Assistant Professor

Civil Engineering
Department
 MS PROJECT 2010

Course Topics

Introduction to MS Project and its Environment

Creating a Project Plan File

Managing Task

Managing Resources

Finalizing a Project Plan

Microsoft Office 2010 New Features by Bien Maunahan

 MS PROJECT 2010

Course Topics
Managing Project Cost

Print Chart Reports

Advanced Formatting Views

Reusing Project Plan Info

Master Project - Macro

Microsoft Office 2010 New Features by Bien Maunahan

 MS PROJECT 2010

Fundamentals of Project
Management

Purpose and Objective ?

What is a Project?
What is Project Management?
What is a Project Manager?
What are the Four Steps to Successful Project
Management?
How Microsoft Project Helps?
What are the Building Blocks of a Schedule?

Microsoft Office 2010 New Features by Bien Maunahan

 MS PROJECT 2010

Purpose and Objective:

The course introduces the basic principles of project

management namely planning, monitoring,
controlling, and managing. To know the detail steps
how to prepare a schedule and update it as the
project progresses.

Microsoft Office 2010 New Features by Bien Maunahan

 MS PROJECT 2010

What is a Project?

PROJECTS
are ideas that are something in your mind to
be developed in a constraint environment with
beginning and end through integration of
knowledge, time, budget and resources tot achieve
set of smart objective through series tasks that are
divided into stage and are bounded by a specific
scope and aimed for delivering quality by providing
beneficial value to all organization and stakeholder.

Microsoft Office 2010 New Features by Bien Maunahan

 MS PROJECT 2010

Project Management
Is the Planning, organizing, scheduling, leading,
communicating, and controlling work activities to
achieve a predefined outcome on time and within
budget.
It is represented by the Project Triangle a symbol
popularized by Harold Kerzmer, Project
Management: A system Approach to Planning,
Scheduling, and Controlling. It is the
interrelationship of time , money and scope. If you
adjust any of these elements the others are
affected.

Microsoft Office 2010 New Features by Bien Maunahan

 MS PROJECT 2010

Basic criteria for success

Microsoft Office 2010 New Features by Bien Maunahan

 MS PROJECT 2010

Project Management
PROJECT MANAGEMENT is a matter of keeping
scope, schedule and resources in balance.
Generally, this means planning, organizing, and
tracking a project’s tasks and identifying and
scheduling resources to accomplish those tasks.
Scope
Schedule
Resources

Microsoft Office 2010 New Features by Bien Maunahan

 MS PROJECT 2010

Project Management
Scope - it is the range of tasks required to accomplish
a project goals.
Schedule - indicates the time and sequence of each
task, as well as the total project duration.
Resources - compromises manpower, equipment, and
materials to facilitate the completion of each project
tasks, Resources usually have costs, such as wages or
operating expenses, which may want to be tracked,
When scope, schedule, and resources are in balance,
you have just the right amount of resources to
accomplish all your project tasks on or before the
project deadline.

Microsoft Office 2010 New Features by Bien Maunahan

 MS PROJECT 2010

Project Manager
Responsible for ensuring that a project is
completed on time, within budget and at an
agreed upon level of quality
Introduced on the mid twentieth century, the
project managers more control over massively
engineered and very complex projects given by
Network Diagram
Pert Chart Analysis
Critical Path

Microsoft Office 2010 New Features by Bien Maunahan

 MS PROJECT 2010

Project Managers get control

NETWORK DIAGRAM – A diagram that shows
dependencies between project tasks. Tasks are
represented by boxes, or nodes, and tasks
dependencies are represented by lines that connect
the boxes. In Project, the Network Diagram view is a
network diagram.
PERT Chart Analysis – Program, Evaluation and Review
Technique analysis is a process by which you evaluate
probable outcome based on three scenarios: best-
case, expected-case, and worst-case.
Critical Path - The series of tasks that must be
completed on schedule for a project to finish on
schedule. Each task on critical path is a critical task.

