing
Comments Written remarks by editors or reviewers related to
added, changing, or removing content from a document prior
to publishing. Can be displayed as Balloons or Inline.
Reviewing Pane A task pane to track changes made to the
document.
Track Changes A feature of word processing software by
which edits and comments made to a document are
recorded for later review, acceptance, or rejection.
Versions Alternate drafts of the same document.
20 Pages and Columns
Blank Page One or more page breaks inserted into a
document to create a new, empty page.
Column Break A mark on a document indicating that the
maximum number of lines for a column have been reached
and a new column must begin.
Columns A vertical division of a document page that acts like
a full page.
Page Break A hidden character inserted into documents to
indicate the beginning of a new page. Same as Hard Break.
CTRL+Enter
Section Breaks A set of commands for subdivided
documents - such as columns - to control how content on
both sides of the divide behave and interact.
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Microsoft Word 2010 Vocabulary

Recipient List The secondary document in a mail merge that

21 Fields and Templates
AutoText Predefined text generated from a document's
properties and inserted as a Field.
Building Blocks Predefined content available for easy
insertion in Microsoft Word 2010. Includes Bibliographies,
Cover Pages, Footers, Headers, Page Numbers, Tables,
Tables of Contents, Text Boxes, Watermarks and more.
Equation Mathematical formulae inserted as a Field.
Field A placeholder for computer-generated content that
updates automatically such as a date, bibliography, or
mathematical equation.
Template A pre-developed page layout used to create new
documents from the same design, pattern, or style.
contains the names, addresses, and other data to be
merged. Most often a database file but can be another
format. Same as Data Source.
Wizard A help feature by which users are led through a series
of steps in order to perform tasks in a specific sequence.
Each step presents choices that determine the final
outcome. Useful for complex or infrequently performed tasks
where the user is unfamiliar with the steps involved. Same
as Assistant.

22 References
Bibliography A separate page in a report for listing
references cited in the report using parenthetical citations.
Same as Works Cited.
Citation A reference identifying the source for material
included in a document. Typically provides the author's last
name and the page number inside parentheses. Same as
Inline Citation and Parenthetical Citation.
Cover Page One of a collection of predefined first pages for
formal documents.
Cross Reference An automatically updating reference to
content in another location in the current document.
Endnote A numbered citation included at the end of a report.
Used with a Notes Page to cite sources.
Footnote A numbered citation included at the bottom of the
page it is referenced on. Used with a Notes Page to cite
sources.
Style Guide A set of formatting rules for reports and other
formal documents. Example: MLA and APA.
Table of Contents A separate, optional page in a report,
manuscript, or other document that lists major and minor
headings with page numbers in chronological order.
Abbreviated as TOC.

23 Mail Merge
Envelopes A variation of a mail merge by which names and
addresses for mailings are printed directly on envelopes.
Labels A variation of a mail merge by which names and
addresses for mailings are printed directly on adhesive sheet
labels.
Mail Merge The process of mass-producing letters,
envelopes, mailing labels, and other documents so that the
new documents appear personalized. An integration of Word
Processing and Database applications.
Main Document The primary document in a mail merge that
contains the merge fields that will be replaced. Often called a
Form Letter since most merges use standardized letters but
other types exist.

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