Microsoft Office 2010 New Features by Bien Maunahan

 MS PROJECT 2010

Four Steps to Successful Project

Management
Phases of a Project Life Cycle
1. Define a Project - Initiation
Define the Project scope
Determine your resources
Determine your schedule limits
2. Create a Project Plan - Planning
Identify all the project tasks and who or what will be
for them
Get work and time estimates for tasks, preferably
from the people directly responsible for those tasks
Determine tasks dependencies
Enter task and project constraints
Microsoft Office 2010 New Features by Bien Maunahan
 MS PROJECT 2010

Four Steps to Successful Project

Management
3. Tracking and Maintaining a Project Plan -
Implementation
Track project progress, comparing actual data to
original estimates
Review resources, scope and schedule factors to
balance your priorities
Identify problems that could know the project off
schedule
Analyze resource requirements throughout the
project, making sure, for example, that no one on
your team is overlooked with work
Make midstream changes that will help you reach
your project goals sooner
Microsoft Office 2010 New Features by Bien Maunahan
 MS PROJECT 2010

Four Steps to Successful Project

Management

4. Closing the Project – Close-out

Compare your original plan to the actual course of
the project events
Analyze problems and identify area for future
improvement
Archive the project file

Microsoft Office 2010 New Features by Bien Maunahan

 MS PROJECT 2010

Project Plan File

Task List Calendar Information

PROJECT

Resources Cost Data

Microsoft Office 2010 New Features by Bien Maunahan

 MS PROJECT 2010

Project Management
FREDRICK TAYLOR – introduces the concept of
working more efficiently rather working harder and
longer.
HENRY GANTT – studied great details the order of
operations in work in association with the Fredrick
Taylor’s work and it was called GANTT CHART

Microsoft Office 2010 New Features by Bien Maunahan

 MS PROJECT 2010

Microsoft Project
MICROSOFT OFFICE PROJECT – added link lines task
bars to Gantt Charts that depicted more precise
dependencies between tasks not until the early 1990’s
PROGRESS LINES – Visually depict the progress of the
project, displayed In the Gantt View. It connects
progress tasks, creating a graph on the Gantt Chart
indicating the work that is behind and peaks indicating
work that is ahead.
Microsoft Project keep track of project and task, that
can allocate to people and can keep track of cost.
This will be useful for all project management task.

Microsoft Office 2010 New Features by Bien Maunahan

 MS PROJECT 2010

How Microsoft Project Helps?

1. Calculate Most Schedule Details
You could enter relatively few pieces of
information, and Microsoft Project takes care of the
rest. When you change any factor, Microsoft
project recalculates the schedule so you can see
the effect of the change almost instantly.
2. Balance Critical Scheduling Factors with Ease
On the project level, Microsoft Project helps you
maintain a balance among scope, resources
and time. On the task level, Microsoft Project
helps you a balance between the time it takes to
complete a task, the assigned resources and the
overall task length.

Microsoft Office 2010 New Features by Bien Maunahan

 MS PROJECT 2010

How Microsoft Project Helps?

3. Flag Problems Before They Impact Your Schedule
The ability to lock ahead and avoid scheduling
problems before they occur can mean difference
between project success and failure. Your project
plans helps you identify and correct such as
overloaded resources, tasks and threaten to bust
your budget, and scheduling conflicts that could
push out the project deadline.
4. Create a Project Plan. During this phase you enter
tasks, estimate how many days or hours it will take to
complete each task, specify when one task should
start relative to another, and assign resources to tasks

Microsoft Office 2010 New Features by Bien Maunahan

 MS PROJECT 2010

How Microsoft Project Helps?

5. Track a Project Plan
When you track your project, you monitor task
progress and often compare what has occurred
with what you have planned. That way, you will
know if you need to adjust the schedule, so that
you will keep to the original deadlines.
6. Close the Project
At the closing of your project, you typically
resolve outstanding issues, identify what worked
well, identify problems and areas of future
improvement, and document your findings.
Microsoft Office 2010 New Features by Bien Maunahan
 MS PROJECT 2010

The Building Block of Schedule

1. Tasks – the actual work that needs to be
accomplished to meet your project goals can be
broken into tasks. The scope of a project consists of
all tasks and all its goals. Cutting scope, for instance,
often means eliminating some goals and the tasks
needed to fulfill those goals.
2. Resources – a resource is usually a person, but can
also be a unit of equipment, materials, services or
whatever is required to finish a task
3. Assignments – when you assign a resource to work on
a task, you have made an assignment. Assignments
directly affect the amount of time required to
complete a task and indirectly, the total project time.

Microsoft Office 2010 New Features by Bien Maunahan

 MS PROJECT 2010

Task Views

Microsoft Office 2010 New Features by Bien Maunahan

 MS PROJECT 2010

Resource Views

Microsoft Office 2010 New Features by Bien Maunahan

 MS PROJECT 2010

Microsoft Office 2010 New Features by Bien Maunahan

 MS PROJECT 2010

Summary of the Lesson

The whole idea here is, you have goal in mind that
you want to get something done and create
tasks and allocate tasks to some resources.

RESOURCES – anybody is a resource like

programmers, plumbers, electricians, laborers
and others
You can track all of the resources

Microsoft Office 2010 New Features by Bien Maunahan